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HomeMy WebLinkAboutMinutes 01/13/1988CITY COUNCIL MEETING SPECIAL MEETING WORKSESSION Port Angeles, Washington January 13, 1988 I INFORMAL INTRODUCTIONS AND DISCUSSION II CALL TO ORDER /ROLL CALL Mayor McPhee called the meeting to order at 5:50 P.M. B. City Council Committee Assignments -1- 911 CITY COUNCIL MEETING January 13, 1988 Members Present: Mayor McPhee, Councilmen Gabriel, Hallett (arrived at 6:15 P.M.), Hesla, Lemon, Sargent, Stamon. Members Absent: None. Staff Present: Manager Flodstrom, Attorney Knutson. III VI SUSPENDED VII ITEMS FOR DISCUSSION A. General Discussion of Overall City Direction and Reflection on Recent Election Results Council and staff first discussed the possibility of expediting the process for rezone applications; creating flexibilities that would make this City attractive to small manufacturers and service entrepreneurs. Council and staff also discussed the building permit review process and some percep- tions about that process. The next topic of discussion was spending by the City. Councilman Sargent supported the creation of spreadsheets which would make reviewing financial matters much easier. Council and staff then discussed reports and recommendation to Council by staff and the possi- bility of including more alternatives in the recommendation. Mayor McPhee made appointments to committees, completing the majority of committee assignments. Mayor McPhee suggested eliminating the Finance Committee and creating an audit committee. He wished to appoint himself, Councilman Gabriel and Councilman Lemon to that committee. Councilman Stamon requested, as a point of courtesy, that one of the previously elected Councilmembers be assigned to that committee, for the sake of balance, rather than have the committee made up of two newly elected Councilmembers. Following very extensive discussion, Councilman Stamon moved to not change the name of the Finance Committee to Audit Committee, but rather retain the name of Finance Committee, change the membership to three members, and instruct the Mayor to balance members of the Committee between the Mayor, a previously elected member of the Council, and a newly elected member of the Council. Councilman Lemon seconded. Councilman Sargent asked for an explanation as to what that Committee was supposed to accomplish. Councilman Stamon then amended the motion to instruct staff to prepare for Council written information on what the role of the Finance Committee has been in the past, for consideration of the Council at its February 2nd meeting, but at this point, the membership of the Committee would be as instructed. Councilman Lemon concurred. Following further discussion, the motion carried. C /D. City Council Meeting /Agenda Format City Council Rules and Procedures Mayor McPhee suggested considering a time limit on spontaneous input from the public, such as a limit of five minutes, in case we are hearing an old argument from the same person. During discussion, Attorney Knutson suggested making this a rule of thumb and applying it to every speaker, including Councilmembers. Councilman Lemon felt more authority should be given to the Planning Commission and that minutes should include both the reasons for the majority and the minority vote. Council then discussed City Council minutes, Mayor McPhee stating he would like to see the minutes reduced in length. Mayor McPhee suggested including citizens with extra- ordinary expertise to serve on committees, such as the Utility Advisory Committee and the Real Estate Committee. Councilman Stamon concurred, so long as these individuals be selected through an open public process by the Council. 912 CITY COUNCIL MEETING January 13, 1988 E. Open Public Meetings and Conflict of Interest Regulations /Roberts Rules of Order Attorney Knutson distributed condensed versions of Roberts Rules of Order and discussed with Council open public meetings, conflict of interest regulations, and parliamentary procedure as prescribed in Roberts Rules of Order. F. Scheduling Review Dates for Capital Improvement Plan The Council concurred to postpone consideration of the Capital Improvement Plan, possibly until the end of February or the first of March. G. General Items of Interest for New Councilmembers General discussion took place. VIII ADJOURNMENT The meeting was adjourned at approximately 8:50 P.M. lee Clerk Mayor n S WITCHBOARD SERVICES CITY OF PORT ANGELES NOTICE IS HERESY GIVEN that sealed proposals WMU be received by,Jbe Port Angeles City Clerk, City Hall, 321 East 5th. Street, Port Ange- les, Washington, until 2:30 PM, December 2j 1987, for centralized switchboard ser- vices for the Qit a of Port Angeles. I Contract specifications avail- able from the City Clerk's Office, telephone 457-0411, ext. 118. The City reserves the right to reject any or all proposals. Sherri L. Anderson City Clerk Pub.: Dec. 13. 20. 1987 special meeting/ worksession is orientation for new Council members, discussion' of City direction, committee assignments and scheduling review dates for the Capital In ovement' Plan. Sherri Anderson City Clerk Pub.: Jan. 13, 1988.