Loading...
HomeMy WebLinkAboutMinutes 08/16/2011 (3)• CALL TO ORDER- SPECIAL MEETING: ROLL CALL: EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: • CITY COUNCIL MEETING Port Angeles, Washington August 16, 2011 Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5:30 p.m. Members Present: Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson [via speakerphone]. Members Absent: Mayor Di Guilio. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, and N. West. Based upon input from Attorney Bloor, Deputy Mayor Perry announced the need for an Executive Session for approximately 20 minutes under the authority of RCW 42.30.110(1)(i), for the purpose of discussing potential litigation with legal counsel. The Executive Session convened at 5:32 p.m. The Executive Session concluded at 5:51 p.m. No action was taken. Deputy Mayor Perry adjourned the special meeting at 5:51 p.m. Deputy Mayor Perry called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson [via speakerphone]. Members Absent: Mayor Di Guilio. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, T. Pierce, T. Partch, J. Harper, D. Benedict, R. Korcz, S. Romberg, and D Bellamente. Deputy Mayor Perry stated that Mayor Di Guilio was out of town and had previously asked to be excused from tonight's meeting. It was moved by Downie and seconded by Mania to: Excuse Mayor Di Guilio from the August 16, 2011, City Council meeting. Motion carried 6 -0. Deputy Mayor Perry led the Pledge of Allegiance to the Flag. 1 6961 6962 CITY COUNCIL MEETING August 16, 2011 CEREMONIAL MATTERS/ PROCLAMATIONS/ & EMPLOYEE RECOGNITIONS: PUBLIC COMMENT: WORK SESSION: OTHER CONSIDERATIONS: 1. Retirement of Port Angeles Police Department Officer Duane Benedict Police Chief Gallagher recognized Officer Duane Benedict for his 25 years of service as a Police Officer. He presented Officer Benedict with his retirement badge and thanked him for his dedication and service. Deputy Mayor Perry read a statement to the public regarding the process for developing the Lincoln Park Master Plan and thanked everyone who has come out and expressed their concerns regarding the Lincoln Park trees. The following members of the public spoke in opposition to clear - cutting trees in Lincoln Park: John Sehl, 1318 W. 5th Street, Debra Wilson, 115 E. Orcas Sharon Robert, 131 Forest, and William Hunt, 438 Lopez. The following members of the public spoke in favor of the City contracting with Buxton for a Retail Market Analysis: Mike Edwards, 3403 E. Masters Road, and Dan Gase, 328 W. 14th Street. Harold Norlund, 1902 Marine Drive, spoke in favor the Utility Advisory Committee's industrial customer member continuing to be a member of the Committee. Steve Zenovic, 767 Black Diamond Road, thanked City Council and Staff for their support and assistance with the Arts and Action Festival. Shirley Nixon, PO Box 178, spoke regarding the Lincoln Park trees and encouraged members of the public to continue speaking out. She also asked Council to take enforcement action against Nippon for allegedly violating their Shoreline and Conditional Use Permits for their Biomass project. Norma Turner, 3928 Mt. Angeles Road, spoke regarding Nippon's Shoreline and Conditional Use Permits for their Biomass project. 1. Port Angeles Downtown Association / 2nd Quarter Report Executive Director Barbara Frederick provided a presentation regarding the Port Angeles Downtown Association's second quarter report. Council discussion followed. 1. Buxton Professional Services Agreement -- Retail Market Analysis Contract Community and Economic Development Director West described the professional services agreement and how the retail market analysis could assist the retail market businesses in Port Angeles. Council discussion followed. 2 • CITY COUNCIL MEETING August 16, 2011 OTHER Lisa Hill, Vice President of the Buxton Company attended the meeting via 'CONSIDERATIONS: speakerphone and answered questions from Council and staff regarding the retail (Cont'd) market analysis. Council discussion followed. It was moved by Downie and seconded by Collins to: Authorize the City Manager to execute a professional services agreement with Buxton for $35,000. Motion carried 6 -0. PUBLIC HEARINGS- 1. Rasmussen Street Vacation OTHER: Withdrawn by petitioner. Break: Deputy Mayor Perry recessed the meeting for a break at 6 :58 p.m. The meeting reconvened at 7:10 p.m. WORK SESSION: 2. Waterfront & Transportation Improvement Plan (WTIP) Phase II 30% (Cont'd) Design Submittal Community and Economic Director West introduced Bill Grimes from Studio Cascade, who presented the 30% Design Submittal, way finding program, and the Comprehensive Transportation Plan on the Waterfront & Transportation Improvement Plan. Steve Zenovic with Zenovic and Associates also presented information regarding the design phase discussing the esplanade structure and the engineering components of that area. Council discussion followed. Manager Myers stated that a meeting has been scheduled with the property owners from the west end area to discuss development of their sites. Bill Grimes stated that the schedule is on track and that the next step is to have a 60% design submittal by December 2011. Council discussion followed. OTHER 2. Financial & Performance Audit Report / Port Angeles Downtown CONSIDERATIONS: Association (Cont'd) Manager Myers distributed the Financial and Performance Audit Report to City Council, staff, and members of the public. He stated that the City had received a petition from 80 businesses in the downtown area asking for the City to conduct an audit of the Port Angeles Downtown Association (PADA) in accordance with the City's agreement with PADA. He discussed the Performance Audit and listed the City's conclusions regarding the report. Finance Director Ziomkowski discussed the Financial Audit Report and stated that the PADA financial reporting fairly represents the financial activities and position of the PADA. She also described the Finance Department's recommendations for improvement. Council discussion followed, and they agreed by consensus to schedule discussion time during the Port Angeles Downtown Association's 3rd Quarter Report presentation before Council. 3 6963 6964 CITY COUNCIL MEETING August 16, 2011 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: CITY COUNCIL REPORTS: CONSENT AGENDA: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: (Coned) Councilmember Mania stated his concerns regarding the City's building permit process and asked for a work session regarding the topic. Council discussion followed. No late item was added to this or future agendas. Councilmember Kidd stated that Hurricane Ridge Road had a successful fundraising campaign and is scheduled to be open for this winter. Councilmember Downie recognized the Port Angeles Rotary Club for their repainting of the City Pier area. Deputy Mayor Perry spoke regarding his representation of the City at the White Crane Martial Arts event at Peninsula College, which included a performance by the Hodori Tigers Tae Kwon Do team. Councilmember Nelson spoke regarding her attendance at the Farmers' Market Council table. Councilmember Mania asked questions regarding the Street Lighting Upgrades. Council discussion followed. Councilmember Collins asked for a minor clarification in the City Council Minutes of August 2, 2011, and Clerk Hurd agreed to make the amendment to the minutes. It was moved by Mania and seconded by Downie to approve the Consent Agenda to include: 1. City Council minutes for Special Meetings on July 29, August 2, 2011, at 8:30 a.m. and August 2, 2011, at 4:00 p.m. and August 2, 2011, 2011 Regular Meeting, as amended; 2. Expenditure Approval List: 7/23/11 to 8/5/11 for $2,707,495.44; 3. Stormwater NPDES and Capital Needs Assessment Study Professional Services Agreement; 4. Industrial Transmission Electric Rate Ordinance Amendments / Set Public Hearing; 5. Street Lighting Upgrades, Project CL05 -2009; and 6. Bonneville Power Administration Notice for Tier 2 Power Supply. Motion carried 6 -0. 1. 2001 Electric Revenue Bond Refinancing Finance Director Ziomkowski stated that staff had found a favorable refinance interest rate of 3.5% with First Federal, a local bank. She summarized that refinancing would save the City approximately $100,000. Deputy Mayor Perry conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, authorizing the issuance of an electric revenue refunding bond of the City in the principal amount of $1,662,056.10 to finance the cost of refunding certain outstanding electric revenue bonds of the city; establishing the date, form, terms, maturities and covenants of the bond; and approving the sale of the bond. 4 • • • OTHER 3. Utility Advisory Committee Membership CONSIDERATIONS: FINANCE: INFORMATION: CITY COUNCIL MEETING August 16, 2011 Councilmember Mania expressed concern regarding the industrial customer member and member at large and their association with Nippon Paper Industries. He encouraged Council to consider either adding a residential customer member or member at large, to increase the number of overall members of the Utility Advisory Comm ittee. Public Works and Utilities Director Cutler clarified that the individual serving as the member at large retired from Nippon Paper Industries over two years ago and was no longer associated with the company. Council discussion followed. Council directed staff to bring back an ordinance to the next City Council meeting regarding the addition of a new member to the Utility Advisory Committee. 1. Replacement of Critical Server(s) Data Backup Equipment 2. Migration to Microsoft Operating System & Hardware Upgrades 3. Replacement of Centralized Storage System Director Ziomkowski discussed the three finance agenda items together stating that all projects are included in the Capital Facilities Plan and have been previously discussed at budget work sessions. She stated that all of the projects are instrumental for network security and integrity, and that all three projects came in under budget. Council discussion followed. It was moved by Collins and seconded by Kidd to: Approve purchase and installation of a new enterprise tapeless back -up system and its redundant components for City Hall Data Center and its disaster recovery site at a cost of $187,496.17 including purchase, installation, configuration, and training. In addition, authorize City Manager to sign scope of work and maintenance contract; Approve purchase of new servers and software to support migration to a Microsoft common platform with redundancy and system monitoring at a total cost of $146,437.76; and Approve purchase of new primary centralized storage systems and their redundant components at a total cost of $88,506.43. Motion carried 6 -0. Manager Myers spoke regarding the reports included in the packet, recent community briefings on the City's major projects, the upcoming Budget work session on August 30, 2011, the joint meeting between the City and the County, his upcoming presentation at the City /County Manager's Association meeting regarding our City and County joint cooperation study, the upcoming schedule for the installation of the new Council Chamber's audio system, the Elwha Dam removal event, and Director West's and Councilmember Downie's plan to attend the International Council of Shopping Centers Conference in Idaho next week. ADJOURNMENT: Dep ' Mayor Perry adjourned the meeting at 9:08 p.m. Dan Mi Guilio, Ma or 5 Jan s.. Hurd, City Clerk 6965 • • EXECUTIVE SESSION Date: August 16, 2011 Expected length of session: 20 minutes Is action expected following the session: No. At the start of Executive Session, remind participants that: • Only announced topics may be discussed • No final action can be taken in Executive Session • Discussions are confidential Reason for Executive Session: To consider matters affecting national security. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. 1 6966 6967 EXECUTIVE SESSION August 16, 2011 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. X To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi- judicial body relating to a quasi - judicial matter between named . parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 5:32 p.m. Was session extended by announcement: No If so, when: Time session ended: 5:51 p.m. In attendance: Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson [via speakerphone], Manager Myers, Attorney Bloor, G. Cutler, and N. West.