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Home My WebLink AboutMinutes 04/16/2013• CITY COUNCIL MEETING Port Angeles, Washington April 16, 2013 CALL TO ORDER- SPECIAL MEETING Mayor Kidd called the special meeting of the Port Angeles City Council to order at 5:00 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania, and Nelson. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, B. Coons, B. Olson, N. West, K. Dubuc, T. Gallagher. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Kidd announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel and the purpose of planning, or adopting, the strategy or position to be taken by the City during the course of collective bargaining, under RCW 42.30.140(4)(b), for approximately 45 minutes, with no action anticipated. Executive Session convened at 5:03 p.m. RETURN TO OPEN SESSION The Executive Session concluded at 5:50 p.m. No action was taken. ADJOURNMENT Mayor Kidd adjourned the special meeting at 5:50 p.m. CALL TO ORDER - REGULAR MEETING Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania, and Nelson. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Deputy Clerk Pierce, B. Olson, G. Cutler, N. West, T. Gallagher, K. Dubuc, M. Puntenney, M. Abed, H. Freilich, D. Freed, and D Bellamente. PLEDGE OF ALLEGIANCE Mayor Kidd led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Proclamation — Sexual Assault Prevention Month Mayor Kidd read and presented a Proclamation in recognition of Sexual Assault Prevention Month to Becca Korby 411 of Healthy Families of Clallam County. PORT ANGELES CITY COUNCIL MEETING — APRIL 16, 2013 2. Proclamation — Earth Day Mayor Kidd read and presented a Proclamation in recognition of Earth Day to Helen Freilich, Waste Reduction Specialist and David Freed, Pollution Prevention Specialist. PUBLIC COMMENT Devon Graywolf, 438 Lopez, spoke in favor of not cutting the trees in Lincoln Park. William Hunt, 438 Lopez, spoke in favor of not cutting the trees in Lincoln Park. Peter Ripley, 114. E. 6th Street, spoke regarding suggestions for the Port Angeles Landfill. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manajer or Councilmember - Councilmember Mania requested a discussion regarding a policy for announcing Councilmember vacations be placed on a future agenda. CONSENT AGENDA Mayor Kidd requested to pull Item #5 from the Consent Agenda. Council discussion followed. It was moved by Collins and seconded by Bruch to approve the Consent Agenda to include: I. City Council Minutes for March 12, and April 2, 2013. 2. Expenditure Approval List: 3/23/13 to 04/05/13 for $3,600,630.47. 3. Waterfront & Transportation Improvement Project - Grant Acceptance and Agreement. 4. Resolution No. 06 -13 / PenCom - Stancil Logging Recorder NG9 -1 -I Upgrade Motion carried 7 -0. 5. New World Software Purchase On Behalf Of Lower Elwha Klallam Tribe Councilmember Bruch requested to be recused as she is employed by the Lower Elwha Klallam Tribe (LEKT). Mayor Kidd introduced and welcomed LEKT Chairwoman Frances Charles. Chief Gallagher spoke regarding how the licenses will enable LEKT Police to take advantage of the Mesh - Network by providing mobile capability to Lower Elwha Police and full inter - operability between the Port Angeles Police Department and the LEKT Police. The LEKT will reimburse the City in full. Mayor Kidd spoke on the value of these types of partnerships and cooperative agreements. It was moved by Nelson and second by Downie to: Authorize the Mayor to sign the Interlocal Agreement between the City and LEKT for the purchase of Mobile Data and Records management software licenses; and authorize the Mayor to sign the Additional Software License Agreement in the amount of $20,240 00, plus tax, to approve the purchase of software licenses for the LEKT Motion carried 6 -0. BREAK: Mayor Kidd recessed the meeting for a break at 6:30 p.m. The meeting reconvened at 6:40 p.m. PUBLIC HEARINGS — OTHER 1. 2013 Budget Amendment #1 Chief Financial Officer Olson explained the purpose of budget amendments and stated they will be brought before Council on a quarterly basis. He explainedmost are housekeeping revisions to include amounts being carried over from 2012. Council discussion followed. Mayor Kidd opened the public hearing at 6:50 p.m. There being no public comments, she continued the public hearing to May 7, 2013. Page 2 of 4 • • PORT ANGELES CITY COUNCIL MEETING — APRIL 16, 2013 Mayor Kidd conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington amending the 2013 budget and funds. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Authorizing Appointment of Financial Advisor & Bond Underwriters Chief Financial Officer Olson explained the process to issue bonds to cover debt, stating it requires the assistance of outside professionals. This resolution will appoint a Financial Advisor and Bond Underwriter, who were previously interviewed by staff from the Legal and Finance Departments. Council discussion followed. Mayor Kidd read the Resolution by title, entitled, RESOLUTION NO. 07 -13 A RESOLUTION of the City Council of the City of Port Angeles, Washington, appointing a financial advisor and selected a team of investment banking firms to provide bond underwriting services to the City; and authorizing the execution of documents related hereto. It was moved by Bruch and seconded by Downie to: Pass the Resolution as read by title Mania requested to be recused as he has a friend that works for one of the firms. Motion carried 6 -0. FINANCE 1. Thin - Client Virtual Conversion / Replacement for Computer Workstations Chief Financial Officer Olson explained how thin - clients process data to a remote server rather than a stand -alone full PC, and are half the price and twice the lifetime per unit. . Council discussion followed. It was moved by Downie and seconded by Mania to: Authorize the City Manager and Chief Financial Officer to sign the necessary purchase documents to acquire the needed thin client software, supporting Microsoft software and needed thin client appliances for the first phase deployment to the Port Angeles Police Department, Port Angeles Fire Department and other sites with the City of Port Angeles in an amount not to exceed $119,830, plus applicable sales tax, as detailed in the Thin Client Virtual Conversion / Replacement Purchase Schedule. Motion carried 7 -0. CITY COUNCIL REPORTS Councilmember Downie reported going last week with Mayor Kidd and others to tour the Waterfront Esplanade Phase lconstruction, the Combined Sewer Overflow (CSO) project and Rayonier site. Mayor Kidd noted attending the same tour and how the Waterfront Esplanade project will change the entrance to our City in a positive way. She reminded Council of the Association of Washington Cities (AWC) Annual Conference, June 26 -28, in Kennewick, and of an upcoming National League of Cities conference this fall in Seattle. Councilmember Di Guilio reported attending the Farmers' Market with Councilmember Downie on April 8, 2013. No other reports were given. INFORMATION Manager McKeen spoke regarding the reports included in the packet and reminded Council of their Retreat on Saturday, April 20, 2013, at 8:30 a.m. in the Vern Burton Conference Rooms. Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING — APRIL 16, 2013 EXECUTIVE SESSION It was determined there was no need for an executive session. ADJOURNMENT Mayor Kidd adjourned the meeting at 7:23 p.m. 3 Q.LLQ__, ‘2, Cherie Kidd, Mayor Page 4 of 4 Telre Pierce, fierce, Deputy City Clerk rc« •