Loading...
HomeMy WebLinkAboutMinutes 03/15/2011• CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: CEREMONIAL MATTERS/ PROCLAMATIONS/ & EMPLOYEE RECOGNITIONS: CITY COUNCIL MEETING Port Angeles, Washington March 15, 2011 Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.rn. Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent: Staff Present: None. Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, L. Kheriaty, R. Bonine, T. Pierce, L. Dunbar, D. Bellamente, T. Peppard, R. Korcz, L. Hainstock, D. Halsey, B. Williams, R. Hixson, B. Rowley, L. Deane, T. Beckett, B. Wahto, R. Brackett, and G. McCabe. Mayor Di Guilio led the PIedge of Allegiance to the Flag. After the pledge he asked everyone to observe a moment of silence in recognition of Army Corporal Frank W. Buckles, the last surviving American veteran of World War I, and the people of Japan, after the devasting earthquake and tsunami. 1. Peninsula College Men's Basketball Team Mayor Di Guilio presented Coach Lance Von Vogt and the members of the Peninsula College Men's Basketball Team with certificates in recognition of their first NWAACC championship in 41 years. 2. Public Works / Light Operations — Apprentice Promotions Public Works and Utilities Director Cutler presented letters from the Department of Labor & Industries and certificates to Lisa Hainstock and Derek Halsey in recognition of the completion of their apprenticeship programs. Lisa Hainstock is now a Journeyman Meter Relay Technician and Derek Halsey is now a Journey Lineman. Director Cutler introduced Department of Labor & Industries Apprentice Consultant Charlie Brinkmeyer and the President of Local Order 997 of the International Brotherhood of Electrical Workers Tim Kelley, who both congratulated the apprentices for completing their programs. 3. Loucks Family Donation of Police Service Memorabilia Police Chief Gallagher recognized the late Police Sergeant Jasper Loucks for his dedication and service to the Port Angeles Police Department and read an entry from an old Police log book that his own grandfather had written regarding Sergeant Loucks. Finally, he introduced the son of Sergeant Loucks, Brian Loucks, who shared personal stories about his father and presented the Port Angeles Police Department with a donation of his father's police service memorabilia. 1 6837 6838 C1TY COUNCIL MEETING March 15, 2011 PUBLIC COMMENT: CITY COUNCIL REPORTS: WORK SESSION: None. Councilmember Mania spoke regarding our Sister City Mutsu City, Japan, the new garden shed for the community garden donated by the North Olympic Builders Association, his communication with the City of Victoria City Council, and the book signing he attended for author Jonathan Evison, regarding his new book "West of Here ". Councilmember Collins spoke regarding his attendance at the Strait Ecosystem Recovery Network meeting where he was asked to become a member of the Shoreline Master Program Regional Review Committee. Councilmember Kidd spoke regarding the Port Angeles Civic Historic Designation presentation in Olympia on March 16, 2011, and the planned celebration for the designation in May of this year. Mayor Di Guilio explained why he and the City Manager canceled their trip to Washington D.C., and discussed the Council's attendance at the Lower Elwha Klallam Tribe's Potlatch dinner. Councilmember Perry spoke regarding his new appointment to the City's Wellness Committee as the Council representative. No other reports were given. 1. United Way / Funding Allocation Recommendations Jody Moss, Executive Director of United Way of Clallam County thanked Council for their continued funding of health and human services programs in our community. She discussed the national trend to encourage governmental entities to stop using taxes to fund these programs and require agencies to acquire funds through fundraising only. She also provided a brief report regarding the funding allocation recommendations. Councilmember Collins stated he would abstain from the vote because his employer is one of the partners designated to receive funding. It was moved by Perry and seconded by Nelson to: Accept the United Way report and funding recommendations as presented. Motion carried 6-0, with Collins abstaining from the vote. 2. Waterfront & Transportation Improvement Plan (WTIP) / Professional Services Agreement No. 2 Manager Myers described the WTIP project's progress to date. He commended Community and Economic Development Director West and Lead Consultant Bill Grimes on their progress and dedication to the project. He emphasized the need to continue moving forward and staying on schedule. Director West discussed the options available for funding the design plans including funding portions or all of the project design. He described their work to 2 • • CITY COUNCIL MEETING March 15, 2011 find the most efficient options available as well as providing an overall picture of the cost of designing the project as a whole. He introduced Assistant Planner Korcz, who then provided Council with a PowerPoint presentation regarding the three options available. Director West also introduced lead consultant Bill Grimes who described efficiencies associated with the different scenarios, indicating that Scenario 2 was the most efficient. He described other concerns relating to the project including the arts component, environmental reviews, partnerships with other agencies, and grant opportunities. Director West then provided information regarding the budget for Scenario 2, stating that $700,000 was not included in the 2011 Budget, and that the current plan was to fund this amount through the Economic Development Fund. He also stated that this funding was not set in stone and that staff would continue to look for more funding. Council discussion followed. It was moved by Downie and seconded by Perry to: Choose Scenario 2 and authorize the City Manager to sign a professional services agreement with Studio Cascade for Phase II, in accordance with the preferred scenario and authorize the City Manager to make minor modifications to the standard professional services agreement if necessary. Council discussion followed Motion carried 7 -0. Break: Mayor Di Guilio adjourned the meeting for a break at 7:30 p.m.. The meeting reconvened at 7:45 p.m. Mayor Di Guilio added the First Street Stormwater Separation, Project WW 03- 2010 Change Order to Other Considerations, 12. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA: Resolution No. 06 -11 Councilmember Kidd requested an Executive Session at the end of the meeting for the purposes of evaluating the qualifications of an applicant for public employment or to review the performance of a public employee, under RCW 42.30.110(1)(g); and to discuss potential litigation with legal counsel, under RCW 42.30.110(1)(i). Councilmember Collins made a point of order, suggesting that Councilmembers discuss litigation issues with the City Attorney before adding an Executive Session to the Agenda. It was moved by Perry and seconded by Mania to accept the Consent Agenda to include: 1.) City Council Minutes for February 8, 25, and March 1 and 8, 2011; 2.) Expenditure Approval List: 2/19/11 to 3/4/11 for $3,249,594.52; 3.) Public Safety Advisory Board — Reappointments; 4.) Street Vacation Petition — STV 11- 01 / Housing Authority of Clallam County — Mt. Angeles View; 5.) PA Forward Committee — Appointments; 6.) Serenity House of Clallam County Loan Agreement CDBG Housing rehabilitation Program; 7.) Port Angeles Water Treatment Plant Transfer / Resolution; and 8.) Surplus Vehicles and Equipment for Disposal. Motion carried 6 -0, with Collins abstaining from the vote because of a conflict of interest due to his employer. 3 6839 6840 ORDINANCES NOT 1. Developer Reimbursement Ordinance REQUIRING PUBLIC HEARINGS: Senior Financial System Specialist Kheriaty explained the reasons for the amendment and how they clarified the interest calculation. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: OTHER CONSIDERATIONS: Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 13.68 of the Port Angeles Municipal Code relating to Developer Reimbursement. None. 1. Wireless Mobile Data System Grant Acceptance Deputy Director of Power Systems Dunbar described the two -year history behind the sub -grant application efforts. He stated that Northwest Open Access Network (NoaNet) had accepted the grant and offered the City $3.7 million sub -grant agreement which included 44 wireless access points around the City, mainly for public safety use. He also explained that the grant agreement required a $1.1 million match by the City and that staff was currently assessing the ability to use previously invested funds in City infrastructure as an in -kind match. He stated that the City was on a tight timeline and that Council approval was necessary to move forward on schedule. Manager Myers assured Council that there would be no utility rate increases associated with the required grant match and that staff would not sign the agreement until both Council and staff agreed upon how the City would fund the $1.1 million match. Council discussion followed. It was moved by Nelson and seconded by Downie to: Authorize the City Manager to accept the Northwest Open Access Network Participation Agreement for the Wireless Mobile Data System Sub -Grant in accordance with the City's sub -grant application, and make minor modifications to the agreement, if necessary. Council discussion followed. Motion carried 7 -0. 2. First Street Stormwater Separation, Project WW 03 -2010 - Change Order Public Works and Utilities Director Cutler described how the contractor was making excellent progress on the project and that overall traffic flow was working well. He stated that due to the positive progress, staff had reevaluated the First Street fog -seal planned between Laurel and Lincoln Streets. He explained that the contractor could replace the concrete panels in this area and still stay within the original budget. Council discussion followed. 4 • • • • CITY COUNCIL MEETING March 15, 2011 OTHER It was moved by Perry and seconded by Downie to: CONSIDERATIONS: (Cont'd) Approve and authorize the City manager to sign a change order with Road Construction Northwest, Inc., in an amount not to exceed $85,000 for a new total contract amount of $1,264,539.60 for additional rehabilitation work on First Street between Laurel Street and Lincoln Street, and make minor modifications as necessary. Motion carried 7 -0. PUBLIC HEARINGS — None. QUASI- JUDICIAL: PUBLIC HEARINGS_ None. OTHER: FINANCE; INFORMATION: EXECUTIVE SESSION: RETURN TO OPEN SESSION: 1. Ocean View Cemetery Purchases Recreation Manger Bonine described the reason for the $42,000 in budget savings in 2010 and their plans for purchasing a new grave -side tent, constructing a new columbaria, and repairing the chapel. Council discussion followed. It was moved by Nelson and seconded by Mania to: Approve the bid process regarding construction of the columbaria, approve the tent purchase, and approve the chapel repair. Motion carried 7 -0. Manager Myers recognized City staff members for their efforts in contributing to the United Way Fundraising Campaign. He reminded Council of the Shoreline & Harbor Visioning Open House tomorrow night and spoke regarding our Sister City in Japan. He also spoke regarding the Court and Jail Council sub - committee and the Strategic Budget Council sub - committee meetings held during the past week. Finally, he stated that staff would be collecting donations from Council to purchase school supplies for the Lower Elwha Tribe in conjunction with their recent attendance at the Lower Elwha Klallam Tribe's Potlatch dinner. Based upon the request of Councilmember Kidd, Mayor Di Guilio announced the need for an Executive Session for approximately 10 minutes under the authority of RCW 42.30.110(1)(g), for the purposes of evaluating the qualifications of an applicant for public employment or to review the performance of a public employee, and RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel. The Executive Session convened at 8:50 p.m. The Executive Session concluded at 9:01 p.m. No action was taken. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 9:01 p.m. Guilio, ayor 5 iEfesci City Clerk Cifte Doxt.o. eit 6841 • • EXECUTIVE SESSION Date: March 15, 2011 Expected length of session: 10 minutes Is action expected following the session: No. At the start;,of Executive Session, reinind .participants that :.`. • Only announced topics may be discussed • No final action can be taken in Executive Session • Discussions are confidential Reason for Executive Session: To consider matters affecting national security. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. X To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. 1 6842 6843 EXECUTIVE SESSION March 15, 2011 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. X To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 8:50 p.m. Was session extended by announcement: No If so, when: Time session ended: 9:01 p.m. In attendance: Mayor Di Guilio, Deputy Mayor Perry., Councilmembers Collins, Downie, Kidd,, Mania, and Nelson, and Attorney Bloor. 2