HomeMy WebLinkAbout000590 Original ContractCity of Port Angeles
Record #000590
AGREEMENT
Between
The City of Port Angeles
and
Lower Elwha Klallam Tribe
for purchase of Mobile Data and Records Management Software Licenses
t3
This Agreement is entered into this 1 041 day of ClI_ C; 1 20K by and between
the CITY OF PORT ANGELES "the City and THE LOWER ELWHA KLALLAM TRIBE
"LEKT
RECITALS
WHEREAS, the City has an Additional Software License Agreement dated September
18, 2008 with New World Systems for an Aegis 400 to Aegis MSP Upgrade, which includes a
multi jurisdictional license that allows the City to purchase software licenses for other
intergovernmental agencies including LEKT, and the City received a quote from New World
Systems for the price of the requested licenses for LEKT; and
WHEREAS, LEKT has applied for and received grant funding to pay for the entire
purchase price of the licenses from the New World Systems; and
WHEREAS, LEKT is not able to purchase the licenses directly from New World
Systems.
NOW, THEREFORE, in consideration of the mutual benefits derived by entering into
this Agreement and for other good and valuable consideration, the City and LEKT agree as
follows:
1. The City agrees to purchase on behalf of LEKT the additional software listed on the
Additional Software License Agreement dated March 25, 2013, from New World
Systems (Additional Licenses for the LEKT Police Department) attached to this
Agreement as Exhibit A.
2. The LEKT agrees to pay to the City of Port Angeles all and every cost and expense
associated with the purchase of licenses described in Exhibit A.
3. The City agrees to immediately purchase upon receipt from the LEKT the costs and
expenses described in Exhibit A.
4. Any additional expenses, or additional charges incurred but not described in Exhibit
A, resulting from this agreement will be the responsibility of LEKT.
5. Termination of this Agreement will occur at completion of payment from LEKT.
1
CITY OF PORT ANGELES
Mayor, Cherie Kidd
Dated: O gig a 1 20/ 3 20
Approved as to form:
William E. Bloor, City Attorney Step
Attest:
d. AL ALI.
LOWER ELWHA KLALLAM TRIBE
2
Tribal Chairperson, Frances G. Charles,
or her designee
Dated: O j aoI4 2942.
Approved as to form.
R 2 y2o 13
agee, L KT General Counsel
Jai esba Hurd, City Clerk
G. \LEEGAL\a AGREEMENTS &CONTRACTS\2012 AGRMTS &CONTRACTS\ City -LEKT Licenses.Agnnt 02 29.12docx doe::
New World Systems'
The Public serrnr.N f rrrrrn: Gonr
Mr. Steve Romberg
Communications Director
Port Angeles Police Department
321 East 5th Street
Port Angeles, WA 98362 -0217
Dear Mr. Romberg:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibit AA and Proposal Summary dated 3/25/2013) are to be reviewed and approved by
you and /or your authorized representative They describe the additional software and services you have
requested along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information. This is
due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer.
We thank you for your continued business with New World Systems. We look forward to working on this project
with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS CORPORATION
(New World)
By: /l By:
Larry D. Le weber, President
Date:
March 25, 2013
ADDITIONAL SOFTWARE LICENSE AGREEMENT
(Additional Licenses for the Elwha Tribal Police Dept., WA Affiliated with Port Angeles PD, WA)
PORT ANGELES POLICE DEPARTMENT, WA
(Customer)
By:
Authorized Sign. ure Title
Authorized Signature Title
Date: 61 11» W
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
The "Effective Date" of this Agreement is the latter of the two dates in the above signature block.
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
Document 0641 -13A4B
Corporate 888 West Big Beaver Road, Suite 600, Troy, Michigan 48084 -4749 248- 269 -1000 wwwnewworldsystems com
0641 -13A4B 0325 Add Users (Elwha Tribal PD) Page 1
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total Costs Summary: Licensed Standard Software, Implementation Services, and Third Party Products
DESCRIPTION OF COST COST
A. LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary $17,920
B. IMPLEMENTATION AND TRAINING SERVICES as further described in the Proposal 1,120
Summary
C. THIRD PARTY SERVICES as further described in the Proposal Summary 1,200
ONE TIME PROJECT COST: $20.240
11. Payments for Licensed Standard Software, Implementation Services, and Third Party Products
DESCRIPTION OF PAYMENT COST
A. ONE TIME PROJECT PAYMENT.
1. Amount due upon the Effective Date (100 $20,240
ONE TIME PROJECT PAYMENT:
III. Standard Software Maintenance Services
Standard Software Maintenance Agreement (SSMA) fees for the software listed on the
attached proposal will be added to Customer's current SSMA fees and will commence
90 days after delivery of the software; year one cost to be prorated to run concurrently
with Customer's existing SSMA Subsequent year SSMA fees for the above software
will be consistent with the SSMA agreement currently in effect
(Includes Exhibit A integration for third party software embedded in Exhibit A Licensed
Standard Software.)
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
0641 -13A4B 0325 Add Users (Elwha Tribal PD) CONFIDENTIAL AND PROPRIETARY
$20.240
$3,776
Page 2
PORT ANGELES POLICE DEPARTMENT WA
(For Affiliated Organization of Elwha Tribal Police Department. WA)
Proposal Summary
March 25. 2013
A.
ITEM
STANDARD APPLICATION SOFTWARE 1 7 3 4
DESCRIPTION
INVESTMENT
LAW ENFORCEMENT RECORDS
1. Additional Law Enforcement Records Workstations
1 group of 5 additional workstations at $5,000 per group
SUB -TOTAL RECORDS MODULES $5,000
MOBILE CLIENT SOFTWARE
2. Aegis Law Enforcement Mobile Unit Software (8 Units)
Mobile Messaging
LE State /NCIC via Switch 5
LE CAD via Switch
Drivers License Mag Stripe Reader /Barcode Reader Interface 6
Mugshot Image Download
State Photo Download
In -Car Mapping
New World AVL
Field -Based Reporting (8 Units'
LE Field Reporting (Federal Standards)
The following 4 New World Reports are included
Incident (1 form)
Case (1 form)
Arrest(1 form)
Supplement (1 form)
LE Field Reporting Compliance
Mobile Upload of Field Reports
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS DEMONSTRATION SITE DISCOUNT
0611 -13449 0325 Add U,en (Raba !'hied P1 n
Pori Angeles Police Dept YVA I'rvpcml Summary
NEW WORLD SYSTEMS' Aegis NUBILE COMPUTER 500'041 ARP
COWDEN UAL .4NL PRUPRIEETARY
$500 ea $4,000
$750 ea. $6,000
$200 ea. $1,600
$200 ea. $1,600
$200 ea. $1,600
$400 ea. $3,200
$300 ea. $2,400
$1,000 ea. $8,000
$200 ea. $1,600
$600 ea. $4,800
Subtotal $4,350 ea. $34,800
Less Laptop Software Volume Discount of 50
TOTAL LAPTOP SOFTWARE
($17,400)
SUB -TOTAL MOBILE MODULES $17,400
5,000
17,400
$22,400
(4,480)
TOTAL SOFTWARE. LICENSE FEE B20
Poise 3
B.
ITEM
IMPLEMENTATION SERVICES 1°
DESCRIPTION
INVESTMENT
IMPLEMENTATION SERVICES
1. Up to 1 day of Implementation and Training Services are included for
Mobile Forms Enhancements
TOTAL IMPLEMENTATION SERVICES
$1,120
C. THIRD PARTY PRODUCTS AND SERVICES
1 THIRD PARTY PRODUCTS AND SERVICES
THIRD PARTY SOFTWARE
a. GIS Software 11
Mobile
Mobile In -Car Mapping (8 units)
150 ea. 1,200
TOTAL THIRD PARTY PRODUCTS AND SERVICES
$7,200
TOTAL IMPLEMENTATION. AND THIRD PARTY PRODUCTS AND SERVICES
$2,320
TOTAL ONE TIME COST
$20,240
D.
ITEM
MAINTENANCE
DESCRIPTION
INVESTMENT
1. COMBINED STANDARD SOFTWARE MAINTENANCE AGREEMENT (SSMA) (Per Year Cost)
Annual SSMA to begin at the end of the warranty period; year one cost to be prorated to
run concurrently with Customer's existing SSMA (Includes Exhibit A ESRI Integration
for the ESRI software that is part of Exhibit A Licensed Standard Software
0641-3344B 0325 Add Users 112010, ;rand PD)
90 -Day Warranty from Date of Delivery
Year 1 SSMA
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
Pon Angelev Police Demi {VA Propoval Summon'
NEW WORLD S}STEAIS'Aegn MORES COMPUTER SOH WARE
CONFIDENTIAL AND PROPRIETARY
1,120
1,200
No Charge
$3,776
Page 4
(1641 -13A4B 0325 Add Users (tlxhu /r that PD)
MSP ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems' MSP product. Microsoft
Windows XP or later is required for all client machines. Windows 2003/2008Server and SQL Server 2005/2008 are required
for the Application and Database Server(s).
2 New World Systems' MSP product requires Microsoft Windows 2003/2008 Server and SQL Server 2005/2008 including
required Client Access Licenses (CALs) for applicable Microsoft products Servers must meet minimum hardware
requirements provided by New World Systems.
3 New World Systems' MSP product requires Microsoft Excel or Windows Search 4 0 for document searching functionality;
Microsoft Word is required on the application server for report formatting
New World recommends a 100/1000MB (GB) Ethernet network for the local area network Wide area network requirements
vary based on system configuration, New World will provide further consultation for this environment
5 Customer is responsible for obtaining the necessary State approval and any non -New World hardware and software
6 Customer must provide magnetic stnpe encoding format. Also, pncing does not include required 3rd party equipment or
hardware
7 In consideration for this discount, Customer agrees to serve as a reference site for this software.
8 Prices assume that all software is licensed
9 Licensed Software, and third party software embedded therein. if any, will be delivered in a machine readable form to
Customer via an agreed upon network connection Any taxes or fees imposed are the responsibility of the purchaser and will
be remitted when imposed.
16 Travel and expenses are described in Section 118 of Exhibit AA.
11 All Aegis/MSP Customers are required to use ESRI's ArcGIS Suite to maintain GIS data. All maintenance, training and on-
going support of this product will be contracted with and conducted by ESRI. Maintenance for ESRI's ArcGIS suite of
products that are used for maintaining Customer's GIS data will be contracted by Customer separately with ESRI.
Pori Angeles l'o0ce Depi !VA Propasal.Summary
NEW WORLD .SI'3rEMS' Aegis MOBILE COAIPUIER SOH WARE
CUN/dDhN /'/AL AND PROPRIETARY
Page 5