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HomeMy WebLinkAbout2.38 Original Contract ... ~. !>y \ 1f I~ ,::,.:"I;l!'11"f\~ljl~~L'''';;1' Iii: LlQ~I~:"'1 , ' .' 1999 1023538 Clallam County !1l: G~, /') Utryj -1 ---. ( J.Lr H 1:;~ ,r" 1""1' .. f' .... -.... .,L_--. ,L CO, l.::J lti ", :t:;.'OS/CL:\LLAH r;'o~ RETURN ADDRESS: City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 99 FES ":,3 PM 3: 00 ,I:':~._ ,.,. -..h , r~:. ',I .1" "~.:\, ;\,JDITdR- ~~'~"i~~;'~::TS: DOCUMENT TITLE: LEASE AGREEMENT REFERENCE NUMBERS OF RELATED DOCUMENTS: LESSOR (S) : CITY OF PORT ANGELES LESSEE (S) : CLALLAM COUNTY RURAL LIBRARY DISTRICT NORTH OLYMPIC LIBRARY SYSTEM (NOLS) STREET ADDRESS: PEABODY STREET ASSESSOR'S PROPERTY TAX PARCEL / ACCOUNT NUMBER .. . .... LEASE AGREEMENT THIS LEASE is made this /q1A...day 0~1999, by and between the City of Port Angeles, a municipal corporation of the State ofWas~after "City"), as Lessor, and the Clallam County Rural Library District, commonly known as the North Olympic Library System, a municipal corporation of the State of Washington (hereinafter "NOLS"), as Lessee. Representations 1. Since at least 1980, the City has contributed a building within the City limits for the operation of a public library by NOLS 2. When the existing Port Angeles Library building became inadequate, the City successfully submitted a bond issue on September 20, 1994, to the Port Angeles voters for the construction of a new library facility in Port Angeles. The bonds will be paid off November 1, 2015 3. The City constructed the new library on land owned by NOLS, and the parties agreed to substantially modify and incorporate NOLS adjacent administrative building into the new library structure. 4 The Holy Trinity Lutheran Church has leased parking facilities to NOLS in order to satisfy the parking requirements for the new Jibrary. 5. Now that the new library project is substantially complete and NOLS is occupying the premises, the parties have agreed upon the terms of this lease. Under the terms of the bond election ordinance, the facility must be leased by the City to NOLS at least until the bonds are paid off. Agreements For and in consideration of the mutual covenants and promises contained herein, the parties hereby agree as follows. 1 Premises. The City hereby agrees to lease to NOLS, and NOLS hereby agrees to lease from City, the following described real property (hereinafter "premises")' The building and fixtures located on Lot A of short plat SHP 97-01, further described as Lots 1 through 6 inclusive, Block 22, and Lots 1 and 2, Block 18, Puget Sound Cooperative Colony's Second Addition, according to plat thereof recorded in Volume 1 of Plats, page 12, together with that portion of vacated alley adjacent to Lots 1 and 2 in said Block 18, located on the southwest corner of Peabody Street and Lauridsen Boulevard in Port Angeles, Clallam County, State of Washington 2. Term. This lease shall commence on August 1, 1998, and shall terminate on December 31, 2015, unless terminated earlier in accordance with the provisions of this lease or by written agreement of the parties NOLS shall have the option of either renewing the lease for an additional fifteen years subject to negotiation of rent and other lease terms or requesting the City to deed the facility to NOLS, which request the City will not unreasonably deny provided that NOLS has fully and faithfully honored and complied with the facility maintenance sinking fund requirement as set forth in paragraph 9 of this lease 1 .- ~ ..~ 3 Rent Rent for the premises shall consist of the performance by NOLS of the covenants and promises contained in this lease. 4. Taxes and Assessments. NOLS shall pay any and all taxes and assessments levied and assessed upon the property, of any kind whatsoever. 5 Utilities NOLS shall be responsible for and promptly pay for all utilities used on the premises 6. Purposes and Operation. The premises shall be used for operation of a public library and for purposes incidental thereto, and for no other purpose whatsoever without the written consent of the City being obtained prior to commencement of the new use. NOLS shall operate the premises as a full service library for the citizens of Port Angeles and the general public in accordance with all applicable legal requirements and shall provide all management, supervision, personnel, materials, equipment and supplies necessary to library operations and shall properly supervise and direct its employees and other parties implementing the performance of its duties under this lease and shall be fully responsible for the performance of such employees and other parties. 7 Alterations and Improvements. NOLS may, at NOLS's sole cost and expense, make such changes, alterations or improvements as may be necessary to make the premises fit for use as a public library Structural or mechanical alterations and improvements shall be the responsibility ofNOLS Prior written consent of the City shall be obtained prior to making any improvements to the building requiring structural changes, and the City shall provide design and construction management, to be reimbursed by NOLS, for such changes. Any improvements made at NOLS' sole cost and expense, to the extent that they may be removed at the termination of this lease, may remain the property of NOLS If they cannot be removed without damage to the building, then such improvements shall become the property of the City at the termination of this lease. Should NOLS fail to remove any removable fixtures or improvements at the termination of this lease, they shall also become the property of the City. Improvements made at the City's sole cost and expense shall become and remain the property of the City The provision of this section shall not exclude NOLS and City from jointly making changes, alterations or improvements. Such improvements shall become and remain property of the City 8. Repair and Maintenance. NOLS represents that it has inspected and examined the premises, accepts them in their present condition, and agrees that the City shall be required to make only repairs that are covered by construction warranties. NOLS agrees to make any and all other repairs, including major structural repairs, at its sole cost and expense and agrees to keep the premises safe and in good order and condition at all times during the term hereof. The premises shall be maintained by NOLS in a reasonably prudent manner as necessary to promote the building's normal useful life, including all structures and equipment necessary to keep the library facility fully operational for the purposes set forth in this lease Upon expiration of this lease, or any sooner termination thereof, NOLS will quit and surrender possession, quiet and peaceably and in as good order and condition as the same were at the commencement hereof unless the City has deeded the facility to NOLS pursuant to paragraph 2 9. Facility Maintenance Sinking Fund NOLS shall establish and maintain a fund sufficient to provide for maintenance and repair of the facility's major components as may be necessary at the conclusion of the initial term of this lease, including asphalt paving, floor coverings, metal and membrane roofing, and 2 . \ .. ... ....' ,/ ' HV AC system, NOLS shall appropriate at least $65,510 per year for the seventeen-year lease term into the . . ' sinking fund, NOLS shall expend such funds only to maintain and/or replace such structural, mechanical, paving, flooring or other listed elements of the facility and only after the initial term of this lease has concluded, unless the City has otherwise agreed in writing, 10 Risk of Loss and Property Damage Insurance, NOLS shall remain responsible, during the term of this lease, for the existence of the buildings constructed on the premises, Should the premises be destroyed, NOLS shall, at its sole expense, reconstruct the buildings to the same condition as when received To assure this purpose, NOLS shall obtain and retain in force a property insurance policy in an amount sufficient to pay for the reconstruction of all or a portion of the premises should they be destroyed and shall provide adequate proof of either this insurance or other sufficient means to assure payment for reconstruction of the premises should they be destroyed, Such assurance shall continue to be provided during the term of this lease, 11, Liability, NOLS shall indemnify and hold the City harmless from any loss or damage that may arise out of or in any way be connected with this lease, the premises, or the use of the premises by NOLS or its agents or employees, including personal injury or property damage and will defend the City against any claim or cause of action brought against the City as a result of personal injury or property damage arising out of, or in any way connected with, the premises, this lease, or NOLS' use of the premises 12, Liability Insurance, NOLS agrees to deliver to the City upon the execution of this lease proof of liability insurance written on an occurrence basis and in a form satisfactory to City, insuring against personal injury, bodily injury and property damage and insuring the indemnification and holding harmless of the City against any and all claims for personal injury or property damage arising out of this lease, in an amount of not less than $3,000,000 for injury to anyone person, and $500,000 for property damage NOLS shall keep proof of this or a similar policy in force during the term of this lease and shall annually provide proof thereof to City, including proof that the City continues to be a named insured The commercial general liability policy shall be primary insurance as respect to the City and shall provide that the City shall be given thirty days' prior written notice of any cancellation, suspension, or material change in coverage 13, Assignment or Mortgage, Neither the premises nor any portion thereof shall be sublet, nor shall this lease, nor any interest therein be assigned or mortgaged by NOLS without the prior express written consent of the City, 14, Default by NOLS, In the event that NOLS shall be in default of any of the terms of this lease, the City may terminate and end this lease upon ninety days' notice, provided, that NOLS may cure such defect during the period prior to the expiration of the 90-day notice, If such defect is cured, then this lease shall continue, If such defect is not cured, this lease shall terminate, and NOLS shall surrender the premises on the date stated in the notice, 15 Notices, Any notices required or permitted to be given under the terms of this lease, or by law, shall be in writing and may be given by personal delivery or certified mail, directed to the parties at the following addresses, or such other address as any party may designate in writing prior to the time of the giving of such notice, or in any other manner authorized by law' 3 ;.~ "" . . ,,' " NOLS: North Olympic Library System c/o Director 2210 S. Peabody Street Port Angeles, W A 98362 City: City of Port Angeles c/o City Manager P.O. Box 1150 Port Angeles, W A 98362 16. Waiver No waiver of any right arising out of a breach of any covenant, term or condition of this lease shall be a waiver of any right arising out of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself 17. Integration. This lease constitutes a final and complete statement of the agreement between the parties and fully supersedes all prior agreements or negotiations, written or oral. 18 Dispute Resolution. Any party may demand submission of an alleged breach of the terms and conditions of this lease to arbitration by written demand to the other party or parties. Each party shall appoint a neutral and detached person as an arbitrator, and the arbitrators so selected shall agree upon one additional neutral and detached person to also serve as arbitrator The arbitration shall be conducted under the rules of the American Arbitration Association This lease shall be interpreted and construed under the laws of the State of Washington and venue for action concerning this lease shall lie in Clallam County, Washington The prevailing party in any lawsuit concerning this lease shall be awarded its costs and attorney's fees. 19. Recording. This lease shall be recorded in the office of the Auditor of Clallam County, Washington. IN WITNESS WHEREOF, this lease has been executed the date and year first above written. CITY OF PORT ANGELES NORTH OLYMPIC LIBRARY SYSTEM By ~~~:~y~ A.. .~~ BY~~ , Board President By 60..~ LJ.cioA.. Becky 1. U n, ty ClerIl - By /+~Disector 4 I .~\, ~ .. '- ,~ . , . State of Washington ) ) ss County of Clallam On this I qtL day of 1999, personally appeared before me Gary Braun and Becky 1. Upton, to me known t e the yor and City Clerk, respectively, of the City of Port Angeles, the municipal corporation that executed the within and foregoing Lease Agreement, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation. "","\~Wi~SS WHEREOF I have hereunto set my hand and affixed my official seal the day and year .. .jits~.abW~ ;w'rfllen ~ . ~ j,,it- ~ . "~ ... _! '". ~r, I: .; f'_'.: ..;,:, 1;-: ,) . .~.,""'-;c tit"" (..duc) ; ~ : 0f;~' ~~.'} ',;; ~ No~a. y Public i nd f,9-f the State of Washington '. \ ~~:'. ,r)ir:~ i \,:, ,'(': i resldmg at Ui: Ut ~ ..... " ,".<. ',. ;; _ i.}..'>' / My commission expires: (,2tJ /) 2./ .... .,~:., f;;;" ,;,~>.::, ,';..>,., , ' , II j , . 1111 , t , , . , ' ~ , State of Washington ) ) ss. County of Clallam ) On this .2gtt... day of 1999, personally appeared before me Gary L. McLaughlin Stratton, to me known to be the Board President and Director , respectively, of the North Olympic Library System, the municipal corporation that executed the within and foregoing Lease Agreement, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation, IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written 1: ,.,1"1"""'1 ,"', \ S j> '0, , ,,^""" \ \'- c.l .. \. 'A , ,~-\. ..' ". ,(, ' :............., ....,... ..;\r..;'.z '. ( _ . :.0... f... ;',.' ,~. ',,' ~ .j;,., ",-<'. " :. :' 1 '111."'('" '<, '-c : r ~ ::.. . r, ~'I ", I ." \ I "v : _ .:/I;.,' <.J I... ,\,f : ..;.."i'i:: <t1){... ...~.. \.l . :. ~ :,",:, ,.I' ,I") l! r I I r .: ." } ~.. ~..\. " /' utI ";, :.. Z'~ ..:. ... ,}, ....... ' j, ." . . \ ~>. ", <: ('J ~ ~~..!. (,' ..-- ( ". . Ii /';:;:,',:.:;:, \\'\ . '. . ~ t t '" ~ A \LI~RY LSE'" 12/18198 5 ~. dg EVIDENCE OF COVERAGE WASHINGTON GOVERNMENTAL ENTITY POOL po. BOX 19330, Spokane, WA 99219 Tel. 800-462-8418 or 509/838-0910 Fax 509/747-3875 CERTIFICA TE HOLDER City of Port Angeles Post Office Box 1150 Port Angeles, Washington 98362 LlCY NO. 2008-00-070 INSURED / PARTICIPANT North Olympic Library System 2210 S. Peabody Port Angeles, Washmgton 98362 NOV 2 9 2007 This is to certIfy that the policies of insurance and memorandum of coverage listed below have been issued to the insured named above for the policy period mdicated, notwithstanding any requirement, term or condItIOn of any contract or other document WIth respect to which this certificate may be Issued or may pertain, the coverage afforded by the policIes and memorandum of coverage described herein is subject to all terms, exclusions and conditIOns of such policies. EFFECTIVE DATE: September 1,2007 EXPIRA TION DATE: August 31, 2008 COVERAGE Comprehensive General Liability/Auto Liability Washington Governmental Entity Pool Company: Government Entities Mutual, Inc. LIMIT $ $ 500,000 9,500,000 Self-Insured Retention Per Occurrence Member Deductible Applies Property / Mobile Equipment Washington Governmental Entity Pool Company: PEPIP Program Property on File with WGEP Member DeductIble Applies Certificate holder is to be shown as additional covered party in respects to the library building located at 2210 South Peabody in Port Angeles, Washington. The Evidence of Coverage does not constItute a contract between the issuing insurer(s), authOrized represent holder, nor does It affirmatIvely or negatively amend, extend or alter the coverage afforded by the poliCIes I e EOC-2008 AutliorIzed Repre entative DATE' Tuesday, November 06, 2007 N \RISK MANAGEMENT\Evldence ofCoverage\2008 Yearly Renewals\North OlympiC Library System\North OlympiC Library System - City of Port Angeles- Yearly doc ~.38 EVIDENCE OF COVERAGE WASHINGTON GOVERNMENTAL ENTITY POOL P.O. BOX 19330, Spokane, WA 99219 Tel. 800-462-8418 or 509/838-0910 Fax 509/747-3875 INSURED / PARTICIPANT North Olympic Library System 2210 S. Peabody Port Angeles, Washmgton 98362 POLICY NO. 2006-00-070 CERTlFICA TE HOLDER City of Port Angeles Post Office Box 1150 Port Angeles, Washington 98362 This IS to certify that the policies of insurance and memorandum of coverage listed below have been Issued to the insured named above for the policy perIod indicated, notwithstandmg any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded by the policies and memorandum of coverage described herein is subject to all terms, exclusIOns and conditions of such polIcies. EFFECTIVE DATE: September 1,2005 EXPIRATION DATE: August 31, 2006 COVERAGE Comprehensive General Liability/Auto Liability Washmgton Governmental Entity Pool Company Government Entities Mutual, Inc. IllInois Umon Insurance Company LIMIT $ $ $ 500,000 1,000,000 8,500,000 30,000,000 Self-Insured Retention Per Occurrence Per Occurrence Aggregate Per MemberINo Aggregate on Auto Liability Member DeductIble Applies Property / Mobile Equipment Washmgton Governmental Entity Pool Company' PEPIP Program Property on File with WGEP Member Deductible Applies Certificate holder is to be shown as additional named party in respects to the library building located at 2210 South Peabody in Port Angeles, Washington. The EVidence of Coverage does not constitute a contract between the issumg msurer(s), authorized representatIve or producer, and the certificate holder, nor does It affirmatively or negatively amend, extend or alter the coverage afforded by the poliCIes ed there n EOC-2006 N \WINWORD\Kathy\Evidence ofCoverage\2006 Yearly Renewal\North Olympic LIbrary System\Clty of Port Angeles-2005 doc ~.3g EVIDENCE OF COVERAGE WASHINGTON GOVERNMENTAL ENTITY POOL po. BOX 19330, Spokane, WA 99219 Tel 800-462-8418 or 509/838-0910 Fax 509/747-3875 INSURED / PARTICIPANT North Olympic LIbrary System 2210 S Peabody Port Angeles, Washmgton 98362 POLICY NO. 2005-00-070 CERTIFICA TE HOLDER City of Port Angeles Post Office Box 1150 Port Angeles, Washington 98362 This IS to certify that the poliCIes of insurance and memorandum of coverage lIsted below have been Issued to the insured named above for the policy perIod mdlcated, notwlthstandmg any requirement, term or condition of any contract or other document with respect to which this certIficate may be Issued or may pertain, the coverage afforded by the policies and memorandum of coverage described herem IS subject to all terms, exclUSIOns and condItIOns of such policies EFFECTIVE DATE: September 1,2004 EXPIRA TION DATE: August 31, 2005 COVERAGE Comprehensive General Liability/Auto Liability Washmgton Governmental Entity Pool Company Government Entities Mutual, Inc AmerIcan International Group LIMIT $ $ $ 500,000 1,000,000 8,500,000 None Self-Insured RetentIOn Per Occurrence Per Occurrence Aggregate Member Deductible ApplIes Property / Mobile Equipment Washmgton Governmental EntIty Pool Company PEPIP Program Property on FIle with WGEP Member Deductible ApplIes Certificate holder is to be shown as additional named party in respects to the library building located at 2210 South Peabody in Port Angeles, Washington. The EVIdence of Coverage does not constItute a contract between the Issuing msurer(s), authorized representatIve or producer, and the certIficate holder, nor does It affirmatIVely or negatIvely amend, extend or alter the coverage afforded by the polICIes ted thereon. /- EOC-2005 " r<. ,,' u .Ii, - '. .' el', " . ) N \ WINWORD\Kathy\Evldence of Coverage\2005 Yearly Renewal\North OlympiC LIbrary System\Clty of Port Angeles-2005 doc e:(.3g EVIDENCE OF COVERAGE WASHINGTON GOVERNMENTAL ENTITY POOL P.O. BOX 19330, Spokane, WA 99219 Tel 800-462-8418 or 509/838-0910 Fax 509/747-3875 INSURED 1 PARTICIPANT North OlympIc LIbrary System 2210 South Peabody Port Angeles, Washmgton 98362 POLICY NO. 2004-00-070 CERTIFICATE HOLDER CIty of Port Angeles Post Office Box 1150 Port Angeles, Washmgton 98362 ThIs IS to certIfy that the polIcIes of msurance and memorandum of coverage lIsted below have been Issued to the msured named above for the polIcy perIod mdlcated, notwlthstandmg any reqUIrement, term or condItIOn of any contract or other document wIth respect to whIch thIS certificate may be Issued or may pertam, the coverage afforded by the polIcIes and memorandum of coverage described herem IS subject to all terms, exclusIOns and condItIOns of such polIcIes EFFECTIVE DATE: September 1, 200~ EXPIRA nON DATE: August 31,2004 COVERAGE Comprehensive General Liability/Auto Liability Washmgton Governmental EntIty Pool Company Government EntItIes Mutual, Inc Endurance SpecIalty, Inc LIMIT $ $ $ 500,000 1,000,000 8,500,000 None Self-Insured RetentIOn Per Occurrence Per Occurrence Aggregate Member DeductIble ApplIes Property 1 Mobile Equipment Washmgton Governmental EntIty Pool Company NPX Program Property on FIle wIth WGEP Member DeductIble ApplIes Certificate holder is to be shown as additional named party in respects to the library building located at 2210 South Peabody in Port Angeles, Washington. The EVIdence of Coverage does not constItute a contract between the issumg msurer(s), authorIzed representatIve or producer, and the certificate holder, nor does It affirmatIvely or negatIvely amend, extend or alter the coverage afforded by the polICIes lIsted thereon EOC-2004 ~ -"- ~- Ul orlzeu Kepresentatlve0. ---- DATE Monday, July 7,2003 ,.f'l ".. 1 j"".1 '~~. ~ ., , ~ '. ~ .~ \ ;, N \ WINWORD\Kathy\Evldence of Coverage\2004 Yearly Renewal\North OlympIC LIbrary System\Clty of Port Angeles-2004-Check Yearly doc &. ~ g EVIDENCE OF COVERAGE WASHINGTON GOVERNMENTAL ENTITY POOL P.O BOX 19330, Spokane, WA 99219 Tel 800-462-8418 or 509/838-0910 Fax 509/747-3875 INSURED / PARTICIPANT North OlympIc LIbrary System 2210 South Peabody Port Angeles, Washmgton 98362 CERTIFICATE HOLDER CIty of Port Angeles Post Office Box 1150 Port Angeles, Washmgton 98362 ThIs IS to certIfy that the polIcIes of msurance and memorandum of coverage lIsted below have been Issued to the msured named above for the polIcy penod mdlcated, notwlthstandmg any reqUIrement, term or condItIOn of any contract or other document wIth respect to whIch thIs certIficate may be Issued or may pertam, the coverage afforded by the polIcIes and memorandum of coverage descnbed herem IS subject to all terms, exclusIOns and condItions of such polIcIes EFFECTIVE DATE: September 1, 2002 EXPIRATION DATE: August 31,2003 COVERAGE Comprehensive General Liability/Auto Liability Washmgton Governmental EntIty Pool Company NPX Program LIMIT $ $ 250,000 10,000,000 None Self-Insured RetentIOn Per Occurrence Aggregate Member Deductible ApplIes Certificate holder is to be shown as additional named party in respects to the library building located at 2210 South Peabody in Port Angeles, Washington. The EVIdence of Coverage does not constItute a contract between the Issuing msurer(s), authonzed representatIve or producer, and the certIficate holder, nor does It affirmatively or negatively amend, extend or alter the coverage afforded by the polIcIes lIsted thereon EOC-2002 ~------- Authonzed RepresentatIve :::. DATE Fnday, September 13,2002 ~.. \~.;.' .' ;LL N IWINWORD\KathylEvldence ofCoverage\North OlympIc LIbrary SystemlClty of Port Angeles-2003 doc ~3g EVIDENCE OF COVERAGE W ASHINGTON GOVERNMENTAL ENTITY POOL POBOX 19330, Spokane, W A 99219 Tel 800-462-8418 or 509/838-0910 Fax 509/747-3875 : I V E D ) 2 9 2000 INSURED / PARTICIPANT North Olympic Library System 2210 South Peabody Port Angeles, Washmgton 98362 CERTIFICA TE HOLDER City of Port Angeles Post Office Box 1150 Port Angeles, Washmgton 98362 TIllS IS to certl1Y that the poliCies of msurance and memorandum of coverage listed below have been Issued to the msured named above for the policy perIod mdlcated, notwlthstandmg any reqll1rement, term or condItIOn of any contract or other document wIth respect to which this certificate may be Issued or may pertam, the coverage afforded by the poliCies and memorandum of coverage descrIbed herem IS subject to all terms, exclusIOns and condItIOns of such poliCies EFFECTIVE DATE: September ],2000 EXPIRATION DATE: August 3],200] LIMIT $ 250,000 Self-Insured RetentIOn $ 20,000,000 Per Occurrence None Aggregate Member Deductible Applies $ 250,000 Self-Insured RetentIOn $ 20.000,000 Per Occurrence $ 20,250,000 Aggregate Member Deductible Applies $ 250,000 Self-Insured RetentIOn $ 20,000,000 Per Occurrence $ 20,250,000 Aggregate Member Deductible Applies Property on File With WGEP Member DeductIble Applies Per Schedule on File With WGEP Limits on File WIth WGEP Member DeductIble Applies $ 100,000 Self-Insured RetentIOn $ 900,000 Per Occurrence None Member Deductible COVERAGE Comprehensive General Liability/Auto Liability Washll1gton Governmental EntIty Pool Company' NPX Program Employment Practice Liability Washll1gton Governmental EntIty Pool Company NPX Program Public Officials Liability Washll1gton Governmental EntIty Pool Company' NPX Program Property / Mobile Equipment Washll1gton Governmental Entity Pool Company NPX Program Automobile Physical Damage Washll1gton Governmental Entity Pool Boiler and Machinery Washll1gton Governmental EntIty Pool Company' NPX Program Employee Dishonest Bond Washll1gton Governmental Entity Pool Company NPX program Certificate holder is to be shown as additional named party in respects to the library building located at 22]0 South Peabody in Port Angeles, Washington. EOC-200 I ~~ ( ../ AuthOrIzed sentatIve DA TE Tuesday, September 26, 2000 F \ WINWORD\Kathy\Evldence ofCoverage\North OlympiC Library System\Clty of Port Angeles-200 I doc o?8g CERTIFICATE OF COVERAGE W ASHINGTON GOVERNMENTAL ENTITY POOL POBOX 19330, Spokane, W A 99219 Tel 800-462-8418 or 509/848-0920 Fax 509/747-3875 INSURED / P ARTICIP ANT North Olympic Library System 2210 South Peabody Port Angeles, Washington 98362 II ~ C ~ .: - .. .. I V" ~ .", DC EO T 1 1 1999 ~ ' '," e b 'j 1 rgt. CERTIFICATE HOLDER AttentIOn. Ron Johnson City of Port Angeles Post Office Box 1150 Port Angeles, Washmgton 98362 This IS to certIfy that the policIes of msurance and memorandum of coverage listed below have been Issued to the msured named above for the policy penod mdlcated, notwIthstanding any reqUirement, term or condition of any contract or other document WIth respect to whIch this certIficate may be Issued or may pertam, the coverage afforded by the polICies and memorandum of coverage descnbed herein IS subJect to all terms, exclUSIOns and conditIOns of such polICies. EFFECTIVE DATE: September 1, 1999 EXPIRA TlON DATE: August 31, 2000 LIMIT $ 250,000 Self-Insured RetentIOn $ 10,000,000 Per Occurrence None Aggregate Member DeductIble Applies $ 250,000 Self-Insured RetentIOn $ 10,000,000 Per Occurrence $ 10,250,000 Aggregate Member DeductIble Applies $ 250,000 Self-Insured Retention $ 10,000,000 Per Occurrence $ 10,250,000 Aggregate Member DeductIble Applies Property on File With WGEP Member Deductible ApplIes Per Schedule on File WIth WGEP Limits on FIle With WGEP Member Deductible Applies $ 100,000 Self-Insured RetentIOn $ 400,000 Per Occurrence None Member Deductible COVERAGE Comprehensive General Liability/Auto Liability Washmgton Governmental Entity Pool Company' GenesIs Employment Practice Liability Washington Governmental EntIty Pool Company: GenesIs Public Officials Liability Washington Governmental Entity Pool Company' GenesIs Property / Mobile Equipment Washmgton Governmental Entity Pool Company: NPX Program Automobile Physical Damage Washmgton Governmental EntIty Pool Boiler and Machinery Washmgton Governmental Entity Pool Company. NPX Program Commercial Blanket Bond Washington Governmental Entity Pool Company NPX program Certificate holder is to be shown as additional named party in respects to the new library building located at 2210 South Peabody in Port Angeles, Washington. COI-2000 c:?~~ Auth Re esentatlve DATE Thursday, October 07,1999 2016-1332741 Page 1 of 2 Quit Claim Deed Port Angeles City Of Clallam County Washington 03/28/2016 01:56:41 PM ®III RIF10 310.14 AJ 1l i61�JFAVIjj,�a��I��� ����� i II I NO CLALLAM COUNTY AFTER RECORDING RETURN TO: TRANSACTION EXCISE TAX Legal Department DATE City of Port Angeles hAID MAR 2 8 2016 321 E 5th St AMOUNT- Port Angeles, WA 98362 COt1 T/r��Y TREA RER DOCUMENT: QUIT CLAIM DEED GRANTOR: City of Port Angeles GRANTEE: Clallam County Rural Library District, commonly known as the North Olympic Library System LEGAL The building and fixtures located on Lot A of short plat, Volume 28, DESCRIPTION: Page 57, further described as Lots 1 through 6 inclusive, Block 22, and Lots 1 and 2, Block 18, Puget Sound Cooperative Colony's Second Addition, according to plat thereof recorded in Volume 1 of Plats, page ASSESSOR'S 12, together with that portion of vacated alley adjacent to Lots 1 and 2 PARCEL NO.: in said Block 18, located on the southwest corner of Peabody Street and Lauridsen Boulevard in Port Angeles, Clallam County, State of Washington. Parcel No. 0630105091500000 QUIT CLAIM DEED The GRANTOR, CITY OF PORT ANGELES, a municipal corporation, for adequate consideration, receipt of which is acknowledged pursuant to the Lease Agreement signed by the parties and adopted by Council on January 19, 1999,does convey and quit claim to the GRANTEE, Clallam County Rural Library District,commonly known as the North Olympic Library System,the following described real estate situated in the County of Clallam, State of Washington: The building and fixtures located on Lot A of short plat,Volume 28,Page 57, further described as Lots 1 through 6 inclusive, Block 22, and Lots 1 and 2, Block 18,Puget Sound Cooperative Colony's Second Addition, according to plat thereof recorded in Volume 1 of Plats,page 12,together with that portion -1- of vacated alley adjacent to Lots 1 and 2 in said Block 18, located on the southwest corner of Peabody Street and Lauridsen Boulevard in Port Angeles, Clallam County, State of Washington. Grantor Reserves Easement The Grantor reserves a permanent easement along the full length of the above-described property right-of-way for maintenance, repair, and replacement of existing utilities and for installation, maintenance, repair, and replacement of future utilities. By accepting this deed,the Grantee agrees that,when Grantor,its heirs and assigns, does any installation, maintenance,repair,or replacement of utilities,the Grantor's,its heirs and assigns, sole obligation is to restore the premises to the conditions as they exist. The Grantor,its heir and assigns, shall have no obligation to repair or restore any improvements made to the premises after the date this document is executed. Dated this 7day of February, 2016. GRANTOR,.CITY OF—PORT ANGELES By: /Pat Downie, Mayor By /' � () l� Jennifer Veneklasen, City Clerk STATE OF WASHINGTON ) ) ss. County of Clallam ) On this day of February,2016,before me,the undersigned,a Notary Public in and for the State of Washington,duly commissioned and sworn,personally appeared PAT DOWNIE and JENNIFER VENEKLASEN,to me known to be the Mayor and City Clerk of the CITY OF PORT ANGELES, the municipal corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they are authorized to execute the said instrument. C? �1Z4 • Notary in and for the State of Washin on, residing at Port Angeles. My commission expires: 5-a T -2- Department of Revenue t,A/cshirigturi State REAL ESTATE EXCISE TAX AFFIDAVIT This form is your receipt PLEASE TYPE OR PRINT CHAPTER 82.45 RCW-CHAPTER 458-61 A WAC when stamped by cashier. 'PHIS AFFIDAVIT WILL NOT BE ACCEPTED UNLESS ALL AREAS ON ALL PAGES ARE FULLY COMPLETED (See back of last page for instructions) El Check box if partial sale of ro crt If multi le owners list percentage of ownership next to name. Name City of Port Angeles Name Clallam County Rural Library District,commonly known as the x w North Olympic Library System 04 0 Mailing Address 321 East 5th Street Mailing Address 2210 South Peabody City/State/Zip Port Angeles,WA 98362 City/State/Zip Port Angeles WA 98362 Phone No.(including area code) (360)417-4536 Phone No.(including area code) Send all property tax correspondence to:❑✓ Same as Buyer/Grantee List all real and personal property tax parcel account List assessed value(s) `` (nfu�mbers—check box if pe onalal property 0 Name Exempt (0 �`10�V—1 I ) Mailing Address n City/State/Zip ❑ Phone No.(including area code) n Street address of property: 2210 South Peabody This property is located in Ciallam County ❑Check box if any of the listed parcels are being segregated from another parcel,are part of a boundary line adjustment or parcels being merged. Legal description of property(if more space is needed,you may attach a separate sheet to each page of the affidavit) The building and fixtures located on Lot A of short plat,Volume 28,Page 57,further described as Lots 1 through 6 inclusive,Block 22, and Lots 1 and 2,Block 18,Puget Sound Cooperative Colony's Second Addition,according to plat thereof recorded in Volume 1 of Plats, page 12,together with that portion of vacated alley adjacent to Lots 1 and 2 in said Block 18,located on the southwest corner of Peabody Street and Lauridsen Boulevard in Port Angeles,Clallam County,State of Washington. Parcel No.0630105091500000 Select Land Use Code(s): List all personal property(tangible and intangible)included in selling Select Land Use Codes price. enter any additional codes: (See back of last page for instructions) YES NO Was the seller receiving a property tax exemption or deferral under [Z] E] chapters 84.36,84.37,or 84.38 RCW(nonprofit organization,senior citizen,or disabled person,homeowner with limited income)? YES NO If claiming an exemption,list WAC number and reason for exemption: Is this property designated as tot est land per chapter 84.33RCW? ❑ ❑� WAC No.(Section/Subsection) WAC 458-61A-205 is this property classified as current use(open space,farm and ❑ El agricultural,or timber)land per chapter 84.34? Reason for exemption Is this property receiving special valuation as historical property ❑ ❑ TRANSFER OF REAL PROPERTY FROM A GOVERNMENT ENTITY IS per chapter 84.26 RCW? NOT r^TT^nr^ rcT^Tr rv^cr T*v Ifany answers are yes,complete as instructed below. Type of Document Quit Claim Deed (1)NOTICE OFCONTINUANCE(FOREST LAND OR CURRENT USE) NEW OWNER(S):To continue the current designation as forest land or Date of Document 7/1/13 classification as current use(open space,f'ann and agriculture,or timber)land, Gross Selling Price S 0.00 you must sign on(3)below.The county assessor must then determine if die land transferred continues to qualify and will indicate by signing below.If the *Personal Property(deduct) S land no longer qualifies or you do not wish to continue the desilmation or Exemption Claimed(deduct) S classification,it will be removed and the compensating or additional taxes will be due and payable by die seller or transferor at the time ofsale.(RCW Taxable Selling Price S 0.00 84.33.140 of RCW 84.34.108).Prior to signing(3)below,you may contact Excise Tax:State $ 0.00 your local county assessor for more infonnation. 0.0050 Local $ 0.00 This land []does ❑does not qualify for continuance. *Delinquent Interest: State S Local $ -------,_--- DEPUTY ASSESSOR DATE *Delinquent Penalty $ (2)NOTICE OF COMPLIANCE(HISTORIC PROPERTY) Subtotal $ 0.00 NEW OWNER(S):To continue special valuation as historic property, sign(3)below.if the new owner(s)does not wish to continue,all *State Technology Fee $ 5.00 additional tax calculated pursuant to chapter 84.26 RCW,shall be due and payable by the seller or transferor at the time of sale. *Affidavit Processing Fee S 5.00 (3) OWNER(S)SIGNATURE Total Due $ 10.00 PRINT NAME A MINIMUM OF 510.00 IS DUE IN FEE(S)AND/OR TAX SEE INSTRUCTIONS I CERTIFY-{NDERPFNALTr19F PERJURY THAT THE FOREGOING IS TRUE AND COR ECT. Signature of /. Signature of Grantor or Grantor's Agent Grantee or Grantee's Agent Name(print) Patrick Downig ayor Name(print) t_ Date&city of signing: February 25,2016, Port Angeles,WA Date&city of signiruary 25,2016,Port Angeles Perjury:Perjury is a class C felonry which is punishable by imptsomuent in the state correctional institution for a niaxiniurn temr of not more than live years,or by a fine in an amount fixed by die court ofnot more than five thousand dollars($5,000.00),or by both imprisonment and fine(RCW 9A.20.020(IC)). REV 84 0001a(2/24/14) THIS SPACE-TREASURER'S USE ONLY TAXPAYER INSTRUCTIONS Note:To report a transfer of a controlling interest in real property,please use the Real Estate Excise Tax Affidavit Controlling Interest Transfer Return, Revenue Form No.84-000111. This form is available online at http:i/dor.wa.gov. Section 1: Enter the name(s)of seller/grantor.This is the person(s)conveying interest in the property. Section 2: Enter the name(s)of buyer/grantee.This is the person(s)receiving interest in the property. Section 3: •Enter the name and address where you would like all future property tax information sent. •Enter the tax parcel number and current assessed value for real and personal property being conveyed.Check the box to indicate personal property. Section 4: •Enter the street address of the property. •Enter the county if in unincorporated area.Enter city name if located within a municipality. •Enter the legal description of the property. Section 5: •Enter the appropriate land use code for the property.Please list all codes that apply on the lines provided in section 5. See WAC 458-53-030(5)for a complete list. • 09-Land with mobile home • 23-Apparel and other finished • 33-Primary metal industries • 71-Cultural activities/nature exhibitions • 10-Land with new building products made from fabrics, • 34-Fabricated metal products • 74-Recreational activities(golf • I I-Household,single family units leather,and similar materials 35-Professional scientific and controlling courses,etc.) • 12-Multiple family residence(2-4 Units) 24--Lumber and wood products instruments;photographic and optical 75-Resorts and group camps • 13-Multiple family residence(5+Units)• (except furniture) goods;watches/clocks manufacturing 80-Water or mineral right • 14-Residential condominiums 25-Furniture and fixtures • 39-Miscellaneous manufacturing • 81-Agriculture(not in current use) • I S-Mobile home parks or courts b 26-Paper and allied products 50-Condominiums-other than residential . 83-Agriculture current use RCW 84.34 • • 27-Printing and publishing • 53-Retail Trade-general merchandise • 86-Standing Timber(separate from • l6-Hotels/motels g ( P • 17-Institutional Lodging(convalescent • 28-Chemicals • 54-Retail Trade-food land) homes,nursing homes,etc.) ' 29-Petroleum refining and related . 58-Retail trade-eating&drinking 88-Forest land designated RCW 84.33 Land ed l (land d industries (restaurants,bars) • 91-Undeveloped d onl • 18-All other residential not coded P ( Y) • 19-Vacation and cabin ' 30-Rubber and miscellaneous • 59-Tenant occupied,commercial properties . 94-Open space land RCW 84.34 plastic products 64-Repair services • P • 95-Timberland classified RCW 8434 21-Food and kindred products 31-Leather and leather products . 65-Professional services medical,dental,etc. • ( ) 96-Improvements on leased land 22-Textile mill products • 32-Stone,clay and glass products Section 6: Indicate whether the property is designated as forest land per chapter 84.33 RCW,classified as current use(open space,farm,agricultural,or timber)per chapter 84.34 RCW,or receiving special valuation as historic property per chapter 8426 RCW. Section 7: • List personal property included in the selling price of the real property.For example,include tangible(furniture,equipment,etc)and intangible(goodwill,agreement not to compete,etc). • Use Tax is due on personal property purchased without payment of the sales tax.Use Tax may be reported on your Combined Excise Tax Return or a Consumer Use Tax Return,both available at http://dor.wa.gov. • Ifyou are claiming a tax exemption,cite the specific Washington Administrative Code(WAC)number,section and subsection and provide a brief explanation.Most tax exemptions require specific documentation.Refer to the appropriate WAC to determine documentation requirements.Chapter 458-61 A WAC is available online at hap:hdor_wa.gov. • Enter the type of document(quit claim deed,statutory warranty deed,etc.),and date of document(MM/DD/YYYY) • Enter the selling price of the property. • Selling price:For tax purposes,the selling price is the true and fair value of the property conveyed.When property is conveyed in an arm's length transaction between unrelated persons for valuable consideration,there is a presumption that the selling price is equal to the total consideration paid or contracted to be paid,including any indebtedness.Refer to RCW 82.45.030 for more information about selling price. • Deduct the amount of personal property included in the selling price. • Deduct the amount of tax exemption claimed per chapter 458-61A WAC. • Due Date,Interest and Penalties:Tax is due at the time of sale/transfer.If tax is not paid within one month of the date of sale/transfer, interest and penalties will apply.The interest rate is variable and determined per RCW 82.32.050.Delinquent penalties are 5%one month after the due date;10%two months after the due date;and 20%three months after the due date.(RCW 8145.100) • State Technology Fee:A$5.00 Electronic Technology Fee that is due on all transactions.(82.45.180) • Affidavit Processing Fee:A minimum of$5.00 shall be collected in the form of tax and processing fee.A processing fee is due on all transactions where no tax is due and on all taxable transactions where the tax due is less than$5.00.(RCW 82.45.180) Section 8: Both grantor(seller)and grantee(buyer),or the agent of each,must sign this form,certifying that all the information provided is correct.Note: Original signatures required on the"County Treasurer"copy.Signatures may be required on the"Assessors"copy.Check with your county. Where to send completed forms: Completed forms should be submitted to the County Treasurer's or Recorder's Office where the property is located. Audit: Information you provide on this form is subject to audit by the Department of Revenue.Underpayments of tax will result in the issuance of a tax assessment with interest and penalties.Note:in the event of an audit,it is the taxpayers'responsibility to provide documentation to support the selling price or any exemption claimed.This documentation must be maintained for a minimum of four years from date of sale.(RCW 82.45.100) Ruling requests: You may request a predetermination of your tax liability.The written opinion will be binding on both you and the Department based on the facts presented(WAC 458-20-100(9)).Send your ruling request to: Department of'Revenue Taxpayer Information&Education P.O.Box 47478 Olympia,WA 98504-7478 FAX(360)705-6655 For tax assistance,contact your local County Treasurer/Recorder or visit http:/Idor.wa.gov or call(360)570-3265.To request this document in an alternate formal,please call 1-800-647-7706.Teletype(TTY)users may use the Washington Relay Service by calling 711. REV 84 0001a inst.(2/24/14) 1999 1023539 Clallam County ~'I.:_U"li:i'll(hl' 'I' /"1 I '-' ..,' n 11_ ~....IJ::';! e!? d ~ 1~ '0_ 1I_ RETURN ADDRESS: City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 h".((!fR'o"W+ I of tA ,1:.oJ ED IH~~OS/C(;\lLAI1 err 99FEf3-~ PF13:02 , . "2 , <, I \ 'I ...::::2 I\/:r, r Ii': ;'-Y;~"'UDITOR CLi\~1f;:JI'~ IY. WASH. BY - F--OEPUTY DOCUMENT TITLE: TERMINATION OF LEASE AGREEMENT CARNEGIE LIBRARY REFERENCE NUMBERS OF RELATED DOCUMENTS: LESSOR (S) : CITY OF PORT ANGELES LESSEE (S) : CLALLAM COUNTY RURAL LIBRARY DISTREICT NORTH OLYMPIC LIBRARY SYSTEM STREET ADDRESS: LINCOLN STREET ASSESSOR'S PROPERTY TAX PARCEL / ACCOUNT NUMBER .. ~ -<" TERMINATION OF LEASE ,AI-C . This termination of the Jlj9#JP, 1984 lease agreement for the former Carnegie Library IS made thIS J~ay ofc-}'dA. , ~~)Jlnd between the City of Port Angeles, a municipal corporation of the State of W a~ereafter "City"), as Lessor, and the Clallam County Rural Library District, commonly known as the North Olympic Library System, a municipal corporation of the State of Washington (hereafter "Library"), as Lessee Now that the parties have cooperated in the financing and construction of a new library in Port Angeles, the City and Library hereby agree that the lease of the old library building can and shall be terminated effective August 31, 1998 IN WITNESS WHEREOF, this termination of lease has been executed the date and year first above written CITY OF PORT ANGELES NORTH OLYMPIC LIBRARY SYSTEM By ~~n~~~ By ~I't~ G...,y t., /lfc~l.J,... , Board PresIdent By At2~ l!:pt:or.. Becky J Up , Y Clerk By , Director State of Washington ) ) ss, County of Clallam ) , ~ ./11~ On thIS Iqilv day of tt.11.U~ ' ~ personally appeared before me Gary Braun and Becky J Upton, to me known be the ayor and City Clerk, respectively, of the City of Port Angeles, the municipal corporation that executed the within and foregoing Termination of Lease, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that'they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation, IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first al?Q.ve written \ \-"" 11',4 , ,'-\ " ., , ,r. " ~~ ,........ '" ,," I _ " ;.' fJ / "_ , () ':' .,' , I" ''\"\ ". : "'''~ I' ,)- I r .,- \ "" ; ;,:., ~,JI .J ',~:: -= .~:.;. (,J"..:_;'"ot ~ _h ~; ~ 1. -: ;.," ~ ...._~t< (j I : .:, - .....' -:':';"':'~<' c ~'.i ! ~::,:.<.::,., ./ '. ',,', (' 0 . n" . . '. .,"- \//,,' - ..._.. I, ,..' 'I":l:.';~,t,',\"" ~~I.~. " 1 " - . State of Washington ) ) ss County of Clallam ) On this ~g6t day of a~ ' 1998, personally appeared before me (:;/~~~;5:ty,:~~d and ,respectively; ofilie~:~ ~~;P:~ Library System, the municipal corporation that executed the within and foregoing Termination of Lease Agreement, and acknowledged said instrument to be the free and voluntary act and deed of said corporatIOn, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation C \OFFICE\WPWIN\WPDOCSIHOLDING\TERMIN LSA 2 ..-' ~. 5g 1'~ 1023537 Clallam County / ~J.-U.J r ,-,' I-...:t,i!hi; .)./ 111:" J,Llh.t.'jJ 1999 , , I' OF.. CLfA 6,f t4 r '"' ~ H -... "', I.'" ~ j.!l ......... . __.L.....~ '-' J 'LiI_J Hi .EC~'r,D;,,/I,LALlAt'1 CO RETURN ADDRESS: City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 99 FEB -3 Pl1 2: 59 \' ~ P\(~':" .3 ~ h:~ I; r~~._<~ f r', i~:~A~;oTTOR-"- ~~~NT;~~~S:. DOCUMENT TITLE: TERMINATION OF LEASE AGREEMENT PARKING FACILITY REFERENCE NUMBERS OF RELATED DOCUMENTS: LESSOR (S) : CITY OF PORT ANGELES LESSEE (S) : CLALLAM COUNTY RURAL LIBRARY B~~~E~~;c-;r NORTH OLYMPIC LIBRARY SYSTEM STREET ADDRESS: LINCOLN STREET ASSESSOR'S PROPERTY TAX PARCEL / ACCOUNT NUMBER <' . .... TERMINATION OF LEASE AGREEMENT This termination of the June 5, 1990 parking facility lef1.;~~reement associated with the former Carnegie Library is made this ~ay of~ .J..9W, 'by ahd between the City of Port Angeles, a municipal corporation of the State of W asill~on (hereafter "City"), as Lessor, and the Clallam County Rural Library District, commonly known as the North Olympic Library System, a municipal corporation of the State of Washington (hereafter "Library"), as Lessee. Now that the parties have cooperated in the financing and construction of a new library in Port Angeles, the City and Library hereby agree that the parking lease for the old library building can and shall be terminated effective August 31, 1998 IN WITNESS WHEREOF, this termination of lease agreement has been executed the date and year first above written CITY OF PORT ANGELES NORTH OLYMPIC LIBRARY SYSTEM By ~~A~"__ By ~/'t~ (;.0(',/ ,-. "'''~~e.kt1l , Board President By ~~1P,&: .J.)doA Becky J Upt , Ci Clerk 1 By , Director State of Washington ) ) ss County of Clallam ) /79'/ On thIS Iffttu day of ~ t99S; personally appeared before me Gary Braun and Becky J Upton, to me known be the M yor and City Clerk, respectively, of the City of Port Angeles, the municipal corporation that executed the within and foregoing Termination of Lease Agreement, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first aboye written. \. \.JS 8" , _J v............. ')f('l . ". 0i"i::lt~f(ltl ". ~.( . _ .,,:,~.~~;\ftTti3 _,~ /j .f. _: 0.. ~/ ~.>; ,..;~o ,. :'~ '-:.." r-' . - . ,\, 1;: () ,. ~'::O ; i ,< : :; ~",;" ___;";f.. ",~ i " . ~ _~l'(: f"''' ; ',. ,1'1: /. r \...,. i\t ~j.t./J . : .... " '\ ,) 'l,. . ,.:;.I'~/ :: -:. 't' . I' t~ o>~... ("....' : ,', ,> . '<-'0';':'0":' I, , ",~.! ~'~."1f',,:, .:................ ~'J~. ..... f:_:1;.I1~,. ,\~jr""'" \\\\1",,'" ri...::r:~~"J,f~, .. .;~ "e\;~';:';' ~~\~". <.;.r;,j,l,../"Jln1fH,f't't No residing at My commission expire 1 . . .' ... State of Washington ) ) ss County of Clallam ) On this dt' day of Y~J~-f-.- , 1998, personally appeared before me ~~~~6: ~t; and , to me known to be th6 . ~ and , -i'€spectiv€lly; of the North Olympic Library System, the municipal corporation that executed the within and foregoing Termination of Lease, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation No~a~ PUblim ~ ate of Washington resldmg at .AJ~ My commi~sion expires ~ dY~Dm 2 . . ~~L ~ eft. ::,~ 0( ~~-fl ~~ - CITY OF PORT AN6E'LEf/"u XJ~ 321 East Fifth Street. PO Box 1150 PUBLIC \YORKS Port Angeles. Washington 9::\362-1150 Phone (360) 417-4805 Fax (360) 417 -4609 TTY Phone (360) 417 -4645 e-mail papwdept@olympu<; net August 19, 1998 Mr. George Stratton NOLS 2210 South Peabody Street Port Angeles, WA 98362 RE: Library Lease and Termination of Old Leases Dear George: Congratulations on a great library dedication on Sunday. The public appeared to be happy with the new facility. As I mentioned over the phone, we need to clean up the paperwork relative to the termination of old leases and execute a lease for the new facility. The Real Estate Committee of the City Council reviewed the enclosed lease for the new facilities and the lease terminations for the old facility. These documents are forwarded for consideration and approval by the NOLS Board at your meeting on August 27th. In addition, we request that the $400,000, stipulated in the Interlocal Agreement for the restoration of the old Carnegie Library, be forwarded to the City as soon as possible so that we may pay for expenses related to the restoration of the old Carnegie LIbrary. "\ "' Very !tru,~%urs, ! 'J -(J"~ f1ckY>lTtis, P.E. , Director 'of Public Works JNP IP Attachment Termination of old library lease Termination of old library parking lot lease Lease Agreement for new library facilities at Peabody St and Blvd Copies City Manager Disk N \PROJECTS\94-19L1B\CORRESP\NOLS\LEASES 898 File' Library 94-19 LEASE AGREEMENT THIS LEASE is made this day of , 1998, by and between the City of Port Angeles, a mUOlcipal corporatIon of the State ofWashmgton (heremafter "City"), as Lessor, and the Clallam County Rural Library DistrIct, commonly known as the North Olympic Library System, a mUnIcipal corporatIOn of the State of Washington (hereinafter "NOLS"), as Lessee RepresentatIOns 1 Smce at least 1980, the City has contributed a building within the City limits for the operation of a public library by NOLS. 2 When the existing Port Angeles Library building became inadequate, the City successfully submitted a bond issue on September 20, 1994, to the Port Angeles voters for the construction of a new library facility in Port Angeles. The bonds will be paid off November 1, 2015. 3 The City constructed the new library on land owned by NOLS, and the parties agreed to substantially modify and incorporate NOLS adjacent administrative building into the new library structure. 4. The Holy Trinity Lutheran Church has leased parking facilities to NOLS in order to satisfy the parking requirements for the new library. 5. Now that the new library project is substantially complete and NOLS is occupying the premises, the parties have agreed upon the terms of this lease. Agreements For and in consideration of the mutual covenants and promises contained herein, the parties hereby agree as follows: 1 Premises. The City hereby agrees to lease to NOLS, and NOLS hereby agrees to lease from City, the following described real property (hereinafter "premises"): The building and fIxtures located on Lot A of short plat SHP 97-01, further described as Lots 1 through 6 inclusive, Block 22, and Lots 1 and 2, Block 18, Puget Sound Cooperative Colony's Second Addition, according to plat thereof recorded in Volume 1 of Plats, page 12, together with that portion of vacated alley adjacent to Lots 1 and 2 in said Block 18, located on the southwest comer of Peabody Street and Lauridsen Boulevard in Port Angeles, Clallam County, State of Washington. 2 Term. This lease shall commence on August 1, 1998, and shall terminate on December 31, 2015, unless terminated earlier in accordance with the provisions of this lease or by written agreement of the partIes, provided that NOLS shall have the option of renewing the lease for an additional fIfteen years subject to negotiation of rent and other lease terms. 1 3 Rent. Rent for the premises shall consist of the performance by NOLS of the covenants and promIses contained in this lease 4 Taxes and Assessments NOLS shall pay any and all taxes and assessments levied and assessed upon the property, of any kind whatsoever 5 UtilIties NOLS shall be responsible for and promptly pay for all utilitIes used on the premIses 6 Purposes and Operation The premIses shall be used for operatIOn of a public library and for purposes incidental thereto, and for no other purpose whatsoever without the written consent of the City being obtamed prior to commencement of the new use NOLS shall operate the premIses as a full service library for the citIzens of Port Angeles and the general public in accordance with all applicable legal requirements and shall provide all management, supervision, personnel, materials, equipment and supplies necessary to library operations and shall properly supervise and direct its employees and other parties Implementing the performance of its duties under this lease and shall be fully responsible for the performance of such employees and other parties 7 Alterations and Improvements. NOLS may, at NOLS's sole cost and expense, make such c,hanges, alterations or improvements as may be necessary to make the premises fit for use as a public library Structural or mechanical alterations and improvements shall be the responsibility ofNOLS. Prior written consent of the City shall be obtained prior to making any improvements to the building requiring structural changes, and the City shall provide design and construction management, to be reimbursed by NOLS, for such changes. Any improvements made at NOLS' sole cost and expense, to the extent that they may be removed at the termination of this lease, may remain the property of NOLS If they cannot be removed without damage to the building, then such improvements shall become the property of the City at the termination of this lease. Should NOLS fail to remove any removable fixtures or improvements at the termination of this lease, they shall also become the property of the City. Improvements made at the City's sole cost and expense shall become and remain the property of the City The provision of this section shall not exclude NOLS and City from jointly making changes, alterations or improvements. Such improvements shall become and remain property of the City. 8. Repair and Maintenance. NOLS represents that it has inspected and examined the premises, accepts them in their present condition, and agrees that the City shall be required to make only repairs that are covered by construction warranties. NOLS agrees to make any and all other repairs, including major structural repairs, at its sole cost and expense and agrees to keep the premises safe and in good order and condition at all times during the term hereof The premises shall be maintained by NOLS in a reasonably prudent manner as necessary to promote the building's normal useful life, including all structures and eqUIpment necessary to keep the library facility fully operational for the purposes set forth in this lease. Upon expIration of this lease, or any sooner termination thereof, NOLS will quit and surrender possession, quiet and peaceably and in as good order and condition as the same were at the commencement hereof NOLS shall establish and maintain a fund sufficient to provide for maintenance and repair of the facility and its components, including but not limited to the roof and mechanical and electrical systems. 9 Risk of Loss and Property Damage Insurance. NOLS shall remain responsible, during the term of thIS lease, for the existence of the buildings constructed on the premises. Should the premises be destroyed, NOLS shall, at its sole expense, reconstruct the buildings to the same condition as when received. To assure this purpose, NOLS shall obtam and retain in force a property insurance policy in an amount 2 sutIicient to pay for the reconstruction of all or a portion of the premises should they be destroyed and shall provide adequate proof of either this insurance or other sufficient means to assure payment for reconstructIOn of the premises should they be destroyed. Such assurance shall continue to be proVIded during the term of this lease. 10. LIability. NOLS shall indemnify and hold the City harmless from any loss or damage that may anse out of or In any way be connected with this lease, the premIses, or the use of the premises by NOLS or Its agents or employees, including personal injury or property damage and will defend the City agaInst any claim or cause of action brought against the City as a result of personal injury or property damage arising out of, or in any way connected with, the premises, this lease, or NOLS' use of the premises 11 Liability Insurance. NOLS agrees to deliver to the City upon the executIOn of this lease proof of liability insurance written on an occurrence basis and in a form satisfactory to City, insuring against personal InjUry, bodily injury and property damage and insuring the indemnIfication and holding harmless of the CIty against any and all claims for personal injury or property damage arising out of this lease, in an amount of not less than $3,000,000 for ifiJury to anyone person, and $500,000 for property damage. NOLS shall keep proof of this or a similar policy In force during the term of this lease and shall annually proVIde proof thereof to City, including proof that the City continues to be a named insured The commercIal general liability policy shall be primary insurance as respect to the City and shall provide that the City shall be given thirty days' prior written notice of any cancellation, suspension, or material change in coverage. 12 Assignment or Mortgage. Neither the premises nor any portion thereof shall be sublet, nor shall this lease, nor any interest therein be assigned or mortgaged by NOLS without the prior express written consent of the City. 13. Default by NOLS. In the event that NOLS shall be in default of any of the terms of this lease, the City may terminate and end this lease upon ninety days' notice, provided, that NOLS may cure such defect during the period prior to the expiration of the 90-day notice If such defect is cured, then this lease shall continue. If such defect is not cured, this lease shall terminate, and NOLS shall surrender the premIses on the date stated in the notice. 14. Notices Any notices required or permitted to be given under the terms of this lease, or by law, shall be in writing and may be given by personal delivery or certified mail, directed to the parties at the following addresses, or such other address as any party may deSIgnate in writing prior to the time of the giving of such notice, or in any other manner authorized by law. NOLS. North Olympic Library System c/o Director 2210 S. Peabody Street Port Angeles, W A 98362 City: City of Port Angeles c/o City Manager PO. Box 1150 Port Angeles, W A 98362 15 Waiver. No waiver of any right arising out of a breach of any covenant, term or conditIOn of this lease shall be a waiver of any right arising out of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 16 Integration. This lease constitutes a final and complete statement of the agreement between the partIes and fully supersedes all prior agreements or negotiations, written or oral. 3 '. 17 Dispute Resolution. Any party may demand submission of an alleged breach of the terms and conditions of this lease to arbitration by written demand to the other party or parties Each party shall appoint a neutral and detached person as an arbitrator, and the arbitrators so selected shall agree upon one additional neutral and detached person to also serve as arbitrator The arbitration shall be conducted under the rules of the American ArbitratlOn Association This lease shall be interpreted and construed under the laws of the State of Washington and venue for action concerning this lease shall lie in Clallam County, Washmgton. The prevailing party in any lawsuit concernmg this lease shall be awarded its costs and attorney's fees. 18 Recording. This lease and the exhibits thereto shall be recorded in the office of the Auditor of Clallam County, Washington. IN WITNESS WHEREOF, this lease has been executed the date and year first above written CITY OF PORT ANGELES NORTH OLYMPIC LIBRARY SYSTEM By By Gary Braun, Mayor , Board President By By Becky J. Upton, City Clerk , Director State of Washington ) ) S5. County of Clallam ) On this day of , 1998, personally appeared before me Gary Braun and Becky 1. Upton, to me known to be the Mayor and City Clerk, respectively, of the City of Port Angeles, the municipal corporation that executed the within and foregoing Lease Agreement, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentIoned, and on oath stated that they were authorized to execute said instrument and that !the seal affixed, if any, is the corporate seal of said municipal corporation. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Washington residing at My commission expires: 4 " TERMINATION OF LEASE AGREEMENT This termmation of the June 5, 1990 parking facility lease agreement associated with the former CarnegIe Library IS made this _ day of , 1998, by and between the City of Port Angeles, a municipal corporation of the State of Washington (hereafter "City"), as Lessor, and the Clallarn County Rural Library District, commonly known as the North Olympic Library System, a municipal corporation of the State of Washington (hereafter "Library"), as Lessee, Now that the parties have cooperated in the fmancing and construction of a new library m Port Angeles, the City and Library hereby agree that the parking lease for the old library building can and shall be terminated effective August 3 1, 1998. IN WITNESS WHEREOF, this termination of lease agreement has been executed the date and year first above written. CITY OF PORT ANGELES NORTH OLYMPIC LIBRARY SYSTEM By By Gary Braun, Mayor , Board President By By Becky 1. Upton, City Clerk , Director State of Washington ) ) ss. County of Clallarn ) On this day of , 1998, personally appeared before me Gary Braun and Becky J Upton, to me known to be the Mayor and City Clerk, respectively, of the City of Port Angeles, the municipal corporation that executed the within and foregoing Termination of Lease Agreement, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation ' IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Washington residing at My commission expires: 1 '. State of Washington ) ) ss, County of Clallam ) On this day of , 1998, personally appeared before me ~ ,~~~~~ be the and , respectively, of the North Olympic Library System, the municipal corporatIOn that executed the within and foregoing Termmation of Lease Agreement, and ac~owledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written Notary Public in and for the State of Washington residing at My commission expires: C:\OFFICE\WPWlN\WPDOCSIHOLDING\TERMIN.LSA 2 TERMINA nON OF LEASE This termination of the June 20, 1984 lease agreement for the former Carnegie Library is made this _ day of , 1998, by and between the City of Port Angeles, a mUnIcipal corporatIOn of the State of Washington (hereafter "City"), as Lessor, and the Clallam County Rural Library District, commonly known as the North Olympic Library System, a municipal corporation of the State of Washington (hereafter "LIbrary"), as Lessee Now that the parties have cooperated in the financing and constructIOn of a new lIbrary in Port Angeles, the City and Library hereby agree that the lease of the old library building can and shall be terminated effective August 31, 1998. IN WITNESS WHEREOF, this termination of lease has been executed the date and year first above written CITY OF PORT ANGELES NORTH OLYMPIC LIBRARY SYSTEM By By Gary Braun, Mayor , Board President By By Becky 1. Upton, City Clerk , Director State of Washington ) ) ss. County of Clallam ) On this day of , 1998, personally appeared before me Gary Braun and Becky 1. Upton, to me known to be the Mayor and City Clerk, respectively, of the City of Port Angeles, the municipal corporation that executed the within and foregoing Termination of Lease, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Washington residing at My commissi.on expires. ,~ State of Washington ) ) ss. County of Clallam ) On this day of , 1998, personally appeared before me and , to me known to be the and , respectively, of the North Olympic Library System, the municipal corporation that executed the within and foregoing Termination of Lease, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written Notary Public in and for the State of Washington residing at My commission expires: C \OFFICE\WPWIN\WPDOCS\HOLDING\TERMIN LSE 2 r'\r," ) ? v' ,J ,~,,' ,.., : \,. ",,' , ,. .. > \ ~~"":':':');':,-,;:: ; ,'~' ':;': ,:,,::,', ,'~ ~ ~ ~ 1 :'! . '< . ~ , .' I ..' '- , ", , " y , ~~ ,\ "1 , , " ~1 .. ~~ :, < /~ . :'> f,":~<,)~J ,'<,~ ,:~ :~,:;- ~ ~~~, " ',.! ,'- ~~ , : ... - ' ~ ~I '~ 1 t ~ -' , ~ ~ ,?:~. ," l' "" '~. ,:'~' ; ~:> :~~. ~ :; ,>::" :,,:, :'~~'i ~:: ,~~^',,: 'l:~ ;, ,~~ . , " ~"" r >',' . '\ ~ . , , \,1 "" ": ',':::; .,-,::~',~,'\'::.~\:: ~ , ":~;,r~~;~ ^. " .' "I, '. . , d? &~ DO' R"T:" ^ IN;G,' 'E,.t: E"S' I=-- .." .'. "-.ff. i ~'.,'J:.! ,',j I W A 5 H I N G TON, U, 5, A. CITY MANAGER'S OFFICE February 16, 1999 Mr. George Stratton Executive Director North Olympic Library System 2210 So. Peabody Street Port Angeles, W A 98362 Re: Recorded Lease / Termination of Lease Agreements Dear George: Attached for your files are copies of the following recorded documents: ~ Termination of Lease Agreement - Carnegie Library ~ Termination of Lease Agreement - Parking Facility ~ Lease Agreement between City of Port Angeles & North Olympic Library System If! can be of any further assistance, please feel free to contact me. I can be reached at 417-4634. Sincerely your,s, ~~ Becky J. Upton, CMC City Clerk/Management Assistant Enclosures 321 EAST FI FTH STREET · P. 0 BOX 1 150 · PORT ANGELES, WA 98362-0217 PHON E. 360-417-4500. FAX, 360-417-4509. TTY: 360-417c4645 E-MAIL: CITYMGR@CI.PORT-ANGELES.WA.US ~' ;; ~ :- c ... ",'" \~.... .." -{ ~L';.'_~~~,-.....\~~,~..~..: 3~ ~ORTANGELES WAS H I N G TON, U. S. A. City Clerk's Office November 1, 2007 Paula Simpson Barnes Library DIrector North Olympic Library System 2210 S. Peabody Street Port Angeles, W A 98362 Re: EVIdence of Insurance Coverage Dear Paula, May I take this opportumty to welcome you to the Port Angeles community. I'm sure you'll love living in this beautiful area! The purpose of my letter relates to the Lease Agreement between the City of Port Angeles and the North Olympic Library System, dated January 19, 1999. Within the language of the lease agreement, there is a requirement that the NOLS must deliver annual proof of liability insurance at specified levels and must name the City as an additional insured. I note that the City has not received a current CertIficate of Insurance. . As a matter of fact, the last certIficate was for coverage effectIve as of September 1, 2005, with an expiration date of August 31, 2006. Please contact your insurance carrier and ask that the City of Port Angeles be provided with proof of insurance on an annual basis. Thank you very much for your assistance! Sincerely yours, ~~ City Clerk Phone' 360-417-4634 / Fax. 360-417-4609 Website: www.cltyofpa.us / Email cltyclerk@cltyofpa us 321 East Fifth Street ~ PO. Box 1150/ Port Angeles, WA 98362-0217 cX.:3g ';;Y- Memorandum June 8, 1992 TO: Yvonne Ziomkowski, Accounting Manager FROM: Becky J. Upton, City Clerk~ SUBJECT: Lease of Library Parking Lot The City presently has a lease agreement with North Olympic Library Systems whereby the City leases the parking lot due north of the Library to the NOLS. According to the terms of the agreement, the City was to complete the construction of the lot and then serve notice of completion upon the Library. Once that notice has been served, the Library is to commence making annual payments to the City in the amount of $5,000 per year. The City served such notice on the Library as of May 7, 1992, and payment was received today in the amount of $5,000. The annual payment will be due on May 7 of each year for a period of ten (10) years, unless other contractual arrangements are made. Please arrange for Accounting to invoice the North Olympic Library System as set forth above. The invoices can be sent to: George Stratton North Olympic Library System 2210 South Peabody Port Angeles, W A 98362 Thank you for your assistance! -- ./" U-1... - ,..,.. - - - CITY OF PORT ANGELES ~~i= .-i.i:~;"-~~~ 321 E FIFTH · PO BOX 1150 PHONE (206) 457-0411 PORT ANGELES, WASHING10N 98362 FAX (206) 452-0353 May 7, 1992 George stratton North Olympic Library System 2210 S. Peabody Port Angeles, WA 98362 RE: Library Parking Lot Dear George: On Tuesday, May 5, 1992, the City Council accepted the work as completed for the Library Parking Lot. During our telephone conversation in April, you expressed some concerns about the use of the lot (it is already filled with cars that park all day), and if there were certain things the City could assist with: 1. Striping: This was done as part of the contract. 2. Signage. 3. Maintenance, i.e., litter pick up, etc. 4. Patrol for unauthorized parking. Unlike city owned and controlled downtown public parking lots, the City has no authorization to patrol or control parking in lots such as the library's parking lot. We have made an estimate of cost for signage and proposed placement to make the general public aware that the lot is for library patrons. This estimate is enclosed for your information and use. In accordance with the lease agreement of June 3, 1990, the Library is responsible for the repair and maintenance of the lot as well as the signage and restrictions on usage. If we can be of further assistance, please contact me. Sincerely, N. orks enc.: Lease Agreement Sign Estimate NOLS.KDR WASHINGTON GOVERNMENTAL ENTITY POOL P. O. BOX 2150 SPOKANE, WASHINGTON 99210 c:<. !)~ INSURED/PARTICIPANT NORTH OLYMPIC LIBRARY SYSTEM 2210 SOUTH PEABODY PORT ANGELES, WA 98362 CERTIFICATE OF INSURANCE THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NO AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. CERTIFICATE HOLDER --...., CITY OF PORT ANGELES C/O CITY CLERKS OFFICE 321 EAST FIFTH PORT ANGELES, WA 98362 WGEP 070 D @i:@[gO\Y7[g n SEP I I 1991 U THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE BELOW HAVE BEEN ISSUED TO THE INSURED N INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. POLICY OATH: 09/01/91 ~Y: 09/01/92 T .'J1IrIIR -L Comprehensive General Liability/Auto Liability Company: Company: Washington Governmental Entity Pool united National Insurance Co. Policy No. XTP 34276 $ 250,000 Per Occurrence 2,000,000 Per Occurrence Public Officials Liability Company: Company: Washington Governmental Entity Pool united National Insurance Co. Policy No. XTP 34276 $ 250,000 Per Occurrence 2,000,000 Per Occurrence Property Company: Company: Washington Governmental Entity Pool Royal Insurance Company Policy No. TBD Replacement Cost Property on File with company less $1,000 Deductible Boiler and Machinery Company: Company: Washington Governmental Entity Pool Kemper Insurance Company Policy No.3X025361-00 Limits on File with WGEP Less Policy Deductible Per Occurrence Automobile Physical Damaqe Company: Washington Governmental Entity Pool Per Schedule on File with WGEP less Deductible Crime Company: Washington Governmental Entity Pool $ 100,000 Employee Dishonesty (commercial Blanket) $ 100,000 Loss Inside the Premises $ 100,000 Loss outside the Premises CERTIFICATE HOLDER ADDED AS ADDITIONAL INSURED BUT ONLY WITH RESPECT TO PARKING AREA LOCATED AT LOTS 11 AND 12, BLOCK 30, NORMAN R. SMITH'S SUBDIVISION OF THE TOWNSITE OF PORT ANGELES, VOLUME K OF DEEDS, PAGE 1. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL THIRTY (30) DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. M.o~.n'~. c.~, Atu- DATE: 9/ 6/91 cert.1 (5/91) O~ "ORT 41\'Q ~4. ,~.;.._, ~ ~. ~~ ,.~- 'JPL. ~ ~ CI,) a _LlJ ~~/~, ~~~ "~A TlVE. C; 2.38 CITY OF PORT ANGELES 321 EAST FIFTH ST POBOX 1150 PORT ANGELES WASHIl\,GTON 9H'W.' PHONE (206) 457-0411 June 8, 1990 Jacklyn LaRue President, Board of Trustees North Olympic Library System 2210 S. Peabody Port Angeles, WA 98362 Dear Ms. LaRue: Enclosed is a fully executed copy of the lease agreement between the City of Port Angeles and NOLS as authorized by the City Council at their regular meeting of June 5, 1990. I am requesting that, per section 12 of said agreement, proof of public liability and property damage insurance policy, in an amount of not less than Five Hundred Thousand Dollars ($500,000) for injury to one person and One Hundred Thousand Dollars ($100,000) for property damage, be provided as soon as possible. If you have any questions or concerns regarding this matter, feel free to contact me at 457-0411 ext. 118. (~cerely , ~ J '/ /J1 "~l-C<<;;j~2Jr~L Michelle Maike - ---- Enclosure cc: C. Knutson, City Attorney ~ LEASE AGREEMENT THIS LEASE is made this ~~ day of ~~ , 1990, by and between the City of Port Angeles, a munic~pal corporation of the State of Washington (hereinafter "City"), as t~ssor, and the Clallam County Rural Library District, commonly known as the North Olympic Library System, a municipal corporation of the State of Washington (herein- after "Library"), as Lessee. REPRESENTATIONS 1. Library is in need of additional parking for its Port Angeles branch, the premises of which are leased by the Library from the City. 2. ci ty is in the process of acquJ.rJ.ng property adj acent to the Library's Port Angeles branch premises and developing the property for the purpose of leasing it to the Library as a parking lot. 3. Library is willing to reimburse the City for the improvements necessary to develop the property into a parking lot, as such reimbursement is set forth in the following lease provisions. AGREEMENTS FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES HEREIN, IT IS AGREED BY THE PARTIES AS FOLLOWS: 1. PREMISES. City hereby agrees to lease to Library, and Library hereby agrees to lease from City, the following described real property (hereinafter "premises"): Lots 11 and 12, Block 30, Norman R. smith's subdivision of the Townsite of Port Angeles, Volume K of Deeds, page 1. 2. TERM. The term of this lease shall be for a period of ten (10) years commencing upon completion by the City of the parking lot improvements that are necessary for Library's use of the premises as a public parking lot, and ending ten years thereafter, unless terminated earlier in accordance with the provisions of this Lease. The precise date of commencement of the term of this Lease shall be the date that the City serves Library with a notice of completion of the work. 3. PAYMENTS. Library shall pay City Five Thousand Dollars ($5,000) per year for the duration of the ten-year term of the Lease. The first annual $5,000 payment shall be due wi thin 30 days of service of the notice of completion by the City of the parking lot improvements. Each subsequent payment shall be made annually within 30 days of the anniversary of the service of said notice at City Hall, 321 East 5th Street, Port Angeles, Washington, or to such other party or at such other place as the City may hereafter designate. 4. PURPOSES. Premises shall be used for operation of a public parking lot and for purposes incidental to the operation of a public library and for no other purpose whatsoever, without the written consent of the City being obtained prior to commencement of the new use. Library may restrict the use of the parking lot for library patrons during library hours and may restrict the use of the parking lot during non-business hours with prior approval of the City. Library may place signage on the premises with prior approval of the city and as consistent with applicable laws. 5. REPAIRS AND MAINTENANCE. Library agrees that City shall be required to make only repairs that are caused by initial design or construction deficiencies. Library agrees to make any and all - 1 - other repairs at its sole cost and expense, and agrees to keep the premises safe and in good order and condition at all times during the term thereof; provided that Library shall not be responsible for the lateral and subjacent support of the parking lot and that the city shall maintain the landscaping of the premises in the condition deemed appropriate by the city. Upon expiration of this Lease, or at any sooner termination thereof, Library will quit and surrender possession of said premises quietly and peaceably, in as good order and condition as the same were at the commencement hereof, reasonable wear, tear and damage by the elements excepted. 6. COMPLIANCE WITH LEGAL REOUIREMENTS. Library agrees to perform its obligations herein in compliance with all applicable statutes, ordinances, laws and other legal requirements. 7. TAXES. Library shall pay any and all taxes levied and assessed on the property of any kind whatsoever. 8. SUBLETTING OR ASSIGNMENT. Library shall not sublet the whole or any part of the premises, nor assign this Lease without prior written approval of the City. 9. ACCESS. City shall have the right to enter upon the premises at all times. 10. DAMAGE OR DESTRUCTION. In the event the premises are rendered unfit for the Lease purposes by the elements or other casualty or cause of any kind whatsoever that is not attributable to City's negligence, City may elect, at its option, not to restore or reconstruct the premises and shall so notify Library, in which event Library shall vacate the premises and this Lease shall be terminated; or, in the alternative, City shall notify Library, within thirty (30) days after such cause, that City will under- take to restore or reconstruct the premises, and that such work can be completed within one hundred twenty (120) days from date of such notice of intent. If city is unable to restore or reconstruct the premises within the said one hundred twenty (120) days, then the Lease may be terminated at Library's option by ten (10)-days' written notice to City. During the period of unusable condition, payments under this Lease shall continue. 11. LIABILITY. City shall not be liable for any injury or damage to persons or property sustained by Library or others, on and about the premises. Library agrees to defend and hold City, its officials, employees and agents harmless from any claim, action or judgment for damages to property or injury to persons suffered or alleged to be suffered on the premises by any person, firm or corporation, unless caused by city's negligence. 12. INSURANCE. Library agrees to deliver to City upon the execution of this Lease proof of a public liability and property damage insurance policy, in a form satisfactory to City, assuring the indemnification and holding harmless of the City against any and all claims for personal injury or property damages arising out of this Lease, in an amount of not less than Five Hundred Thousand Dollars ($500,000) for injury to anyone person and One Hundred Thousand Dollars ($100,000) for property damage. Library shall keep proof of this or similar policy, or adequate proof of self- insurance, in force during the term of this Lease, and shall provide, annually, proof thereof to City. 13. UTILITIES. Library shall be responsible for and promptly pay for all utilities used on the premises, which shall include all lighting for the parking lot that may be necessary in addition to the adjacent street lighting provided by the City. 14. TERMINATION. Either party may terminate this Lease at any time, should it be determined by such party that public necessity and convenience require it to do so, by serving upon the other party in the manner hereafter provided, a written notice of its election so to terminate, which said notice shall be served at - 2 - <. least one year prior to the date in said notice named for such termination. 15. DEFAULT. In the event that Library shall be in default of any of the terms of this Lease, City may terminate and end this Lease upon thirty (30) days' notice, provided that Library may cure such defect during the period prior to the expiration of the 30- day notice. If such defect is cured, then this Lease shall continue. If such defect is not cured, this Lease shall terminate, and Library shall surrender the premises on the date stated in the notice. 16. OPTION TO RENEW AND RIGHT OF FIRST REFUSAL. Library shall have the option to renew this Lease for a period of ten years under the same terms, except that the parties shall renegotiate the amount of payments and insurance coverage and there shall be no right of further renewal, by serving the City with written notice of its intent to renew at least 180 days prior to the end of this Lease, and in the event that City should decide to sell the premises, Library shall have the right of first refusal for a period of 30 days after the City delivers to the Library a copy of a third-party purchase offer or bid; provided, however, that said option to renew and right of first refusal are conditioned upon Library not being in default hereunder and upon this Lease not having been terminated as provided herein. 17. NOTICES. Any notices which are required hereunder, or which either City or Library may desire to serve upon the other, shall be in writing, and shall be deemed served when delivered personally, or when deposited in the United States mail, postage prepaid, return receipt requested, addressed to Library at Business Manager, North Olympic Library System, 2210 South Peabody, Port Angeles, WA 98362, or addressed to City at P. o. Box 1150, 321 East 5th Street, Port Angeles, WA 98362. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals. CITY OP PORT ANGELES . B~:o~~~ .~Y~:7M Ml(,HEJ.:.,LE. H ~ M:KIKE, City Clerk NORTH OLYMPIC LIBRARY SYSTEM ~tle~~d1 (~.:hM STATE OF WASHINGTON ) COUNTY OF CLALLAM ) On this ~ day of ~, 1990, before me, a Notary Public for the State of Washingt , duly commissioned and sworn, personally appeared JOAN SARGENT, to me known to be the MAYOR of the CITY OF PORT ANGELES, the municipal corporation that executed the wi thin and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument, and that the seal affixed is the seal of said corporation. ) SSe Given under my hand and official this certificate above written. day and year first in M 7 O--r''7"- J · lO...- and for the State of residing at r * . . ~. - My commission expires:cX'd7'- 92 STATE OF WASHINGTON ) SSe COUNTY OF CLALLAM On this ~ day of ~~ ' 1990, before me, a Notary Public for the State of Wash'ngton, du y commissioned and swornf personally appeared , to me known to be the .;;zxJ ~ 'V:) -hi J) of the N TH OL MPIC LIBRARY SYSTEM, the municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that~was authorized to execute said instrument, and that the seal affixed is the seal of said corporation. Given under my hand and official seal the day and year first in this certificate above written. A'~hL k 1~>pn.J"'-' , -, Notary Public in and for the State of /) ~ Washington, residing at I'&::::t 7 0 ~~ My commission expires: ~r:AJ/- 9:L NOLS.LSE - 4 - .- . e e e . ~ MEMO~~ TO: FROM: SUBJECT: July 25, 1989 CONFIDENTIAL Mayor and City Council Jim Haguewood, President, Port Angeles Downtown Association Proposal to North Olympic Library System to Locate Branch in Downtown Port Angeles The Port Angeles Downtown Association is interested in attracting a major pedestrian traffic generator into the Central Business District, preferably in an "anchor" location to maximize circula- tion around the CBD. Specifically, we are interested in locating Branch of the library downtown at the corner We believe this would be benef icial to all as outlined in the attached proposal. the Port Angeles of Oak and Front. parties involved, This proposal has the unanimous support of the PADA Board. We are submitting it to you to keep you abreast of intentions and activities. We foresee this as a general invitation to the library to locate Downtown with the specifics to let them know the benefits. Your comments are welcome. 457-0424. JH/jg Attachment Please feel free to contact me at e PROPOSAL TO THE NORTH OLYMPIC LIBRARY SYSTEM FROM: The Port Angeles Downtown Association Development Committee RE: Location of Library Branch in Downtown Port Angeles Whereas, the Library is in need of a new location to better serve the public efficiently and the Downtown is in need of a bolster- ing anchor, the Downtown Association proposes to provide ade- quate location in Downtown Port Angeles at an attractive price to the Library System so as to benefit both parties. By helping the Library find an affordable site Downtown, we hope to mutually benefit the citizens of Port Angeles, the Library System, the Downtown, and the City. The citizens would benefit by more cost-effective, expedient service, greater and easier access to more books, better parking, enhanced pedestrian safety, and handicapped access. The Library would benefit by being able to unite the main branch and service center in a suitable location at a reduced cost. e The Downtown would benefit by having a clean, family-oriented service that would generate considerable pedestrian traffic; thus enhancing the economic viability of the Central Business District. The city would benefit by being able to make use of the present library location and by the enhanced location status (and hence marketability) of the old City Hall that would result from a major traffic generator across the street. LIBRARY REQUIREMENTS 1 . SQUARE FOOTAGE: The Library requires 25,000 to 37,000 square feet with a minimum of 25,000 square feet for public service. 2. PARKING: The Building Code would require one parking space for every 200 square feet. This need can be met through the creation of new spaces or membership in the Downtown Association. e .or' . e e e 3 . CONSOLIDATED LOCATION: The main branch and service center should be united in one location to facilitate and expedite transactions and communications. 4. STRUCTURAL INTEGRITY: The building must be capable of supporting 125 pounds per square foot to support the weight of books in stack rooms. 5. PUBLIC ACCESS: The site must be easily accessible to all ages and meet handicapped access standards. 6. PUBLIC VISIBILITY: The site should have high visibility so people are more likely to take advantage of its services. 7 . SAFETY: Public access must be safe and the building secure. 8. BOND ISSUE: A bond issue of $2.5 to $5.75 million would need to be voter approved County-wide to pay for the new facility. A commu- ni ty fundraiser for Port Angeles and some improvements to the Forks and Sequim branches may also be needed. 9. COST: The facility must be as economical as possible in order to get voter approval. PROPOSAL The Downtown Association is prepared to assist the Library in the construction of a new facility. Specifically, the Downtown Association is prepared to assist with locating a facility at the southwest corner of Front and Oak Streets, presently occupied by the old Police station and a parking lot. The parking lot is owned by the City and operated by the Downtown Association. The Police Station is owned by Clallam Transit and is for sale. (CTS paid $100,000 for it in 1988 and it has been vacant ever since.) This proposal is contingent upon the sale of the old Police station for the Library project. If the Station lot is sold directly to NOLS, the price can be included in the bond issue. If the station lot is bought by the City, the land could be leased to the Library for a nominal fee of $1 per year, similar to the present agreement for the Carnegie building. .~, e e e The Downtown Association can: 1. Reduce the amount of the bond issue reducing the cost of providing parking. by substantially The Downtown Association can provide 100 spaces at a cost of $60,000. This fee goes solely toward the creation of additional parking we determine is needed. The cost of developing a parking lot outside the CBD, plus buying the land at approximately $6jsq.ft. averages out to be $1.822 per space. At $600 per space through the Downtown Association, savings are considerable ($275,000). 2. Contribute $2,000 and a committee of volunteers to work toward the passing of a County-wide bond issue. 3. Vacate the parking lot now occupying half the site by agreememt amending the PADA' s present agreement with the City. This lot could then be leased to the Library. 4. Develop other parking in the area to facilitate the Library's needs. 5. Support a variance to lower the amount of parking required for a Library in the CBD. BENEFITS OF THE PROPOSAL 1. The site provides adequate square footage. It is 100' by 150'. A two-story building would afford 30,000 square feet, plus 3,024 square feet of basement of the Police building, for a total of 33,024 square feet. 2. The site provides adequate parking. There are presently 88 spaces adjacent. The Downtown Association can develop additional parking spaces for $60,000. More parking could be made available across the street on Port property, or at Pete Capos' lot previously used by city Hall, as an example. 3. The increased floor load requirements of a Library can be met by an expanded foot foundation or pilings, at a nominal cost. 4. Public access is maximized at the site due to handicapped accessible curbing, traffic lights for traffic control and safe pedestrian crossing, adjacent parking, the Bus transfer center on the next block, high pedestrian and vehicular traffic, and being close to some of our most popular attrac- tions - the Waterfront, restaurants, and shops Downtown. 'I ~/' e e - 5. The site is on an arterial, affording maximum public exposure. Many locals and people from allover the County come to conduct business, shop, eat, and enjoy the Water- front all year long in the Central Business District, increasing visibility. 6. It is a safer location than the present. Traffic control lights increase pedestrian safety, as does adjacent parking so the public doesn't have to cross the street to access the building. The site is secure and quiet at night, with regular pOlice patrols in the Central Business District. 7. The financial support of the Downtown Association through: (a) lowering the cost of a facility by providing substantial savings for parking and land; and (b) providing funds toward a bond passage will make the final construction of a new facility for the Library more likely to occur. CONCLUSION The Library could build a new facility in Downtown Port Angeles that would meet its needs at a reduced cost. This would benefit the citizens by providing a necessary service in a more expedient manner than is presently possible at the current sites. It would benefit the Downtown by adding to the traffic already attracted to the Central Business District, increasing economic viability. It would benefit the City by providing city residents with improved Library services, plus free the Library's current site for other uses. It would also improve the marketability of the old City Hall. The cost savings, free parking, and bond issue support would make the Library more likely to succeed in seeing the construction of a new facility come to fruition. Thank you for your consideration. CITY OF PORT ANGELES 321 EAST FIFTH ST., P.O. BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457-0411 March 31, 1988 Mr. Mark Baker Administrative Services Manager North Olympic Library System 2210 South Peabody Port Angeles, WA 98362 Dear Mark: I am responding to your letter of March 21, 1988, requesting the City's participation in repair to the roof at the Port Angeles Branch of the North Olympic Library System. Section 6 of the lease between the City and the library system directs that the City "shall be required to make only major and structural mechanical repairs in or upon the premises or any part thereof." I have forwarded your proposal to our building official to determine if the repairs you have indicated constitute major structural repairs or as amaintenance item. According to our building official, new roof- ing is neither structural nor mechanical, it is maintenance. He has further indicated that a Class A or B fire rating is required for the reroofing and that a building permit would be required. Based on the building official's report, we must regretfully inform you that the City will not participate in your reroofing project. If you have any further questions, please do not hesitate to call. Yours truly, R.Duane Wolfe, Director Administrative Services RDW:lw Attachment Phone EX-- 10"2--- REQUEST FOR SERVICE ANGELES * PUBLIC WOR~S DEPARTMEN~~__ ~\t\.'\~) 5';<0\1) E("~Received by: ~ phone Date: -3 ke; /U person f ' PRIORITY: Urgent l::i. Schedule ASAP ~ Time: 9. 3cJ mail o ~ o CITY OF PORT Person Calling --::[)u ~ ~- Address Director o City Engineer o FORWARD TO FOR ACTION BY: Street Building Engineering o . 0 Water o Sewer o Solid Waste o Contact person making request (before action) Yes ~No l::.. (after action) Yes ~ No ~ ACTION TAKEN l2iSRoo~I/\Jc.. fee" Nbt-:t.lf.lt.~ C:;;7/LJ/C-7uIlALO/L Hb-C-.J-JI'>.A/ICAt-,. f-r Is H"'/AJ7d.1A/./cr . TJ.4.~ E'J(/ '51/ ~G 12.'00(::".1 1. \V'L.L H OU 7HJl.N L I ClL.LY HAvc-7 c c.OI'1~U FP A CL.AS, ':A" ()It- '13" f(.ArINc,!..QCQUf!vb7) \-41J... Ilo,:--foor::. r ~'J 'iJ-)~~~)0 * * * RETURN TO SECRETARY FOR FILING * * * '5j'30/Yf'"' Jrnpnsul Page No. Pages SANDPIPER ROOFING 1361 John Jacobs Road PORT ANGELES. WA 98362 (206) 452.7542 PROPOSAL SUBMITTED TO North 01 m ic Librar S stem STREET PHONE DATE 457-4464 JOB NAME 3/1/88 207 S Lincoln CITY, STATE AND ZIP CODE Port An e1es Wa 98362 ARCHITECT DATE OF PLANS JOB PHONE 10 year manufacturers material guarantee We hereby submit specifications and estimates for: Modified Bitumen roof, materials as follows: ARC Torchdown modified bitumen membrane [::1 Alternate Hot Tar Roof Bid, materials as follows: (initial box to accept bid) 1 layer combination base sheet 2 1ayers,fiberg1ass ply sheet 3 layers asphalt, type 3 aluminum coating price for hot tar roof..........$4630.00 * If the city requires a tear off of existing roof, add 750.00 to price of the roof. (Applies to hot tar and ARC roof) ** Roof tear off can, cause debris to filter down inside of building. While roofing is being done, cover all valuables. Sandpiper Roofing will not be responsible for debris. 5 ear roofers uarantee issued u on Bit 1IrupUSt hereby to furnIsh material and labor - complete In accordance With above specifications, for the sum of: (for ARC roof) five thousand one hundred thirty + tax 5130.00 + tax dollars ($ Payment to be made as follows. All material IS guaranteed to be a~ specIfied All work to be completed In a workmanlike manner accordmg to standard practices Any alteration or deViation from above speclflca tlons Involving extra costs wIll be executed only upon written orders, and WIll become an extra charge over and above the estImate All agreements contingent upon strikes, accIdents or delays beyond our control. Owner to carry fire, tornado and other necessary Insurance Our workers are fully covered by Workmen's CompensatIon Insurance A..ho"," ~ -::_____ Signature '<!If I' Not . T "",,"", m., b Withdrawn by us If not accepted Within 30 't days. Signature Atttptaltrt of Jroposal- The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authOrized to do the work as specified. Payment Will be made as outlined above. Signature Date of Acceptance. serving all of clallam county Ma rch 21, 1988 Duane Wolfe, Administrative Services Director City of Port Angeles PO Box 1150 Port Angeles, WA 98362 Dear Duane: I am enclosing a quote of $5,530-6,339 from Sandpiper Roofing to repair the leaking roof at the Port Angeles Branch of NOLS. We are concerned about not only damage to property but also wet floors in our public areas. As you are aware, the building is owned by the city and we understand the city to have assumed responsibility for major repairs. Thank you. Sincerely, /!.?~~ ~~~inistrative Services Manager LIBRARY SERVICE CENTER, 2210 S. PeabodY, Port Angeles, WA 98362 - (206)457-4464jPORT ANGELES BRANCH LIBRARY, 2075 Lincoln, Port Angeles, WA 98362 - (206)452-9253jSEQUIM BRANCH LIBRARY, 800 N. Sequlm Ave., Sequlm, WA 98382- (206)683-1161jFORKS BRANCH LIBRARY, 224 Forks Ave. S. Forks, WA 98331 - (206)374-6402jCLALLAM BAY BRANCH LIBRARY, Clallam Bay, WA 98326 - (206)374-6499 serving all of c1allam county February 17, 1988 Duane Wolfe, Administrative Services City of Port Angeles P .0. Box 1150 Port Angeles, Wa. 98362 Dear Duane, The purpose of this letter is to remind you of the leaking roof at the Port Angeles Branch Library; a facility owned by the City of Port Angeles. At this time we have leaks near the biographies, the fiction and the new book area. We have been mopping up the leaks when we find them and marking the areas to warn patrons. Please let me know if you have any other measures to suggest we might take until such a time as the leaks may be repaired. Thank you, Sincerely, 1dB~ Administrative Services Manager MBjmw cc: Jean Iverson, PA Branch ~E /+1'7 7 ~)"Y1C3J <5 ~~ ~ ~~~~~ 1J -.. 't?~ LIB , SERVICE CENTER, 2210 S. PeabodY, Port An es, WA 98362 06)457-4464/~ORT ANG~BRA Y, 2075 L1:coln, Port geles, WA 98362 - (206)452-9253/SEQUIM B RANCH LIBRARY, 800 N. Sequlm Ave., Sequ,m. WA 98382 - (206)683-11 I/F RKS BRANCH LIBRARY, 224 Forks Ave. S. Forks, WA 98331 - (206)374-6402/CLALLAM BAY BRANCH LIBRARY, Clallam Bay, WA 983 6 (206)374-6499 ~~ .J ~ CITY OF PORT ANGELES 321 EAST FIFTH ST.. POBOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457-0411 March 16, 1989 Mark Baker North Olympic Library System 2210 S. Peabody Port Angeles, WA 98362 Dear Mr. Baker: Enclosed is a copy of the lease agreement between the City and North Olympic Library System. If you should need anything further, please do not hesitate to contact me at 457-0411, ext. 118. Sincerely, ;?;t.~ ~Maike City Clerk MMM:CH Attachment 't .. r r . ,I. LEASE THIS LEASE is made this 20th day of June 1984, by and between the City of Port Angeles, a Municipal Corporation of the State of Washington (hereafter "City"), as Lessor, and the Clallam County Rural Library District, commonly known as the North Olympic Library System, a Municipal Corpora- tion of the State of Washington (hereafter "Library") as Lessee. FOR AND IN CONSIDERATION of the mutual covenants and promises herein, it is agreed by the parties as follows: Section 1. City hereby leases to Library, and Library hereby leases from City the following described real property, including the building located thereon (hereafter "premises"): The North Three Hundred-seventy feet of the East Two Hundred-twenty feet of Suburban Lot number Twenty-six of the Townsite of Port Angeles, heretofore granted to Clallam County, for County purposes by patent of the United States, dated March 21st, 1903.,. Section 2. Rent. Rent for the premises shall consist of the performance by the Library of the covenants contained in this Lease. Section 3. Term. This Lease shall commence at 12:01 a.m. on January 1, 1982 and shall terminate at 12 Midnight on December 31, 2002, unless terminated earlier in accordance with the terms of this Lease. Section 4. Purposes. Premises shall be used for operation of a public library, and for purposes incidental to such operation, and for no other purpose whatsoever, without the written consent of Lessor being obtained prior to commencement of the new use. Section 5. Alterations and Improvements. Lessee may, at Lessee's sole cost and expense, make such changes, alterations or improvements as may be necessary to make such premises fit for use as a public library. Structural or mechanical alterations and improvements shall be the responsibility of the Lessor. Prior written consent of the Lessor shall be obtained prior to making " ,. '1 " any improvements to the building requiring structural changes. Such improvements made at Lessee's sole cost and expense, to the extent that they may be removed at the termination of this Lease, may remain the property of the Lessee. If they cannot be removed, without damage to the building, then such improvements shall become the property of the Lessor at the termination of this Lease. Should Lessee fail to remove any removable fixtures or improvements, at the termination of this Lease, they shall also become the property of the Lessor. Improvements made at the Lessor's sole cost and expense shall become and remain the property of the Lessor. The provision of this section shall not exclude the Lessee and Lessor from jointly making changes, alterations or improvements. Such improvements shall become and remain property of the Lessor. Section 6. Repairs and Maintenance. Lessee represents that Lessee has inspected and examined the premises, accepts them in their present condition, and agrees that Lessor shall be required to make only major structural or mechanical repairs in or upon the premises or any part thereof. Lessee agrees to make any and all repairs excepting major structural or mechanical repairs at Lessee's sole costs and expense, and agrees to keep said premises safe and in good order and condition at all times during the term thereof. Upon expiration of this Lease, or at any sooner termination thereof, Lessee will quit and surrender possession of said premises quiet and peaceably, and in as good order and condition as the same were at the commencement hereof, reasonable wear, tear and damage by the elements excepted. Section 7. Taxes. Lessee shall pay any and all taxes levied and assessed upon the property, of any kind whatsoever. Section 8. Utilities. Lessee shall be responsible for and promptly pay for all utilities used on the premises. Section 9. Assignment or Mortgage. Neither the premises nor any portion thereof shall be sublet, nor shall this Lease, nor any interest therein be assigned . ' . .. . L ~ or mortgaged by Lessee, without the prior express written consent of the Lessor. Section 10. Liability. Lessee shall save Lessor harmless from any loss or damage that may arise out of or in any way be connected with this Lease, the premises, or the use of the premises by Lessee or its agents or employees, including personal injury or property damage and will defend Lessor against any claim or cause of action brought against Lessor as a result of personal injury or property damage arising out of, or in any way connected with, the premises, this Lease, or the Lessee's use of the premises. Section 11. Insurance. Lessee agrees to deliver to Lessor upon the execution of this Lease proof of a public liability and property damage insurance policy, or proof of adequate self-insurance, in a form satisfactory to Lessor, assuring the indemnification and holding harmless of the Lessor against any and all claims for personal injury or property damages arising out of this Lease, in an amount of not less than $500,000 for injury to anyone person, and $100,000 for property damage. Lessee shall keep proof of this or a similar policy, or adequate proof of self- insurance, in force during the term of this Lease, and shall provide, annually, proof thereof to Lessor. Section 12. Inspection. Lessor reserves the right to inspect the premises to insure compliance with the terms of this Lease, at reasonable times, and upon reasonable notice to the Lessee. Section 13. Termination by Lessor. Lessor may terminate this Lease at any time, should it be determined by its City Council that public necessity and convenience require it to do so, by serving upon Lessee in the manner hereafter provided, a written notice of its election so to terminate, which said notice shall be served at least one year prior to the date in said notice named for such termination. Section 14. Termination by Lessee. Lessee may terminate this Lease at any time it should be determined by its Board of Trustees, that public necessity and convenience require it to do so, by serving upon Lessor, in the manner hereinafter provided, a written notice of its election so to terminate, which said notice '\ I- 1. , ~" , Shall be served at least one year prior to the date in said notice named for such termination. Section 15. Default by Lessee. In the event that Lessee shall be in default of any of the terms of this Lease, Lessor may terminate and end this Lease upon thirty days' notice, provided, that Lessee may cure such defect during the period prior to the expiration of the 30-day notice. If such defect is cured, then this Lease shall continue. If such defect is not cured, this Lease shall terminate, and Lessee shall surrender the premises on the date stated in the notice. Section 16. Notices. Any notices which are required hereunder, or which either Lessor or Lessee may desire to serve upon the other, shall be in writing, and shall be deemed served when delivered personally, or when deposited in the United States Mail, postage prepaid, return receipt requested, addressed to Lessee at Business Manager, North Olympic Library System, '2210 South Peabody, Port Angeles, WA 98362, addressed to Lessor at P.O. Box 1150, 140 W. Front, Port Angeles, WA 98362. Section 17. Risk of Loss and Property Damage Insurance. The Lessor shall remain responsible, during the term of this Lease, for the existence of the buildings constructed on the premises. Should the premises be destroyed, Lessor shall, at its_sole expense, reconstruct the buildings to the same condition as when received. To assure this purpose, Lessor shall obtain and retain in force, a property insurance policy in an amount sufficient to pay for the reconstruction of all or a portion of the premises should they be destroyed, and shall provide adequate proof of either this insurance, or other sufficient means, to assure ! payment for reconstruction of the premise;s should they be destroyed. Such assurance shall continue to be provided during the term of this Lease by Lessor to Lessee. Section 18. Option to Extend. Lessee shall have the option to extend this Lease for a period of twenty years from December 31, 2002, to December 31, 2022. Lessee shall servce notice of its intent to exercise this option, by serving written notice of its election so to extend upon Lessor at least 180 days prior to December 31, 2002. During such extension, all of the provisions of this Lease shall be effective. .- .. ~'..~'.';. , . ~I ' ATTEST: Jv; Ph j, ,- a t}1/J1 ,1/11; < r---- City lerk ARRPOVED AS TO FORM: CITY OF PORT ANGELES By:c114 ~ Mayor NORTH OLYMPIC LIBRARY SYSTEM By:~d/ .. :}.3~ r1EMORANDUM May 29, 1984 TO: Dave Flodstrom, City Manager FROM: Craig Knutson, City Attorney SUBJECT: Lease with North Olympic Library System Attached please find a copy of a proposed lease agreement be- tween the City and the North Olympic Library System for the building currently being occupied by the library on Lincoln Street. As you may recall, there has been no written agree- ment between the parties covering this building since December 31, 1981. Last year Craig Miller drafted a proposed lease, which was then revised by Mark Baker, Business Manager for the North Olympic Library System. ~ir. Baker's changes had to do with the City being responsible for mechanical and structural changes and for fire insurance on the building. After review- ing the previous agreement and discussing the fire insurance matter with Vince Clay, Risk Manager, I feel that the changes proposed by Mr. Baker are appropriate. If you concur that the lease is ready fo:, approval by the Council, it could be placed on the agenda at any time. ,- tson, City Attorney CDK:ps Attachment ...-" . M E M 0 RAN DUM ct:o' ~ ~h't ~ G ~~ ~ May 29, 1984 A.S?) TO: Dave Flodstrom, City Manager FROM: Craig Knutson, City Attorney SUBJECT: Lease with North Olympic Library System Attached please find a copy of a proposed lease agreement be- tween the City and the North Olympic Library System for the building currently being occupied by the library on Lincoln Street. As you may recall, there has been no written agree- ment between the parties covering this building since Decelnber 31, 1981. Last year Craig Miller drafted a proposed lease, which was then revised by Mark Baker, Business Manager for the North Olympic Library System. Mr. Baker's changes had to do with the City being responsible for mechanical and structural changes and for fire insurance on the building. After review- ing the previous agreement and discussing the fire insurance matter with Vince Clay, Risk Manager, I feel that the changes proposed by Mr. Baker are appropriate. If you concur that the lease is ready for approval by the Council, it could be placed on the agenda at any time. / / I "--~/ Craig D. ~utson, City Attorney , " CDK:ps Attachment ~' [ q.~ J ()rlUuv~ "\ State of Washington ~~@~~m~~rnro~ FILE II \. ./ (<70. It,0r6- "\ NO/-. S - ./ O PLEASE REPL Y BY O NO REPLY REQUIRED o ..J o U. M~ c/J ?UyY(. atlcveAL""J a ~ ~ &-~V:. ~ ~J2-0rr<-oJY~ UJiLic, Nt)/. S- GU~'-./ ~u~d U-.J ~-r~ ~ 19t?/. cV.hp O-fz-V!/YlCl7r- ~~ /: to AJOI--S ~ ~~"d ~~~ ~~~~/0L~-5 ~~~ ~ cL--H.d ~. ~ ~ ~ ~ -OA~ rnocVi- ~~ ~ r~yU~~ ~ ~ ~~./:) ~ ~ ~~~r\_9-r ( Repii. SIGNATURE J ~ ~ CLr-~1(O~ ~~;> ~ hJvrr-V./.JcJL a Z/'r~'UL/}J WCl.N ~ ~ o&~ cL L-u.J:JL /U04 S;' {2..~ Zk.- ~V.J ~ ~ tJ&: 81 otf~n-e/)i ~ uafLd,~ DATE FORM S F 1 18-781 SIGNATUR~ /1" ' / Y U:!.A_~I..L ORIGINATOR SEND WHITE AND YELLOW COPIES TO RECIPIENT RECI PI ENT RETURN YELLOW COpy IF A REPLY IS NECESSARY ORIGINATOR S FOLLOW UP COpy 5./5 .North O'~mrk tjbrar~ SlJ,t--'m $CZYV't'\~ czV~\"'iot'\cz, i~ C\~\\~n\ COUt\tq. p()~t J\t\~ek.~, Joyks ~ $~quim 2210 South Peabody Port Angeles, WA 98362 September 15, 1983 Robert E. Orton Director of Finance and Administrative Services City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 Dear Mr. Orton: The library system is currently looking at its proposed budget for 1984. One of the problems to be addressed is the degradation of the lighting in the Port Angeles building. This is occurring as ballasts fail through age. We believe that the best approach in consideration of the city's and our needs is to replace all the old ballasts with a mQre energy efficient system (claimed savings of 10-20% on various systems). Our initial research indicates a cost of $8,000 to $10,000 if our maintenance personnel assist. I would appreciate being informed if the City has any objections to the library considering this action and to what extent we may plan on the City assisting in this major repair item. Also, on a more trivial note, we are no longer using the electric range and oven provided with the Port Angeles facility. It is currently taking up storage space. May we dispose of it? Would the City like it back? Thank you for all your assistance to date. I may be reached at 457-4464 if I can be of further assistance. Sincerely, ~ak~ Business Manager f.~.S'.'S '1.7. pi IN&*4. , .. City of Port Angeles ~ ....: _.~t; ~ . tl',:.. -.' ,"!" " --!.. . . . -.1' . ____ ,,_ 0_.- ___ TOt.. lUST ,\fE('C:\ OF filE ....OR71/'r+ES7 '. 140 WEST FRONT STREET P,ORT ANGELES, WASHINGTON 98362 . June 22, J 981 Ms. Terry White, Director North Olympic Library System 207 South Lincoln Street Port Angeles, Washington 98362 Dear Terry: The contract which was negotiated last year between the City of Port Angeles and the North Olympic Library System calls for notification of intent to renegotiate the contract, no later than 180 days prior to December 1 of this year. l~hile it is my hope, and I'm sure your hope, that the voters of our community 't/ill eliminate the need for further negotiation of contracts, t still felt it was appropriate that I drop you a line before July 1 and indicate that if the September vote for annexation of the City to the Rural Library System is not successful, that we will, vel~ early in September, be in a position of negotiating a contract for 1982. Please consider this letter notification of the City's intent to renegotiate the contract pending the outco~e of the primary election regarding annexation. lid also like to use this as an opportunity to thank you for your presence at the last two Council meetings and for your assistance in considering, reveiwing and approving the intent to annex to the North Olympic Library System. I hope that through your efforts and the efforts of the Friends of the Lab and with the support of the City, that it will be a successful campaign to bring about annexation. Please contact me if there is something that I can do as I am very eager to participate and assist in a successful election campaign. 5i ncere ly, " ~/ f J .. -..... J~. 5 < ..// It",:-!y I ,. "I' If Dave Flodstrom City Manager DF/jh ..... \.---\.~:~!.'!-,'" ::;....... ". ~.!,~, ..... ..- '/=: S E .\ I '- ~_ ~ ... .. J. ' ; ~" --, ;'". . .- , 1 ((::i~' \~i'~\;;";~ . BOARD OF COUNTY COMMISSIONERS 5~/Q ~-L~~ ~ ~ #r;/lKJ t: , A Clallam County State of Wash i ngton PORT ANGELES 98362 Phone 452-7831 April 9, 1980 Ms. Marian C. Parrish City Clerk City of Port Angeles ]40 West Front Street Port Angeles, Washington 98362 Dear Ms. Parrish: Enclosed please find copy of the Agreement between the City, County and the Library District. As only one copy was inadvertently signed by the Commissioners, I have substituted a zeroz copy of the signature page (along with their initialed signatures) to the Agreement. Should this arrangement not be satisfactory, please let us know, and we shall attempt to rectify the matter. Sincerely, ~~~~r~L{~ Admin Support I I SLC Enclosure If ).~~tJcJtJ _/9J'd fl/tf/tUJd -/9%/ ~ p/i$( /S"I " " ' -r- If ' E. '-I , ~() :5'./5 . ' , , " AGREEMENT THIS AGREEMENT is made this day of , 1980, by and between the CITY OF PORT ANGELES, a municipal corporation of the State of Washington (hereafter "City"), CLALLAM COUNTY, a political subdivision of the State of Washington (hereafter "County"), and the CLALLAM COUNTY RURAL LIBRARY DISTRICT, a municipal corpora- tion of the State of Washington (hereafter "District"). WHEREAS, by an agreement dated December 19, 1972, City, County and District agreed to combine their library facilities, equipment, materials, and personnel into one regional library, in accordance with RCW 27.12.080, with the regional library being denominated the "North Olympic Library System" (hereafter "System"); and WHEREAS, all parties to this agreement desire to retain the System as the most effective method of providing library services to I the residents in their jurisdictions; and WHEREAS, the Agreement of December 19, 1972 must be revised, due to its reference to a system of taxation which is no longer in , effect in the State of Washington; and WHEREAS, certain additional provisions should be made in regard to the operation of the system; now therefore, In consideration of the mutual covenants and promises contained herein, IT IS HEREBY AGREED as follows between the parties to this agreement: Section 1. Regional Library Created. Pursuant to RCW 27.12.025, and RCW 27.12.080, the North Olympic Library System, as created by the agreement of December 19, 1972 shall continue to exist as a regional library for unincorporated Clallam County and the City of Port Angeles. Section 2. Board of Trustees. The regional library shall be governed by a board of trustees, who shall number seven (7). These trustees shall be appointed by joint action of the legislative authorities of the three governmental units who are parties to this " . ' agre~ment, in accordance with the procedures of this section of " this contract. Three of the trustees shall be residents of the City of Port Angeles and three of the trustees shall be residents of the unincorporated portions of Clallam County. The seventh trustee may be a resident either of Port Angeles or the unincor- porated portions of Clallam County. The City of Port Angeles shall nominate those members of the board who are residents of the City of Port Angeles, subject to confirmation by County and District. County and District shall jointly nominate those members of the board of trustees who are residents of the unincorporated portions of Clallam County, subject to confirmation by City. The seventh member shall be nominated alternately by City or County and District, and confirmed by the non-nominating parties. Section 3. Existing Trustees and Terms Recognized. The existing Board of Trustees of the System, the expiration dates of the terms which they are presently serving, and the authority which shall nominate their replacement, including the authority' which shall nominate the replacement for the at large position, are as follows: Name Appointing Authority Expiration of Term Robert G. Hause C. Fred Imhof" Eugene Rimov Mrs. Jodene G00<1< Chet Walrath City County & District (at large) City County & District County & District County & District City 12/31/86 Laurence Helch Mrs. :Evelyn- J.. Whatton 12/31/81 12/31/80 12/31/82 12/31/83 12/31/84 12/31/85 Section 4. Removal of Trustees. A trustee of the System may be removed by joint action of the Board of Trustees of Rural Library District. in the manner provided in RCW 27.12.190 for removal of trustee of county libraries or rural library districts. -2- '. . Section 5. Powers and Duties of Trustees. A. The trustees shall have those powers conveyed upon a board of library trustees by RCW 27.12.210. B. In accordance with RCW 27.12.210(4) the board of trustees shall annually submit their detailed estimate of the amount of money necessary to operate the System for the ensuing year to the City Council and the Rural Library District Board of Trustees. This shall be done so that the City Council and the Rural Library District Board may be aware of these estimates at the time of preparing their annual budget. Based upon these estimates, the Board of Trustees of the , Rural Library District shall prepare a budget, and certify the same to the Board of County Commissioners for that Board to make a tax levy for the purpose of the District. C. The System Board of Trustees shall comply with RCW 27.12.260, and submit an annual report to the legislative body of all three governmental units which are parties to this agreement. Section 6. Treasurer. The treasurer of the System shall be the Clallam County Treasurer. Section 7. Financial Contributions to Operation of the System. A. The City shall contribute to the treasurer of the library System, in monthly installments during 1980 the sum of Two Hundred Twenty-eight Thousand ($228,000) Dollars, and during 1981 the sum of Two Hundred Fifteen Thousand ($215,000) Dollars. In addition, if the board of trustees desires to seek an additional contribution to the operation of the System, it may request such additional contribution. The City Council shall consider this request for an additional contri- bution during the preparation and adoption of the final budget of the City of Port Angeles. Should the Council decide to make an additional contribution, it shall be done through the adoption of the City's budget ordinance. B. The District shall contribute, in quarterly installments, as required by RCW 27.12.080, an amount equal to the proceeds of a tax levy established at Fifty ($.50) Cents . per One Thousand ($1,000) Dollars at one hundred (100%) percent of true and fair market value -3- . . 1. '.. of all taxable property within the unincorporated portions of Clallam County, as established by the Clallam County Assessor, subject to all limitations on the amounts of property tax levies established by law. C. County shall contribute all funds received by it that have been designated for library purposes by state statue or county ord- inance, immediately upon receipt. Section 8. Additional Appropriations. In the event that any party to this agreement received additional funds or property, either by grant, operation of statute, gift, or from some other source, which are designated for library purposes, shall be trans- ferred to the System or to the treasurer of the System, as appro- priate. Transfer of payment of such funds or property to the System by the particular governmental unit involved shall not be used to offset or otherwise reduce contributions required of that govern- mental unit by Section 7. Section 9. Modification of Tax System. In the event that the legislature or people of the State of Washington alter the taxation system of the state, such that the provisions of this agreement are no longer applicable or usable to determine the amount of financial contributions required from any party to this agreement, then Section 7 of this agreement is null and void, and no longer in effect. The parties to this agreement shall meet within thirty (30) days of the effective date of such legislation, to negotiate a new agreeement providing for contributions. Negotiations shall be completed no later than one hundred eighty (180) days from the effective date of the legislation. Section 10. Capital Assets. It is recognized that City and District have each contributed a building for the operation of library facilities. Title to these facilities and any improvements thereto shall remain in City and District. In lieu of rent, all o~erating @~pep~~s qf tbe~e_buildtn9~~ including maintenance and_utilities shall -4- . , " ',.. . . - .be the responsibility of the System. The System shall make all necessary repairs, interior and exterior, in and about the demised premises at its own expense, provided that the System shall not be required to make any major structural or mechanical repairs or alterations. Major structural or mechanical repairs or alterations to the buildings shall be the responsibility of City and District. The System shall have the right, at its own expense, from time to time during the terms of this agreement, to improve or alter the buildings of City and District. Section 11. Dissolution of System. This agreement may be cancelled by the withdrawal of any party to this agreement, by the giving of one hundred eighty (180) days notice of intent to terminate. Upon termination, the assets of the System shall be divided among the parties in accordance with the provisions vf RCW 27.12.080. Section 12. Duration of Agreement. This agreement shall be effective from January 1, 1980 to December 31, 1981. Section 13. Renegotiation. The parties to this agreement agree that they shall commence renegotiation of this agreement not less than one hundred eighty (180) days prior to December 31, 1981. DATED the year and date first above written. CITY OF PORT ANGELES ~'( IrA J(.hf"e6J<?)'( ,.;- - May r L: J?ld-t~ e. 4z.y~.A (C erk) CLALLAN COUNTY RURAL LIBRARY DISTRICT B- a' t4rfo!/~ ~Q/)'U / E n w",V (/ ~~~~~~ (!.FANf~ ~aJj Cc }J 0 L5 W;j (?-fl '\ -5- -" 1. .. ......... ". fll . , ,be the responsibility of the System. The System shall make all necessary repairs, interior and exterior, in and about the demised premises at its own expense, provided that the System shall not be required to make any major structural or mechanical repairs or alterations. Major structural or mechanical repairs or alterations to the buildings shall be the responsibility of City and District. The System shall have the right, at its own expense, from time to time during the terms of this agreement, to improve or alter the buildings of City and District. Section 11. Dissolution of System. This agreement may be cancelled by the withdrawal of any party to this agreement, by the giving of one hundred eighty (180) days notice of intent to terminate. Upon termination, the assets of the System shall be divided among the parties in accordance with the provisions vf RCW 27.12.080. Section 12. Duration of Agreement. This agreement shall be effective from January I, 1980 to December 31, 1981. Section 13. Renegotiation. The parties to this agreement agree that they shall commence renegotiation of this agreement not less than one hundred eighty (180) days prior to December 31, 1981. DATED the year and date first above written. CITY OF PORT ANGELES CLALLAH COUNTY RURAL LIBRARY DISTRICT ....- ~- d' t;(401/~ _90.dMV, e n lM-L/ (/ ~r-<-< ~~- / .- . Cc NoL5 cJ;J PI! '\ -5- ,.,.....".,.....J'~I:< I It.lQlI:llllll *~ ~..1l-<'''~~(ilJtJW1Iflt~'~i\--4J..4-'''''' I ...-." ".."ff,....."..,n.f::.-'" ~ . '... ,f....,...~~~~~A... ^;"(,,~*.....i~~r'1.lu~w.:IIl~" .au..t;<,. lrlll'HIUf #1 , , i I Ii'I !, ',+ ,'"'if, r. ,1\,,'111/' r.1.itlJil,l.,. ]r,T:, .1 ~11~ -n, ".7 '. ~~"" , ~.., "I,.r: ':P1 . ~...!.r.n'.~ .-: ..,:K.. .' ..),: -.:-: . "..r.! ~iiji;i:ii;1im~i~!il~I!i!I[~~::"""'" "..ii~im;!I!!~mijim)~::ij):j!M!i!mlilil:;~m~ltIl!m!~~~Hlimill!:jllmmir~m!ffii~~!i~*~!Ii.1r1m?l .. .,:::. M:::'ii,;": ~:;:'i;.: :.:., :;'.';.." :.;,.~;~~~:.:;,..:.:.-;.;.::;~.;.;.;:..:..:..:.:.:.:;:. :':"'~'" ii'(~r-"iif"'" ," ~i! " r' f' i' 'U "~'''"''''''1.:;"..::..:..-:.~ .~l .~~;t. - - - ~'..f<<.'"'H..:J.~,r'.::.k~<llt...;-.......;O"'.HI...~, ~~""'~.,~' '~-' r """r,. I .. ~ ,. I ''1 A\ City of Port Angeles 140 WEST FRONT STREET PORT ANGELES, WASHINGTON 98362 September 29, 1983 Mark Baker, Business Manager North Olympic Library System 2210 South Peabody street Port Angeles, WA 98362 Re: Your letter of September 15th Dear Mark: Thank you for your letter of September 15, 1983. In response to your question about improvements to the lighting system at the Lincoln Street Branch, I presume that the City would have no objections to the project, but suggest that you may wish to determine whether or not the project might qualify under City Light's Institu- tional Buildings Program. This Program involves an energy audit by a City Light Conservation Specialist which would address not only light- ing, but all energy-related facilities within the structure. It is possible that the building could qualify for grant funding to finance energy-efficient improvements. We just completed such a routine for the William Shore Pool, identifying some $106,000 in energy improvements, $86,000 of which will be paid by a grant. I have referred your request to Tamasin Sterner, Conservation Manager for the City Light Department and have asked her to respond to your suggestion. As to the City's financial participation in such an improvement, I would again have to call for an interpretation of Section 10 of our now-defunct agreement (albeit our only reference point). This section provides that "major structural or mechanical repairs or alterations to the building shall be the responsibility of City and District. II Whether or not this project qualifies for that definition is subject to other interpretation. I will say, however, that the timing of your request is such that the City has no budgeted funds to assist in this project. A request of this nature should ideally be coordinated with our annual budget. We are in process of preparing the 1984 preliminary budget but any expenditure of funds approved for such a project would have to come after January, 1984. Your letter does not indicate timing for implementation of the project. We have a public auction scheduled for surplus City equipment towards the end of October. We would be pleased to take the electric range back and dispose of it at that auction. Normally, surplus items are stored in the City Light Department warehouse and I would ask that you contact Mr. Lew Cosens, Director of City Light, to make arrangements for its delivery, if this is the way you wish to proceed. Thank you. Very truly yours, RObe~1(ton , Finance & Admin. Director Services REO:LF cc: Lew Cosens Tamasin Sterner Sheila Hardy Craig Knutson Dave Flodstrom .: :' ';;'i~,~~ir' '; ;~'-':'~*JE~t:f~~~ , ~.,..."'"'" ~,,,,,"_ '"...' ".l""""""Ao'. ... '1!1~f:;iii :~~~~ ... r"'-.J-'l~ _~,,~>-::~1~_~.... ~ -/-.>,..)'l~flt;?,\.,,.:/" ~"i.....4 E\';~~';' ~,... .;::_~ ". :' ,~.. ,~~-; .~l': ,^;.;;a ,r,;-k., ,,-'1>''''' ~"","'f~ ....-..~""<'..t '~<".i":'"' -.~ ';' ~~,~~~~~ ~,;~),~;~,~:i;:~~';': ::;~:~~i I."\"~". ~~.2t<.~\~ .~,:. "'...~...-.1"..l.",.Jf-.:'l'l>..j;--'~:"" r~,i ',' ,,':~~;~,~::~~,~:tt~~,:~~'~::-~'5:'~ City of Port Angeles 140 WEST FRONT ST. . P.O. BOX 1150 0 PORT ANGELES, WASHINGTON 98362 December 3, 1981 Mr. Mark Baker Business Manager North Olympic Library System Service Center 2210 S. Peabody Port Angeles, Wa. 98362 Dear Mark: I am writing in response to your telephone inquiry concerning some needed repairs at the Library. I believe you indicated that you had received an estimate' of about $1,000 to repair a relay switch which was damaged recently. I have reviewed Section 10 of the agreement between the City, County, and the Library District, and do not believe that this expense qualifies as a "major structural or mechanical repair or alteration", as specified in the agreement. The section requires that the Library System make all necessary repairs both interior and exterior, at its own expense save for those major structural or mechanical repairs or alterations. In my judgement, the failure of an existing relay switch is clearly a maintenance item , albiet an expensive one. The best interpretation which can be derived from Section 10 is that the City and the District miqht share the expense if it is considered a major structural or mechanical repair. However, as I have indicated above, I do not believe that the failure of a relay switch would be considered major by anyone's reasonable definition. I regret that the City cannot assist you in this matter, and hope that this is a satisfactory response to your inquiry. Thank you. Ve~rU1Y yours, Robe lli Orton Dire tor of Finance and Administrative Services REO:ch .~~.,1 -:. ,~ .No..t~ OlLfmpk tjb..a..~ S~t--U" S(zYV,t\~ <l.V~""iOtw.. iW\ C\~\\~n(; Coui\trj-" Po~t At\dek~, Jo"ks ~ $4Z.c(uJm_- .'_ Lc_ ' . 1 2210 South Peabody Port Angeles, WA 98362 Janua ry 7, 1982 ...J fJA~" 1: 1 1982 Mr. Robert E. Orton Director of Finance and Administrative Services City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 Dear Mr. Orton: Thank you for your letter of December 3, 1981, concerning the repair of a relay switch. Your assessment of a relay switch repair as a minor repair item does not please me but does seem one valid approach. I am writing concerning another problem with the Port Angeles Branch. Our maintenance supervisor, Dan Addington, has discovered a leak in the main water supply I ine between the meter and the input in the men's room to the building distribution system. He has traced the line from the meter to where it goes under the slab foundation without finding the leak. At this point, he is aware of no way to solve the problem without the necessity for major structural and mechanical repair,s. NOLS would appreciate the City lending its expert assistance in finding a suitable solution to our mutual problem. I must disagree with your interpretation of section 10 of the agreement con- cerning sharing costs for the repair of the PA Branch building. In context with the first line of section 10, lilt is recognized that City and District have each contributed a building for the operation of library facilities", I feel confident that the later reference to the "responsibility of City and District" refers to respective buildings. I am hoping that through our mutual cooperation and the expert assistance of City staff, we can find a mutually satisfactory solution to our problem that is less drastic than any our staff has proposed. Mr. Addington may be contacted before 11:00 a.m. at 452-9253. I am personally grateful for your assistance to date as is the North Olympic Library System. Thank you. Sincerely, Y!)~ &- Mark Baker B1us i ness Manager MB/ch - ---~-----_.- ------ <"---- REQUEST FOR SERVICE City oC Port Angeles - Ror-, r:rR TCTJ1 ,/ lone --r Public Works Department --R ~ Received by: ~tf~ Date-1!-JZ/R I Time 9: fit! At1:4 LIt, 13 ~ S82 L/; Ct:; P~JfV,_Rv'l ,/ phone 0 person~ mail 0 ~rson calling ldress - 9~ .~::> U J ITH QEfA I QS A~' A1B__veD lrward to: CITY ENGINEER 6. UTILITIES SUPER. A :iority: Urgent 0 . Schedule ASAP 0 :tion by: Street 0 BuildingO Engr. 0 Water~ SewerOsolid Waste 0 ltes: i3JJ...l By (nrrRJ<-d'RJ)EQ - n~ C/7Y GElv'8~lrl- ftDl../illV AC{,l-{,'71l7 DIRECTOR L ~a8 H- - - - RETURN TO SECRETARY FOR FILING BY DIVISION - - - I /_II..-gv " ~ 'y .,., _ ..:' >," !<. :..,::~~" :.," "';;;P:':;;-'~' "~:,,"'" , ' "c,:,"" "';, " ,~."",..",.~ ,.\ _,," ,..1' " '" , 1 - _. --.: .' ..... .....1 ( "// ";ft' , ,'!" I .,' ). f/L--- 'n ' ,.,.... ., '. . ." ....",; :~ , '''''I[;",,~'r '~ ;: N"-' -- ",.,," ;:; ~, ?~ f'~ ,..} ill'" ~,:~ r' " ."" ',~~:-:: '. ~ ~' :: " v -. . ,," L-" .' ," ~ \"~~': : ':. 'd ,,! ' .n'" '" A'Y " ..1 . _.-. ,.,',,~"'~. ., ! L: ...- .~..,~,;J';"":', l\~ , . , ' ~ ~j . :', L.~ ~{ZFS ~ ~\ '~ e .North O\~mrk tjbfif~ S~""",tt1 3<z~v,t'\~ <z,,~~"iOwz, ,~ C\a\\2Il>n\ Coo,,-hj. 'Po.t Al\~..k'!> .1O<rk~ ~ $,z.ctuill\ 2210 South peal:.xx1y, Port Angeles, WA 98362 June 3, 1981 David T. Flodstrom, City Manager City of Port Angeles 140 West Front Street Port Angeles, WA 98362 Dear Dave: When the North Olympic Library System was created on December 19, 1972, it was created as a Regional Library System with contractual agreements among the governing units concerned as outlined in RCW 27.12.080. The governmental units involved were the Clallam County Commissioners, the council of the City of Port Angeles, and the Rural County Library Board of Trustees. The Rural County Library District did not cease to exist nor did / the Rural County Library Board of Trustees cease to function. A new Board of Trustees to govern the Regional System came into being. It is that board, the North Olympic Library System Board of Trustees, to which the City of Port Angeles appoints three members with the ratification of the Clallam County Commissioners, and in alternate turns with the County Commissioners, appoints an at-large trustee. The Board of Trustees of the North Olymplc Library System has nO statutory authority to levy taxes. Therefore, the operating budget that they approve is submitted to the Rural County Library Board which then sets the rate of the tax levy @n real and personal property in the unincorporated areas of the County. It is very convenient that four of the five members of the Rural County Library Board also serve on the North Olympic Library System Board. It is possible that at least three people (those trustees appointed by the County Commissioners) may always serve in joint capacity so long as the necessity for two Boards remains. It seems to me that nothing in Substitute Senate Bill 3150 alters the governance of the library system. I believe the sole effect of this legislation allows the property tax levy to be applied within the city limits of Port Angeles should a majorlty of the voters approve the ballot issue proposing annexation of the Clty to the Library District. 'I '. e David T. Flodstrom, City Manager City of Port Angeles e ~ ' June 3, 1981 Page 2 There are a number of librarians across the State who are unhappy with the passage of this piece of legislation. I am not one of those. I sincerely believe that the best interests of the entire community will be served if the Library District gains greater assurance of stable financial support as it would with the passage of an annexation proposition. 2 t~u~s. 'I1he2 J. Whi te Library Director NORTH OLYMPIC LIBRARY SYSTEM TJW: am cc: Board of Trustees, North Olympic Library System . \N"- FROM THE DESK OF: MARIAN PARRISH CITY CLERK &/3/f! I ~ ;t~ ~P'~ \, \ \ ~6<-L&f ~ "f ~ : \ , \ I / .., ~ '" . ~ I ~ [J~<<;I~ I I I ~ .,3b3 ~71 /981 / 9 J() t gs- / ,/ )'11'1 :ita !<6~ ?&,~ )1 Yd <1 J. / /97$ 1~~ 3~(", ~~/ J , 77 /977 -'!t1? '?/i 9 :s- tJ /918 I / /Cj7? .3 5'4 ~/4 9~S-- /977 I I /91S' a 3 s- ? ~7 sl/~ / 9/}? , ,/ /f1#- ;).#, 3 ?:2. /J S-/ /976 ) June 9, 1981 e e City of Port Angeles TOURIST MECCA OF THE NORTHWEST 140 WEST FRONT STREET PORT ANGELES, WASHINGTON 98362 Miss Theresa White, Director North Olympic Library System 207 South Lincoln Port Angeles, WA 98362 RE: Bond Financing for the Library District Dear Terry: As you asked, I am providing some information with respect to the Library District selling general obligation bonds for construction financing. On the attachment, I have summarized the three scenarios you asked me to evaluate. Namely, -bond _issues in the respective sizes of $600,000, $750,000, and $1,200~000. _ I have assumed somewhat general terms for the general obligation bond issue. The term of the bonds is twenty years, and I used a net interest cost of 11\%, against a credit rating of "A", as established by Moody's Investor Service. I do not know whether the-Library District has ever issued general obligation debt, but believe that if it did, it could "ride" on the good credit rating of Clallam County. The "A" rating of the County and the City is quite high and connotes very good security to prospective investors. Bonds in the twenty year-"A" rating,have been selling in the range of 9.5% to 11.25% over the last year. As the library issue would most likely be a part of your general indebtedness, I believe that the bonds could be sold at a full point less than I have quoted on the attachment~ consequently, for today's market, the attached scenarios should be considered worst case. As to the annual assessed cost of any three of the above issues, I have e e June 9, 1981 Theresa White Bond Financing/Library 2 shown the affect of an excess levy on a $60,000 home under two conditions. First, as if the bond issues were spread over the present assessed valuation of the rural district, and second, under the presumption that the City would annex to the rural district in 1982. The second of these two conditions effectively diffuses the annual debt service of the bond issues over a greater tax base. I hope this information is of some assistance to you, if I may help you further, please do not hesitate to call me. Very ffuly yours, /1tJ\/ ROber~ E. Orton Director of Finance and Administrative Services ml h-,' j)~ .. e e GENERAL OBLIGATION FINANCING FOR LIBRARY DISTRICT Alternative Alternative Alternative A B C Amount of Bond Issue: $600,000 $750,000 $1,200,000 Annual Debt Service ( 1) $76,580 $95,725 $153,160 Cost per $1,000 of Assessed(2) Value (District Only) : 11<:: 14<:: 22<:: Taxes for a $60,000 Home (Per Year) $6.60 $8.40 $13.20 Cost per $1,000 of Assessed(3) 6<:: 8<:: 12<:: Value (City & District) Taxes for a $60,000 Home (Per Year) $3.60 $4.80 $7.20 (1) Assumes sale of a 20 year, voted, limited tax General Obligation Bond, "A" rated, at 11.25% (2) Assessed valuation base is $685,304,000, 1980 A.V. for Library District: Cost per $1,000 will decrease as base increases. (3) $685,304,000 + $548,147,000 = $1,233,451,000 ~, - ~ MEMO: June 12, 1981 TO: Dave Flodstrom, Mayor Haguewood ~counCilmembers Robert Orton, Director of Finance d Administrative Annexation of the City to the Rura Library District Services FROM: RE: I was asked to evaluate the financial ramifications were the City to annex to the Rural Library District. The new law provides that the library levy is subtracted from the city's statutory limit ($3.60 per $1,000 of assessed valuation). However, the Department of Revenue!s interpretation of the statute indicates that the District levy is calculated independently of the 106% rule applied to the city's tax limit. Thus, as long as the library levy rate remains at 509 per $1,000, the maximum city levy will be $3.10 (i.e. $3.60 minus $ .50). The question now becomes one of estimating when or if the city's effective tax rate will grow to $3.10 per $1,000 of valuation. The Council will recall that two years ago, the city's net effective tax rate exceeded the statutory limit of $3.60. This is because the assessed valuation did not grow 6% in that year. However, the assessed valuation between 1979 and 1980 increased a staggering 94%. ~his was due, of course, to the revaluations which the assessor put on the books this year. The city's effective rate is now $2.07 per $1,000 of assessed valuation. Because of the huge increase in the valuation between 1979 and 1980, I consider it highly unlikely that the city's effective tax rate will ever approach $3.10. Part of my conclusion is supported by the attached analysis. On attachment I, I have prepared a forecast of the city's future assessed valuation and growth in the regular property tax rate. In order to present a "worst case" picture, I assumed that the assessed valuation would increase at a rate less that 6%, that the City would levy its full 106% levy in each year, and in addition, that taxes would be increased by new_ construction valuation of 10.1 million dollars in each of,the years considered. (10.1 million dollars is the average new construction valuation for the City since 1974.) Under these conditions, the city's net effective tax rate would reach $3.10 in ab9ut twenty years. The forecast is even more favorable because it does not take into consideration future annexations to the City, nor periodic revaluations statutorily required of the assessor. These two factors will obviously increase the valuation ~ e - June 12, 1981 Annexation/Library District 2 base of the City and will tend to keep the net effective tax rate of the City down. I also looked at the prospective growth rate in the assessed valuation under the presumption that the City and Rural District would be combined. Attachment II shows a comparison between growth rates in the City and Rural District over the last six years. A combined growth rate is also presented. As one can see, over the last six years the combined growth rate in the Rural District and City valuation has been about 19% a year. I was initially cautious about the interpretation of RCW 27.12.390, which provides for subtracting the District levy from the city's regular property tax limit. However, the Washington State Department of Revenue Property Tax Bulletin #80-4 confirms how the calculation is to take place. Under the assumption that the Department of Revenue interpretation is correct, I have no reservations about recommending the City place this issue on the general election ballot this fall. If I may answer any additional questions I would be happy to do so. ml . ,,~" - ,- ~ ,~ ~ + '.. ~.--'''''''''''''''' " 'I~"r~""" '~ " ,;' ::<C,,:,. : '., '. '.' <' ';:i'" """:;r-~:,"~l;'\ ~ '. ' ,~~~... ' '. " A~:i8~!~~I~2!:~N~i~t;J CITIES , '~.,:~\~( ,','~:~:;f;\" \,' D(1@u;~o~~lID '",) ',' ,," }..",".': ',.', \',' ';", , , . STAN FINKELSTEIN", :!, }-' ,~,~, t" ~ ,,'~ \ I ~ ~ ! -, , " " " "Ie _\~ssistant,' Director' ;,: j,' '" I '" ~ ,~~ .", I _ ,f' , ' , , ' ..{ ",,'" . ' ~ , ." ~ " '" " \ I '~;!l' " " " 'f ~ , , I" . , .. JUN',.'I ''1981 , .~,. "-; . i '. ~, ""_\ , .,.. " , ", , " , , , , JJ~'~~6 , , .. ~ ,;- ~' ~ ,4 . ~ \ '4' :;~ 'f.. '<, ," IT' <' , - f~~ .~ :~ 1efI~ ~'~~,~~~ ..1 .-v" -f(.n ~'~ 'iL~J<'-1r~~;~ ;"'" ~-.f7 f,Y, r~7~tr~;;' ~~,Q.q .ft,'f,:'L ~ ~eUA.' ~',~"~s' .:k! ~'ew',f~,~/'eW fb , i4~:'- .~. " I 0/ . '4-'''''l:V,,",~ ~~ : 'o~wl'. J,/i;7(J,~~.:/4~I'''dU c.~~;t1 ., .t.. J"7 b''r.'k,v.,~-!'''#:r': ~:',,;;.;,p ." ,. .{L.~. ,f)'.,' "'/" "H.P'O~ w/t,~,~~.: (i.,el~,,--,~ /1~ /"/ ,': "',' " , " ;""(", " " :' :,' ',: ,~" ....,. j." ' . :-:. j'MrI:/'~ ~...1'k.:.y'~;t; .'7.~,.n~':t ~,:! (V. ~~ )~'Ir'VV/~::=I'(~'~'~ ::k:,"'J" '-r.~,..,.: ...",~.',,< ,,=,,,,., ,.'.;~: tt- -T " ~,. . ..' ' ; ;~' . ,~~ " ,_'. . , ,. ~ :~" .'. l ~ ,", ': ;. r" ,," ," , .. ' t ' , " , ~ ,'J , ,- .~ , " ... .:. __, ,', ~", 9~" .~/f~ -, ~~'" '. " ,', .~~, ":, .~. ""<.'~'/' :',.,',. c." \. '," :',;"',, .~/ ,,' ' "'~:'" ':.' ~' ' ~ . ':':-' .<:". " .it ' ' " , . "" , ,"' ,_ >:~. f ',.,',.'.~ ,t~,; I' ' ~ "-, ' . ~ '.", , :' ,', ~ ~ 'j ,.-'). , :. :':i'>::>.;:',~: ;~:~~:.: ',";':',,". '''; {" , ";' ~:.,:>:~"' . : > ,~'-' , ",.' ~,119 ~r~~kl~ A~~:'~tE~>~~a~I~, w~:.~h65 '(266) '~L~~~~:',<" " . '" '- 'I ::-.:. ,1' .', ",:, ~'.: ",: ..:..L___::......._.-'-"..''''..,_.-''' . , .'!' _. _1.__",_:-______ _~__~-''''__. _"__ ........_ ____._.......-..l-_.o_ .....__~____..-.<__~~_......____ .....J ~, ''t . '; , " , " . ,". , .', '/' " "" '" f i \. \, \ \ \ \ . \ I I / I I I ! ~~~~DATE' ~ ~ '~~:>.;.~1:~'?;' ',''1>0' DESCRIPTION ... \":..~'4,i";4~"';( "'~.s""-".",r:. l, __ ~~ ";; f~t.. ~<~'t":" ,-;",'{'i.:" ,,~..,.i"._' '>~~ ~ ~ , i ii< ;, f ~ 1. 1 ~ i' ~. ~ f. . r , . ~.. ~",- .-,..-.-.--...._._,......~____~----..__.w _....~_...~"._._..... ___ ._,,~....,.__ - -.... --~ r - " ) "~ . ~ \J:: ,.1'-.."" e _ LESTER J LANCASTER Clallom County Assessor PORT ANGELES, WASHINGTON 98362 Novemb~ 19, 1980 ~-~; :~;~~.~~~, ~ \ ,,' j , , /' /~v/" -, -' / "- "', ,~.: . ,,/"1\ " '......,.r .':""'''::'' "'-.. "/' \ /'"........1 J"'I' l..~-//".:)~\ \~/) .. ~. l' .;/..-~ 'J \~ \ ~: ~-..... ~~/ i~ -- - \ -",$~~i ,L) . '-_',~)~_ ~_tj \, t -. ,~ .'. ,j "I ~.~ t \~~...: ~ - /, ::_.._ ...:',) .......~- ,c....._\ i~' ,. '''.. ."- 'r:<,~ (" " "-;. \.......', "\ ,-'~ ~ I" MIt. Vavid F 10d6br.om 1 40 W u.t F Il.cm.t Pod Ange1.u, Wa. 98362 C' . ,", .' .~ ,/ . ,'J ' -V~,Mtt. ;',Flod6;t1tom: ~_t):..:.", ~~ - J- '_Y '.~ ....' ~~'- ~- . "---, . eM. ' .>'_ . /~t, . '-'-,~,'~.~-~ ...:~~;--~:r!':~~~-' , ~ ';,' ~::' - In c.011Jpilanc.e. wLth lda.:t:u-te6 goveJtn.i.ng RCW 84.48.130, 1 - heJLeJAu;(j( .6u.bmU-a;o-- 0 6 Ja.nu.aJr.Y 1, 1980, .the .to:tai. naAJt . :"41\;;:,;'. m-~L^.,., v-Due 01 _DD pMpn".+" in .the (';+" 01 Poltt '~rt ~-_I~.'~ 't ' .. U/LK{GA.... u...t...tL 0: U,..(..o(.. ~~ ~ I) '-. ,,' ", ':~:"f:ff;~,:~ ":~. ,,:-. Ange.te.6~ Cla..U.am County, Wa6hing;l:on. ~;)r . ,; <':~~t{f:r':~" ,,<:'~'~~',~t.~i~::',:?, ':.: , '. ~ ~~. 'q\~~" - " , I ',f ~~ ,. , .~ '/:. _ ~.:. ". _1-- . -' ..' , ':-Regulalt ": ~e.rU.OIL CLtizen6 T o:tai. , ' '" .i ~ ( " - '. - , > ;-".\ ~::~\.;t~~. 1.~\. . " 532,739,216 - ': )5,388,51.1 '~:1.)~~ ~-f J.~_ ;' ", " ~~i:~!' _, - :~ r:- ,',__,k; ThnbeJt Value 548,127,721 ~9,3g4 " i' . , T'. , *1, '.'~- 548,147,11,,1 :# ;;.0 136a' I. 13t., 5'17 ::':~;/ .' ~:'1."':-' ',- ~., ~ , . . ,~ :..~:~ " ~ ~:. UL:mc.- 1_ ff). ":J.-h.'.....-'I.J fr ~ /14>' ~..c. 'L.r ~/~.,~.:,. ~ ;/ '-..-.. --- l! ..~ ~t {.c'-~ .~ :i.~.;:.'., l"~_ -{~ t..';:. ( ~ ~"-i...;.. f-'~"", J,..' !t..::"~, ~ ~,;-:. .-;;....6-. ..t;;t. .~..:::~ .r' "~J ......-j !..::. .!.-L'r " ..... ~ ..... (.-~'.?:. tJ :....:.-....l':..~~7 1C~_~~d....-.... /_c l'~-,,-! /- .......'-_ t.- i...L.'-/'-_~ { L ~ I ~ C' !:') / -:-:- 'l..l~ e e 11/5/80 ';}:rJ3 CITY ANNEXATION TO LIBRARY DISTRICT 1. Enabling legislation: RCW 27.12.360 2. Result: City initiates a process which allows the library district to levy taxes inside the boundaries of an incorporated city with a popula- tion of 8500 or less at the same rate and on the same basis that the library tax is levied in the surrounding unincorporated county. 3. Impact on City Taxes a. LegfSlation allows the maximum levy for the city to be increased from $3.375 to 3.60 less the levy rate for the library district. In Pierce County, a's long as the library's levy rate remains at fifty cents (.50) per thousand dollars ($1000), the maximum levy for the town would be $3.10 ($3.60-.50 = $3.10) b. The impact of the 106% limitation law must be taken into account. For example, a city whose levy has been reduced to $2.50 because of the lid law, would continue to levy the $2.50. The .50 for librar service would be levied separately, and the town would .be relieved of having to pay tel rary fee out 0 ltS, general ~fund and could use the amount for other municipal services. 4. Procedure a. City Council adopts ordinance stating intent to join library district through annexation. b. Library District board of trustees concurs in the annexation. c. Proposal is reviewed by Boundary Review Board. d. County commissioners set special election for ~ity residents in accordance with dates provided for in RCW 29.13.010, but not less than 45 days from the declaration of such finding. e. A simple majority of the persons voting on the proposition will determine the outcome of the election. f. Election results must be certified to the County Auditor's Office before March 1st for the annexation to take effect in the following calendar year. (December 19 is the filing deadline for the February 3, 1981 election. Any annexation election held after February 1981 would not take effect until 1983). 5. Withdrawal of Annexed City The an1exation may be reversed by a council initiated special election anytime three years or more after the annexation. ...-- '.c..,J~ . e e MEMO: September FROM: Rob Orton, Director of Finance and Administrative Services ~ TO: Dave Flodstrom, Mayor Haguewood and Councilmembers RE: Certification of Property Tax Levy for 1981 Attached is a letter and computations for the certification of property taxes for budget year 1980. Regular property tax revenue for 1981 is estimated at $1,135,944 compared to $1,018,609 calculated for 1980. This is an increase of $117,335 or 11~%. The increment over the 106% limitation is due to the increase in new construction valuation determined for 1980. The City is entitled to levy the full $3.60 per $1000 of valuation on new construction and improvements. In 1980, new construction is valued at $15,616,000 compared to $6,611,000 in 1979, and $9,217,000 in 1978. The City's entire assessed valuation increased over 60% or to $451,000,000from $282,00U,000. The sharp rise is due, of course, to the Assessor's concerted effort to update property assessments (a commendable effort, in my opinion). I should noce that the regular taxes will not totally accrue to the General Fund. A portion will be diverted to the Firemen's Pension Fund in an allocation I will recommend at a later date. Also, the tax revenue represents 100% of our entitlement. The actual collections will be somewiLat less. I mention this because the amount of uncollected City taxes at the end of 1979 was well over $30,000 - the highest delinquent margin for the County in recent memory. This may be a product of recession or indicative of the fact that people tend to "borrow" against property tax payments as the delinquent tax interest rate has been far more competitive than prime cornnlercial lending rates. Although somewhat offset in 1981, City property taxes in the current year are being adversely impacted by the following factors: 1. In 1980, the City's full "106%" levy could not be implemented because the assessed valuation did not increase 6% between 1978 and 1979. As I've illustrated previously, the valuation must increase at least 6% annually, in order for the City to levy its full entitlement and remain at or below the statutory levy limit ($3.60 per $1000). e e MEMO Page Two September 18, 1980 2. The increased amount of uncollectible taxes mentioned above. These two issues could produce an estimated $28,000 negative impact on 1980 revenues. The Council should entertain a motion authorizing the Mayor and City Clerk to sign the certification. Thank you. REO/ls cc: H. Parrish ..~-~-- " y~"', ." t // // "', / ~~\ ,il~ /I/f; , "~' ,', ~~~~;p~~:i~E& 11 'J (').......,....) f~I:;~t~~~~~ e ,~d>U-.~ IO/'?/~o City of Port Angeles TOURIST JIECCA OF 'fill: N(JI~-rllU'EST 140 WEST FRONT STREET PORT ANGELES, WASHINGTON 98362 5eptembe~ Mr. Ben Stone, Administrative Coordinator Clallam County Board of Commissioners County Courthouse 223 East 4th Street Port Angeles, WA 98362 RE: Certification of Ad Valorem Taxes, Budget Year 1981 Dear Ben: In accordance with RCW 84.52.020, The City of Port Angeles herewith certifi.es that the amounts of Ad Valorem Taxes necessary for the City budget for the year 1981 are as follows: Regular Property Taxes Excess Levy, 1961 General Obligation Bonds Excess Levy, 1978 General Obligation Bonds $1.,1)5, 944 ~ /. /Y:'. / --:, ~ 23,863..- TOTAL 171 ,750 ./ JI /, 33.~,.~ 1/ - -$-1-;-3-3-1--,--557 ,: I " I -- ;..,,-. Thz calculation for regular property taxes is based upon the "106% limitation" rule specified in RCW 84.55, details of which are attached for your review. I point out that new construction assessed value estimate is preliminary. At this writing, the County assessor has not provided the City with official notification of the 1980 valuations for taxes due in 1981. Revised figures will affect our estimate. Thank you. ~~ Samuel Haguewoo Hayor ~ . ~ ::J ~"u..u '----" . / CVd~.L;;.-G Marian Parrish, City Clerk REO/Is cc: City Clerk I J, _ " j' - / _:: ...' -' ~, - . e e CITY OF PORT M~GELES 106% REGULAR LEVY LIMIT CALCULATION Property Tax Entitlements 1980: (1) $1,213,110 Less: (a) Excess Levy, 1961.G.O. Bonds (b) Excess Levy, 1978 G.O. Bonds Regular Property Taxes, 1980 Regular Property Taxes, Multiplied by 1.06% / :1 C ill...... ,\. :: ~, f\. 'f , ,~., /- / Add: Allowance for New Construction and Improvements (i.e. Assessed Value of New Construction multiplied by the City maximum levy rate) 15,616,243(2)x $3.60 ; 1000 = (23,688) (170,813) $1,013,609 $1,079,726 ,; ::.-~"" + 56,218 Total Regular Property Tax Limit for Taxes Due in 1981: C-l-'135 944- -y, , r: r 1 ./_' .~; ~. Add: .- .- - (a) Excess Levy, 1961 G. o. Bonds (1981 Debt Service) (b) Excess Levy, 1978 G. O. Bonds (1981 Debt Service) Total Estimated Ad Valorem Taxes 1981: + 23,863 171,750 + , ~J ~ ::, I of) I i $1, -331; 55-7-. (1) Source: County Treasurer's Collection Report (2) Source: Telephone Communication, County Assessors Office ---< ~~~ ;~~! -. WASH1NGTe STATE DEPARTMENT OF _VENUE property Tax Bulletin " d?Y PTB 80-4 ~;September 15, 1980 CITY ANNEXED BY FIRE AND/OR LIBRARY DISTRICTS: . ... Under Ra~'s 27.12.390 and 52.04.190, a city or town may levy up to $3.60 per $1,000 of assessed value when annexed to a fire protection and/or library district, provided that the 106% limit of RCW 84.55 shall still apply. The levy computations for the districts are outlined as follows: 1) Compute the fire protection district levy using the city assessed value as the district's annexation assessed value. The Department's 106% computation sheet provides the format for this calculation. 2) Subtract the fire district's levy rate. arrived at in the above calculation. from the city statutory rate of $3.60. This $3.60. less the fire district's rate, is noW the city's maximum levy rate allowed by statute without regard to the 106% limit. "'-'" Page five PTB 80-4 ../ 3) Calculate the 106% limit for the city independent of the above calculations. 4) The levy rate for the city will be the lesser of the two rates calculated in C2 and U3 above. The fire district levy may be placed between the $3.60 and city's levy rate under the 106% limit without further reducing the city levy if" the difference between these two levy rates is large enough. In future levy calculations for the city. the maximum levy allowed by statute will be computed the same as in 02 above. That is, as long as the city remains an- nexed by the fire district. the fire district'S levy must be subtracted from the $3.60 rate. Each year this reduced levy must be compared to the maximum levy allowed under the 106% limit and the lower of the two rates adopted. The calculations for library districts annexing cities are the same as above. If both fire and library districts annex a city, then both of the districts' rates must be subtracted from the city's $3.60 to determine the maximum city rate allow- able under statute. Similarly, the city rate under the 106% limit is compared to this and the lower of the two is adopted. ..,cf e e 1t . ~ (.. 2.F! - MEMO: MAY 29, 1981 TO: MAYOR AND CITY COUNCIL FROH: DAVE FLODSTROM ~ \ I~, . "-~ ...I>-~._--- SUBJECT: FUNDING OF NORTH OLYMPIC LIBRARY SYSTEM Prior to the 1981 legislative session, cities of population less than 8,500 ~ere allowed to annex into rural library districts. This annexation then allowed the rural library district the opportunity to levy their annual tax levy authorized by RCW 27.12.50 throughout the library district, includ- ing any city annexed thereto. During the 1981 legislative session, the population limit was raised to 100,000 population. As a result of this change, the City of Port Angeles is now eligible for annexation to the North Olympic Rural Library District. I have discussed this recent legislative change with Terry White, Library Director, ano she in turn has discussed it with the Library Board. It is the Board's feeling and I think that of Director's l?ihite's that this funding mechanism has some advantages over the present method the City uses to fund the City's share of library service costs. I have asked 1~. White if she will attend the June 2nd Council meeting and assist us in discussing the annexation question. I have also attached a copy of the present regulating Ra~ 27.12-360. Copies of SB 3150 (recent legislation passed by 1981 legislator) have been requested but not yet received. If the City Council and Library Board were to wish to proceed with this issue, a vote of the citizens of Port Angeles ,would be required (probably in the fall of this year). Hopefully, additional fnformation will be available and can be provided to the Council on Tuesday. DF / jh Attachment . ... >y-"',,= ';,l~' ''1:: ~~~. t ....'W;... oUt "'!" '': ::~ -..-:") ~ .:;... - .~ 1..-:-- ~ 27.],2.340 Title ,27 RC. Libraries, Museums, and Historical Acti. pamphlet. manuscript. or ?ther property belonging !n or 27.12..380 .~?ne~ation. of city or town .into ru~al to an,. public library, readmg room, or other educatIonal county library Glstnct or mtercounty rural library dl5- institution, for thirty days after notice in writing to re- triet-Withdrawal of annexed city or town. The legis- turn the same, given after the expiration of the: time that lative body of such a city or town which has annelted to by the: rules of such institution such article or other such a Jibrary district, may, by resolution. present to the property may be k~pt, shall be guilty of a misdemeanor. voters of such city or town a proposition to withdraw [1935 c 1 19 ~ )7; RRS ~ 8226-17. Prior: 1909 c 116 S from said rural county library district or intercounty ru- 12' 1901 c 166 S 12 J ral library district at any general election held at least ' three years following the annexation to the library dis- trict. [] 977 ex.s. c 353 ~ 3.] 27.12.350 [xef:t!tory conditional sales contracts for purchase of property-Limit on indebtedness- Election, when. 5c,; [{CW 39.30.010. 27.12.360 Amw:<ation of city or town into rural county library dbtrict or intercounty rural .library dis- trict--Initiation procedure. Any city or town with a p...Qp-ulatiOlu!LeighLlhous~m.Lfive hundr<;.d or less at th.e LimL.OLanne.~-'!.tiQ..n may becom_e a part of any rural cQlInty-liJmliL.9istrict or in~~Qun.ty rural ]ibrar.Y....!ii~- trict lying contiguous thereto by annexation in the fol- lowing manner: The inclusion of such a city or town may be initiated by the adoption of an ordinance by the leg- islative authority thereof stating its intent to join the li- brary district and finding that the public interest will be served thereby. If the board of trustees of the rural li- brary district or intercounty rural library district concurs in the annexation. notification thereof shall be transmit- ted to the Iegi:.l.1tive authority or authorities of the counties in which the city or town is situated. [1977 ex.s. c 353 9 I.) 27.12.370 Annexation of city or town into rural li- brary district or intercounty rural library district- Spl'cial election procedure. The county legislative au- thority or authorities shall by resolution call a special election to be held in such city or town at the next date provided in RCW 29.13.0 I 0 but not less than forty-five days from the date of the declaration of such finding. and shall cause notice of such election to he given as provided for in RCW 29.27.080. The election on the annexation of the city or town into the library district shall be conducted by the auditor of the county or counties in which the city or town is lo- cated in accordance with the general election laws of the state and the results thereof shall be canvassed by the canvassing board of the county or counties. No person sl1:1I1 be entitled to vote at such election unless ,he 'or she is regIstered to vore in said city or town for at least thirty d3}~ prececltng the date of the election. The ballot propo.,ition shall be in substantially the following form: 'Shall the city or town of _______________ be an- nexed to and be 3 part of _. __ _ _ _ _ __ __ _ _ _ library district? yES......... .........................0 1'() ......... ......................... O. If a majority of the persons voting on the proposition shall vote in favor thaeof, the city or town shall there- upon be annexed and shall be a part of such intercounty rurallibr.tr)' di)lrict or rural library dislrict. [1977 ex.s c J5J ~ 2.) n ,llr 27 ROV (1979 I:.d.}-p JO) ~~~*~..~~~:';':O~~:H::..4f.:!W,..;l~w~"" ,..r;~"QJUo,~j4'~.,.w.~.~7;"'(.:p....4p:;'?'Q~1_______ _..._.. ~~~_, ;l7.J2.390 Annexation of city or tOWD in~:) rural li- brary district or intercounty rural library distriet- Tax levies. The annual tax levy authorized by RCW 27- .12.050 and 27.12.150 shall be imposed throughout the library district, including any city or town annexed thereto. Any city or town annexed to a rural library dis- trict or intercounty rural library district shall be entitled to levy up to three dollars and sixty cents per thousand dollars of assessed valuation less any re;;u]ar levy made by such library district in the incorporated area. not- withstanding any other provision of law: Provided. That the limitations upon regular property taxes imposed by chapter 84.55 RCW shall apply. [1977 ex.s. c 353 S 4.] Chapter ::'7.14 LIBRARY DISTRICT LOCAL I;\-IPROVEi\lENT DISTRICTS S>-..ctions 27.14.010 27.14.015 Definitions. 'Owner'. 'reputc:rl owner"-Sufficie:1cy of signa tu ra. Petition or resc!ution method authorizeC-Procc- durc-Assnsments. Resolution of hlcrnien.--PublicatlOn--N.Jtice to property 0\\ ne~ Heanng-Boundaries-Protcs!s-Dlvc:stment of jurisdiction-Powers and dutia pursuant 10 findmg for formation. Subsequent proceedings to be in accord::ncc with sewer district law. Chapter may be used in conjunction WIth rcgiorul agreements. Chapter not to 3ppty to c::rt.Ji.., materials printed in Iibrllry dIstrict: RCW 8204.600 . 27. J 4.020 27.14.030 27.14.035 27.14.040 27.14.050 27.14.010 Definitions. As used in this chapter: . Library district. means a rural county library dis- trict. or intercounty rural libr:> ry district. [1961 c ] 62 ~ I.] ~. ~r '" 27.14.015 "Owner", "reputed owner"-..sufficicncy of signatures. Whenever the terms .owner" or . reputed owner" of property are used in this chapter. such terms shall include the following: (]) The signature of a record owner, as determined by the records of the county auditor. shall be sufficient without the signature of his or her spouse. (2) In the case of mortgaged property. the signature of the mortgagor shall be sufficient. (3) ]n the case of property purchased on contracl, the signature of the conlract purchaser. as shown by the re- cords of the county auditor. shall be deemed suffIcient. .' ~. .' r' e e New Construction Valuation City of Port Angeles 1976-1980 Year 1976 1977 1978 1979 1980 Valuation $ 9,710,220 9,559,810 9,217,420 6,611,000 15,616,000 Annual Average: $ 10,100,000 e e Comparison of Growth Rates In Assessed Valuation Between City and Rural Library District Assessed Assessed Combined Value in Percent Value in Percent Percent Year City(OOO's). Change District(OOO's) Change Change 1974 $ 168,407 $246,382 1975 180,119 - + 7.0 335,988 + 36.4 + 24.4 1976 213,174 +18.4 354,215 + 5.4 + 9.9 1977 235,535 +10.5 406,818 + 14.9 + 13.2 1978 252,699 + 7.3 467,346 + 1'4.9 + 12.1 1979 282,911 +12.0 578,883 + 2'3.9 + 19.7 1980 548,147 +93.8 685,304 + 18.4 + 43.1 Averages: +24.8 + 19.0 + 20.40 e - Estimate of City's Net Effective Tax Rate (OOO's) (1) (2 ) City City Effective Assessed Regular Tax Rate Valuation Property Taxes Col 2 7- Col 1 1981 $ 548,147 $ 1,136,599 $ 2.0735 1982 578,295 1,241,154 2.1460 1983 610,101 1,351,983 2.2200 1984 643,657 1,469,462 2.2800 1985 679,058 1,593,990 2.3470 1986 716,406 1,725,989 2.4090 1987 755,508 1,865,908 2.4690 1988 797,377 2,014,222 2.5261 1989 841,233 2,171,435 2.5811 1990 887,502 2,338,081 2.6345 1991 936,315 2,514,726 2.6858 1992 987,812 2,701,970 2.7353 1993 1,042,142 2,900,448 2.7830 1994 1,099,460 3,110,835 2.8290 1995 1,159,930 3,333,845 2.8740 1996 1,223,726 3,570,236 2.9180 1997 1,291,030 3,820,810 2.9600 1998 1,362,037 4,086,419 3.0000 1999 1,436,950 4,367,964 3.0400 2000 1,515,982 4,666,402 3.0800 (1) AV assumed to increase @ 5~% per year (2) Assumes $10.1 million in annual new construction- $10,100,000 : $1,000 x 3.60 = $36,360 per annum. e e Revaluation of Property real or personal property (including any permit, conces- sion agreement or other type of agreement essentially comparable to a lease) may agree to a modification of the provisions of such lease in order to allow, in whole or in part, the absorption by the public lessor of any prop- erty tax imposed upon the leasehold interest, if the lessee agrees to'a suitable modification of the provisions of such lease with respect to the duration or other terms of such lease for the benefit of the public lessor; and for the purpose of allowing such modifications with respect to the duration of the lease a public lessor is authorized, if it finds it to be beneficial to itself, to extend the term of such lease for a period not to exceed five years beyond any otherwise applicable statutory limitation. [1971 ex.s. c 43 ~ 5.] 84.40A.900 Severability-1971 ex.s. c 43. See note following RCW 84.40.030. Chapter 84.41 REV ALVA nON OF PROPERTY Sections 84.41.010 84.41.020 84.41.030 Declaration of policy. Scope of chapter. Revaluation program to be on continuous basis- Revaluation schedule. Physical inspection and valuation of taxable property every four years-Adjustments during intervals based on statistical data. Budget, levy, to provide funds. Assistance by department of revenue at request of assessor. Finding of unsatisfactory progress-Notice- Duty of county commissioners. Contracts for special assistance. Valuation standards-Department of revenue rules, regulations, publications. Assessor may appoint deputies and engage expert appraisers. Appraisers to act in advisory capacity. Assessor to keep records-orders of department of revenue, compliance enjoined, remedies. Assessor's annual reports. Department of revenue's report to legislature. 84.41.041 84.41.050 84.41.060 84.41.070 84.41.080 84.41.090 84.41.100 84.41.110 84.41.120 84.41.130 84.41.140 84.41.010 Declaration of policy. Recent comprehen- sive studies by the legislative council have disclosed gross inequality and non uniformity in valuation of real prop- erty for tax purposes throughout the state. Serious non- uniformity in valuations exists both between similar property within the various taxing districts and between general levels of valuation of the various counties. Such non uniformity results in inequality in taxation contrary to standards of fairness and uniformity required and es- tablished by the Constitution and is of such flagrant and widespread occurrence as to constitute a grave emer- gency adversely affecting state and local government and the welfare of all the people. Traditional public policy of the state has vested large measure of control in matters of property valuation in county government, and the state hereby declares its purpose to continue such policy. However, present stat- utes and practices thereunder have failed to achieve the measure of uniformity required by the Constitution; the resultant widespread inequality and nonuniformity in i:.: ~1; r.!-,,:-,", 84.41.050 valuation of property can and should no longer be toler- ated. It thus becomes necessary to require general reval- uation of property throughout the state. [1961 c 15 ~ 84.41.010. Prior: 1955 c 251 ~ I.] 84.41.020 Scope of chapter. This chapter does not, and is not intended to affect procedures whereby taxes are imposed either for local or state purposes. This chapter concerns solely the administrative procedures by which the true and fair value in money of property is determined. The process of valuation, which is distinct and separate from the process of levying and imposing a tax, does not result either in the imposition of a tax or the determination of the amount of a tax. This chapter is intended to, and applies only to procedures and methods whereby the value of property is ascertained. [1961 c 15 ~ 84.41.020. Prior: 1955 c 251 ~ 2.] -*- 84.41.030 Revaluation program to be on continuous basis-Revaluation schedule. Each county assessor shall maintain an active and systematic program of re- valuation on.a continuous basis, and shall establish a re- valuation schedule which will result in revaluation of all taxable real property within the county at least once each four years. [1971 ex.s. c 288 ~ 6; 1961 c 15 ~ 84- .41.030. Prior: 1955 c 251 ~ 3.] . Savings---Severability-1971 ex.s. - C 288: See notes following RCW 84.40.030. 84.41.041 Physical inspection and valuation of tax- able property every four years-Adjustments during intervals based on statistical data. Each county assessor shall cause taxable real property to be physically in- spected and valued at least once every four years in ac- cordance with RCW 84.41.030, and in accordance with a plan filed with and approved by the department of revenue. Such revaluation plan shall provide that a rea- sonable portion of all taxable real property within a county shall be revalued and these newly-determined values placed on the assessment rolls each year. During the intervals between each physical inspection of real property, the valuation of such property may be adjusted to its current true and fair value, such adjustments to be based upon appropriate statistical data. The assessor may require property owners to submit pertinent data respecting taxable property in their con- trol including data respecting any sale or purchase of said property within the past five years, the cost and characteristics of any improvement on the property and other facts necessary for appraisal of the property. [1979 1st ex.s. c 214 ~ 9; 1974 ex.s. c 13l ~ 2.] 84.41.050 Budget, levy, to provide funds. Each county assessor in budgets hereafter submitted, shall make adequate provision to effect county-wide revalua- tions as herein directed. The several boards of county commissioners in passing upon budgets submitted by the several assessors, shall authorize and levy amounts which in the judgment of the board will suffice to carry out the directions of this chapter. [1961 c 15 ~ 84.41.050. Prior: 1955 c 251 ~ 5.] rritle 84 RCW (1979 EAi.)-p 731 .~"'. . - ::.:.ii'A t ,I!. ':-Ji;- ~~~~JJoi.l::ll'Jlr.~.2NiJ'I:"-&;::1"_~Y~~iI"'_.~-.u......,~_ .~ ... A lNU snELl Tb lCPi:>(o YF-=kR F.I'H V. $1 ~ ~'1~1 J,to J -In f,l-"'f \ - 2 sZ gl~2$~fP'i '- .:_-~_~t~~~I~-+ ~ 61 1i~~~ oP~ ---- v~ 7i~ ~l~~~--- e78 h'3 17 d,ds ()11"2 1- I j- -=t-- t4- "'1 511 ~7;G ,- J ~5 7<f lAP ";), L zjO Z 072 (eft; \L- !S~~~....:; t --1'-,sl4-0 --- 11~ -: ,~:t.lll, ., -: '2'~~I~ 10 I I I '7> I '"1 II (P7 O~~~~_I./-~__ __~~zO_h /{)(7c'S_"':: '.(_U3 ";10 - ~__~12g.~_~11 12 __ c't>~ _____ _____ _ ~~ 11"2~/~~ __ ~ _3 _ _ _ ___ _ _ 12 ft,f ~11171 rJ4,o l't'l 1:. 'fiZ I~:'E ~ 1ft 1-/-1 ' ~ r j3f".. (() 13 70 /~~9~ il~- ,~O --~I-- ~-- -r -- - fF'~ - ~ 14 7 ( ~3 t:q.~ l::2i ~ 7G<> +- -r-I-r->-- - 15 ,2-- ~ ?!i I ~'~,::!~ 0 _ ____~ 837 I _ ~_ ______L~- ..17 7$ ~3 3~~-~t~ e- _ -- b,l(., -t- -- - _18 _ 7J /~:!O~~~~ f- kll -f- ~~ ~ 'f;? J?Hl I~ 19 ,S "1 _ _ ~J / I 8. _q~l _ 6 q.s _ is -fl<!. ~i!-r- ~ 1ft; . (,) ~13/73~WZ r~ /~35 I ~fi2I1QdT r..- 21 ~ 77 X J,oL/J/ tl3C$-S4.';~' ~ 'fir 1'~'" I, 22 _ '7K ----'-- ~k~~~I~~~-~ _n - -~- = =~--- - -- - -1- 13 _ -71 ~~~jr -~- ,-~~ - :: --~ JI 'Jf-ff f- I I I .\1 ( , \ ~':.cr.\.! I I ~ i? . u /Zc.1~.d,) tn.,' .,. J I' I 11;;;:, e 10 11 13 16 20 26 ..27 _28 29 30 31 e32 33 34 35 36 e37 38 "'IIIl Asse;s~Eb VALtI~U^-.t - eS'i1lelC!\1- U'/Cou.Ji1i II 4 5 3 2 o 0 C ftNJGE.. ~ /~ 2 (, ,57 - f---1- Ie 10 IMS)----- I ~,z __ I~p-s- T'I==-- B 30 T -I-I- 4 e- I- 14 15 16 17 -- - ,-~l c~ 18 7. ~ ~ 19 FZ G oS -dl, '7 'Z~ ~ 20 21 22 23 24 25 26 27 ~ ~ ~VIW^ hO, \1-;7 J i-.L- M 1"f'J&, S ~ '"" J~e ;-. ~,;u -0 I f.J\ ....'f., "',F- 28 29 30 31 32 33 _ -.12.?!-e.. 1111,11. d}'"2 '1\/ ~ ~ (.M1~ It-'f" 1114) I ~ -I-~ - -~~ 34 Jf; ----------- -1- -- 35 36 37 38 39 40 _n _ __________n___ __1_1-1-_ -1---- I- - - - -I- -- -- --- ---f--- _ _ -_ _ _1_ _1_ __ __ __u_ 39 -- -- --- / 40 --I- -- --- ~I- - - - - - @ WILSON JONES COMPANY G7205 GREEN 7205 BUFF MADE IN USA .....11III ..{" .. e e ;)1JJ ORDINANCE NO. AN ORDlNA~CE initiating the process which will result in a special election to detennine whether the City of shall be annexed into t.l),e future increases in the library levy rate, join -brary District by declaring the required intent to t and by finding that such annexation is in the public an important and essential service to ~~e to assist them in meeting their needs for infonnation, f-education, and been provided by the City through a Rural Library District, and WHEREAS, present limitations of revenue the City to maintain the p District, and WHEREAS, Chapter 27.12.010, the Revised Code of lvashington prOVl e City into the rural library district, WHEREAS, such annexation would allow city taxpa BE IT ORDAINED BY TIIB CITY OF Section 1. That the City does hereby initiate annexation of the City into the Pierce COlmty Rural Library District by . I stating its intent to join the Library District and by finding that the public interest l:ill be served by dojng so, 'I t; e e Section 2. That the City Clerk be directed to transmit this ordinance to the Pierce COillity Library Board of Trustees and if the Library Board concurs to take the further steps outlined in the R.C.W. cited above to place this ques- tion before the voters at the earliest possible election, Section 3. This ordinance shall ta\e effect irrnnediately upon final passage. ~ ' e .."{-c - L." byc'V'1 h,'T 'f,,'cl rJ.-!-1 >'1.L't:' l '( "),, Df G 1,\ , ' fINANCING PUBlIC LIBRARY SERVICE FOR SM.~LL CITIES: AN ALTERNATIVE The effect of the 106% limitation I rapidly rising property assessments I and the Fort Vancouver Regional Library's recent success in restoring its levy rate to 1972 levels have combined to present difficulties for some small cities in maintaining th21r present contracts for library service. The at~ached material outlines one possibility for alternative funding of public libra:y service. For your ll1formation please find; 1) B3ckground information about the present situation 2) An explanation of the annexation option 3) R. C. W. cItatIOns defining the process 4) Excerpts from Property Tax Bulletin 80-4 issued by the State Department of Revenue explaining the cal- culation of levies resulting from such annexation 5) A sample ordinance to initiate the process The Library recognizes tha t the usefulnes s of this option may vary from city to city and circums tance to circumstance. The Library is committed to working with contracting cities to find ways of maintaining library service in an equitable and cost-effective manner. ~. e e BACKGROUND Incorporated citleS in vVashington State have provided public library service through two basic models. Some cities have chosen to establish library serv1ce as a department of city government. Others have chosen to contract for service with rural county or intercounty rural library districts. Still others provide no l1brary service at all. Cities which contract for l1brary service have paid a fee for service equivalent to the propel ty tax levy collected within the libra ry district. In addition I where library buildings eX1st in contracting cities I current contracts provide for city support of those buildings. Library service 1S a general fund expenditure for contracting cities. RC1pldly rising property assessments coupled with the effect of the 106% lid have combmed to make the present a rrangement for contracted service less practical. The 106% limitation has the effect of reducing city and library levy rates each year. However I because a portion of the library district is reassessed each year while each city 1S reassessed only once every four years I the rates decline at different speeds. In the year a city is reassess2d I its library costs jump substantially fa ster than Its revenues. To further complicate matters I the Fort Vancouver Regional Library District gained voter approval ll1 the library taxing distnct to restore the library levy rate to 50<:: . " Background Cont. pa ge 2 e e for 1981 only. This results in an 1l~9 increase in the rate for contracting cities but does not effect city revenue. For cIties reassessed in the same year, this has the effect of compounding the difficulties in budgeting for library service in 1981. Recognizing these Clfcumstances, the Library Board adopted a policy in August 1980 expressing its willingness to work with any city wishing to explore alterna- tives for maintaining service. One of these alternatives is annexation of the city into the library taxing district. 4~NNEXATION \,t\TB..A T: --- A City-initiated process which allows the intercounty rural library district to levy taxes inside the boundaries of an incorporated city with a population of 8,500 or less at the same rate and on the same basis that the library tax is levied in the surrounding unincorpora tcd county. H 0\1'1 : 1) The City Council adopts an ordinance stating its intent to join the library district a nd finding that the] . blic interest will be served thereby. 2) The Board of Trustees of the libr~ry district concurs in the annexation. . , Annexation Cont. Page 3 e e 3) The proposal is reviewed by the Boundary Review Board. 4) Notification of approval is transmitted to the Board of County Commissioners who call for a special election to be h(~ld by the city at the next election date provided for in R.C.W. 29.13.010 but not less than forty-five days from the declara tion of such finding. 5) The ballot proposition must substantially follow this form: "Shall the city or town of be annexed. to and be a part of Fort Va ncouver Regional Intercounty Rural Library District?" YES. . ... ..... NO . . . . . . . . . . 6) A simple majority of the persons voting on the proposition will determine the outcome of the election. 7) Election results must be certified to the County Auditor' s Office before March 1st for the annexation to take effect in the following calendar year. Thus I :!Jecember 19 is the filing dei3dline for the February 1981 election. Any annexation election held after Februury 1981 would not take effect until 1983. IMPACT ON CITY TAX RATES Annexation does not increa se the cost of library service to residents of a city. .~ ~ -Impact on CIty Tax Rateaont. Page 4 e However it does increase the city's maximum levy authority from a limit of $3. 37t per thousand dollars to $3.60 per thousand dollars. The library levy is subtracted from the $3.60 before the city lev i is calculated under the 106% lid. The library levy may be placed between the $3.60 and the city's levy rate under the 106% lid wIthout further reducll1g the city levy if the difference between the tNO levy ra tes is large enough. This proces s removes the library from the city g<::- neral fund and thus a llows some or the city's levy to be used for other municipal purposes. It \vG'uld also 3110w u CIty voter to vote on any future increase in library tax wtes. The annexation may be reversed by a Councll-il1ltiated special election anytime three years or more after the annexation. t l'/?:.:' FROM THE DESK OF: MARIAN PARRISH CITY CLERK (,1 ')-\ ~ \ \ t.Y . / ~;dt ~/~ ~ ]Lu1J- ~ I /9 fa ---/5 t,/& I ddd ( / 1171 t; (, II, t'J" () I.r => l5 tf.. /tt?l' ~ ;Z I 71 7L'-:<cJ fr ")1 10 /977 9'; 55-<1/ P/~ ./ / '17~ ~ 710/220 j ~7JJ -;IC(, ((5b ' . . . ~ .' @ W ~ ~ It:>. ( ju.{v. :/J.J I I \ \ \ \ \ I I I I I I I I ~..~_.. A~ses~d in 1900 - Collectible in 1981 CLALLAH COUNTY TAX LEVIES LESTER J. LANCASTER, Clallam Co un ty Assessor Cities Roads Schools Port State County Fire Dists. Librar Hospitals I Park TOTAL Dist General I BO:ld Special Bond General Bond u General Bond EHS u General Bond I Rec. " :r 2.07353 ! .36861 .21088 .15950 3.86426 1.18868 .14316 2 .12508 '.08714 8.22084 010 2.07353 I .15950 3.86426 1.18868 .12508 7.41105 AGB 2.07353 I .36861 .21088 .15950 3.86426 1.18868 .14316 2 .12508 .08714 8.22084 011 2.07353 I .15950 3.86426 1.18868 .12508 7.41105 AGB 2.07353 I .32238 I .21088 .15950 3.86426 1.18868 .14316 2 .12508 .08714 I 8.17461 012 2 n7"?<;"? I I 7 <;0 c;n ~1.<>r....,r 7.18868 .12508 7.41105 AGB ? "?C;I';?? I C;??R 7 7C;0c;n J. <>r ....,~ 7 7RRI';R 74176 2 .12508 .08714 .26823 8.71508 020 ? "?C;I';?? 7C;0c;n I, nr....,r 7 7 RRt:;R 72t;08 7.69374 AGB c;nnn 7 ')I:QR 7 4941><; 7 <;q c;n ."? Rl>d?1> 7 7 RRI';R 74"? 71'; 1 .52784 .35100 11.24890 050 7c;oc;n ') .- 7 7 RRt:;R t;?7R4 R ,,,,..,....,, JlGR 7 AOA-:<: 7 <:Ol:;n ') n_ 'n_ 7 700~O 7// "?7h 1 .52784 .35100 9.87909 051 "? 7 c; nnn ! 7 <;9')n , - .- 7 7 RRriR .52784 8.89028 ~'<;R ! - , 7 ~"7 "JO I . 21088 .15950 3.86426 I 1.18868 .14316 .42415 2 .12508 .08714 , 7.81023 7 n 7 : I 1.60738 i .1595013.86426 1.18868 .42415 .12508 I 7.36905 A,<;R t 7 --- i ?7"OC . 7 ')950 "?86426 I 1.18868 .14316 2 .43914 .27448 .42415 2 .12508 .08714 I 8.52385 7n, j I 7 r:.n7"?R I 7')9')n 1.8r;4,r; 7 7881>8 .43914 .42415 12508 7.80819 ll.cR I I 7 hf/7'(R I ?'7nRR I 7l:;0l:;" "? O~A"1:: 7 7 RRr:.R 7d"? 71'; 4241'5 2 7 ?<;n,q ,08714 7 R7n?"? 7n"? i ; 7 I';n7')R 7l:;0l:;" "? o~"'''r 7 7RRI';R I LI?LI7l:; 7 ? l:;n R 7 71';OnC; lll:R I I 7 1::,.,..,., 0 I ?7"OO 7C;qC;n 3.8642r; 7. 788r;8 .1437r; 2 .43914 .27448 .42415 21 .12508 .08714 8.52385 704 I i1 I';n7"?R I 7 <; q c;n "? Rfi4?fi 7 7 RRhR .43914 .42415 .12508 7.80819 r..cR I ! 7 h./17 7 R I ? ? <:h 7 7 7 Rd 777 7 <;q<;n "? o~//.,e. I 7 7 RRt:.R 7417" 4'47') , 7,C;OR 08774 77 69"C;q 1 <; 7 I I , 7 h"770 I 7C;Q<;n 7 Rhd?t:; ! 7 7RRI';R 4?47<; 7?t;nR - 1-1.... J690 ') ~ ~; I I. ,,"77D I? ?<:t::77 7 Rd 7 7 7 75950 1.86426 I 1.18868 .14316 2 .43914 .27448 .42415 2 .12508 .08714 I i 7 r;n7"?R ! 7C;Q<:n , RhA?t:; I 7 7 RRr-;R .17Q7// .42415 .12508 -=-t 12.41021 ( I I 7 t:;"77D ,? ?C;fi77 7 R.177? 7 <;qC;n "? or....,&. I 7 7 RRfiR 74,7r;' d "?7?n <; t; <;47 7 42415 2 12508 .08714 t 7.80819 ~J:R I 7 h"770 ! 7 <:OC;" , 7 RfiLI?r:. j 7 7 R Rr;R 77?nC; d/.175 1250R / .- 1,2.622751 753 7.74710 :"&8 I . 7 h"770 I 7c;q<;nl"? RfiLI?fi I I 4247<;1, I C;??07 7 7 RRhR 7417fi 1/<;Ofl 08774 1.2f,R2 R 390,9 171 , i 7 J.0738 I .7595013.86426 I 1.18868 .42415 .12508 I 7.36905 A&8 i 7 r,n71R ! t;??R7 .7595013.86426 I 1.188681 .14316 3 1.00000 .2500Q .42415 2 .12508 .08714 1.2682 9.64039 172 I I 7 r:;n7"?R I I 7';Q<;nI3.86426 I 1.18868 I I 1.00000 .250GO .42415 .12508 I 8.61905 A&B I / 1 fin7 <R I ? 7 nR 0 7c;Qr,nl? 864?fi I 7.788(,8 I .14316 .42415 2 .12508 .08714 I 7.81023 77 J I I 7 I 7';Qt;nIJ ",.....,,. ! 77RRriRI I' .42415 .12508 I 7.36905 .0;;:> i ! 2.60718 ! .21088 .1595013.86426 I 1.18868 I .14316 2 .43914 I .27448 .42415 I 2 .12508 .08714 ! 8.52385 I 774 I : 1.60738 I .1595013.86426 , 1:18868 I I .43914 ! .42415 1 I .12508 I 7.80819! ;'.;-::? I J .!..6()7<R! 77nRRI.15950/3.86426 ! 1.188681 .14316 I I .42415 j 2 . 12508 .08714 I 7.81023 I 17<; I . I I 7 t:.n7?R I I 7';QC;Oi3.86426 I 1.188681 I I .42415 I .1250R I 7.36905 I r..:-r> I i 7 hn7?0 I I ?7nDOI 7<;q<;nl ?86426 ! 1. 7R868 I .74316 1 7 ~~~~n I .25000 I .42415 12 .12'508 08714 I I 9.06023 I 1.76 i I 7 fin??R i I 1.1<;95013.86426 I 1.18868i .25000 I .42415 I I I I 8.61905 I A&3 I I 1.00000 .12508 , . , , , . ~ ~ \ . ",:~l'r""-~" Assessed in 1980 - Collectible in 1981 CLALLAM COUNTY TAX LEVIES LESTER J. LANCASTER, Clallam County Assessor Cities Roads Schools Port . Sta te County Fire Dists. Library Hospitals Park TOTAL Dist Ceneral Bond Special Bond General Bond # General Bond EMS " Genez"a1 Bond Rec. " 1.60738 .52281 .15950 3.86426 1.18868 .14316 .42415 2 .12508 .08714 .2682-, 8.]9039 2()7 1.607]8 . 15950 3.86426 1.18868 .42415 .12508 I I 7.]6905 ll.c~ I 1.607]8 .52281 .15950 3.86426 1.18868 .14]16 3 1.00000 .25000 .42415 I 2 .12508 ..08714 1.2682.J 9.64039 20' I 1.60738 .15950 3.86426 1.18868 1.000001 .25000 .42415 8.61905 I .12508 ll..c:~ 1.60738 .93454 .84171 .15950 3.86426 1.18868 .14316 .42415 1 .52784 .35100 I 10.04222 11'1 7 I 1.60738 .15950 3.86426 1.18868 .42415 .52784 I 7.77181 .lI.C ~ I 1.60738 .93454 .84171 .15950 ].86426 1.18868 .14316 5 .39728 .42415 1 .52784 .]5100 . _. 10.4]9'10 302 1.60738 .15950 1.8{;42{; 1 1R8Fo8 .19728 4241'1 .52784 R 7F,Q()Q 'A.l:R - 7 494;<:;S:; rS9e;n '? O~A"~ 7 188{;R 7A'?7{; A?A71:; 7 7?s:;nR nR774 R "'''.I'''' '1 n 7 7 . Fon7'?R I 7 s:;q ,>n , O~A"~ 7 7 RRl':.o A 74 7 s:; 7?1:;l'Io 7 '?I':.ons:; ;a.l:~ ! 7 ~1'I7':1R ! AOA~1:; 7 <: q s:;n , O~A"~ 7 7 R 01':. Q 7/1'71':. 4?4 7 s:; 1 152784 .S:;7nn 8 7F;nFo 7 502 . 7 ~1'I7 ':IR 1 .1'5950 1.8642Fo 1 7 RRFoR .4247'1 .'i?7RA 7 777R7 A&B i 17 <""....,,, I .4946S I. 7e;qe;n · '? RI;4?;<:; I 7 78RF,R 74':1 7F, 7 7?ROI'I 7 '?9 <;7 A?47S:; I 7 S'7R4 '? '1 7 fir) i Q 0"01')0 50] I I , - ~ I I 7<;qe;n '? Q~/1"~ I 7 7 Rol':.O I A?A7t; t;?7RA R 7()()77 ! A&B I I 7 F,n7'?R I 49Ar:.s:; I 7e;q<;n ., O~/1"~ I 7 7 RRr:.o 74<7" It::. A?A71:; 7 1:;?70A ..,1:; ](7r1 o 1:;?OO? 506 I I 7 ~1')7':10 I I 7'>0'>1'1 1. O~A"L" I 1 l88nR I A'47 s:; S:;?7R4 I I R S:;47 7 7 A.l:R . TOTAL VA.WA.TION $1,]33,111,459 e R ~ ~:.'r";'\;, "'~:.:": - ~'),;::' dh.., "'<