HomeMy WebLinkAboutMinutes 01/05/1988902,
I CALL TO ORDER
Mayor Pro Tem Stamon called the meeting to order at 7:01 P.M.
II SWEARING IN OF NEWLY ELECTED COUNCILMEMBERS
Newly elected Councilmembers Sargent, Lemon and Gabriel were sworn in by
City Clerk Anderson.
III FRANK McPHEE ELECTED AS MAYOR
Councilman Gabriel moved that the Mayor be elected openly and by roll call.
Councilman Lemon seconded and the motion carried.
Mayor Pro Tem Stamon then opened nominations for Mayor. Councilman Gabriel
nominated Frank McPhee. Councilman Hesla nominated Jim Hallett. Mayor Pro
Tem Stamon asked for further nominations in compliance with Roberts' Rules
of Order. There were none. She therefore closed the nominations.
For Councilman McPhee, Councilman Gabriel voted "Yes Councilman Hallett
voted "No Councilman Hesla Voted "No Councilman Lemon voted "Yes
Councilman Sargent voted "Yes Mayor Pro Tem Stamon voted "No Mayor Pro
Tem Stamon announced a 4 3 vote, with Councilman McPhee being elected
Mayor. �c;��Y`.0 its ^�11�1 rn 1 1M VC -tc .-5 1 r dill Y ✓Ix- ro.). i
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IV ROLL CALL
Members Present: Mayor McPhee, Councilmen Gabriel, Hallett, Hesla,
Lemon, McPhee, Sargent, and Stamon.
Members Absent:
Staff Present:
Public Present:
None.
CITY COUNCIL MEETING
Port Angeles, Washington
January 5, 1988
Manager Flodstrom, Attorney Knutson, Clerk Anderson,
P. Carr, M. Cleland, R. Orton, S. Brodhun, L. Glenn,
J. Pittis, D. Wolfe, A. Rose, T. Reid, E. Bonollo,
K. Maike, D. McGinley, R. French. R. O'Connor,
E. Beutler, L. Bryant, T. Smith, R. Hostetler, B. Coons,
B. Beverford, M. Campbell, L. Danks.
F. P. Feeley, E. Cobumpas, E. Hansen, S. Everett, M.
Switzer, Owens, Brewer, M. Greubel, R. Taylor, Mr. Mrs.
F. Gabriel, L. Ross, D. Meyer, P. Weiseth, L. Lee, S.
Johnson, S. J. Teichner, C. Whidden, J. Hallett, M.
L. Lund, R. Pensworth, K. L. Rose, D. Smith, J.
Sobeick, H. Berglund, R. Cockrill, L. Fuller, Mr. Mrs.
C. Alexander, B. White, D. Cummins, R. Reidel, T.
Phillips, B. Philpott, D. Windsheimer, J. Kalapala, L.
Dummel, B. LaRue, P. Pane, J. Luttrell, S. Doyle, A. M.
Bergstreser, H. F. Johnson, F. M. Paynter, L. Sunny,
A. Soldo.
V APPROVAL OF MINUTES OF REGULAR MEETING OF DECEMBER 15, 1987
Councilman Stamon moved to accept and place on file the minutes of the
December 15, 1987, meeting. Councilman Hallett seconded. Councilman Lemon
asked for verification of information on Register Page 897. Review of the
tape indicated Councilman Hallett stated: Council would like to
express thanks to Mr. Miller and to the Planning Commission and to the
Downtown Association for Councilman Gabriel corrected Register
Page 896, paragraph 8, changing the word "could" to "should On call for
the question the motion carried.
VI FINANCE
1. Bid Awarded to Utility Equipment, Inc., for Upgrade of the Sewer Scan
Unit
Councilman Gabriel moved that the Council concur with the recommendation of
the Public Works Department that the bid of Utility Equipment, Inc., be
-1-
ORDINANCE NO. 2474
1 AN ORDINANCE of the City of Port Angeles relating to
method of payment of wages and salaries for City employ-
ees, deleting the year -end exception to bi- weekly pay-
ments, and amending Section 2 of Ordinance 2430, Section
2 of Ordinance 2431, and Section 2 of Ordinance 2440.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES
ORDAIN as follows:
1. Section 2 of Ordinance 2430 is hereby amended
o read as follows:
Section 2 The above wages shall be paid in bi- weekly
installments per accounting procedures established by the
City of Port Angeles, and shall be paid within five (5)
working days after the end of the payroll period, or as
soon thereafter, per procedures established by the City of
Port Angeles, except- Eke- fiRel-- bi- wee* payment -at- the.
aad -of- -t a calendar year, which shall. Jae -paid -en-the- last
work. dey-in- eeeember, 4987.
Section 2. Section 2 of Ordinance 2431 is hereby amended
to read as follows:
Section 2. All of the salaries set forth in Schedule A* shall
be paid in bi- weekly installments in accordance with proc-
edures established by the City of Port Angeles and shall be
paid within five (5) working days after the close of the
payroll period or as soon thereafter as the established
accounting procedure will permit, except -the- lest- 4estell-
hier►t• ehall• e-paid -en-the 4es -werleing-dey-4n-Deeernber-
4987.
"Schedule A" available at City Clerk's office, 321 East 5th.
Section 3. Section 2 of Ordinance 2440 is hereby amended
to read as follows:
Section 2. All of the wages and compensation shall be paid
in bi- weekly installments to be as nearly equal as the
established accounting procedure of the City of Port Ange-
les will permit, and shall be paid within five working days
after the close of the established payroll period for each
month during the year, or as soon thereafter as the
established accounting procedure of the City of Port Ange-
les will permit, •xcept- the iwstellther be ca
the test•werking•dayrof-Decembe•a987,
Section 4. This ordinance shall take effect five days after
publication.
PASSED by the City Council of the City of Port Angeles at a
regular meeting of said Council held on the 15th day of
December, 1987.
Charles D. Whidden, MAYOR
ATTEST:
Sherri L. Anderson, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
Pub.: Jan. 8. 1988.
ORDINANCE NO. 2472
AN ORDINANCE of the City of Port Angeles reclassifying
property located on the north side of West 17th Street,
west of "C" Street, from RS -7 to RMF.
WHEREAS, the Planning Commission of the City of Port
Angeles has held a public hearing and recorded its recom-
mendation to the City Council in the Planning Commission
Minutes of November 18, 1986; and
WHEREAS, the requirements of the State Environmental
Policy Act have been met; and
WHEREAS, the City Council, after a public hearing, finds
that said rezone would be in the best interests of the City
and of its citizens and in keeping with the Comprehensive
Plan; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ANGELES as follows:
Section 1. The Official Zoning Map and Ordinance No. 1709
are hereby amended to change the rezoning of the follow-
ing described property from RS -7, Single Family Residen-
tial, to RMF, Residential Multi Family:
Lots 14, 15, 16, and 17, Block 441, Townsite of Port Ange-
les, Clallam County, Washington.
Section 2. The City Clerk is hereby directed to attach a
copy of this Ordinance to the Official Zoning Map and to
file a certified copy of this Ordinance with the Clallam
County Auditor.
PASSED by the City Council of the City of Port Angeles at a
regular meeting of said Council held on the 15th day of
December, 1987.
Charles D. Whidden, MAYOR
ATTEST:
She ri L. Anderson, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
Pub.: Jan. 8. 1988.
ORDINANCE NO. 2473
AN ORDINANCE of the City of Port Angeles revising the Budget for the City of Port Angeles for
the fiscal biennium ending December 31, 1988, and amending Section 2 of Ordinance 2428.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO ORDAIN as follows:
Section 1. Section 2 of Ordinance 2428 is hereby amended to read as follows:
Section 2. That the following is a summary of the totals of appropriations for each separate fund
and the aggregate total for all such funds combined.
1987 1988
Qeoartrpent or Fund Appropriations Appropriations
A. General Fund
Mayor Council 23,717 23,100
City Manager 103,931 104,612
General Administration 1,077,868 1,314,889
Administrative Services 9'0,438 1,023,176
City Attorney 106,680 101,799
Planning 112,805 119,543
Police 1,827,936 1,699,988
Fire 880,796 869,998
Public Works 524,179 509,368
Parks Recreation 1,134,402 1,203,630
TOTAL, GENERAL FUND 6,762,742 6,970,103
B. Special Revenue Funds
Convention Center
Street
Arterial City Street
Revenue Sharing
TOTAL, SPECIAL FUNDS REVENUE
D. Eilterprise Funds
Light
Solid Waste
Water /Sewer
Medic 1
TOTAL, ENTERPRISE FUNDS
TOTAL FUNDS
Total Expenditures for Basic Accounts:
500 Proprietary Services
510 General Governmental Services
520 Security of Persons Property
530 Physical Environment
540 Transportation
570 Culture Recreation
590 Internal Services
Total
ATTEST:
Sherri L. Anderson, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
Pub.: Jan. 8, 1988
555,520
1,157,965
144,800
23,715
1,881,990
C. Debt Service Funds
1977 Water Revenue Bonds 94,250
1978 G.O. Bond, Pier 167,013
1985 Bond Fund 311,968
TOTAL, DEBT SERVICE FUNDS 573,231
$19,714,198
1,004,660
1,865,781
154,313
$22,738,952
104,387
1,114,989
144,800
0
1,364,176
93,250
166,570
309,780
569,600
$20,614,459
1,268,152
2,392,307
159,468
$24,434,386
E. Internal Service Funds
Equipment Rental 1,077,010 1,040,919
Self Insurance 880,098 911,680
TOTAL, INTERNAL SERVICE FUNDS 1,957,108 1,952,599
F. Trust and Aeencv Funds
P.A. Fine Art Center 51,756 51,148
Firemen's Pension 66,601 69,320
TOTAL, TRUST AGENCY FUNDS 118,357 120,468
$34,032,380 $35,411,332
$22,738,952 $24,434,386
3,407,441 3,217,633
2,708,722 2,569,986
731,234 722,161
1,302,765 1,259,789
1,186,158 1,254,778
1,957,108 1,952,599
$34,032,380 $35,411,332
Section 2. This Ordinance shall be in full force and effect after its passage, approval and
publication as provided by law.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held
on the 15th day of December, 1987.
Charles D. Whidden
MAYOR
accepted for upgrade of the sewer scan unit in the amount of $28,844.28.
Councilman Sargent seconded and the motion carried.
2. Grant Accepted for Hazard Elimination on Lincoln Street
Councilman Sargent moved to concur with the recommendation of the Public
Works Department and accept the funding, authorizing the Mayor to sign the
municipal agreement for the preliminary engineering phase of this project;
further the Public Works Department be directed to consider alternates to
traffic flows, including public meetings prior to design or call for bids
for the Lincoln Street corridor resignalization project. Councilman
Gabriel seconded. For the purposes of discussion, Councilman Sargent
seconded. Councilman Lemon questioned staff on the potential for rechan-
neling traffic to one -way corridors and wondered about the timing of this
grant. Following explanation by Public Works Director Pittis, the motion
carried.
3. Bid Awarded to Donald E. Zink, Sr., for Surplus Copper
Councilman Gabriel moved to award the bid for surplus copper to Donald E.
Zink, Sr., at a price of $1.0819 per pound, upon payment in full after
weighing at a certified scale. Councilman Lemon seconded and the motion
carried.
VII CONSENT AGENDA
Councilman Stamon moved to authorize the items listed under the Consent
Agenda as follows: (1) Request to declare property surplus CRT Police
Department; (2) Correspondence from Washington State Liquor Control Board;
and (3) Vouchers of $2,006,269.14 and Payroll of 12 -18 -87 in the amount of
$223,279.97 and Payroll of 12 -27 -87 in the amount of $241,225.29. Council-
man Sargent seconded. Councilman Stamon discussed with staff the fee for
the consultant for the Telecable franchise renewal, and payment for the "E"
Street reservoir cover. Public Works Director Pittis then presented
information on the status of the project at this point.
Attorney Knutson explained that he and Councilman Gabriel had discussed a
payment listed on the Voucher Approval List to Olympic Printers, Inc.,
where Councilman Gabriel was employed. He explained that Councilman
Gabriel was employed at a fixed hourly rate and by statute, therefore, not
deemed in conflict of interest. However, his vote would be considered an
abstention. Attorney Knutson further explained that at a subsequent
Council meeting, the Council could consider the City's on -going relation-
ship with Olympic Printers as a contractual arrangement, formally acknowl-
edging that by a vote of the Council and from then on, Councilman Gabriel's
relationship would be on record in the minutes and we wouldn't have to deal
with it on each Voucher Approval List. Mayor McPhee stated that would be
preferable to him. The motion then carried, with Councilman Gabriel's
abstention.
VIII ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA
CITY COUNCIL MEETING
January 5, 1988
Leonard Fuller, 420 East llth Street, addressed the Council with his rec-
ommendation that the Lincoln School Building be used as a Museum and that
the land surrounding that property be used as a recycling center. He
commented on the tremendous amount of waste in this country.
IX LEGISLATION
1. Settlement of Claim for Damages Caused to City Pier by Navy Tug
Collision (Continued from December 15, 1987)
Councilman Lemon moved that we approve the claim for damages caused by the
Navy tug colliding with the City Pier in the amount of $1,750.78 and that
the Council authorize the City Manager to execute the Navy's standard
release form. Councilman Gabriel seconded. Following discussion, the
motion carried.
2. Park Board Minutes of November 19, 1987 (Continued from December 15,
1987)
Councilman Gabriel moved to accept the minutes of the Park Board of Novem-
ber 19, 1987. Councilman Lemon seconded. Councilman Stamon referred to an
item under late items regarding receipt of the grant for the Waterfront
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903
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CITY COUNCIL MEETING
January 5, 1988
Trail. She announced there was going to be a meeting on the Waterfront
Trail on January 20th in the City Council Chambers. She encouraged
interested members of the public to attend. Councilman Lemon seconded and
the motion carried.
3. Discussion of the Following Items as Requested by Mayor McPhee
A. Removal of Traffic Bumps from City Streets
Mayor McPhee explained that on several of our streets, particularly Lincoln
Street, there were 10 -inch bumps. He stated they were very large and there
were those who felt they were potentially dangerous. He felt they accom-
plished no more than could be accomplished with a 4 -inch button, which was
not dangerous.
Councilman Lemon, for the sake of discussion, moved that traffic bumps of
this nature be removed from City Streets. Councilman Sargent seconded.
Councilman Sargent asked how much this would cost. Public Works Director
Pittis did not know specifically. He stated in June of 1986, Public Works
f had prepared an estimate of $1,200 for the removal of the bumps on Lincoln
Street. He explained the bumps e removed, using a grader and that
they had been applied with epoxy; therefore, portions of the pavement would
come off as the bumps were removed. He stated over a period of time, this
would have to be repaired and repainted.
Councilman Gabriel briefly discussed procedure with Attorney Knutson.
Councilman Lemon provided information that the State was removing this type
of button because they were destroying equipment such as snow plows, etc.
He felt these bumps made the lanes extremely narrow on Lincoln Street.
Upon inquiry by Councilman Gabriel, Public Works Director Pittis explained
that his Department had discontinued use of the bumps, and was planning to
phase out therem of the buttons as time went on. He stated generally
in the industry they had been removed during projects, such as repaving.
He stated that Lincoln Street had been scheduled by the State in 1988 -89 to
remove the asphalt and resurface the area. He stated the Department had
figured they would do it then. He further stated if the Council desired
that the buttons be removed, that could be done.
Council and staff further discussed the issue, with staff providing addi-
tional information that there were other types of devices now available
which were better suited for that need. Public Works Director Pittis
provided information on the location of the bumps; that they were on
Lincoln Street from First to the 8/9 alley; Race between Front Street and
the 1/2 alley. He stated that this time of year it would be difficult with
the epoxy and the cold weather and that the street would have to be heated.
Following additional discussion at some length, the motion failed, with
Councilman Gabriel voting "Aye" and Councilmembers Lemon, Sargent, Stamon,
Hallett and Hesla voting "No
B. Voting No Longer By Written Ballot
Councilman Lemon moved that we remove all voting from the secret ballot and
go to either a roll call vote or a show of handsx He so moved, for the
sake of discussion. Councilman Sargent seconded. Upon inquiry by Council-
man Stamon, Councilman Lemon confirmed that his intent was that Councilmem-
bers would make nominations. The motion carried, with Councilmembers
Stamon, Sargent, Lemon and Gabriel voting "Aye" and Councilmembers Hesla
and Hallett voting "No Attorney Knutson explained that this decision
would result in the need to amend the Resolution establishing the Council
rules of procedure and that this Resolution would be brought back to the
Council at the next meeting.
C. Access to Tapes of Previous City Council Executive Sessions
Current Practice Upheld
Councilman Lemon moved that City Councilmembers have access to all public
records, including previous tapes and minutes, unless prohibited by law.
Councilman Gabriel seconded. The Council discussed the issue at great
length. The motion failed, with Councilmembers Gabriel and Lemon voting
"Aye" and Councilmembers Sargent, Stamon, Hesla and Hallett voting "No
Councilman Stamon hoped that if there were any issues of concern to members
of the Council that had to do with actions taken in executive session, it
would be perfectly appropriate for that item of concern to be brought
before the Council. The Council then could go into another executive
session and again review the tapes on that particular issue. Further
discussion ensued briefly.
D. Mechanized Garbage Collectors to be Labeled
Councilman Stamon moved that the Council direct staff to prepare some
estimates on costs that would be involved in labeling mechanized garbage
containers. Councilman Sargent seconded. Councilman Sargent felt the
labels should state that violators would be prosecuted. She asked the City
Attorney if that would be appropriate. Attorney Knutson stated that staff
should prepare estimates and suggestions for specific wording. The motion
carried unanimously.
E. Term of City Manager Contract
Manager Flodstrom distributed copies of the Memorandum of Understanding to
the Council. Mayor McPhee stated the only thing he had an objection to in
the contract was that it had a specific term and he felt that was in
violation of law. Councilman Sargent moved to postpone decision on this
matter until the next meeting, taking the time to read this through and
discussing it then, possibly amending it or correcting it. Councilman
Stamon suggested staff prepare amended wording for Section 4 for the Coun-
cil's consideration. Mayor McPhee felt that was reasonable. Councilman
Lemon seconded the motion which carried, with Councilman Hallett voting
"No
F. Discussion of Items Within the City Budget
CITY COUNCIL MEETING
January 5, 1988
Council and staff discussed the issue. Attorney Knutson recommended that
if these discussions resulted in large -scale budget revisions that the
Council go back through the public hearing process. He defined significant
change. Councilman Lemon stated he would like to discuss an item concern-
ing the City Light Department and the reserves that were going to be set up
for the new building to be built at the Corporation Yard in the amount of
approximately $670,000. He then moved that this item be brought up for
discussion at the City Council meeting. Councilman Sargent seconded.
Councilman Stamon requested this discussion be delayed until the next
Council meeting to enable her to review her budget information. She stated
she did not have her budget at tonight's meeting. Following discussion,
Councilman Lemon concurred that discussion of this item take place
subsequent to receipt of more information from staff. The motion carried
unanimously.
Mayor McPhee asked if any Councilmembers had objections to him bringing up
items from the budget he would like to discuss. Councilman Stamon noted
concern that the Council had nothing before them that indicated what those
were and she had not come prepared tonight to discuss specific items. She
asked that if there were particular items that needed to be discussed, that
Council could receive some kind of information prior to doing that.
Councilman Sargent stated that if there were items to be discussed on the
budget, she would like to see a comparison of previous years and actual
expenditures. Manager Flodstrom stated that a spreadsheet was underway.
Upon inquiry, Councilman Sargent specified that she was referring at this
time only to items that might be brought up for discussion by the Council.
She stated she would like to have something of this nature worked up for
the entire budget prior to next year's budget session.
Councilman Lemon instructed staff to review expenditures in travel, member-
ship, education, specifically account numbers 4310, 4901, 4910, and 4920; a
comparison for 1983 and 1988 for all the Departments. Manager Flodstrom
stated there were some line items and FPCs for those items in the Utilities
and that he would provide information on those, as well. Mayor McPhee
instructed staff to provide for the next meeting information on the Hotel/
Motel expenditures and the phone bill for the Water Department. He stated
that amount was $11,000 per year and that one year ago when he discussed
that matter with staff he was told that staff was working on reducing that
amount. He stated he had spoken with ex- Councilman John Hordyk regarding
the possibility of still providing the information from the Raney wells
much less expensively.
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CITY COUNCIL MEETING
January 5, 1988
Manager Flodstrom explained that Public Works Director Pittis had touched
on that briefly during budget presentations and offered that he provide
information tonight. Mayor McPhee felt this information could be provided
at the next meeting in packet form.
Councilman Hallett was concerned that we were starting all over again,
discussing these items after the substantial amount of time devoted to the
initial process in adopting the budget. Councilman Gabriel stated, as a
new Councilmember, he had taken a look at these budgets and that he was not
going to be able to spend all of his time reviewing and taking a look at
all the budgets and the past budgets. He stated as these things come up,
he would like to have an opportunity to pursue the facts and bring these
before the Council. Mayor McPhee assured him he would. Manager Flodstrom
recapped the Council's instructions with Mayor McPhee clarifying that the
information submitted on Hotel /Motel tax be for the period from 1983 to
1988 as well.
4. Preliminary Revisions to Animal Control Ordinance Defined
Councilman Lemon stated his main concern was that the ordinance was mixing
vicious animals and potentially vicious animals with the general public and
their little Chihuahua or poodle. He suggested consideration of establish-
ing the property line as the boundary for the general pet being let outside
and momentarily unattended. Attorney Knutson stated that could be accom-
plished by leaving that portion of the ordinance as is and not passing the
previously proposed revision. Manager Flodstrom suggested a triggering
mechanism where a certain portion of the ordinance comes into effect.
Mayor McPhee suggested dealing with dogs and cats in separate ordinances.
He also had a problem with the further restriction of the area for horse-
back riding was allowed. Following discussion, Councilman Stamon moved to
accept recommendations in Items 2, 3 and 5, as follows: (2) Redraft
definition of "wild animal (3) Make the provisions concerning cruelty to
animals Class I or II misdemeanors; and (5) Eliminate the requirement that
an owner carry insurance for potentially dangerous animals. Councilman
Lemon added a friendly amendment, adding a triggering device. Councilman
Stamon felt that was a very good idea. Councilman Lemon then seconded the
motion. The motion carried unanimously. Councilman Stamon noted that this
information would be coming back before the Council for a public hearing on
the 19th of January.
5. Conditional Use Permit Approved Independent Bible Church
Councilman Lemon abstained due to conflict of interest, as he is a member
of Independent Bible Church. Councilman Gabriel announced that he was not
a member of the Church, although he had attended, and that he would abstain
if any objections arose. No objections arose.
Following distribution of background information by City Planner Carr and
upon request by Councilman Gabriel, Public Works Director Pittis provided
information and a drawing on proposed solutions to traffic impacts in the
area. Manager Flodstrom announced he had been approached by several of the
neighbors who did not have an objection to the Church going in but were
very concerned about traffic impacts. Council and staff discussed the
issue at some length. During discussion, Councilman Sargent noted concern
over the narrowness of the road and the impact of 900 Church members using
that road. She felt the speed limit should also be addressed, possibly
decreasing it to 25 miles per hour and caution signs could be installed.
Upon inquiry by Councilman Sargent, City Planner Carr stated that a public
hearing with the Board of Adjustment was scheduled for Monday, January 11,
1988, to address the request by the Church for a variance for an oversized
sign. Council discussed with staff the possibility of trading property
with Mr. Hofrichter in exchange for right -of -way for the purpose of widen-
ing Ahlvers and Laurel.
Following discussion, Councilman Sargent moved that we approve the Condi-
tional Use Permit with the added requirement that they cannot proceed until
we acquire a 30 -foot right -of -way on the Hofrichter property and at that
time the City could widen both Ahlvers Road and Laurel Street, which would
significantly reduce the traffic hazard. Councilman Stamon seconded, with
the understanding that the motion was to include the following conditions:
(1) The west 30 feet of the property be dedicated to the City as street
right -of -way and the parking lot layout be redesigned to permit future
CITY COUNCIL MEETING
January 5, 1988
driveways on said Laurel Street extension and the removal of the western-
most driveway on Ahlvers Road, in order to reduce future traffic hazards
near the intersection of Ahlvers Road and Laurel Street, distribute the
traffic impacts over a larger portion of the site, and provide access for
future residential areas to the south and west; (2) The building be set
back 35 feet from all property lines. The 10 parking spaces in the north-
east corner abutting the east property line be removed, or moved westward
10 feet and a landscape buffer that provides a visual screen in the form of
a hedge that could grow to 6 feet be planted to make the proposed use more
compatible with the residential development to the east; (3) The applicant
shall post a bond to assure that paving of the parking lot occurs within
one year after completion of the structure, pursuant to the provisions of
Section 15(2) of the Parking Ordinance (Ordinance No. 1588, as amended);
provided, however, that temporary all- weather access shall be provided
prior to occupancy to allow access to the church for fire and other emer-
gency vehicles; (4) The applicant shall post a bond for improvement of
Ahlvers Road to curb and gutter on the side abutting the subject property
within one year of completion of the structure; (5) The applicant shall
post a bond to ensure the installation of landscaping within one year of
the completion of the structure. Landscaping on the east side should
include shrubs and trees, such as azaleas, rhododendrons, pines, and
flowering deciduous trees to make the church more compatible with the
residential developments to the east and ameliorate the potentially detri-
mental impacts of activity and noise on those residences. Shrubs and trees
should also be used in the buffer areas around the perimeter of the site in
order to provide some screening of the parking lot for the adjacent resi-
dential areas. The landscape plan shall include type, size, number, and
location for all plants and method of irrigation and be submitted by March
1, 1988, or with the building permit application, whichever comes first;
(6) All security lighting shall be directed away from the surrounding
properties; and (7) Prior to proceeding with the project, the City has to
complete successfully negotiations with Mr. Hofrichter for acquisition of
the 30 feet of right -of -way on Laurel Street. She added that we cite the
following findings: (A) Provided the above conditions are attached, the
proposed use can be compatible with the residential district; (B) Provided
the above conditions are attached, the proposed use will not introduce
detrimental impacts to the abutting residential areas; (C) The proposed use
meets the minimum standards for churches in the RS -9 District, is located
adjacent to an arterial which provides adequate access, and is in a resi-
dential area, which provides convenience for people of the community; thus
approval meets the public use and interest and is consistent with the
Zoning Ordinance.
Mayor McPhee discussed with Planner Carr plans for paving and landscaping
the facility. Mayor McPhee asked Independent Bible Church's pastor if
there would be difficulties with delay of this. The pastor responded from
the audience that the Church was most anxious to proceed. Mayor McPhee
asked if the Church would object to asking its members not to use Laurel
Street. A member of the audience objected to the questioning. Attorney
Knutson explained that the Council could ask questions of any member of the
audience of an informational nature. He further stated that these should
be questions that staff was unable to answer, something not debatable by
anyone else in the public, and that would be purely within the realm of
knowledge of who the Councilmember was asking the question. Attorney
Knutson further explained that the objection was well taken; that the
public hearing process had occurred and debatable issues should not be
discussed by members of the public or the developer and a specific question
asked by a member of the Council should not be used as a means of getting
around that due process. Councilman Gabriel asked what the time frame
would be in acquiring this right -of -way. Public Works Director Pittis
responded at the worst, this process would probably take two months.
Councilman Gabriel felt IBC should not be penalized for a long -term problem
that had existed with the bottle -neck on Laurel Street. He felt delays
would be costly. Councilman Stamon added that we instruct staff to proceed
with this as expeditiously as possible, realizing that time was of the
essence, and that they complete this within a three -month period. She then
spoke in support of the motion. Councilman Sargent concurred. On call for
the question, the motion carried, with Councilman Gabriel voting "No
Councilman Gabriel reiterated for the record that it seemed we were penal-
izing a church here for an on -going problem that had been in existence for
a long time. He disagreed with the delays that we were going to put on
this project; that it was going to become very costly.
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CITY COUNCIL MEETING
January 5, 1988
BREAK
Mayor McPhee recessed the meeting for a break from 9:30 to 9:45 PM.
6. Request to Amend Zoning Code to Allow Senior Citizen Apartment
Complexes in Single Family Residential Districts as Conditional Uses
Referred to Planning Commission
Upon inquiry by Councilman Lemon, Attorney Knutson recommended that ques-
tions have to do with proposals to initiate an amendment to the Zoning Code
in general. He urged Council to steer away from questions directed at the
specific developments that are being proposed because if the Zoning Code is
amended, then those proposals would be coming back to the Council at some
future date and would probably have to go through a public hearing process.
Councilman Lemon discussed with Planner Carr the three -month review period.
Attorney Knutson mentioned that the possibility had been discussed with the
developer and his attorney of the conditional use permit process proceeding
in anticipation of the amendment to the Zoning Code, in light of a deadline
for a proposed project of April 1, 1988. Councilman Stamon noted the
anticipation of the Zoning Code amendment was on the part of the developer,
not the City.
Following further extensive discussion of the process, Councilman Stamon
moved that we accept the recommendation of staff and request the Planning
Commission to investigate the regulation of boarding homes and elderly care
facilities in the Zoning Code accepting the time frame of the Planning
Director. Councilman Lemon seconded, amending it that considering this
situation and the time frame involved, this take priority over bed and
breakfast and that type of thing. He stated we were not pressed with
something concerning bed and breakfast at this time. Councilman Stamon
accepted that as a friendly amendment. She did ask that we consider these
on an individual basis. She did not want us to get in the situation where
we were running around, putting out spot fires and lost the whole town to a
forest fire.
Councilman Hallett echoed her concern, stating he felt the proposed project
was an excellent project, but that he was concerned that you subrogate part
of the planning process when you start making exceptions. He stated from a
pragmatic point of view, if you do this and you have if Mr. John Average
Citizen has something that he feels is equally important, he or she ought
to be afforded the same opportunity to come before Council for matters that
they deem to be every bit as important as the applicants do in this case.
He stated that being consistent with this type of thing was the key. He
stated we have to treat everybody fairly and equitably. He wanted to do
everything to help projects of this nature, but at the same time we would
need to buy off on doing this for everybody every time, no exceptions.
Councilman Stamon did see a difference in this particular situation, as the
Planning Commission was not currently involved in reviewing the Zoning
Code, so there was a break in the process, so the Planning Commission was
not being asked to set aside work they were currently involved in.
Mayor McPhee stated this involved senior citizens and retirees and expe-
ditious treatment of this situation might indicate to those entrepreneurs
and organizations that are involved in providing services to retirees that
they might look more favorably on this area if they were looking at areas
in which to locate new branches or new facilities of their service. He
felt that we all wanted the benefits of an enlarged retirement community
here.
Councilman Hallett had a problem with that kind of comment. He felt that
was the kind of thing we wanted to avoid and that the Mayor was differen-
tiating between projects and saying that for projects of this nature we
were going to send a message out that they would be given preferential
treatment. He felt that would be unfair to this applicant, as well as
future applicants, if that was the sentiment of this Council. The motion
then carried unanimously.
It being after 10:00 P.M., Councilman Hallett moved to continue with the
ac}enda. Councilman Stamon seconded and the motion carried.
CITY COUNCIL MEETING
January 5, 1988
7. Individuals Appointed To Civil Service Exam Interview Panel for Police
Clerk /Dispatcher
Councilman Lemon moved to approve the interview board for Police Clerk/
Dispatcher as follows: Sandra K. Asbe, Human Resources Assistant, City of
Port Angeles; Marjorie Upham, Director of Personnel and Risk Management,
Clallam County; LaDonna Zavala, Clerk /Dispatcher, Washington State Patrol.
Councilman Sargent ea-r-ried and the motion carried.
5Qc 1CiecH tkZ ti
8. Proclamation United Cerebral Palsy Week
Mayor McPhee proclaimed January 27th through 24th, 1988, as United Cerebral
Palsy Week.
9. Ed Watson Inquiry Regarding Annexation Referred to Planning
Department
Manager Flodstrom Provided Information on a letter received from Ed Watson
which he stated Mr. Watson had brought to him because he was interested in
doing something that the Council had expressed interest in at the time the
Council set its Goals and Objectives, which was to provide a facility in or
near the community which would meet the needs of some of the teenage popu-
lation in terms of providing an activity center for teenagers. He ex-
plained that Mr. Watson had difficulty in that he does need access to the
sewer. He stated he was located just across Bean Road from the City limits
and the City's long- standing policy was not to extend utility services
outside the City and the method for this in the past had been to go through
the annexation process. Planner Carr then outlined for the Council the
process that would be needed for annexation. City Planner Carr further
explained that in order to annex, Mr. Watson would have to present a letter
to the Planning Commission with a petition and that forms were available in
the Planning Department. He offered to meet with Mr. Watson in order to
pursue it and provide him with the applications and information. Following
quite extensive discussion, the Council concurred to refer the matter to
the Planning Department.
10. Police Chief Authorized to Sign Memorandum of Agreement with Olympic
National Park for Mutual Aid for Law Enforcement
Councilman Hallett moved to authorize the Chief of Police to sign the
Memorandum of Understanding between Port Angeles Police Department and
Olympic National Park and the United States Department of the Interior for
mutual law enforcement aid. Councilman Hesla seconded. Councilman Sargent
supported the motion. The motion carried.
11. City Council Workshop Scheduled to Discuss City Council Committee
Assignments and Needs, etc.
The Council scheduled a work session for January 13th at 5:30 P.M. Manager
Flodstrom stated he would contact Councilmembers to confirm the time and
location of the meeting. Council directed the City Manager and City
Attorney to be present at that meeting.
12. Scheduling Review Dates for City Council's Capital Improvement Plan
The Council concurred with Manager Flodstrom's recommendation that these
dates be established at the January 13th work session.
X LATE ITEMS
Councilman Stamon drew attention to items in the Information Agenda,
specifically a letter to the Downtown Association regarding Park Department
involvement in Downtown landscaping. She thanked Scott Brodhun for the
letter of assurance to the Downtown Association. She also referred to a
letter circulated to the Council from the EDC, a letter to Brian Boyle from
DNR with respect to a proposal to remove 25,000 acres from harvestable
timber in the Clearwater block. She stated this did not specifically
address the City of Port Angeles except as a peripheral impact on the
logging industry and the subsequent impact on the City of Port Angeles.
She stated they suggested if the City had concerns that possibly we could
ask staff to prepare a letter speaking to that issue for the Mayor's
signature to our representatives and Brian Boyle so they were aware that
we, as the City of Port Angeles, had shared concerns as presented by EDC.
She then moved to direct the preparation of a letter expressing concerns
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CITY COUNCIL MEETING
January 5, 1988
along the lines raised by EDC with respect to the removal of these
acreages. Following brief discussion, Councilman Lemon seconded and the
motion carried.
Councilman Sargent announced that as the result of several requests, the
Retired Senior Volunteer Program will be providing an information desk in
the City Hall, similar to the one they have in the Courthouse. She stated
it would probably be a few months before they could schedule the staffing
of that, but it would be set up.
Mayor McPhee announced he had just been given a Certificate of Appreciation
from the Olympic Babe Ruth League to the City for its cooperation and
development of betterment of youth through the baseball program and the
Babe Ruth League.
XI ADJOURN TO EXECUTIVE SESSION
The meeting was recessed for approximately 5 minutes and then adjourned to
executive session for approximately one hour for the purpose of discussing
two items of litigation and one item of potential litigation at approxi-
mately 10:38 P.M.
XII RETURN TO OPEN SESSION
The meeting returned to open session at 12:02 A.M.
XIII ADJOURNMENT
The meeting was adjourned at 12:04 A.M.
Clerk
Mayor