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HomeMy WebLinkAboutMinutes 02/03/1998 3640 CITY COUNCIL MEETING Port Angeles, Washington February 3, 1998 CALL TO ORDER - Mayor Braun called the special meeting of the Port Angeles City Council to order at 6:30 SPECIAL MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown, Wiggins, and Williams Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Becker, S. Brodhun, B. Collins, K. Godbey, S. Ilk, J. Pittis, B. Coons, T. Smith, C. Hagar, T. O'Neill, L. Bryant, K. Miller, 1~ Cmbb, G. Swayze, A. Brusseau, L. Haehnlen, T. McCabe, D. Little, B. Hill, D. McGinley, K. Money, J. Hordyk, K. Bogues, D. McKeen, and C. Bnmeau. Public Present: L. Lee, A. Holzschuh, and M. Craver. ADJOURN TO Mayor Braun adjourned the meeting to Executive Session at 6:30 p.m. to discuss labor EXECUTIVE SESSION: negotiations and real estate for approximately one-half hour. RETURN TO The meeting returned to open session at 7:18 p.m. OPEN SESSION: CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 7:22 REGULAR MEETING: p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Leland Lee. ALLEGIANCE: APPROVAL OF Councilman Doyle moved to approve the minutes of the regular meeting of January MINUTES: 20,1998 and the special meeting of January 23, 1998. Councilman Hulett seconded the motion, which carried unanimously. CEREMONIAL )lward Presentation in Recognition of "0-1" Day Sick Leave Usage in 1997 by Cio2 MATTERS/ Employees PROCLAMATIONS: City Manager Pomeranz stated 23 employees had used zero to one day of sick leave in Award Presentation to 1997. He praised their dependability, read offeach name and presented each with Superior City Employees Performance Award checks for $100. FINANCE: Change Order for Downtown l~atermain Project (Laurel Street Fountain) Downtown Watermain Mayor Braun reviewed the information provided by the Public Works Department. Public -1 - 3641 CITY COUNCIL MEETING February 3, 1998 FINANCE: Works Director Pittis stated Arla Holzschuh of the Port Angeles Downtown Association (Cont'd) (PADA) was present to address the Council regarding the change order, and Councilmember McKeown wished to comment regarding the Downtown Forward Downtown Watermain Advisory Committee;s approval of the recommended change. Director Pittis explained this (Cont'd) project will convert the Conrad Dyer Memorial Fountain area from a pedestrian/vehicle usage to that of a pedestrian orientation. Arla Holzschuh, Executive Director of the Downtown Association, 105½ East First Street, advised the Council that private investment in downtown buildings for the months of October through December, 1997, was $487,500. She felt this to be exceptional, as well as proof of a public/private partnership investment in the downtown area. Ms. Holzschuh then mad aloud a letter from the Board of Directors in support of the change to the fountain area downtown. Director Pittis explained that staff is attempting to reach the family of Conrad Dyer to inform them of the changes to be made; however, he was satisfied that everyone will be comfortable with the proposed changes. Discussion followed, and Director Pittis responded to questions, provided clarification regarding funding, and gave a brief explanation as to the specific changes which will occur on the fountain site. Councilman Doyle asked if staff was comfortable in handling this via a change order, and Director Pittis replied affirmatively and explained why. Councilman Wiggins was concerned over skateboarders using the area. Director Pittis indicated this possibility had been discussed with the architect. Unfortunately, it is difficult to build something to discourage skateboarders at the detriment of the other members of the public. Councilman Hulett moved to approve the contract change order and the additional ten contract days. Councllmember McKeown seconded the motion, which carried unanimously. CONSENT AGENDA: Councilmember McKeown moved to accept the Consent Agenda, including: 1) Out of State travel - Chief of Police; 2) Out of State Travel - Fire Department Medical Officer to Emmitsburg, Maryland; 3) Out of State Travel - Power Manager to attend deregulated rates school 4) Payroll - January 25, 1998 - $371,143.88; 5) Check list - January 30, 1998 - $1,108,451.41; 5a) Progress payment #2 - Golf Course Road Sewer; 5b) Progress payment #10-Library Project. Councilman Campbell seconded the motion. Following discussion and clarification, a vote was taken on the motion, which carried unanimously. ITEMS FROM THE Councilmember McKeown asked to discuss the Daishowa Anniversary party and to give AUDIENCE/COUNCIL/ a report on the Marine Lab Advisory Committee. STAFF TO BE CONSIDERED OR Councilman Wiggins reminded everyone that there is a meeting Saturday, February 7, PLACED ON THIS OR 1998, at 1:30 p.m. in the Council Chambers regarding the Elwha. A FUTURE AGENDA: PUBLIC HEARINGS: 1. Adoption of 1998-2003 Capital Facilities Plan Capital Facilities Plan Mayor Braun reviewed the information provided by the Public Works Department. At Resolution No. 1-98 Manager Pomeranz's request, Bob Titus, Deputy Director of Utility Services, and Director Pittis gave a brief demonstration of the new audio visual equipment. Mr. Titus then gave a presentation on the Capital Facilities Plan (CFP), explaining what the CFP encompasses and why it is required. He explained the requirements of the CFP, reviewed the types of projects covered, how they will be funded, and total cost. Mayor Braun opened the public hearing at 8:05 p.m. There was no public testimony, and -2- 3642 CITY COUNCIL MEETING February 3, 1998 PUBLIC HEARINGS: Mayor Braun closed the public hearing at 8:05 p.m. and read the Resolution by title, (Cont'd) entitled Capital Facilities Plan ~,, : .: ~ RESOLUTION NO. 1-98 Resolution No. 1-98 (Cont'd) A RESOLUTION of the City Council of Port Angeles, Washington, approving the 1998-2003 Capital Facilities Plan. Councilman Doyle moved to pass the Resolution as read by title. Councilman Campbell seconded the motion, which carried unanimously. Municipal Code 2. Municipal Code Amendment - MCA 97-03 - City of Port Angeles- Amendment Environmentally Sensitive Areas (ESA): amendment of the City's Ordinance No. 2979 Environmentally Sensitive Areas (ESA) Ordinance, to further define what areas are classified as ESAs and how applications are processed (Continued from January 20, 1998) Mayor Braun reviewed the information provided by the Planning Department. Planmng Director Collins referred to Page 2 of the Ordinance (Page 65 of the packet), Subsection B., the words "and steep slopes" should be deleted and, on Page 3 of the Ordinance, Subsection 15.20.020, line two, the words "steep slopes" should be deleted. He described the other changes in the Ordinance and explained why the changes were necessary. Director Collins explained that the changes initially came from an ad hoc committee composed of the following: Jay Peterson, Steve Zenovic, Nancy McHenry, Pete Schroeder, Martie Lucas, and Cindy Souders. Mr. Collins praised their efforts on behalf of the City and responded to questions posed by the Council and offered clarification on several points. Mayor Braun opened the public heating 8:25 p.m. Mary Craver, 3002 Maple Slreet, representing the Planning Commission, offered to answer any questions the Council might have regarding this Ordinance. She felt the Ordinance was made as understandable as possible for the general public, and the committee had worked very hard to develop an ordinance the citizens could live with. She pointed out that the ordinance did contain a course of appeals to provide recourse for citizens who have a problem with compliance. Ms. Craver did not feel this document was too restrictive; however, some future actions such as the Environmental Protection Act and Clean Water Act will likely prove to be much more restrictive. Ms. Craver asked if there was a way to get this information out to the public so people would not be surprised when they applied for permits, only to learn there were new regulations. Mayor Braun explained that ordinances were published under legal notices. Ms. Craver stated the City should work together with its residents to make them aware of what changes are going to occur, rather than looking like a villain when it's time to enforce these new regulations. Manager Pomeranz suggested an article in the newsletter and the publication of adopted ordinances on the Web Page, to which the Council agreed. There was no further public testimony, and Mayor Braun closed the public hearing at 8:35 p.m. and read the Ordinance by title, entitled. ORDINANCE NO. 2979 AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance 2656, as amended, and Chapter 15.20 of the Port Angeles Municipal Code by revising the City's regulations regarding development in environmentally sensitive areas. -3- 3643 CITY COUNCIL MEETING February 3, 1998 PUBLIC HEARINGS: Counciknan Cmnpbell felt this Ordinance was an improvement over the existing document, (Cont'd) and he prai~xl the efforts of all those involved in drafting this Ordinance. Councilman Campbell moved to adopt the Ordinance as read by title, incorporating the Municipal Code corrections m!l~,,b~ .ll~Plalmlng Director and citing the Findings and Conclusions Amendment as net forth~;'~ '~ectl~n 15.20.010. Councilman Hulett seconded the motion. Ordinance No. 2979 Discussion followed, and Cotmcilman Williams noted that tiffs Ordinance had been brought (Cont'd) to the real estate coxmnunity and, as no one appeared this evening to address this issue, he felt they must conctu' with the changes. Mmlager Pomeranz noted that these changes were initiated by a cit~en, Jay Peterson, and with the assistance of others, an excellent job was done. A vote was taken on the motion, which carried unanimously. LEGISLATION: 1. Ordinances .&rot Requiring Public Hearings Lodging ]'ax Increase A. IncreaMng Lodging Tax by an Additional 2% Ordinance No. 2980 Mayor Bratm reviewed the intbrmation provided by the Public Works Depamnent and asked Tim Smith, Contracts and Projects Administrator, for further input. Mr. Smith, staff assistant to this project, introduced, Bob Harbick and Cotmcilmembers Campbell and Wiggins as members of the Lodging Tax Advisory Committee. He stated the Advisory Committee had worked very hard on deciding whether to implement an additional 2% lodging tax. The committee had agreed that, if the additional tax is approved, a large portion of the funcks should be directed toward a three to five year marketing program. Mr. S~nith then described the Request for Proposals for the tourism marketing program. Mr. Smith stated that the conunittee was unanimous in its recommendation to go forward with the 2% tax increase. If the Cotmcil approves the increase, staff will notify the Washington State Department of Revenue, and the increase would be effective April 1, 1998. The request for proposals would then be released. Councilman Campbell stated additional committee work was necessary for a few unresolved issues, but he felt the RFP did reflect the goals the committee hopes to achieve. Cotmcilman Campbell felt trust and cooperation were being developed with the lodging industry, and he credited Bob Harbick, John Platt, and Dick Vogel with this achievement. He urged the Cotmcil to approve the 2% lodging tax increase and the recommendations of the Lodging tax Advisor),, Committee. Following brief disc,ussion and cl~cation, Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 2980 AN ORDINANCE of thc City of Port Angeles, Washington, increasing the lodging excise tax fi'om two to four percent and amending Ordinance 1847 as amended and Chapter 3.48 of the Port Angeles Municipal Code. [Clerk's Note: Subsequent to the Council meeting, it was discovered there was a clerical eh'or h~ referencing Ordinance 1847/hr amendment. The correct Ordinance to be amended is No. 1854. [ Counc0anau Campbell moved to adopt the Ordinance as read by title. Councilman Wiggins seconded the motion, which carried unanimously. Bob Harbick, 1006 S. Lincoln Street, member of the Lodging Tax Advisory Committee, ~!ated fire City Cou. nc, i] and committee must stay focused m~ the primary reason for adding th,: tax, which ia to bring more people into town. Port Angeles must be promoted and marketed, mid the tmmey must be used for this purpose -4- 3644 CITY COUNCIL MEETING February 3, 1998 LEGISLATION: 2. Revising the Time forBeginning CouncilMeetings from 7:00p. m. to 5:30p. m. (Cont'd) Mayor Braun reviewed the information provided by the City Attorney. Attorney Knutson Council Meeting Times explained ~,~e~Resolution. Councilman Doyle felt that Items from Revised the, Audi~ce~k~/0td~!~,'~b~ to before the Public Hearings for the convenience of the OrdinaneeNo. 2981 citizens. DiscUssion ensued rcgard'mg Order of Business. Attorney Knutson suggested another item be added to the agenda entitled "Additional Late Items", giving people two occasions to address the Council. Further discussion ensued, and Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 2981 AN ORDINANCE of the City of Port Angeles, Washington, revising the time for beginning Council meetings fxom 7:00 p.m. to 5:30 p.m. and amending Ordinance 2230 as amended and Chapter 2.04 of the Port Angeles Muni- cipal Code. Councilman Wiggins moved to adopt the Ordinance as read by title. Councilmember McKeown seconded the motion, which carried unanimously. 2. Resolutions Not Requiring PubBc Hearings Revising Council Rules of A. Revising Council Rules of Procedure to Provide for Committee Reports and Procedure Change the Order of Public Hearings on the Agenda Resolution No. 2-98 Mayor Braun read the Resolution by title, entitled REsoLUTION NO. 2-98 A RESOLUTION of the City' Council of Port Angeles, Washington, revising the Council's Rules of Procedure by changing the Order of Business and amending Resolution No. 13-86, as amended. Councilmember McKeown moved pass the Resolution as read by title. Councilman Campbell ~eeonded the motion. Councilman Hulett reminded the Council that Attorney Knutson had suggested adding an item entitled "Additional Late Items". Conneilmember McKeown, therefore, agreed to include adding an additional item entitled, "Additional Late ltems' prior to Adjournment. Councilman Campbell, as seconder of the motion, agreed to the addition. Following brief discussion and clarification, a vote was taken on the motion, which carried unanimously. Break Mayor Braun recessed the meeting for a break at 9:03 p.m. The meeting reconvened at 9:16 p.m. 3. Planning Commission Minutes/Action ltems: None. 4.. . Other Considerations Mayor Braun announced that he was moving Item C up on the agenda, as Erl Hansen was present and wished to speak to the issue. -5- 3645 CITY COUNCIL MEETING February 3, 1998 LEGISLATION: A. Contract with Chamber of Commerce (Cont'd) Attorney Knutson explained that the Chamber of Commerce had $1,500 remaining unspent Contract with Chamber fi.om its 1997 allocation, and Mr. Hansen wished to inform the Council how the Chamber of Commerce hoped to spend the funds. Erl Hansen, Executive Director of the Port Angeles Chamber of Commerce, 121 East Railroad Street, advised the Council of an upcoming sport.show in Seattle, February 4 - 8, 1998. Hundreds of thousands of people attend this event, and the Chamber of Commerce will share booths with the Visitor and Convention Bureau. The Chamber's Tourist Promotion Committee devised a card listing special events taking place on the Olympic Peninsula which can be distributed at the Sports Show. Mr. Hansen requested the Council's permission to utilize the $1,500 from the 1997 allocation to pay for printing costs of this hand out. Mr. Hansen then exhibited the display that will be used at the Sports Show, which states Port Angeles was named "Best Outdoor Sports Town" in Washington State by Sports Afield. Mr. Hansen stated packages have been assembled for drawings, which he proceeded to describe. He explained that everyone who enters the drawings will receive a follow-up letter offering a discount package to those who wish to come to Port Angeles. Mr. Hansen distributed copies of the new Port Angeles City map to each Council member. Attorney Knutson noted that the Lodging Tax Advisory Committee has reviewed this request and recommends the Council's approval. Councilmember McKeown moved to approve the special contract with the Chamber of Commerce, authorizing the expenditure of the remaining funds from the Chamber's 1997 allocation as indicated. Councilman Hulett seconded the motion, which carried unanimously. 1998 Goals and B. 1998 Goals and Objectives for the City of Port Angeles Objectives Manager Pomeranz reminded the Council that a variety of ideas had been presented during the recent goal setting session held at Peninsula College. Directors Collins and Godbey worked together to sort the information by goal and a packet demonstrating a breakdown of the various goals had been distributed to each Council member prior to tonight's meeting. Manager Pomeranz offered to have Directors Collins and Godbey review each of the goal statements and the information pertaining to each. He stated no decisions would be made this evening; however, Council will be asked to review the information again at it's leisure. A second goal setting session will be set, at which time the goals will be refined, objectives developed, and priorities set. It was the consensus of the Council that a presentation was not necessary at this point, as all the information is contained in the packet, and a review will be held at the next goal setting session. A workshop was scheduled for Tuesday, February 10, 1998, at 12 Noon, location to be determined. United Way Agreement C. Agreement with United Way - Administration of City 's 1998 Human Services Funds Mayor Braun reviewed the information provided by the City Clerk. Councilman Doyle moved to approve and authorize the Mayor to sign the contract with United Way for the administratlon of the City's 1998 Human Services funds. Councilman Campbell seconded the motion, which carried unanimously. Humane Society Contract D. Amending the Humane Society contract for 1998 Mayor Braun reviewed the information provided by the Police Department. Discussion -6- ' 3646 CITY COUNCIL MEETING February 3, 1998 LEGISLATION: followed, and Police Chief Ilk offered clarification and responded to questions posed by thc (Cont'd) Council. Councilman Doyle moved to amend the 1998 contract amount increase with the Humane Society to reflect the 1996 funding level of $39,900. Councilman Humane Society Contract Campbell seconded the motion, which carried unanimously. (Cont'd) Heckman Purchase Option E. Extension of Heckman Purchase Option Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle gave a brief review of the issue and moved to authorize the Mayor to sign an agreement to extend the option to purchase the subject Heckman property for a term of six months at $20,000. Councilman Campbell seconded the motion. After brief discussion, a vote was taken on the motion, which carried unanimously. City's Position on F. City of Port Angeles 'Position on Legislation Legislation Director Pittis distributed updated copies of staffs recommendations for the City's position on legislative issues. Manager Pomeranz explained that legislation changes rapidly, hence this update. Staff has discovered that it is useful to have a City position in hand when visiting with the legislators regarding issues under consideration. Port Angeles is the only City in the State to take such initiative and, in most cases, the City's position corresponds with the AWC's position. Discussion followed, and staff responded to questions posed by the Council. Annexation Planning G. Annexation Planning Manager Pomeranz inquired of the Council as to whether it would like to appoint a committee of Council members to work with staff in reviewing the annexation plan, or if it would rather have the entire Council attend a workshop on the document. Councilman Williams, having examined the annexation planning document, felt all of the Council should be involved. Mayor Braun concurred. Manager Pomeranz suggested staff coordinate with the consultant and hold a special meeting regarding this issue. The meeting date will be announced. Daishowa Anniversary H. Daishowa Anniversary Councilmember McKeown announced that the City of Port Angeles, in partnership with Peninsula Daily New and Soroptimist - Jet Set, will hold a tenth anniversary party for Daishowa on February 23, 1998, at 7:00 p.m., in the Vern Burton Memorial Commumty Center. She hoped to see all of the Council members at this event. Marine Lab L Marine Lab Report Councilmember McKeown deferred this item to the next meeting. Mayor Braun reminded everyone that Saturday, at 1:30 p.m., there will be a town meeting with Senator Slade Gorton. ADJOURNMENT: The meeting was adjourned at 9:55 p.m. ~ky J. 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