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HomeMy WebLinkAbout000589 Original ContractCity of Port Angeles Record #000589 FACILITY USE AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND THE PORT ANGELES FARMERS' MARKET This Fa ity Use Agreement "Agreement is made and entered into this 02 day of ,J1s.G 2013 by and between the City of Port Angeles, "City a Washings n municipal corporation, and the Port Angeles Farmers' Market, "PAFM a Washington non -profit corporation. WHEREAS, the City is the owner /manager of the pavilion deck area at the Gateway, located at 125 East Front Street, Port Angeles, Washington; and WHEREAS, PAFM sells goods and products made and produced in the City of Port Angeles region directly stimulating the local economy; and WI- IEREAS, PAFM is a valuable attraction for Downtown Port Angeles creating an economic activity supported by residents and visitors alike; and WHEREAS, the City is committed to creating a vibrant and active Downtown experience that will be enhanced by the presence of PAFM; and WHEREAS, it is in the City's and the public's interest to allow PAFM to use the Gateway pavilion deck area for operation of the farmers' market subject to the terms specified within this Agreement; and WHEREAS, this Agreement is for a one year period, however, it is the intention of both parties that the Gateway become the long term home of the PAFM and that this document be renewed at the end of each calendar year; NOW, THEREFORE, in consideration of the promises and commitments made herein, the sufficiency of which is hereby acknowledged, it is agreed as follows: 1. Premises. The City hereby agrees to allow PAFM to use the pavilion deck area at the Gateway which is graphically depicted in Exhibit "A a copy of which is attached and incorporated by this reference, for the sole purpose of operating a farmers market upon the following terms and conditions. PAFM may place a sign on the south and east facing portion of the clock tower for the term of this Agreement. The PAFM sign shall be subject to the approval of the Parks and Recreation Director. 2. Term. This Agreement shall be deemed to be in full force and effect as of April 2, 2013. The use permitted under this Agreement shall expire December 31, 2013, unless extended or modified in a subsequent written agreement between the parties. 3. Use. PAFM shall use the premises for the sole purpose of operating a farmers' market, which includes the sale of locally grown or produced goods and services, entertainment, and on -site consumption of products sold at PAFM. All other uses are expressly prohibited without the prior written consent of the City's Parks and Recreation Director. Additional compensation at fair market rates shall be required for authorization of any extended or additional uses of the premises. 4. Facility Protection and Cleanup. The parties agree that facility protection and clean up will be in accordance with the provisions set forth in Exhibit `B which is attached hereto and incorporated herein. 5. Dates and Hours of Operation. A. On all Saturdays from 6:00 a.m. to 4:00 p.m. during the term of this Agreement, the area depicted on Exhibit "A" shall be reserved for the use of PAFM except that, at its sole option, the City may schedule the described area for other uses, thus displacing PAFM from use of the Gateway facility, on no more than three Saturday dates during the contract term provided that the City give PAFM no less than thirty (30) days notice of said alternate use. During those dates when PAFM is displaced, the signage on the clock tower may be covered at the sole discretion of the Parks and Recreation Director. B. For the Wednesday farmers' market, PAFM shall have use of the pavilion deck on all Wednesdays beginning June 19, 2013 thru September 18, 2013 from 6:00 a.m. until 4:00 p.m. 6. Parking, PAFM may reserve the southern most parking space on the west side of Lincoln Street and the three most easterly parking spaces on the north side of Front Street, adjacent to the Gateway pavilion, for the purpose of vendor loading and unloading for two hours before and after the market event. Signage for this purpose will be provided to PAFM and PAFM shall be responsible for the placement and removal each market day. Any other parking agreements must be negotiated with appropriate parking managers. City parking ordinances will be enforced. 7. Rental Fees. The rental rate through December 31, 2013, is set at $100 per day for Saturday use and $50 per day for Wednesday use. In the event that this Agreement is extended beyond December 31, 2013, the rental rate shall be subject to negotiation. Rent shall be paid on a bi- annual basis and is due on July 31, 2013 and December 31, 2013. All dates covered by this Agreement are reserved for farmers' market use only, with the exception of no more than three Saturday dates as specified in section 5 above. 8. Duties of the PAFM. A. PAFM agrees to include in its vendor guidelines and market promotion that the farmers' market will adhere to the City's policy of no smoking in city parks and public facilities. -2- B. PAFM understands that this Agreement and the terms described herein cover solely the use of the pavilion deck at the Gateway for the specified days of the farmers' market. Any additional uses of facilities will be subject to additional rental fees. PAFM shall at all times have an identified representative of authority on the premises. This person shall be designated before each event and have proper contact information on file with the City's Recreation Services Manager. C. PAFM shall at no time charge admission fees to non vendors. D. PAFM shall adhere to all federal, state, county and local laws and regulations during the operation of the farmers' market at the Gateway pavilion deck facility. B. At the end of each day's occupancy, trash and debris generated by PAFM shall be cleaned up by PAFM and deposited in the trash cans located at the Gateway. F. PAFM agrees to use the Gateway as its only venue unless written permission is granted for temporary relocation by the City. 9. Indemnification. PAFM shall defend, indemnify and hold harmless the City of Port Angeles, its officials, employees and volunteers from and against any and all claims, suits, actions or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the use of the Gateway pavilion deck facility or premises, or from any activity, work or thing done, permitted, or suffered by user in or about the facility or premises, except only such injury or damage as shall have been occasioned by the sole negligence of the City of Port Angeles. 10. Insurance. PAFM shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the use of the facility or premises. PAFM shall provide a certificate of insurance evidencing: General liability insurance covering premises, products- completed operations and contractual liability. The City shall be named as an insured on PAFM's general liability insurance policy. The general liability insurance shall be written with limits of no less than $1,000,000 each occurrence, $2,000,000 general aggregate. The insurance policy shall contain, or be endorsed to contain a clause that states that PAFM's insurance coverage shall be primary insurance with respect to the City. Any insurance, self insurance, or insurance pool coverage maintained by the City shall be excess of PAFM's insurance and not contribute with it. PAFM shall provide to the City a certificate of insurance evidencing the required insurance before using the facility or premises. Insurance is to be placed with insurer's current A.M. Best rating of not less than A:VII. 11. Assignment. This Agreement may not be assigned or transferred without the written approval of the City. -3- 12. Anti Discrimination. In all services or activities and all hiring or employment made possible by or resulting from this Agreement, there shall not be discrimination against any employee or applicant for participation in the farmers' market operation because of sex, age, (except minimum age and retirement provisions), race, color, creed, national origin, marital status, sexual orientation, or the presence of any sensory, mental, or physical handicap, unless based upon abona fide occupational qualification. PAFM shall observe and fully comply with any and all applicable federal, state, or local law or regulations regarding non discrimination. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination, or suspension in whole or in part of this Agreement by the City, and may result in ineligibility for further City agreements. PAFM will also comply with other anti discrimination laws or requirements of any and all jurisdictions having authority. 13. Compliance with AU Laws and Regulations. In using the premises, PAFM will comply with all applicable laws, ordinances and regulations from any and all authorities having jurisdiction. PAFM specifically agrees to comply and pay all costs associated with achieving such compliance without any notice from the City, and further agrees that the City of Port Angeles does not waive this section by giving notice of demand for compliance in any instance. 14. Notice. Any notice or information required or permitted to be given to the parties under this Agreement may be sent to the following addresses unless otherwise specified in a subsequent written directive: City of Port Angeles Corey Delikat, Parks and Recreation Director P.O. Box 1150 321 E. 5' Street Port Angeles, WA 98362 Port Angeles Farmer's Market Hank Gibson, Board President P.O. Box 336 Port Angeles, WA 98362 15. Govemina Law. This Agreement shall be governed, construed and interpreted by, through and under the Laws of the State of Washington. Venue for any claims that might flow from this Agreement shall be with the Clallam County Superior Court. 16. Severability. If any provision of this Agreement or the application thereof shall, for any reason and to any extent, be invalid or unenforceable, neither the remainder of this Agreement nor the application of the provision to other persons, entities or circumstances shall be affected thereby, but instead shall be enforced to the maximum extent permitted by law. -4- 17. Entire Agreement. By signing this Agreement the City of Port Angeles and PAFM understand and concur that this Agreement is considered to be all of the covenants, promises, agreements and conditions, oral or written between the parties. The parties hereby agree that this document contains the entire agreement between the parties and that this Agreement shall not be modified, changed, altered or amended in any way except through a written amendment signed by all of the parties hereto. IN WITNESS WHEREOF, the City and PAFM have executed this Agreement the date and year indicated. CITY OF PORT ANGELES PORT ANGELES FARMERS' MARKET By: Dan McKeen, City Manager Attest: L Altit .-I ssa Hurd, City Clerk Approved as to form. William E. Bloor, City Attorney C.rpocuments and Settingskckochane \DesktoptFamersMarket FaclilitcsUsa Agrn t 3.7313 wad -5- cb J N CO Plaza Area Q Exhibit "A" Front St C 0 t) C C.‘ 1 900r 4k. C eet t7 tit Go N "A x uA Exhibit "B" PUBLIC WORKS UTILITIES DEPARTMENT USE REGULATIONS Gateway Use Regulations 1.0 PURPOSE 1 1 To establish written regulations and procedures for The Gateway facility management. 2 0 DEPARTMENT:DIVISION /PERSONNEL AFFECTED: 2.1 Department of Public Works Utilities, Recreation Division 3.0 PUBLIC FACILITIES 3.1 The public facility affected is The Gateway, a public gathering place located at 125 East Front Street, Port Angeles, Washington. The area to be regulated by this policy is comprised of the decking and pavilion area of the Gateway Facility, not to include the public restrooms, parking facilities, transit lanes, offices or sidewalks which surround the venue. 4.0 REGULATIONS 4.1 Smoking will not be allowed within 25 feet of the facility per RCW Chapter 70.160.075. This regulation includes all spaces open to the public. 4.2 Skateboard and bicycle riding will not be allowed at the facility. 4.3 Maximum occupancy is 990 persons. 4.4 Alcohol sales will be allowed by permit only, in an established and controlled area of the pavilion area. 4.5 No more than one vehicle is allowed on the pavilion deck at any one time (gross vehicle weight shall not exceed 6,000 Ihs). Trailers will be allowed on the pavilion deck for both transportation and/or sale of goods (gross vehicle weight of trailers shall not exceed 6,000 1be) 4.6 Any vehicle parked more than two consecutive hours on the pavilion deck shall have an approved protection device placed beneath said vehicle to protect the deck. 4.7 No banner or sign shall be hung on Gateway property unless in compliance with City of Port Angeles Municipal Code 14.36 4 8 No tents and /or other temporary structures shall be secured to cables, drain spouts, fire suppressant systems, electric equipment or similar structures. 4.9 Protective deck covering must be used if any substance in a users charge. other than water, could be spilled onto the Gateway walking surface 4 10 Users shall make no alteration orrmprovernents to or upon the premises, or install any fixtures, without first obtaining written approval from the City's Deputy Director of Recreation. 4.11 Equipment will be provided for proper cleanup. Users shall leave the pavilion deck area in the same condition that it was found, prior to each days occupancy. All City equipment shall be returned to proper storage at the facility. 4 12 User groups will at no time charge admission fees to the general public Charging for goods or services is allowable, but no facility entry fee, nor minimum purchase requirements, shall be enforced. 4.13 User groups will in no way restrict general public use of the facilities public restrooms