HomeMy WebLinkAboutMinutes 05/07/2013•
CITY COUNCIL MEETING
Port Angeles, Washington
May 7, 2013
CALL TO ORDER- SPECIAL MEETING
Mayor Kidd called the special meeting of the Port Angeles City Council to order at 5:00 p.m.
ROLL CALL
Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Downie, Mania [by phone], and
Nelson.
Members Absent: Councilmember Di Guilio.
Staff Present: City Manager McKeen, Attorney Bloor, Deputy Clerk Pierce, N. West, and S. Roberds.
It was moved by Collins and seconded by Downie to:
Excuse Councilmember Di Guilio from the May 7, 2013 Special City Council meeting
Motion carried 6 -0.
Council interviewed George Reimlinger and Deana Volker for the Planning Commission. Council discussion
followed.
EXECUTIVE SESSION
Based on input from Attorney Bloor, Mayor Kidd announced the need for an Executive Session, under authority of
RCW 42.30.110(g) to review the performance of a public employee for approximately 25 minutes.
In attendance: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Downie, Mania [by phone], and
Nelson, and Manager McKeen.
The Executive Session convened at 5:25 p.m.
RETURN TO OPEN SESSION
The Executive Session concluded at 5:50 p.m. No action was taken.
ADJOURNMENT
Mayor Kidd adjourned the special meeting at 5:50 p.m.
CALL TO ORDER - REGULAR MEETING
Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6.00 p.m.
ROLL CALL
Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Downie, Mania [by phone], and
Nelson.
Members Absent: Councilmember Di Guilio.
Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, Deputy Clerk Pierce, B. Olson, G. Cutler, N.
• West, K. Dubuc, C. Delikat, B. Smith, D Bellamente, P. Lusk, A. Gates, and M. Abed.
PORT ANGELES CITY COUNCIL MEETING — MAY 7, 2013
It was moved by Collins and seconded by Downie to:
Excuse Councilmember Di Guilio from the May 7, 2013 Council meeting
Motion carried 6 -0.
PLEDGE OF ALLEGIANCE
Mayor Kidd invited Abby Sanford from Jefferson Elementary help lead the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Proclamation - Older Americans Month
Mayor Kidd presented a proclamation in recognition of Older Americans Month to D Bellamente and Senior Center
volunteers.
2. Proclamation - National Public Works Week
Mayor Kidd presented a proclamation in recognition of National Public Works Week to Public Works & Utilities
Director Cutler, and Deputy Directors P. Lusk and M. Abed.
3. Employee Recognition / Janessa Hurd — Certified Municipal Clerk (CMC)
City Manager McKeen recognized City Clerk Hurd for successfully completing municipal clerk certification.
PUBLIC COMMENT
Carrie and Abby Sanford, 224 W. 7th St., thanked Mayor Kidd for volunteering to get "dunked" at the upcoming
Jefferson School Spring Fair.
Kristin Halberg, 1507 E. Beach Rd., and Mindy Aisling, 702 Estes Ct., spoke on behalf of Thriving on the OP, and
their Love Letters project. They distributed letters to Council, staff, and the public.
CONSENT AGENDA
Council briefly discussed the Consent Agenda.
It was moved by Nelson and seconded by Downie to approve the Consent Agenda to include:
1 City Council Minutes for April 16, and April 20, 2013
2 Expenditure Approval List 04/06/13 to 4/26/13 for $8,166,496 59
3 Material Purchase Solid Waste 95 and 300 Gallon Containers, SW -13 -001
4 Clallam County Opportunity Fund Board /Appointment
5 Material Purchase Electric Transformers, Contract LO -13 -007
6 Joint Resolution of the Cities within Clallam County Regarding Economic Development / Pass Resolution 1Vo.
08 -13.
Motion carried 6 -0.
PUBLIC HEARINGS — OTHER
1. 2013 Budget Amendment #1
Chief Financial Officer Olson stated this amendment is the first in a series of budget amendments, and described
plans to bring amendments to Council on a quarterly basis. He informed Council how State Law requires a
minimum of five affirmative votes to pass this type of ordinance amendment.
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PORT ANGELES CITY COUNCIL MEETING — MAY 7, 2013
0 Mayor Kidd continued the public hearing at 6:32 p.m. There being no public comments, she closed the public
hearing at 6:32 p.m., and conducted a second reading of the Ordinance by title, entitled,
•
ORDINANCE NO. 3477
An ORDINANCE of the City Council of the City of Port Angeles, Washington, amending the 2013 budget and
funds.
It was moved by Bruch and seconded by Mania to:
Adopt the Ordinance as read by title
Motion carried 6 -0.
2. Municipal Code Amendments — MCA 13 -01 / Land Use Regulations Minor Amendments / Titles 8, 11, 13,
14, 15, 16, and 17
Community and Economic Director West stated his department annually reviews the land use code for minor
changes to improve customer service. He identified and described some of the minor changes and stated the
Planning Commission voted unanimously for approval. Council discussion followed.
Mayor Kidd opened the public hearing at 6:38 p.m. There being no public comments, she closed the public hearing
at 6:38 p.m. and conducted a first reading of the Ordinances by title, entitled,
ORDINANCE NO.
An ORDINANCE of the City Council of the City of Port Angeles, Washington, making changes to Chapters 8.30,
11.08, 13.32, 14.36, 14.40, 16.04, 17.08 and 17.11 of the Port Angeles Municipal Code relating to Land Use
ORDINANCE NO.
An ORDINANCE of the City Council of the City of Port Angeles, Washington, making changes to Chapter 15.80 of
the Port Angeles Municipal Code relating to environment definitions.
OTHER CONSIDERATIONS
I. Elwha River Sediment Presentation Update
Director Cutler briefly reviewed the presentation Council received last year on the plans for the removal of the
Elwha Dams and sediment in the river. He noted tonight's presentation was intended to be an update.
Olympic National Park Superintendent Sarah Creachbaum introduced her staff in attendance, including Andy
Ritchie, Olympic National Park's foremost leading expert on sediment in the river, and project manager Brian
Winters. Director Creachbaum thanked City staff for a successful meeting last week. Council discussion followed.
Mayor Kidd recessed the meeting for a break at 7:25 p.m. Councilmember Downie left the Council Chambers. The
meeting reconvened at 7:36 p.m.
2. Teamsters Communications and Support Unit Union Contract
Human Resources Analyst Gates presented the Teamsters contract and described the changes from the previous
contract. Council discussion followed.
It was moved by Nelson and seconded by Collins to:
Approve and authorize the Mayor to sign the labor contract between the City and the Teamsters Union,
Communications and Support Unit, for the contract period covering January 1, 2012, through December 31, 2014,
including retroactivity for the 2013 wage increase
Motion carried 5 -0.
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PORT ANGELES CITY COUNCIL MEETING — MAY 7, 2013
3. Planning Commission / Board of Adjustment Interviews & Appointments
Mayor Kidd asked if Council needed any more discussion regarding the interviews held during the Special City
Council meeting. Council agreed by consensus they were ready to appoint a candidate.
Clerk Hurd conducted a roll call vote and George Reimlinger was appointed to the Planning Commission by
a 5 -0 vote. Council discussion followed.
It was moved by Nelson and seconded by Bruch to:
Authorize the City Manager to invite, and if she accepts, appoint Deanna Volker to serve on the Board of
Adjustment
Motion carried, 5 -0.
FINANCE
1. Lauridsen Boulevard Bridge Replacement Project / Construction Management Agreement
Director Cutler presented the request to amend Exeltech contract to include construction management services. He
briefly described the process for requests for qualifications and how Exeltech was selected out of ten other firms. He
listed the local contractors Exeltech will subcontract with on the project. Council discussion followed.
At the request of Mayor Kidd, Roger Burton, Senior Project Manager with Exeltech, answered questions about the
specific amounts expected to be paid to the various local contractors.
Deputy Mayor Collins asked questions about the industry standard for construction management fees based upon
total construction costs. He stated he wanted to include a cap on the construction management costs based upon
percentage on the construction costs. Council discussion continued.
Councilmember Mania stated for the record he was advocating a cap as Deputy Mayor Collins suggested, but
believes it is beneficial to keep the costs within the industry standard range of 10 -12 %.
Councilmember Downie returned to the meeting at 7:58 p.m. Council discussion followed.
It was moved by Nelson and seconded by Bruch to:
Approve and authorize the City Manager to sign Amendment No 1 to the agreement with Exeltech for the Lauridsen
Boulevard Bridge Replacement, Project TR42-99 in the not to exceed amount of $463,522 16 and to make minor
modifications to the agreement, if necessary
Motion failed 3 -3, with Kidd, Collins, and Mania voting in opposition. Council discussion followed.
It was moved by Collins and seconded by Bruch to:
Approve and authorize the City Manager to sign Amendment No 1 to the agreement with Exeltech for the Lauridsen
Boulevard Bridge Replacement, Project TR42 -99 in the not to exceed amount of $463,52216, or 12% of the
construction bid award, whichever is less, subject to agreement by Exeltech Consulting, and to make minor
modifications to the agreement, if necessary
Motion carried 5 -1, with Mania voting in opposition.
2. Utilities Cost of Service Analysis - Consultant Agreement
Director Cutler described the need for the Utilities Cost of Service Analysis and how the City historically conducts
this analysis every few years.
Deputy Director Lusk presented the fee structure for the analysis and described the reasons for under - budgeting in
the 2013 Budget. He stated the Utility Advisory Committee recommended moving forward.
Director Cuter stated the analysis was critical to address time -of -use rates for the electric utility and landfill project
issues.
Manager McKeen also explained the discrepancy between the 2013 Budget and the final consultant fee, and stated
the fee was reasonable.
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PORT ANGELES CITY COUNCIL MEETING — MAY 7, 2013
Chief Financial Officer Olson explained the City's need to secure its financial position and how the analysis will
help the City make decisions. He emphasized the importance of the study for the upcoming debt the City will have
to incur to fix the landfill. Council discussion followed.
It was moved by Bruch and seconded by Mania to:
Approve and authorize the City Manager to sign the Utility Cost of Service Analysis Professional Services
Agreement with FCS Group in an amount not to exceed $145,876, and to make minor modifications to the
agreement, if necessary
Motion carried 5 -1, with Kidd voting in opposition.
3. Equipment Purchase: Light Operations — Replacement Bucket Truck
Director Cutler explained the need for a new bucket truck as the current truck has reached the end of its service life.
It was moved by Nelson and seconded by Downie to:
Award and authorize the City Manager to sign a contract and appropriate documents to purchase a new bucket
truck from Versalift Industries, in the amount of $132, 855, including delivery cost and sales tax, and to make minor
modifications to the contract, if necessary
Motion carried 6 -0.
CITY COUNCIL REPORTS
Councilmember Nelson spoke regarding her attendance at the Senior Games Bunco fundraiser and the Clallam
County Service Awards.
Councilmember Downie provided a brief update on the success of the cruise ship visits.
Mayor Kidd spoke regarding her attendance at the groundbreaking for Homes for Our Troops and the grand opening
for the new Shane Park playground.
Councilmember Bruch thanked Director Delikat for cleaning the pickle ball courts and spoke regarding attending
the Peninsula Behavioral Health fundraiser and the Port Angeles Farmers' Market. No other reports given.
INFORMATION
Manager McKeen spoke regarding reports in the packet and specifically addressed the emergency generators and
2013 Work Plan Update.
ADJOURNMENT
Mayor Kidd adjourned the meeting at 9:02 p.m.
Cherie Kidd, Mayor
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