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HomeMy WebLinkAboutMinutes 02/01/2011• CALL TO ORDER - SPECIAL MEETING: ROLL CALL: CLOSED / EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: CEREMONIAL MATTERS/ PROCLAMATIONS/ & EMPLOYEE RECOGNITIONS: • PUBLIC COMMENT: CITY COUNCIL MEETING Port Angeles, Washington February 1, 2011 Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5 :00 p.m, Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, B. Coons, and K. Dubuc. Based upon input from Attorney Bloor, Mayor Di Guilio announced the need for Closed and Executive Sessions for approximately 45 minutes under the authority of RCW 42.30.140(4)(b), for the purpose of planning or adopting strategy to be taken by the City during the course of collective bargaining, and RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel. The Closed and Executive Sessions convened at 5:02 p.m. The Closed and Executive Sessions concluded at.5:42 p.m., with action expected during the regular meeting to follow at 6:00 p.m. Mayor Di Guilio adjourned the meeting at 5:42 p.m. Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6 :00 p.m. Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, K. Dubuc, N. West, Y. Ziomkowski, T. Pierce, H. Greenwood, R. Korcz, B. Coons, D. Dickson, and S. Roberds. Mayor Di Guilio led the Pledge of Allegiance to the Flag. None. None. 1 6811 6812 CITY COUNCIL MEETING February 1, 2011 CITY COUNCIL REPORTS: WORT{ SESSION: Councilmember Mania spoke regarding his attendance at a meeting with Ellen Sollod regarding her position as the Art Framework Planner for the Waterfront Transportation Improvement Project (WTIP), and her plans to involve the local arts community. He also mentioned that the Port Angeles Library is hosting author Jamie Ford tomorrow night at 6:30 p.m. Councilmember Downie spoke regarding the Buxton webinar on retail development he attended with Manager Myers and Community and Economic Development Director West. Councilmember Kidd spoke regarding the William Shore Memorial Pool District, stating that attendance was up and improvements were on the horizon. She also thanked the Port Angeles Garden Club for their volunteer work cleaning up around the old City Fire Hall at 215 S. Lincoln St. No other reports were given. 1. Port Angeles Downtown Waterfront Development Plan Final Concept Manager Myers opened the work session by expressing his appreciation for the community's involvement during the planning process. He explained that tonight's presentation is designed to provide options regarding the Downtown Waterfront Development Plan concept for Council to discuss and provide direction to the consultants and staff. Community and Economic Development Director West stated that the downtown development was a priority component of the overall project and emphasized the importance of moving forward with a series of phases to make the budgetary impacts more manageable. He stressed the importance of the local arts community and their involvement with the project. He stated that Feiro Marine Life Center was also important to the City and their needs were being addressed as part of the design process. Finally, He introduced Lead Consultant Bill Grimes with Studio Cascade. Bill Grimes introduced his team: Mark Hinshaw with LMN, Colie 1 -lough -Beck with HBB, Ellen Sollod with Sollod Studios, Steve Zenovic with Zenovic and Associates, Jonathan Mugmon with AECOM, and Dan Burden and Sarah Bodeman with WALC. He described the waterfront development design and discussed the process they used to engage the public during the past six months. Ellen Sollod, the Art Framework Planner for the project, stated that she was looking forward to developing an art framework and providing opportunities to local artists to be part of the project. Mark Hinshaw and Colie Hough -Beck presented slides of the current design plans for the waterfront. They discussed two options for the parking area at Hollywood Beach, including one which reduced the parking and allowed for a flexible space for events or parking, and another which included no parking and was designed to be a permanent public plaza. They also discussed four possible phases of development. Phase I and II involves Railroad Avenue west of Laurel Street including the Boardwalk and the eastern portion of the Oak Street park extending to Pier 4. Phase III and IV involves the Lincoln Street/Railroad Avenue intersection and the Hollywood Beach plaza/parking renovation. They asked Council for their input on prioritizing which phases to work on first. Council discussion followed. 2 • • WORK SESSION: (Coned) PUBLIC HEARINGS - OTHER: Break: WORK SESSION: (Coned) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA: CITY COUNCIL MEETING February 1, 2011 Due to the time being 7:00 p.m., Mayor Di Guilio moved to Public Hearings and stated that Council would continue their discussion on the Downtown Waterfront Development Plan after the public hearing. 1. Almaden Petition — STV 10 -03 / Street Vacation — 2309 S. Eunice Street Director West described the property petitioned in the street vacation and informed Council that the Planning Commission recommended approval. Mayor Di Guilio opened the public hearing at 7:02 p.m. Duane Almaden, 2309 S. Eunice St., spoke in support of the street vacation. Mayor Di Guilio continued the public hearing at. 7:05 p.m., to February 15, 2011. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion of alley in Broadway Addition, Port Angeles, in Clallam County, Washington. Mayor Di Guilio recessed the meeting for a break at 7:05 p.m. The meeting reconvened at 7:15 p.m. After the break, Council continued discussion on the Downtown Waterfront Development Plan and prioritization of the four phases and design of the Hollywood Beach parking area. Council agreed by consensus that the Hollywood Beach parking area should be designed as a plaza, with at least six parking spaces near the entrance, and to move forward with phase I and 11 as priorities. 2. District Court & Jail 2010 Budget Report Council agreed by consensus to table the agenda item to February 15, 2011. Mayor Di Guilio added agenda item, Sinclair vs. City of Port Angeles, et al, to the Consent Agenda, at the request of Attorney Bloor. It was moved by Nelson and seconded by Downie to approve the Consent Agenda to include: 1.) City Council Minutes for January 15, and 18, 2011; 2.) Expenditure Approval List: 1/8/11 to 1/21/11 for $682,860.79; 3.) Street Overlay Program, Project No. TRO l -03, Final Acceptance; 4.) Professional Services Agreement — Dry Creek Bridge & Trail Construction --- Supplement No. to Northwestern Territories, Inc., Agreement for Inspection, Survey and Testing; 5.) Housing Authority of Clallam County — Loan Agreement Extension; 6.) City Council Committee Assignments; 7.) Ambulance Transport Billing Agreement Extension; and 8.) Sinclair vs. City of Port Angeles, et al. Motion carried 7 -0. 3 6813 6814 CITY COUNCIL MEETING February 1, 2011 ORDINANCES NOT 1. Civic Service Commission — Ordinance Amendment REQUIRING PUBLIC HEARINGS: Human Resources Manager Coons stated that the amendment to the Ordinance changed the residency requirements for candidates for the Civil Service Ordinance No. 3422 Commission from three years, to longer than one year. He also stated that the reason staff was bringing the Ordinance Amendment forward was because they were not getting enough qualified candidates to apply. Manager Coons requested that Council waive the second reading of the Ordinance. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. 3422 AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 2.22 of the Port Angeles Municipal Code relating to Civil Service Commission. It was moved by Mania and seconded by Nelson to: Waive the second reading of the Ordinance. Motion carried 7 -0. It was moved by Perry and seconded by Mania to: Adopt the Ordinance as read by title. Motion carried 7 -0. RESOLUTIONS NOT 1 Clallam County Hazard Mitigation Agreement Update REQUIRING PUBLIC HEARINGS: Fire Chief Dubuc stated that FEMA requires an updated agreement before they will disperse any funding and that Council needs to pass a Resolution to accept the Resolution No. 03 -11 updated plan presented to update the agreement. May or Di Guilio read the Resolution by title, entitled, OTHER CONSIDERATIONS: RESOLUTION NO. 03-11 A RESOLUTION of the City of Port Angeles, Washington, to adopt the revised and updated Clallam County Hazard Mitigation Plan. It was moved by Collins and seconded by Mania to: Pass the Resolution as read by title. Motion carried 7 -0 None. PUBLIC HEARINGS — None. QUASI- JUDICIAL: CITY COUNCIL MEETING February 1, 2011 • FINANCE: 1. IBM System Replacement Finance Director 2iomkowski described the need for the replacement of the IBM system, stating that the system was no longer serviceable. It was moved by Downie and seconded by Kidd to: Approve and authorize staff to purchase, through the State contract, and install two identical IBM systems and their peripherals at a total cost not to exceed $115,000, including tax. Motion carried 7 -0, 2. Community Learning Center -- Housing Rehabilitation Community Development Block Grant Match Councilmember Collins stated that he would be abstaining from the discussion and vote on the agenda item due to the fact that his employer had also made an application for the grant. Director West described the grant match which will support the Housing Authority of Clallam County developing a Community Learning Center. He stated that the Housing Rehabilitation fund consists of CDBG income that needs to be allocated for the City to continue to maintain CDBG grant eligibility. Pam Tietz, the Executive Director of the Housing Authority of Clallam County described the Community Learning Center project. Council discussion followed. It was moved by Mania and seconded by Downie to: Approve the grant match and authorize the City's CDBG responsible official to execute an agreement in support of that match. Motion carried 6 -0, with Collins abstaining from the vote. 3. First Street Stormwater Separation Project -- WW 03 -2010 construction Contract Public Works and Utilities Director Cutler provided a brief description of the project. He stated that the low bidder, Road Construction Northwest, Inc., came in 33% under budget estimate and that the City was fortunate to experience such a great bidding climate. Council discussion followed. It was moved by Perry and seconded by Nelson to: Approve and authorize the City Manager to award and sign the Construction Contract for the base bid and alternative bid item 1 with Road Construction Northwest, Inc. for the First Street Stormwater Separation Project in the amount of $1,172,909.60, and to make minor modifications as necessary. Motion carried 7 -0. • 5 6815 6816 CITY COUNCIL MEETING February I, 2011 FINANCE: 4. First Street Stormwater Separation Project — WW 03 -2010 Professional (Cont'd) Services Agreement — Northwestern Territories, Inc. INFORMATION: Director Cutler stated that the professional services agreement was for construction management of the construction contract that Council had just approved in the previous agenda item. He briefly described the project and stated that two firms applied. Council discussion followed. It was moved by Downie and seconded by Perry to: Approve and authorize the City Manager to sign the Construction Management Services Agreement with Northwestern Territories, Inc., for the First Street Stormwater Separation Project in an amount not to exceed (NTE) $ 136,513, and to make minor modifications to the agreement, if necessary. Motion carried 7 -0. Manager Myers spoke regarding the reports included in the packet, his meetings with employees and local civic organizations regarding the City's recent accomplishments and current projects, the KONP Horne Show, the joint City Council meeting with the City of Victoria scheduled for February 25, 2011, the upcoming AWC conference, and provided an update regarding some recent changes to the City's water fluoridation levels. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 8:20 p.m. Dan Di Guilio, Mayo Jan 6 Hurd, City Clerk • • • 6817 EXECUTIVE SESSION Date: February 1, 2011 Expected length of session: 45 minutes Is action expected following the session: No. At the start of Executive. Session, remind participants that: • • • Only announced topics may be discussed No final action can be taken in Executive Session Discussions are confidential Reason for Executive Session: To consider matters affecting national security. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or • discharging or disciplining an employee, that action shall be taken in a meeting open to the public. 1 6818 EXECUTIVE SESSION February 1, 2011 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. X To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. X Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body ' during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 5:02 p.m. Was session extended by announcement: No If so, when: Time session ended: 5:42 p.m. In attendance: Mayor Di Guilio, Deputy Mayor Perry, Councilrnembers Collins, Downie, Kidd., Mania, and Nelson, Manager Myers, Attorney Bloor, B. Coons, T. Gallagher, K. Dubuc, and G. Cutler. 2