Loading...
HomeMy WebLinkAboutMinutes 04/17/2012• CALL TO ORDER - SPECIAL MEETING: ROLL CALL: Interim /Permanent City Manager: • CITY COUNCIL MEETING Port Angeles, Washington April 17, 2012 Mayor Kidd called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Kidd. Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania, and Nelson. Members Absent: None. Staff Present. Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T Gallagher, D McKeen, L. Kheriaty, T Pierce, and B. Coons. Human Resources Manager Coons discussed options regarding the costs for using a recruiting firm to find an interim City Manager versus hiring an internal candidate, and discussed the cost savings associated with an internal candidate. He stated no applications had been received at this time, but contacts had been made within the organization. Mayor Kidd stated she had made contact with Fire Chief McKeen and he had expressed interest in the Interim City Manager position. Chief McKeen confirmed this interest and stated he would be glad to serve. Councilmember Nelson stated she would be more comfortable posting the position for seven days for internal candidates to apply, explaining she wanted an internal candidate but Council should follow a process to solicit internal candidates. Manager Coons replied the City had not used this process in the past. Council discussion followed. It was moved by Mania and seconded by Bruch to: Appoint Fire Chief McKeen as Interim City Manager Council discussion followed. Councilmember Collins called for the question. Attorney Bloor stated an Interim City Manager should have a contract and the motion for appointment could be subject to the contract. The motion was amended by Mania and seconded by Bruch to: Appoint Fire Chief McKeen as Interim City Manager subject to a contract. The call for the questions was approved 7 -0. Motion carried 7 -0. 1 7112 7113 CITY COUNCIL MEETING April 17, 2012 Interim /Permanent City Manager: (Cont'd) Council discussed the compensation level for the Interim City Manager It was moved by Downie and seconded by Bruch to: Increase Fire Chief McKeen's compensation by 20 %. Council discussion followed. Motion carried 7 -0. Council discussion continued regarding the length of contract with Chief McKeen for the Interim City Manager position. It was moved by Di Guilio and seconded by Downie to: Draft a contract with Fire Chief McKeen to serve in the Interim City Manager position for up to 120 days. Council discussion followed. Motion carried 7 -0. Council continued discussion regarding the contract and agreed by consensus to draft a contract with Fire Chief McKeen to serve in the Interim City Manager position effective April 18, 2012. Attorney Bloor discussed contract guidelines, scope of work, and other possible items to include in the draft contract. Council discussion followed and staff agreed to bring back a draft contract for Council to approve at the April 24, 2012, Special City Council meeting. Manager Coons discussed the recruitment for a permanent City Manager and reviewed the four proposals from different recruiting firms. He described his recommendation to use Prothman, citing the firm's experience, low costs, and two - year guarantee. He also mentioned the City is currently using the firm to recruit an interim and permanent Finance Director Council discussion followed. Councihnember Collins stated he did not want to use a recruitment firm and recommended the City conduct the recruitment process in -house by advertising in trade journals and other publications. Council discussion followed. It was moved by Collins and seconded by Mania to: Advertise in state and national publications for a new City Manager, and have the whole Council work on both the screening and selection for Interviews; limit time frame to 30 day advertisement, and if whole Council determines there is an inadequate pool of applicants then proceed with hiring a consultant firm to conduct the recruitment. Council discussion followed. Motion failed 3 -4, with Kidd, Di Guilio, Nelson, and Downie voting in opposition. Council discussion followed. 2 • • Interim /Permanent City Manager (Cont'd) ADJOURNMENT: CITY COUNCIL MEETING April 17, 2012 It was moved by Downie and seconded by Di Guilio to: Retain the services of Prothman to recruit a City Manager and to negotiate a contract satisfactory to both parties. Council discussion followed. Motion carried 5 -2, with Mania and Collins voting in opposition. Mayor Kidd adjourned the special meeting at 5:55 p.m. CALL TO ORDER- Mayor Kidd called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING. 6:00 p.m. ROLL CALL: PLEDGE OF ALLEGIANCE. Members Present. Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania, and Nelson. Members Absent: None. Staff Present • Manager Myers, Attorney Bloor, Deputy Clerk Pierce, G. Cutler, T Gallagher, D McKeen, L. Kheriaty, C. Delikat, S. Roberds, K. Neal, and L. Dunbar Mayor Kidd led the Pledge of Allegiance to the Flag. CEREMONIAL 1 Earth Day Proclamation MATTERS/ PROCLAMATIONS/ Mayor Kidd presented a proclamation to Helen Freilich, Solid Waste Reduction & EMPLOYEE Specialist, in recognition of April 22, 2012, as Earth Day in Port Angeles. RECOGNITIONS: PUBLIC COMMENT: Manager Myers noted Paul Cronauer will be recognized at an upcoming event at the Landing Mall on Saturday, April 21, in partnership with the Feiro Art Center Sexual Assault Awareness Month Mayor Kidd presented a proclamation to Becca Korby of Healthy Families of Clallam County, in recognition of Sexual Assault Awareness Month. 3 Employee Recognitions Police Chief Gallagher presented the Police Star Award to Deputy Police Chief Brian Smith, Deputy Director of Power Systems Dunbar and Public Works and Utilities Director Cutler for their work on the BTOP project. Manager Myers recognized Acting Finance Director Kheriaty with the Shining Star Award for her outstanding performance and dedication while service as Acting Finance Director Josh Hendry 5110 S. Foss Road, ASB President; and ASB representatives Mary Kheriaty and Sharon Cline spoke regarding the Stevens Middle School Kind Wall Campaign designed to raise awareness about bullying with an emphasis on kindness. 3 7114 7115 CITY COUNCIL MEETING April 17, 2012 PUBLIC COMMENT: (Cont'd) PUBLIC HEARINGS - OTHER: Ordinance No. 3451 William Hunt, 438 Lopez, spoke in favor of the Stevens Kind Wall Campaign, keeping the trees at Lincoln Park, and addressed the Lincoln Park Master Plan meetings. Timm Kelly, 2830 Edgewood Drive, IBEW President, spoke in acknowledgement of the employee recognitions and ongoing contract negotiations. 1 Proposed Medic I Ambulance Transport Rate Adjustments Chief McKeen briefly introduced the proposed adjustments. Mayor Kidd continued the public hearing at 6:37 p.m. There being no public comment, she closed the public hearing at 6:37 p.m. Mayor Kidd conducted a second reading of the Ordinance by title, entitled, ORDINANCE NO 3451 AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 3 70 of the Port Angeles Municipal Code relating to Medic I Charges. It was moved by Collins and seconded by Mania to: Adopt the ordinance as ready by title. Council discussion followed. Motion carried 7 -0 Ordinance No. 3452 1 Proposed Electric Utility Time -of -Use Rate Ordinance Using PowerPoint slides, Deputy Director Dunbar and Power Resources Manager Lusk reviewed the proposed time of use rate; public comments received, and staff recommendations. Council discussion followed. Mayor Kidd continued the public hearing at 7 12 p.m. Shannon Green, Bonneville Power Administration representative, spoke in support of the Time -of -Use Rate and the educational value to enable customers to know when power costs less. Mayor Kidd closed the public hearing at 7.14 p.m. Mayor Kidd conducted a second reading of the Ordinance by title, entitled, ORDINANCE NO 3452 AN ORDINANCE of the City of Port Angeles, Washington, relating to electricity services and charges making changes to Chapter 13.12 of Title 13 of the Port Angeles Municipal Code. Council discussion followed. It was moved by Downie and seconded by Collins to: Adopt the Ordinance as read by title. Council discussion followed. Motion carried 6 -1, with Mania voting in opposition. 4 • • • LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA. Resolution No. 04 -12 7116 CITY COUNCIL MEETING April 17, 2012 None. Mayor Kidd stated a request had been made to add the following items be added to the Consent Agenda: Wireless Mobile Data System Professional Services Agreement Amendment No. 2 and PenCom/New World Systems Software Contract. Council discussion followed. Deputy Mayor Collins stated he wanted to pull the Utility Advisory Committee Appointment off the Consent Agenda and only add the Wireless Mobile Data System Professional Services Agreement Amendment No. 2 to the Consent Agenda but not the PenCom/New World Systems Software Contract. Manager Myers noted a minor change to item E4, Police Vehicles Equipment Purchase. Councilmember Di Guilio asked for Council Consensus regarding the movement of the above items on or off the Consent Agenda. It was moved by Di Guilio and seconded by Downie to: Add Wireless Mobile Data System Professional Services Agreement Amendment No. 2 and PenCom/New World Systems Software Contract to the Consent Agenda. Motion failed 3 -4, with Mania, Kidd, Collins and Bruch voting in opposition. Council agreed by consensus to add the Wireless Mobile Data System Professional Services Agreement Amendment No. 2 to the Consent Agenda. It was moved by Nelson and seconded by Di Guilio to approve the Consent Agenda to include: 1 Expenditure Approval List 3/24/12 to 4/6/12 for $1,743,884.16 2. Equipment Purchase: Cemetery Backhoe 3. Department of Ecology Municipal Stormwater Capacity Grant Amendment Acceptance 4 Equipment Purchase: Police Vehicles (as revised) 5 3` Amendment Communications Site Facility Use Lease / Verizon 6. Recreation and Conservation Funding Board Grant Application — Resolution No. 04-12 7 Wireless Mobile Data System Professional Services Agreement Amendment No. 2 Motion carried 7 -0. 8. Utility Advisory Committee Appointment Mayor Kidd announced the Utility Advisory Committee's recommendation to City Council to appoint Mervn Sears II, to the UAC Committee. Council discussion followed. It was moved by Mania and seconded by Bruch to: Appoint Mr Sears to the Utility Advisory Committee and thank all of the candidates that applied. Council discussion followed. Motion carried 7 -0. Councilmember Downie noted for the record Mr Sears' • humble and gracious spirit impressed him. 5 7117 CITY COUNCIL MEETING April 17, 2012 ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: Resolution No. 05 -12 2012 Bond Election / Civic Field Manager Myers reviewed the process to date and steps necessary to place this issue on the ballot in August 2012, including the expected construction time should the election be successful. Using PowerPoint Slides, Recreation Services Manager Bonine made a presentation showing current conditions of the facility and addressed participant and spectator safety issues. Council discussion followed Councilmember Mania stated his concerns regarding adding to the City's current budget. Councilmember Di Guilio stated that Civic Field is an icon of our community with many regional sporting events and it would be a huge mistake to lose that facility Deputy Mayor Collins noted strong community support behind this bond issue and explained the bond issue only covers necessary improvements, not all possible improvements. Scott Ramsey from the Civic Field Oversight Committee spoke regarding the wide range of user groups using this jewel of the community He noted insufficient lighting during baseball tournaments and safety concerns for playing football on muddy fields. He stated field turf is preferred and required with playoff games which have eliminated Civic Field in the past. Fund raising will be done by the committee with funding expected to come from teams, user groups and other sponsors. Five thousand dollars has been raised to date. Council discussion followed. Mayor Kidd conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO AN ORDINANCE of the City Council of the City of Port Angeles, Washington, providing for the submission to the qualified electors of the City at an election to be held on August 7, 2012, of a proposition authorizing the City to issue its general obligation bonds in the aggregate principal amount of not to exceed $4,000,000 to improve, renovate, and equip Civic Field, and levy excess property taxes in connection therewith. Mayor Kidd continued the matter to the April 24, 2012, Special City Council Meeting at 5:00 p.m. 1 Civic Field Upgrade Project Grant Resolution Recreation Services Manager Bonine noted the need to pass the resolution in order to apply for the grant. Mayor Kidd read the Resolution by title, entitled, 6 • • RESOLUTIONS NOT • REQUIRING PUBLIC HEARINGS: (Coned) Resolution No. 05 -12 Resolution No. 06 -12 OTHER CONSIDERATIONS: • CITY COUNCIL MEETING April 17, 2012 RESOLUTION NO 05 -12 A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing submission of an application for grant funding assistance for Washington Wildlife and Recreation Program project(s) to the Recreation and Conservation Office a s provided in Chapter 79A.15 RCW, Acquisition of habitat conservation and outdoor recitation lands, WAC 286 and subsequent Legislative action. It was moved by Mania and seconded Downie by to: Pass the Resolution as read by title. Motion carried 7 -0. City Council Rules of Procedure / Amendment Manager Myers noted the need to amend the City Council Rules of Procedure to clarify the process for adding items to the City Council agenda. Council discussion followed. Mayor Kidd read the Resolution by title, entitled, RESOLUTION NO 06 -12 A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending Section 8 and 9 of the City Council Rules of Procedure. It was moved by Di Guilio and seconded by Nelson to: Pass the Resolution as read by title. Council discussion followed. Motion carried 5 -2, with Bruch and Mania voting in opposition. 1 Industrial Transmission Electric Rate Letter Agreement Deputy Director Dunbar explained the purpose of the Letter Agreement, stating it updates an expiring Letter Agreement regarding the Industrial Transmission Electric Rate. Council discussion followed. Paul Perlwitz, with Nippon Paper Industries, 1902 Marine Drive, stated Nippon is in favor of the agreement and asks for Council to approve. Council discussion followed. It was moved by Collins and seconded by Nelson to: Approve and authorize the City Manager to sign a letter agreement with the City's Industrial Transmission customer, and to make minor modifications to the letter agreement, if necessary Council discussion followed. Motion carried 6 -1, with Mania voting in opposition. Deputy Mayor Collins requested Councilmember Mania state why he was opposed to the agreement. Councilmember Mania stated he believed the City has far too cozy of a relationship with Nippon; he objected to the City's favoritism, stating he believed the relationship is very problematic. 7 7118 7119 CITY COUNCIL MEETING April 17, 2012 OTHER 2. 2014 Combined Sewer Overflow Reduction Phase 2 Project, W W I0 -2008, CONSIDERATIONS: Public Works Trust Fund Low Interest Loan Application FINANCE: COUNCIL REPORTS: Engineering Manager Neal provided a PowerPoint presentation regarding Phase 2 of the CSO project and corresponding $12.5 million low- interest loan available to local governments to improve infrastructure projects. It was moved by Downie and seconded by Di Guilin to: Authorize staff to prepare and submit an application for a low- interest loan to support Phase 2 of the CSO Reduction Program through the 2014 PWTF construction loan program, and authorize the City Manager to accept and sign the loan agreement, if offered by the Public Works Board. Council discussion followed. Motion carried 5 -2, with Mania and Bruch voting in opposition. 1 2011 Year -End Financial Report Due to the late hour, Manager Myers suggested tabling the 2011 Year -end Financial report to next City Council meeting and to hold a shortened executive session. Council concurred by consensus. 2 PenCom / New World Systems Software Contract Chief Gallagher introduced the item to purchase additional software licenses, stating funding is included in the 2012 Budget. It was moved by Nelson and seconded by Mania to: Authorize the City Manager to sign the software agreement with New World Systems to affect the MDC and server license purchase in the amount of $97,702.00 plus sales tax in the amount of $8,206.96, for a total of $105,908.96. Motion carried 7 -0. Councilmember Nelson reported a half -day retreat with the Wellness Committee and encouraged Councilmember to attend the upcoming Health Screening and participate in softball and golf events. Councilmember Mania reported he will be at the health screening. Councilmember Downie reported attending the Washington Tourism Alliance Conference noting ongoing efforts to find funding to replace funds recently dropped by the State of Washington. Mayor Kidd reported attending the annual Employee Service Award Luncheon. Deputy Mayor Collins asked for a work session on low- impact development and rain gardens be added to the April 24, 2012. work session. Council discussion followed. Councilmember Bruch reported her attendance at an Economic Development meeting for the Lower Elwha Klallam Tribe, and described the meetings message regarding involving the youth, Peninsula College and composite industries. 8 • • CITY COUNCIL MEETING April 17, 2012 • COUNCIL REPORTS: Councilmember Di Guilio stated the Council subcommittee to review district court continues to meet and is close to bringing a recommendation back to Council. Councilmember Downie noted the cruise ship arriving tomorrow INFORMATION: Manager Myers reminded Council of the work session next Tuesday, May 24, 2012, at 5:00 p.m. EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: • Based upon input from Attorney Bloor, Mayor Kidd announced the need for a closed session under the authority of RCW 42.30.140(6), for the purpose of planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, for approximately 10 minutes. The Closed Session convened at 9:26 p.m. The Executive Session concluded at 9:37 p.m. No action was taken. Mayor Kidd adjourned the meeting at 9:37 p.m. Cherie Kidd, Mayor 9 �.✓u 1 Te�sa Pierce, Deputy City Clerk 7120 • • EXECUTIVE SESSION Date: April 17 2012 Expected length of session. 10 minutes Is action expected following the session: None. At the start of Executive Session, remind participants that: • Only announced topics may be discussed • No final action can be taken in Executive Session • Discussions are confidential Reason for Executive Session: To consider matters affecting national security To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30 140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. 1 7121 7122 EXECUTIVE SESSION April 17, 2012 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency Closed session under RCW 42.30.140• To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi - judicial body relating to a quasi - judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34 05 RCW, the Administrative Procedure Act. X Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 9:26 p.m. Was session extended by announcement: No If so, when. Time session ended: 9:37 p.m. In attendance: Mayor Kidd. Deputy Mayor Collins. Councilmembers Bruch, Di Guilin, Downie, Mania, and Nelson, Manager Myers, Attorney Bloor, B. Coons, G. Cutler, and D. McKeen. Mayor 2 City /glerk