HomeMy WebLinkAboutMinutes 07/12/20116930
City Council Special Meeting/Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
July 12, 2011
3:00 p.m.
I. Call To Order
Chairman Dan DiGuilio called the meeting to order at 3:00 p.m.
11. Roll Call
UAC Assigned
Councilmembers Present:
Other Councilmembers
Present:
Other Councilmembers
Absent:
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Dan Di Guilio, Cherie Kidd, Brooke Nelson
Max Mania
Don Perry, Brad Collins, Patrick Downie
Dean Reed, Paul Elliott (3:05)
None
Kent Myers (3:15), Glenn Cutler, Bill Bloor, Larry Dunbar, Mike
Puntenney, Phil Lusk, Eric Wheatley, Ernie Klimek, Dennis
McBride, Sondya Wray, Nathan West, Rick Hostetler, Kathryn
Neal, Helen Freilich, Yvonne Ziomkowski, and Nathan West
(3:23).
Others Present: Tami Ramsey, and Peter Lyon
III. Approval Of Minutes
Chairman Dan DiGuilio asked if there were any corrections to the minutes of June 14, 2011
Committee Member Dean Reed moved to approve the minutes. Cherie Kidd seconded the
motion, which carried unanimously.
IV. Late Items:
Remove from meeting:
Information Only Item: A. Nippon Utility Pole Transfer.
Additions to meeting:
J. Door Hangers and Utility Late Fee's
K. Commercial and Industrial Demand Response Pilot Project
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V Discussion Items:
A. Equipment Purchase: Hydro- Excavating Vacuum Truck
Glenn Cutler, P.E., Director of Public Works & Utilities, explained the effectiveness and the
necessity of purchasing a hydro - excavating vacuum truck for water main maintenance and
repairs. The 2011 budget amount is not sufficient to pay for the configured truck. A lengthy
discussion followed.
Dean Reed moved to recommend City Council to: 1) Amend the 2011 budget to procure a
hydro - excavating vacuum truck by adding $70,000 from the equipment reserve fund; and,
2) authorize the City Manager to purchase a HEY truck utilizing the Washington State
Contract from Owen Equipment, Inc, for an amount not to exceed $370,000, including
applicable taxes and licensing. Brooke Nelson seconded the motion, which carried
unanimously.
B. Moderate -Risk Waste Facility Funding Update
Helen Freilich, Waste Reduction Specialist, introduced Tarni Ramsey, Washington State
Department of Ecology Regional CPG Grants Manager, and Peter Lyon, W2R Program,
Regional Manager. The DOE Representatives explained the Moderate -Risk Waste Facility
funding update and answered questions on the grant.
For information only, no action requested.
C. Landfill Bluff Stabilizing Evaluation
Kathryn Neal, P.E., Civil Engineering Manager, reviewed a recent visit to the marine bluffs east
of the landfill revetment wall. A PowerPoint slide was presented to show problematic erosion
and current/future issues. A discussion followed.
For information only, no action requested.
D. Combined Sewer Overflow Professional Services Agreement Amendment No.
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Kathryn Neal, P.E., Civil Engineering Manager, explained an additional permit that is required to
be fulfilled prior to the City soliciting for bids on the combined sewer overflow project. She
reviewed the proposed amendment. There was a brief discussion.
Paul Elliot moved to recommend City Council to approve and authorize City Manager to
sign Amendment No. 11 to the Consultant Agreement with Brown and Caldwell, in an
amount not to exceed $224,500, which increases the maximum compensation under the
agreement from $3,968,915 to $4,193,415, and to make minor modifications to the
agreement, if necessary. Dean Reed seconded the motion, which carried unanimously.
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E. Dry Creek Special Services Agreement No. 2
• Glenn Cutler, P.E., Director of Public Works & Utilities, explained details on the special service
agreement #2 between the City of Port Angeles and Dry Creek Association. A lengthy discussion
followed.
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Brooke Nelson moved to recommend City Council to approve and authorize City Manager
to sign Special Service Agreement No. 2 with the Dry Creek Water Association and make
minor modifications to the agreement, if necessary. Cherie Kidd withdrew from the
meeting during the discussion and vote on this matter. Paul Elliot seconded the motion,
which carried unanimously.
F. Bonneville Power Administration Residential Exchange Program Litigation
Larry Dunbar, Deputy Director of Power Systems went over the considerations of defending the
Western Public Agencies Group claims related to the Bonneville Power Administration
Residential Exchange Program. There was an extensive discussion.
Dean Reed moved to recommend City Council to proceed with defending its pending
claims related to the Bonneville Power Administration Residential Exchange Program
through its membership with the Western Public Agencies Group. Brooke Nelson seconded
the motion, which carried unanimously.
G. Deficit Commission Proposal to Raise Rates an Electricity
Larry Dunbar, Deputy Director of Power Systems asked for guidance on whether the City of Port
Angeles should join an effort to influence congress not to support the Deficit Commission
proposal to raise rates on electricity. A discussion followed.
The UAC provided guidance to staff to proceed to City Council.
H. Electric Utility Tier 2 Power Supply Strategy and Key Performance Objectives
Larry Dunbar, Deputy Director of Power Systems reminded City Council and Utility Advisory
Committee members that attended the Northwest Public Power Association Tier 2 Power Supply
Workshop that staff wants to confirm that the Tier 2 power supply strategy and key performance
objectives are consistent with the direction provided during the workshop.
The UAC concurred that the documents were consistent with prior direction.
1. Overhead and Underground Utility Policies and Guidelines
Larry Dunbar, Deputy Director of Power Systems shared information on City Council adopted
policies on new overhead and underground utility facilities. A long discussion followed.
The UAC supported staff's interpretations of the Comprehensive Plan and
Telecommunications Ordinance concerning guidelines for overhead and underground
construction for new telecommunications facilities.
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J. Door Hangers and Utility Late Fee's
Yvonne Ziomkowski, Finance Director, and Rick Hostetler, Customer Services Manager,
reviewed the process needed to be able to make changes to the $25.00 utility late fee for door
hangers. This process is for customers that are delinquent with their utility bills. The door
hangers are the last step before shutting of water and power services. A brief discussion
followed.
The Utility Advisory Committee provided guidance to staff to continue with door hanger
services and review the need for continuation of door hangers after the Advanced Metering
Infrastructure project is completed.
R. Commercial and Industrial Demand Response Pilot Project
Phil Lusk, Power Resources Manager, discussed the sponsorship between the Bonneville Power
Administration's, and Global Energy Partners with the Commercial and Industrial Demand
Response Pilot Project. They have offered the City Participation Agreements to include specific
demand response equipment at City Hall and the Water Treatment Plant.
Brooke Nelson moved to recommend City Council authorize the City Manager to sign the
Participation Agreement with Global Energy Partners for the Water Treatment Plant and
City Hall projects in an amount not to exceed $30,000, and to make minor modifications to
the Agreements, if necessary. Paul Elliot seconded the motion, which carried unanimously.
Information Only Items:
A. Nippon Utility Pole Transfer (Verbal report only)
Removed from Agenda.
B. Industrial Transmission Electric Rate Ordinance (Verbal report only)
Information only. No action taken.
C. Advance Metering Infrastructure System Update (Verbal report only)
Information only. No action taken.
D. Puget Sound Clean Cities Coalition Electric Vehicle Infrastructure Grant
Update (Verbal report only)
Information only. No action taken.
E. Demand Response Presentation (Verbal report only)
Removed from agenda, will discuss subject on a later date.
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VI".
Executive Session
Potential Litigation: RCW 42.30.110(1)(i)
Start Time: 5 :00
End Time: 5 :30
IX. Next Meeting Dates: August 09, 2011
August 30, 2011
X. Adjournment:
5:30 p.m.
Dan DiGuilio, Mayor Jane Hurd, City Clerk
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