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HomeMy WebLinkAboutMinutes 02/04/2003 4866 CITY COUNCIL MEETING Port Angeles, Washington February 4, 2003 CALL TO ORDER - Mayor Wiggins called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 4:30 p.m. ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Erickson, Headrick, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, Y. Ziomkowski, T. Gallagher, N. Wu, T. Smith, J. Hamilton, and L. Haehnlen. Public Present: K. Duncan, T. Haley, P. and M. Bartholick, L. Ross, T. Price, J. Pittis, A. Holzschuh, P. Lamoureux, J. and J. Hayduk, E. Knight, and L. Rasmussen. ADJOURN TO The meeting adjourned to Executive Session at 4:30 p.m. to discuss labor negotiations EXECUTIVE SESSION: for approximately 1 lA hours. RETURN TO OPEN The meeting returned to Open Session at 5:55 p.m. SESSION: CALL TO ORDER - Mayor Wiggins called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Rogers. ALLEGIANCE: PUBLIC CEREMONIES, Proclamation in Recognition of Ron Jones, Port Angeles High School Orchestra PRESENTATIONS AND Leader: Following Mayor Wiggins' reading of the proclamation recognizing Ron PROCLAMATIONS: Jones, the audience honored Mr. Jones with a standing ovation, at which time Mr. Jones expressed the feeling that he was carrying on a tradition that started in 1919. Not Proclamation in many communities can say they have had a continuous orchestra program for that long. Recognition of Ron After comments of appreciation, Michelle Reid, Port Angeles High School Principal, Jones, Port Angeles High shared that Mr. Jones was recently selected as one of sixteen music educators across School the country for outstanding music instruction. Also, she just received notification about the Chamber Orchestra's excellent performance at the Midwest Clinic in Chicago. Moment of Silence for Mayor Wiggins asked for a moment of silence in honor of the seven Columbia Columbia Astronauts Astronauts who perished this past Saturday. WORK SESSION: None. LATE ITEMS TO BE CommunityDevelopment Director Collins advised the Council that Agenda Item I. had PLACED ON THIS OR been incorrectly placed on the agenda; it should be moved to become Item M.3., as the FUTURE AGENDAS: City Council had continued the public hearing to this evening's meeting. -1- 4867 CITY COUNCIL MEETING February 4, 2003 LATE ITEMS TO BE Councilman Williams asked for Council consideration of the permanent placement of PLACED ON TI-IIS OR a Moment of Silence on each Council agenda immediately following the Pledge of FUTURE AGENDAS: Allegiance, as there are many instances where a respectful moment of silence is (Cont'd) appropriate. Larry Leonard, 1030 Olympus, addressed the Council regarding the proposal to have City employees volunteer in the schools. Having spoken with the Mayor previously and having agreed to disagree, he noted that vohinteerism is one of the attributes that makes this country great. The community of Port Angeles has had many notable volunteer efforts, and he was certain that, if a need were expressed, many service groups would come forward to assist the School District. Mr. Leonard objected to the use of City employees volunteering while on paid time, as that is contrary to the true meaning of volunteerism. He calculated a potential cost to the City of $784 per hour, an expense that should be questioned in light of these difficult budget times. Mr. Leonard asked that the matter be dropped but, if the Council were to proceed with the plan, he asked that a public hearing be conducted. Mayor Wiggins advised Mr. Leonard that the City Council has taken a position in favor of the proposal, and the Council intends to proceed with the idea once an implementation plan has been arranged with the School District. Councilman Headrick pointed out that perhaps Mr. Leonard would be willing to explore the availability of other volunteers to assist in this regard. FINANCE: 1. Contract with Databar, Inc, Contract with Databar, Inc. Finance Director Ziomkowski introduced representatives of Databar, Inc., who were present this evening: Roger Christofferson, Director of Operations; Larry Bond, Account Manager; and Cliff Banner. In addition, she introduced Judy Hamilton, the City's Utility Billing Specialist. Director Ziomkowski explained that the proposed contract with Databar is related to utility billing and printing. When researching the new computer system, the City was looking for flexibility in order to provide customers with more meaningfulinformation. The HTE system provides a very standard utility bill, and there isn't much opportunity to customize the bill. The City would like to contract this service in order to provide all of the information in a very user-friendly format on one page. Director Ziomkowski pointed out the time and cost efficiencies related to outsourcing this particular task. Discussion followed, and Councilman Williams queried as to whether the City was aware of this contracting possibility at the time HTE was selected as the software vendor. Director Ziomkowski indicated there was such an awareness, and it is typical for cities to out source this service, many of which she mentioned. Councilman Williams felt that it would have been helpful to have this information in hand at the time HTE was being considered. However, Counciknember Rogers noted that, in the software industry, there is also value added software, which is what is being considered this evening. She felt it noteworthy that the conlzact will result in a savings to the City, but she questioned the proposed authorization for the Finance Director to approve future contract extensions. Manager Quinn indicated that such an authorization is typically granted to the City Manager. After further discussion, Councilman Williams moved to authorize the Mayor to sign a contract with Databar to provide utility billing printing and mailing service for the price of 54 cents per bill, and authorize the City Manager to approve future contract extensions on an annual basis. The motion was seconded by Councilmember Eriekson. Councilman Headrick inquired whether this would have an impact on the contract with Diversified Industries to which Director Ziomkowski responded in the affirmative. She indicated there would be a reduction in that contract, resulting in 50% of the savings being realized with this proposed contract with Databar. A vote was taken on the motion, which carried unanimously. -2- CITY COUNCIL MEETING 4868 Febmary 4, 2003 Contract for Communica- 2. Contract for Communications Console Furniture Modification: tions Console Furniture Modification Naomi Wu, Police Department Communications Manager, reviewed the request for Watson Furniture to modify the current custom radio console furniture in order to accommodate the new computer based 9-1-1 telephone system. She advised the Council that Watson Furniture was the successful bidder for building the consoles in 1995 for the 9-1-1 project, and those rack-mounted phones need to be replaced. The cost is in excess of $15,000 due to the customization required. Mayor Wiggins observed that the funding is coming from the County, which was confrrrned by Ms. Wu. Discussion followed concerning the projected longevity of the furniture and whether the furniture is ergonomically correct. Councilmember Rogers felt the price was exorbitantly high, and Ms. Wu responded this is a standard cost in the industry. Councilmember Rogers noted that this was not rebid, and Ms. Wu reviewed the previous bid submitted, the competitiveness of the bid, and the quality of the product provided by Watson Furniture. Lengthy discussion followed, and the possibility of delaying contract approval due to the price was considered. Communications Manager Wu reviewed the time frame for building the furniture, emphasizing that an RFP was issued for the new telephone system with a completion date of May 30. She also explained that this modification requires the consoles be completely pulled out, as there are equipment cabinets containing a great deal of electrical equipment that must be treated with care. Manager Quinn recommended that, in light of the importance of emergency communications, this project should proceed as soon as possible. Councilman Headrick asked if another company could provide installation, but Ms. Wu was uncertain as to whether another company would be willing to do so in view of the warranty associated with the equipment. Councilmember Erickson moved to authorize the Mayor to sign the contract with Watson Furniture Systems in the amount of $17,090.19. The motion was seconded by Councilman I-Ieadrick. Councilmembers Rogers and Williams urged staff to be cognizant of the need to provide more thorough information to Council when submitting recommendations of this type. A vote was taken on the motion, which carried 6 - 1, with Councilmember Rogers voting in opposition. CONSENT AGENDA: In considering the Consent Agenda, Councilman Williams referenced Page 2 of the January 25, 2003, City Council minutes, Ennis Creek Estates, Line 6, where the statement is made, "the recent new subdivision ordinance passed by Council does provide an option of finishing the lots without the requirement of the f'mal plat." He suggested that finishing the lots be changed to offering the lots for sale. Economic Development Director Smith was asked to provide an overview of the contracts included in the Consent Agenda. He indicated the contracts with the Economic Development Council, the Chamber of Commerce, and the Port Angeles Downtown Association were largely unchanged from the previous year, with the exception that they have been standardized in terms of language dealing with issues such as civil rights and liability insurance. Mr. Smith indicated that the three agencies have done a banner job in partnering to accomplish many economic development successes. Consideration was given to the contract with the EDC, and Mr. Smith indicated the contract amount is unchanged. Mayor Wiggins inquired as to the Entrepreneur Priority containing the development of an angel/venture capital network. Jim Haguewood, Executive Director of the Economic Development Council, approached the podium and explained that, as a part of the Clallam Networks contract, there is the element of the fmance infrastructure, which will be going before the EDC Board in March. One specific element is the creation of an angel/capital network. Through research via the industry clusters, there were a number of interviews conducted to ask if there were individuals who were interested in pooling available assets into a local fund for the -3- 4869 CITY COUNCIL MEETING February 4, 2003 CONSENT AGENDA: purpose of allowing local investors, through a managed structure, to invest in local (Cont'd) companies. This would create a potential access to capital, and the idea was received quite favorably. Further discussion was held on the EDC's future action plans. Councilmember Rogers initiated a round o£ applause £or Mr. Haguewood for his leadership and skills in moving the EDC forward. She pledged the City's continued support for Clallam Networks, and Councilman Campbell, in echoing Councilmember Rogers' remarks, noted the Economic Development Council has developed into a very effective organization with strong input to companies wishing to do business in Port Angeles. The industry clusters are producing synergies far beyond what was experienced in the past. Mr. Haguewood expressed appreciation, but emphasized all efforts have been collaborative throughout the county. Economic Development Director Smith then directed attention to the Chamber of Commerce contract, where the amount for theVisitors Center remains the same as in past years. Funding for tourism programs in 2002 was $234,000; for 2003, the funding proposed is $217,145. When queried as the reason for the decrease, Russ Veenema, Chamber of Commerce Executive Director, approached the podium and explained that the previous year's funding involved monies from reserve. At that time, it was acknowledged that reserve funds could not be used on a continual basis. Mr. Smith indicated that, under Mr. Veenema's leadership, there are efficiencies in economies because of the joint marketing efforts, all of which have proven very successful. Councilmember Rogers offered kudos to Mr. Veenema for his successes with the Chamber's efforts. Mr. Smith proceeded to a review of the contract with the Port Angeles Downtown Association, noting that the contract provides financial support to allow a continuation of the Main Street Program, as well as parking lot management. Funding proposed for 2003 is the same as in 2002. He emphasized that, with all three of the groups, the frequent communications and team efforts have resulted in some very strong parmerships to the benefit of the community. Councilmember Rogers commended the Association's commitment to a strong downtown through the establishment of public and private parmerships. Councilman Braun moved to accept the Consent Agenda, to include: 1.) City Council minutes of regular Council Meeting of January 21, 2003, and special meeting of January 25, 2003, as corrected; 2.) Check Register - January 29, 2003 - $864,261.39; 3.) Electronic Payments - January 24, 2003 - $174,524.80; 4.) 2003 Contract with Economic Development Council; 5.) 2003 Contract with the Chamber of Commerce; 6.) 2003 Contract with Port Angeles Downtown Association; and 7.) Accept Completion of Landfill Cell 3 Drainage Project 22-29. The motion was seconded by Councilman Williams and carried unanimously. Break Mayor Wiggins recessed the meeting £or a break at 6:50 p.m. The meeting reconvened at 7:13 p.m. PUBLIC HEARINGS - I. MCA Ol-02B: Proposed Revision to Parking Ordinance: OTHER: Community Development Director Collins explained that the recommendation on Proposed Revision to parkingrevisions involves two differentversions of the Ordinance. Should the Council Parking Ordinance opt to delay action on the longer version following the public hearing, it is Ordinance No. 3135 recommended that the shorter version be adopted in view of the fact there are major projects being undertaken in the City that are currently in the design phase. In order to proceed, the developers will need to know what the design requirements for parking will be. Director Collins indicated there had been a work session on the longer version being presented in the Council packet as Exhibit"A"; the Planning Commission had differing -4- CITY COUNCIL MEETING 4870 February 4, 2003 PUBLIC HEARINGS- opinions on the proposed changes, but the Port Angeles Downtown Association OTHER: testified that it will support the draft Ordinance. He explained that the primary change (Cont'd) is to eliminate the minimum parking requirement in favor of businesses making their own analysis of parking needs, after which the analysis would be reviewed by the Proposed Revision to Department of CommunityDevelopment. It is felt that the businesses know better what Parking Ordinance their parking needs are in comparison to the minimum requirement formula that has Ordinance No. 3135 determined required parking over the years. He noted there was an issue raised since (Cont'd) the packet was completed regarding the change in allowing off-site parking from 100 feet to 200 feet; there was a question of whether or not in the PBIA that should be increased from 100 feet to 500 feet based on the length of a block moving east and west through downtown. Director Collins indicated that a great deal of work has gone into the Parking Ordinance, and he felt it would satisfy the directions given to staff by the Council in terms of eliminating the minimum parking requirements. Mayor Wiggins opened the public hearing at 7:20 p.m. Lorraine Ross, 940 West 5th Street, read into the record a written statement relating historical information pertinent to the stringent parking regulations, long-term impacts on the uptown and downtown areas and associated lack of development, and the lack of funding for downtown improvements. She suggested that ferry parking be relocated to fenced parking lots at Lincoln Park, with a shuttle service made available to downtown. Ms. Ross related her desire to see the height restrictions removed in the downtown area. Arla Holzschuh, Executive Director of the Port Angeles Downtown Association, referenced attendance and testimony offered by the PADA at the January Planning Commission meetings. The second meeting involved discussion on the Downtown Parking Development and Management from 1998, as well as the new proposal for the parking requirements. Ms. Holzschuh provided background on past parking requirements, such as, in 1993 the Downtown Association requested a one-half reduction in parking requirements. At that time, the downtown needed over 4,000 parking spaces for the existing businesses. By the time one year had elapsed, the Ordinance was changed, and parking requirements reduced that number by more than one-quarter, but the downtown still remained short of required parking. The impact, however, wasn't detrimental because there was a 13% vacancy rate in 1997; that scenario has since changed and parking will change with it. At the same time, in 1998, the Planning Commission was asked by the Downtown Association to consider increasing the in-lieu of fee from $600 to $3,000. She referenced the language in the Parking Development and Management Plan specific to local parking space development costs. Each space was estimated to cost about $12,000 per space, and the amount of the in-lieu of fee requested was to be equal to 25% of the local parking space development cost. Ms. Holzschuhrequested that the Council consider setting the figure of $3,000 as the minimum in-lieu of fee, particularly since current cost figures would likely amount to $13,000-20,000 per space in today's market. Discussion followed with regard to when this type of payment would be required, and Ms. Holzschuh indicated it most often happens in the instance of a restaurant. She concluded by indicating the Downtown Association would support adoption of the Ordinance with that proposed change, as well as the proposal to change the 100 feet to 200 feet. She added that the proposed changes come very close to what the Downtown Association requested in 1993. There being no further testimony, the public hearing was closed at 7:40 p.m. Councilmember Rogers indicated a desire to further review the more comprehensive Ordinance at the level of the Community and Economic Development Committee. She felt consideration needed to be given to certain language in the Ordinance, but she supported proceeding with the adoption of the Ordinance for the Industrial Heavy Zone. Mayor Wiggins agreed, noting that confusion exists with the different uses of -5- 4871 CITY COUNCIL MEETING February 4, 2003 PUBLIC HEARINGS - maximum and minimum. Councilman Headrick was opposed to business owners OTHER: determining their own parking needs, particularly because those determinations may (Cont'd) have a direct impact on neighboring properties. Councilmember Rogers moved to adopt the Industrial Heavy parking amendments in the Ordinance referred to as Proposed Revision to Exhibit "B', the title of which is set forth below: Parking Ordinance Ordinance No. 3135 ORDINANCE NO. 3135 (Cont'd) AN ORDINANCE of the City of Port Angeles, Washington, increasing the allowable distance within which off-street parking spaces may be provided, allowing for an exception to hard surface parking surfaces in the Industrial Heavy Zone, and amending Ordinance 1588 as amended and Chapter 14.40 of the Port Angeles Municipal Code, and, further, to return the remainder of the Parking Ordinance to the Community and Economic Development Committee for review and recommendation to Council. Councilman Headrick seconded the motion. Director Collins referenced Section 2 in the Ordinance, noting that it deals withthe PBIA and suggesting that the Council may wish to delete that particular section from the Ordinance. Following further discussion, Councilmember Rogers moved to amend the motion to strike Section 2. Councilmember Erickson seconded the motion, which carried unanimously. A vote was then taken on the main motion, which carried unanimously. It was agreed that the Community and Economic Development Committee will meet on February 28*at 9:00 a.m. Director Collins suggested that, because of potential significant changes to the Parking Ordinance, the Council may wish to re-open the public hearing and continue the hearing to a future date. Therefore, Mayor Wiggins re-opened the public hearing at 7:50 p.m., and Councilmember Erickson moved to continue the public hearing to the first meeting in March. Councilman Braun seconded the motion, which carried unanimously. Recovery of Abatement 2. Recovery of Abatement Cost: Cost Building Official Haehnlen reviewed the costs associated with the abatement of the structure at 604 S. "B" Street, advising the Council that the property owner has expressed no objection to the costs. Mayor Wiggins opened the public hearing at 7:55 p.m. There being no public testimony, the public hearing was closed at 7:55 p.m. Councilman Braun moved to order that the charges in the amount of $7,726.72 be assessed against the property and be recorded on the assessment roll so that said assessment shall constitute a special assessment against and a lien upon the property. The motion was seconded by Councilmember Rogers and carried unanimously. Mr. Haehnlen indicated he is leaving employment with the City, and he thanked the Council for its support over the years. Councilmember Rogers extended appreciation to Mr. Haehnlen for his dedication, after which Mr. Haehnlen was given a standing ovation. Councilmember Rogers emphasized the importance of Mr. Haehnlen's position in view of efforts toward economic development, and she urged the City to seek a replacement employee of Mr. Haehnlen's caliber. Councilmember Rogers volunteered to participate in the interview process. Municipal Code 3. Municipal Code Amendments - MCA 02-02- City of Port Angeles: Proposed Amendments- City of Revision to Titles 16 (Subdivision) and 17 (Zoning) of the Port Angeles Port Angeles o Titles 16 Municipal Code: and 17 Ordinance No. 3136 Director Collins indicated there was no public comment on these Ordinances at the last Ordinance No. 3137 Council meeting. [Clerk's Note: Although the public hearing was continued to this -6- CITY COUNCIL MEETING 4872 February 4, 2003 Municipal Code meeting, there was no one in the audience to provide comment. The City Council, Amendments - City of therefore, dispensed with the hearing.] Port Angeles - Titles 16 and 17 Mayor Wiggins read the first Ordinance by title, entitled Ordinance No. 3136 Ordinance No. 3137 ORDINANCE NO. 3136 (Cont'd) AN ORDINANCE of the City of Port Angeles, Washington, amending the City's regulations for short plats, binding site improvement plans, and boundary line adjustments by amending Ordinances 2669, 3003 and 3122, as amended, and Title 16 of the Port Angeles Municipal Code. Councilman Williams moved to adopt the Ordinance as read by title, citing Findings 1 - 8 and Conclusions 1 - 3, as set forth in Exhibit "A', which is attached to and becomes a part of these minutes. The motion was seconded by Councilmember Rogers and carried unanimously. Mayor Wiggins read the second Ordinance by title, entitled ORDINANCE NO. 3137 AN ORDINANCE of the City of Port Angeles, Washington, amending the City's Zoning Code regulations for family day care homes and for maximum building heights within the Central Business District by amending Ordinance 1709 as amended and Title 17 of the Port Angeles Municipal Code. Councilman Williams moved to adopt the Ordinance as read by title, citing Findings 1 - 8 and Conclusions 1 - 3, also as set forth in Exhibit "A", which is attached to and becomes a part of these minutes. Councilmember Rogers seconded by motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: RESOLUTIONS: Joint Resolution of Forks, Sequim, and Port Angeles for Economic Development: Joint Resolution of Forks, Economic Development Director Smith presented the proposed Resolution between the Sequim, and Port Angeles Cities of Forks, Port Angeles, and Sequim, a Resolution that was fostered by the for Economic Development Mayors of the three cities in the interest of economic development. Mr. Smith cited Resolution No. 2-03 past successes because of these partnerships, such as the Sappho Gap and the business incubator project. Councilmember Rogers noted that various staffmembers also have the opportunity to work with elected officials on various projects. Councilmember Rogers moved to adopt the Joint Resolution, the title of which is set forth below: RESOLUTION NO. 2-03 A Joint Resolution of the Cities within Clallam County Regarding Economic Development The motion was seconded by Councilman Williams and carried unanimously. OTHER 2003 Community Work Plan: CONSIDERATIONS: Manager Quirm thanked the Council for providing input to the 2003 Work Plan; some 2003 Community Work changes in priorities were made but, for the most part, the Council's priorities were Plan similar to those suggested by staff. He noted those adjustments made based on -7- 4873 CITY COUNCIL MEETING February 4, 2003 OTHER Council's input, such as an item under Employee Excellence and an item under CONSIDERATIONS: IntergovemmentalRelations. Manager Quinn indicated that about 13% of the projects (Cont'd) will carry over from 2002, and the majority will be completed in 2003. He noted the document can be revised at any time, as it is an important working tool for the Council. 2003 Community Work Councilman Campbell moved to adopt the 2003 Community Work Plan as Plan (Cont'd) presented. The motion was seconded by Councilman Braun and carried unanimously. CITY COUNCIL Councilmember Rogers reported that she has attended finance meetings, multiple COMMITTEE parking meetings, and the PADA Annual Dinner, at which time the Main Street Partner REPORTS & Award was presented to City employee Sandra Strafford, the Parking Enforcement CALENDAR: Officer. Councilmember Rogers indicated she took the underground tour, and has been attending several meetings for economic development. Councilman Williams held a number of discussions on fluoridation, he attended the Council retreat, and he led discussion at the Port Angeles Forward meeting with the goal of setting the group's future direction. He attended a meeting at the Port of Port Angeles where a letter of intent was signed by the Department of Transportation concerning the graving dock. He attended a Transit meeting as well. Councilman Campbell reported that the staff of the Olympic Clean Air Agency visited Port Angeles for a public heating in relation to the Rayonier landfill closure from the standpoint of air quality compliance. The agency issued a preliminary determination of compliance with applicable regulations. He informed the Council that WRIA 18 has published the Chapter 3 recommendation for the Watershed Plan in draft form; he is attempting to obtain copies for distribution to the Council. Councilman Braun reported that the Clallam Transit Board conducted an election of officers; Pat Mansfield from Forks was elected Chair and Councilman Braun will be serving as Vice Chair. He attended a meeting on an in-door tennis court, which is being considered for part of the recreational complex proposed in the area of Lincoln Park. He invited Leonard Rasmussen to address the Council. Mr. Rasmussen, 2133 W. 14th Street, indicated that in considering all of the possible activities in the proposed recreational complex, it must be realized that a large building is being envisioned- one that is 250 feet x 450 feet over an expanse of more than two acres. This is not a small project, and it must be very clear that this would be a huge commitment. Every effort will be made to make this a successful project, one that will rival anything on the other side of the water. Councilman Headrick toured the underground, received input on fluoridation, and attended the Law & Justice Committee meeting, at which time discussion was held on funding for the Drag Task Force as well as reconsideration of an additional sales tax for the County jail. Discussion followed on the merits of an additional sales tax for emergency communications as opposed to a jail. Mayor Wiggins attended the United Way dinner; the City was again recognized for its contributions. Regarding the Council's calendar, Manager Quinn announced the Parking Ad Hoc Committee meeting to be held Thursday, February 6~, at 3:00 p.m. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: INFORMATION: City Manager's Report: Manager Quinn referenced the report included in the Information Agenda on the impact of the property value reassessment to the City as the City Manager's Report result of a court case with Daishowa. The rates for the property taxes, because of a -8- CITY COUNCIL MEETING 4874 February 4, 2003 INFORMATION: smaller tax base, get redistributed so the non-industrial customers must pay a higher (Cont'd) rate to collect the same amount of money. When the budget was adopted, it was indicated the City would seek the allowed 1% increase in the property tax yield but, as City Manager's Report a result of this particular devaluation, the City won't collect that entire increase. (Cont'd) Lengthy discussion followed, with Finance Director Ziomkowski clarifying that the rate will be $3.11, for a loss of $61,000 this year in the City's budget. Overall, the City's property taxes are below the level of 2002. She informed the Council that, had a cap been established at $3.03, the loss to the City would have been $142,000. Councilman Williams noted that market values are now increasing, and it would be advisable to monitor the property tax valuations in light of that fact. Also, Councilman Headrick pointed out that the $61,000 loss is not for this year alone, but will be experienced each and every year to follow. Director Ziomkowski advised the Council that the only solution to this situation is to increase the tax base. Discussion followed. EXECUTIVE The meeting adjourned to Executive Session at 8:55 p.m. to discuss a matter of Real SESSION: Estate for approximately 20 minutes. RETURN TO OPEN The meeting returned to Open Session at 10:10 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 10:10 p.m. '~- 1 Becky J. Up~[~ Cft~Clerk ! ~,~'" Genn Wiggins, Mayor -9- Exhibit "A" 4875 RECOMMENDED FINDINGS AND CONCLUSIONS IN SUPPORT OF MUNICIPAL CODE AMENDMENT -MCA 02-02 - CITY OF PORT ANGELES: Findings: Based on the information provided in the Department of Community Development Memorandum in support of Port Angeles Municipal Code Amendment MCA 02-02 dated January 8, 2003, including all information in the public record file, comments and testimony presented during the public hearings, the discussion and deliberation, the City of Port Angeles City Council hereby finds that: 1. The applicant, the City of Port Angeles Department of Community Development, proposed Municipal Code Amendment MCA 02-02 which would amend Sections 17.24.200 (Development Standards in the Central Business District, 17.17.030(C) (Home Occupations Exempted), 16.04.120 (Short Plat Decision) Appeals; 16.04.150 (Final Short Plat - Improvements - Bond in Lieu When), 16.12.030 (Boundary Line Adjustment Definitions), and 16.12.070 (Recording of Boundary Line Adjustments) of the Port Angeles Municipal Code to clarify and further define standards contained therein. 2. During the year, staff notes areas in the Municipal Code, particularly with regard to land use issues, that may need clarification, do not match current interpretation or policy, or are obviously in error. Proposals are then formulated and forwarded to the Planning Commission for a recommendation to the City Council for subsequent action. Municipal Code Amendment MCA 02-02 is proposed as an effort to revise and update current wording found in various sections of the Municipal Code that is confusing 3. Per Section 17.96.100 PAMC Amendments, in determining if an amendment to these regulations is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the City's entire zoning regulations. Any amendment adopted by the City Council may be modified from the form in which it is advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. 4. The City's Comprehensive Plan and Land Use Map have been reviewed with respect to the proposal. Growth Management Element Goal A and Policy A. 1; Land Use Element Map, Goal, Policies and Objectives Goal A, Policy A.2, Objective 1, and Conservation Element Goal B Policy 5 were found to be the most relevant with regard to the proposal. 5. Public notification of the intent to review setbacks in the Industrial, Heavy Zone was placed in the Peninsula Daily News on December 20, 2002. No written public comment was received during the comment period which ran until January 2, 2003. Findings and Conclusions 4876 MCA 02-02 Page 2 6. The City of Port Angeles SEPA Responsible Official issued a Determination of Nonsignificance on January 3, 2003, for the proposal. This satisfies the City's responsibility under the State Environmental Policy Act. 7. The Port Angeles Planning Commission conducted a public hearing on January 8, 2003, for consideration of the proposed amendment forwarded a recommendation of approval of the proposed amendments to the City Council. 8. The City Council considered the proposed Municipal Code Amendments at a public heating on January 21, 2003, and continued action to the February 4, 2003, regular meeting. Conclusions: Based on information provided in the Department of Community Development Staff Report dated January 8, 2003, for MCA 02-02, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the Municipal Code Amendments are consistent with the goals and policies of the City's Comprehensive Plan including but not limited to: Growth Management Element Goal A; Land Use Element Map Goal A, Policy A.2, and Objective A. 1, and Conservation Element Goal B Policy 5. 2. The amendments will result in clarification of existing information contained within the text of the City's Zoning, Subdivision, and Boundary Line Adjustment regulations making the information more readily understood. 3. As proposed, the amendments are in the public use and interest. Adopted by the Port Angeles City Council at its meeting of February 4, 2003. --~'~lenn Wiggins, Mayor B~cky J. l~on,~ity ~le/r~ 4866 CITY COUNCIL MEETING Port Angeles, Washington February 4, 2003 CALL TO ORDER - Mayor Wiggins called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 4:30 p.m. ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Erickson, Headrick, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, Y. Ziomkowski, T. Gallagher, N. Wu, T. Smith, J. Hamilton, and L. Haehnlen. Public Present: K. Duncan, T. Haley, P. and M. Bartholick, L. Ross, T. Price, J. Pittis, A. Holzschuh, P. Lamoureux, J. and J. Hayduk, E. Knight, and L. Rasmussen. ADJOURN TO The meeting adjourned to Executive Session at 4:30 p.m. to discuss labor negotiations EXECUTIVE SESSION: for approximately 1 lA hours. RETURN TO OPEN The meeting returned to Open Session at 5:55 p.m. SESSION: CALL TO ORDER - Mayor Wiggins called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Rogers. ALLEGIANCE: PUBLIC CEREMONIES, Proclamation in Recognition of Ron Jones, Port Angeles High School Orchestra PRESENTATIONS AND Leader: Following Mayor Wiggins' reading of the proclamation recognizing Ron PROCLAMATIONS: Jones, the audience honored Mr. Jones with a standing ovation, at which time Mr. Jones expressed the feeling that he was carrying on a tradition that started in 1919. Not Proclamation in many communities can say they have had a continuous orchestra program for that long. Recognition of Ron After comments of appreciation, Michelle Reid, Port Angeles High School Principal, Jones, Port Angeles High shared that Mr. Jones was recently selected as one of sixteen music educators across School the country for outstanding music instruction. Also, she just received notification about the Chamber Orchestra's excellent performance at the Midwest Clinic in Chicago. Moment of Silence for Mayor Wiggins asked for a moment of silence in honor of the seven Columbia Columbia Astronauts Astronauts who perished this past Saturday. WORK SESSION: None. LATE ITEMS TO BE CommunityDevelopment Director Collins advised the Council that Agenda Item I. had PLACED ON THIS OR been incorrectly placed on the agenda; it should be moved to become Item M.3., as the FUTURE AGENDAS: City Council had continued the public hearing to this evening's meeting. -1- 4867 CITY COUNCIL MEETING February 4, 2003 LATE ITEMS TO BE Councilman Williams asked for Council consideration of the permanent placement of PLACED ON TI-IIS OR a Moment of Silence on each Council agenda immediately following the Pledge of FUTURE AGENDAS: Allegiance, as there are many instances where a respectful moment of silence is (Cont'd) appropriate. Larry Leonard, 1030 Olympus, addressed the Council regarding the proposal to have City employees volunteer in the schools. Having spoken with the Mayor previously and having agreed to disagree, he noted that vohinteerism is one of the attributes that makes this country great. The community of Port Angeles has had many notable volunteer efforts, and he was certain that, if a need were expressed, many service groups would come forward to assist the School District. Mr. Leonard objected to the use of City employees volunteering while on paid time, as that is contrary to the true meaning of volunteerism. He calculated a potential cost to the City of $784 per hour, an expense that should be questioned in light of these difficult budget times. Mr. Leonard asked that the matter be dropped but, if the Council were to proceed with the plan, he asked that a public hearing be conducted. Mayor Wiggins advised Mr. Leonard that the City Council has taken a position in favor of the proposal, and the Council intends to proceed with the idea once an implementation plan has been arranged with the School District. Councilman Headrick pointed out that perhaps Mr. Leonard would be willing to explore the availability of other volunteers to assist in this regard. FINANCE: 1. Contract with Databar, Inc, Contract with Databar, Inc. Finance Director Ziomkowski introduced representatives of Databar, Inc., who were present this evening: Roger Christofferson, Director of Operations; Larry Bond, Account Manager; and Cliff Banner. In addition, she introduced Judy Hamilton, the City's Utility Billing Specialist. Director Ziomkowski explained that the proposed contract with Databar is related to utility billing and printing. When researching the new computer system, the City was looking for flexibility in order to provide customers with more meaningfulinformation. The HTE system provides a very standard utility bill, and there isn't much opportunity to customize the bill. The City would like to contract this service in order to provide all of the information in a very user-friendly format on one page. Director Ziomkowski pointed out the time and cost efficiencies related to outsourcing this particular task. Discussion followed, and Councilman Williams queried as to whether the City was aware of this contracting possibility at the time HTE was selected as the software vendor. Director Ziomkowski indicated there was such an awareness, and it is typical for cities to out source this service, many of which she mentioned. Councilman Williams felt that it would have been helpful to have this information in hand at the time HTE was being considered. However, Counciknember Rogers noted that, in the software industry, there is also value added software, which is what is being considered this evening. She felt it noteworthy that the conlzact will result in a savings to the City, but she questioned the proposed authorization for the Finance Director to approve future contract extensions. Manager Quinn indicated that such an authorization is typically granted to the City Manager. After further discussion, Councilman Williams moved to authorize the Mayor to sign a contract with Databar to provide utility billing printing and mailing service for the price of 54 cents per bill, and authorize the City Manager to approve future contract extensions on an annual basis. The motion was seconded by Councilmember Eriekson. Councilman Headrick inquired whether this would have an impact on the contract with Diversified Industries to which Director Ziomkowski responded in the affirmative. She indicated there would be a reduction in that contract, resulting in 50% of the savings being realized with this proposed contract with Databar. A vote was taken on the motion, which carried unanimously. -2- CITY COUNCIL MEETING 4868 Febmary 4, 2003 Contract for Communica- 2. Contract for Communications Console Furniture Modification: tions Console Furniture Modification Naomi Wu, Police Department Communications Manager, reviewed the request for Watson Furniture to modify the current custom radio console furniture in order to accommodate the new computer based 9-1-1 telephone system. She advised the Council that Watson Furniture was the successful bidder for building the consoles in 1995 for the 9-1-1 project, and those rack-mounted phones need to be replaced. The cost is in excess of $15,000 due to the customization required. Mayor Wiggins observed that the funding is coming from the County, which was confrrrned by Ms. Wu. Discussion followed concerning the projected longevity of the furniture and whether the furniture is ergonomically correct. Councilmember Rogers felt the price was exorbitantly high, and Ms. Wu responded this is a standard cost in the industry. Councilmember Rogers noted that this was not rebid, and Ms. Wu reviewed the previous bid submitted, the competitiveness of the bid, and the quality of the product provided by Watson Furniture. Lengthy discussion followed, and the possibility of delaying contract approval due to the price was considered. Communications Manager Wu reviewed the time frame for building the furniture, emphasizing that an RFP was issued for the new telephone system with a completion date of May 30. She also explained that this modification requires the consoles be completely pulled out, as there are equipment cabinets containing a great deal of electrical equipment that must be treated with care. Manager Quinn recommended that, in light of the importance of emergency communications, this project should proceed as soon as possible. Councilman Headrick asked if another company could provide installation, but Ms. Wu was uncertain as to whether another company would be willing to do so in view of the warranty associated with the equipment. Councilmember Erickson moved to authorize the Mayor to sign the contract with Watson Furniture Systems in the amount of $17,090.19. The motion was seconded by Councilman I-Ieadrick. Councilmembers Rogers and Williams urged staff to be cognizant of the need to provide more thorough information to Council when submitting recommendations of this type. A vote was taken on the motion, which carried 6 - 1, with Councilmember Rogers voting in opposition. CONSENT AGENDA: In considering the Consent Agenda, Councilman Williams referenced Page 2 of the January 25, 2003, City Council minutes, Ennis Creek Estates, Line 6, where the statement is made, "the recent new subdivision ordinance passed by Council does provide an option of finishing the lots without the requirement of the f'mal plat." He suggested that finishing the lots be changed to offering the lots for sale. Economic Development Director Smith was asked to provide an overview of the contracts included in the Consent Agenda. He indicated the contracts with the Economic Development Council, the Chamber of Commerce, and the Port Angeles Downtown Association were largely unchanged from the previous year, with the exception that they have been standardized in terms of language dealing with issues such as civil rights and liability insurance. Mr. Smith indicated that the three agencies have done a banner job in partnering to accomplish many economic development successes. Consideration was given to the contract with the EDC, and Mr. Smith indicated the contract amount is unchanged. Mayor Wiggins inquired as to the Entrepreneur Priority containing the development of an angel/venture capital network. Jim Haguewood, Executive Director of the Economic Development Council, approached the podium and explained that, as a part of the Clallam Networks contract, there is the element of the fmance infrastructure, which will be going before the EDC Board in March. One specific element is the creation of an angel/capital network. Through research via the industry clusters, there were a number of interviews conducted to ask if there were individuals who were interested in pooling available assets into a local fund for the -3- 4869 CITY COUNCIL MEETING February 4, 2003 CONSENT AGENDA: purpose of allowing local investors, through a managed structure, to invest in local (Cont'd) companies. This would create a potential access to capital, and the idea was received quite favorably. Further discussion was held on the EDC's future action plans. Councilmember Rogers initiated a round o£ applause £or Mr. Haguewood for his leadership and skills in moving the EDC forward. She pledged the City's continued support for Clallam Networks, and Councilman Campbell, in echoing Councilmember Rogers' remarks, noted the Economic Development Council has developed into a very effective organization with strong input to companies wishing to do business in Port Angeles. The industry clusters are producing synergies far beyond what was experienced in the past. Mr. Haguewood expressed appreciation, but emphasized all efforts have been collaborative throughout the county. Economic Development Director Smith then directed attention to the Chamber of Commerce contract, where the amount for theVisitors Center remains the same as in past years. Funding for tourism programs in 2002 was $234,000; for 2003, the funding proposed is $217,145. When queried as the reason for the decrease, Russ Veenema, Chamber of Commerce Executive Director, approached the podium and explained that the previous year's funding involved monies from reserve. At that time, it was acknowledged that reserve funds could not be used on a continual basis. Mr. Smith indicated that, under Mr. Veenema's leadership, there are efficiencies in economies because of the joint marketing efforts, all of which have proven very successful. Councilmember Rogers offered kudos to Mr. Veenema for his successes with the Chamber's efforts. Mr. Smith proceeded to a review of the contract with the Port Angeles Downtown Association, noting that the contract provides financial support to allow a continuation of the Main Street Program, as well as parking lot management. Funding proposed for 2003 is the same as in 2002. He emphasized that, with all three of the groups, the frequent communications and team efforts have resulted in some very strong parmerships to the benefit of the community. Councilmember Rogers commended the Association's commitment to a strong downtown through the establishment of public and private parmerships. Councilman Braun moved to accept the Consent Agenda, to include: 1.) City Council minutes of regular Council Meeting of January 21, 2003, and special meeting of January 25, 2003, as corrected; 2.) Check Register - January 29, 2003 - $864,261.39; 3.) Electronic Payments - January 24, 2003 - $174,524.80; 4.) 2003 Contract with Economic Development Council; 5.) 2003 Contract with the Chamber of Commerce; 6.) 2003 Contract with Port Angeles Downtown Association; and 7.) Accept Completion of Landfill Cell 3 Drainage Project 22-29. The motion was seconded by Councilman Williams and carried unanimously. Break Mayor Wiggins recessed the meeting £or a break at 6:50 p.m. The meeting reconvened at 7:13 p.m. PUBLIC HEARINGS - I. MCA Ol-02B: Proposed Revision to Parking Ordinance: OTHER: Community Development Director Collins explained that the recommendation on Proposed Revision to parkingrevisions involves two differentversions of the Ordinance. Should the Council Parking Ordinance opt to delay action on the longer version following the public hearing, it is Ordinance No. 3135 recommended that the shorter version be adopted in view of the fact there are major projects being undertaken in the City that are currently in the design phase. In order to proceed, the developers will need to know what the design requirements for parking will be. Director Collins indicated there had been a work session on the longer version being presented in the Council packet as Exhibit"A"; the Planning Commission had differing -4- CITY COUNCIL MEETING 4870 February 4, 2003 PUBLIC HEARINGS- opinions on the proposed changes, but the Port Angeles Downtown Association OTHER: testified that it will support the draft Ordinance. He explained that the primary change (Cont'd) is to eliminate the minimum parking requirement in favor of businesses making their own analysis of parking needs, after which the analysis would be reviewed by the Proposed Revision to Department of CommunityDevelopment. It is felt that the businesses know better what Parking Ordinance their parking needs are in comparison to the minimum requirement formula that has Ordinance No. 3135 determined required parking over the years. He noted there was an issue raised since (Cont'd) the packet was completed regarding the change in allowing off-site parking from 100 feet to 200 feet; there was a question of whether or not in the PBIA that should be increased from 100 feet to 500 feet based on the length of a block moving east and west through downtown. Director Collins indicated that a great deal of work has gone into the Parking Ordinance, and he felt it would satisfy the directions given to staff by the Council in terms of eliminating the minimum parking requirements. Mayor Wiggins opened the public hearing at 7:20 p.m. Lorraine Ross, 940 West 5th Street, read into the record a written statement relating historical information pertinent to the stringent parking regulations, long-term impacts on the uptown and downtown areas and associated lack of development, and the lack of funding for downtown improvements. She suggested that ferry parking be relocated to fenced parking lots at Lincoln Park, with a shuttle service made available to downtown. Ms. Ross related her desire to see the height restrictions removed in the downtown area. Arla Holzschuh, Executive Director of the Port Angeles Downtown Association, referenced attendance and testimony offered by the PADA at the January Planning Commission meetings. The second meeting involved discussion on the Downtown Parking Development and Management from 1998, as well as the new proposal for the parking requirements. Ms. Holzschuh provided background on past parking requirements, such as, in 1993 the Downtown Association requested a one-half reduction in parking requirements. At that time, the downtown needed over 4,000 parking spaces for the existing businesses. By the time one year had elapsed, the Ordinance was changed, and parking requirements reduced that number by more than one-quarter, but the downtown still remained short of required parking. The impact, however, wasn't detrimental because there was a 13% vacancy rate in 1997; that scenario has since changed and parking will change with it. At the same time, in 1998, the Planning Commission was asked by the Downtown Association to consider increasing the in-lieu of fee from $600 to $3,000. She referenced the language in the Parking Development and Management Plan specific to local parking space development costs. Each space was estimated to cost about $12,000 per space, and the amount of the in-lieu of fee requested was to be equal to 25% of the local parking space development cost. Ms. Holzschuhrequested that the Council consider setting the figure of $3,000 as the minimum in-lieu of fee, particularly since current cost figures would likely amount to $13,000-20,000 per space in today's market. Discussion followed with regard to when this type of payment would be required, and Ms. Holzschuh indicated it most often happens in the instance of a restaurant. She concluded by indicating the Downtown Association would support adoption of the Ordinance with that proposed change, as well as the proposal to change the 100 feet to 200 feet. She added that the proposed changes come very close to what the Downtown Association requested in 1993. There being no further testimony, the public hearing was closed at 7:40 p.m. Councilmember Rogers indicated a desire to further review the more comprehensive Ordinance at the level of the Community and Economic Development Committee. She felt consideration needed to be given to certain language in the Ordinance, but she supported proceeding with the adoption of the Ordinance for the Industrial Heavy Zone. Mayor Wiggins agreed, noting that confusion exists with the different uses of -5- 4871 CITY COUNCIL MEETING February 4, 2003 PUBLIC HEARINGS - maximum and minimum. Councilman Headrick was opposed to business owners OTHER: determining their own parking needs, particularly because those determinations may (Cont'd) have a direct impact on neighboring properties. Councilmember Rogers moved to adopt the Industrial Heavy parking amendments in the Ordinance referred to as Proposed Revision to Exhibit "B', the title of which is set forth below: Parking Ordinance Ordinance No. 3135 ORDINANCE NO. 3135 (Cont'd) AN ORDINANCE of the City of Port Angeles, Washington, increasing the allowable distance within which off-street parking spaces may be provided, allowing for an exception to hard surface parking surfaces in the Industrial Heavy Zone, and amending Ordinance 1588 as amended and Chapter 14.40 of the Port Angeles Municipal Code, and, further, to return the remainder of the Parking Ordinance to the Community and Economic Development Committee for review and recommendation to Council. Councilman Headrick seconded the motion. Director Collins referenced Section 2 in the Ordinance, noting that it deals withthe PBIA and suggesting that the Council may wish to delete that particular section from the Ordinance. Following further discussion, Councilmember Rogers moved to amend the motion to strike Section 2. Councilmember Erickson seconded the motion, which carried unanimously. A vote was then taken on the main motion, which carried unanimously. It was agreed that the Community and Economic Development Committee will meet on February 28*at 9:00 a.m. Director Collins suggested that, because of potential significant changes to the Parking Ordinance, the Council may wish to re-open the public hearing and continue the hearing to a future date. Therefore, Mayor Wiggins re-opened the public hearing at 7:50 p.m., and Councilmember Erickson moved to continue the public hearing to the first meeting in March. Councilman Braun seconded the motion, which carried unanimously. Recovery of Abatement 2. Recovery of Abatement Cost: Cost Building Official Haehnlen reviewed the costs associated with the abatement of the structure at 604 S. "B" Street, advising the Council that the property owner has expressed no objection to the costs. Mayor Wiggins opened the public hearing at 7:55 p.m. There being no public testimony, the public hearing was closed at 7:55 p.m. Councilman Braun moved to order that the charges in the amount of $7,726.72 be assessed against the property and be recorded on the assessment roll so that said assessment shall constitute a special assessment against and a lien upon the property. The motion was seconded by Councilmember Rogers and carried unanimously. Mr. Haehnlen indicated he is leaving employment with the City, and he thanked the Council for its support over the years. Councilmember Rogers extended appreciation to Mr. Haehnlen for his dedication, after which Mr. Haehnlen was given a standing ovation. Councilmember Rogers emphasized the importance of Mr. Haehnlen's position in view of efforts toward economic development, and she urged the City to seek a replacement employee of Mr. Haehnlen's caliber. Councilmember Rogers volunteered to participate in the interview process. Municipal Code 3. Municipal Code Amendments - MCA 02-02- City of Port Angeles: Proposed Amendments- City of Revision to Titles 16 (Subdivision) and 17 (Zoning) of the Port Angeles Port Angeles o Titles 16 Municipal Code: and 17 Ordinance No. 3136 Director Collins indicated there was no public comment on these Ordinances at the last Ordinance No. 3137 Council meeting. [Clerk's Note: Although the public hearing was continued to this -6- CITY COUNCIL MEETING 4872 February 4, 2003 Municipal Code meeting, there was no one in the audience to provide comment. The City Council, Amendments - City of therefore, dispensed with the hearing.] Port Angeles - Titles 16 and 17 Mayor Wiggins read the first Ordinance by title, entitled Ordinance No. 3136 Ordinance No. 3137 ORDINANCE NO. 3136 (Cont'd) AN ORDINANCE of the City of Port Angeles, Washington, amending the City's regulations for short plats, binding site improvement plans, and boundary line adjustments by amending Ordinances 2669, 3003 and 3122, as amended, and Title 16 of the Port Angeles Municipal Code. Councilman Williams moved to adopt the Ordinance as read by title, citing Findings 1 - 8 and Conclusions 1 - 3, as set forth in Exhibit "A', which is attached to and becomes a part of these minutes. The motion was seconded by Councilmember Rogers and carried unanimously. Mayor Wiggins read the second Ordinance by title, entitled ORDINANCE NO. 3137 AN ORDINANCE of the City of Port Angeles, Washington, amending the City's Zoning Code regulations for family day care homes and for maximum building heights within the Central Business District by amending Ordinance 1709 as amended and Title 17 of the Port Angeles Municipal Code. Councilman Williams moved to adopt the Ordinance as read by title, citing Findings 1 - 8 and Conclusions 1 - 3, also as set forth in Exhibit "A", which is attached to and becomes a part of these minutes. Councilmember Rogers seconded by motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: RESOLUTIONS: Joint Resolution of Forks, Sequim, and Port Angeles for Economic Development: Joint Resolution of Forks, Economic Development Director Smith presented the proposed Resolution between the Sequim, and Port Angeles Cities of Forks, Port Angeles, and Sequim, a Resolution that was fostered by the for Economic Development Mayors of the three cities in the interest of economic development. Mr. Smith cited Resolution No. 2-03 past successes because of these partnerships, such as the Sappho Gap and the business incubator project. Councilmember Rogers noted that various staffmembers also have the opportunity to work with elected officials on various projects. Councilmember Rogers moved to adopt the Joint Resolution, the title of which is set forth below: RESOLUTION NO. 2-03 A Joint Resolution of the Cities within Clallam County Regarding Economic Development The motion was seconded by Councilman Williams and carried unanimously. OTHER 2003 Community Work Plan: CONSIDERATIONS: Manager Quirm thanked the Council for providing input to the 2003 Work Plan; some 2003 Community Work changes in priorities were made but, for the most part, the Council's priorities were Plan similar to those suggested by staff. He noted those adjustments made based on -7- 4873 CITY COUNCIL MEETING February 4, 2003 OTHER Council's input, such as an item under Employee Excellence and an item under CONSIDERATIONS: IntergovemmentalRelations. Manager Quinn indicated that about 13% of the projects (Cont'd) will carry over from 2002, and the majority will be completed in 2003. He noted the document can be revised at any time, as it is an important working tool for the Council. 2003 Community Work Councilman Campbell moved to adopt the 2003 Community Work Plan as Plan (Cont'd) presented. The motion was seconded by Councilman Braun and carried unanimously. CITY COUNCIL Councilmember Rogers reported that she has attended finance meetings, multiple COMMITTEE parking meetings, and the PADA Annual Dinner, at which time the Main Street Partner REPORTS & Award was presented to City employee Sandra Strafford, the Parking Enforcement CALENDAR: Officer. Councilmember Rogers indicated she took the underground tour, and has been attending several meetings for economic development. Councilman Williams held a number of discussions on fluoridation, he attended the Council retreat, and he led discussion at the Port Angeles Forward meeting with the goal of setting the group's future direction. He attended a meeting at the Port of Port Angeles where a letter of intent was signed by the Department of Transportation concerning the graving dock. He attended a Transit meeting as well. Councilman Campbell reported that the staff of the Olympic Clean Air Agency visited Port Angeles for a public heating in relation to the Rayonier landfill closure from the standpoint of air quality compliance. The agency issued a preliminary determination of compliance with applicable regulations. He informed the Council that WRIA 18 has published the Chapter 3 recommendation for the Watershed Plan in draft form; he is attempting to obtain copies for distribution to the Council. Councilman Braun reported that the Clallam Transit Board conducted an election of officers; Pat Mansfield from Forks was elected Chair and Councilman Braun will be serving as Vice Chair. He attended a meeting on an in-door tennis court, which is being considered for part of the recreational complex proposed in the area of Lincoln Park. He invited Leonard Rasmussen to address the Council. Mr. Rasmussen, 2133 W. 14th Street, indicated that in considering all of the possible activities in the proposed recreational complex, it must be realized that a large building is being envisioned- one that is 250 feet x 450 feet over an expanse of more than two acres. This is not a small project, and it must be very clear that this would be a huge commitment. Every effort will be made to make this a successful project, one that will rival anything on the other side of the water. Councilman Headrick toured the underground, received input on fluoridation, and attended the Law & Justice Committee meeting, at which time discussion was held on funding for the Drag Task Force as well as reconsideration of an additional sales tax for the County jail. Discussion followed on the merits of an additional sales tax for emergency communications as opposed to a jail. Mayor Wiggins attended the United Way dinner; the City was again recognized for its contributions. Regarding the Council's calendar, Manager Quinn announced the Parking Ad Hoc Committee meeting to be held Thursday, February 6~, at 3:00 p.m. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: INFORMATION: City Manager's Report: Manager Quinn referenced the report included in the Information Agenda on the impact of the property value reassessment to the City as the City Manager's Report result of a court case with Daishowa. The rates for the property taxes, because of a -8- CITY COUNCIL MEETING 4874 February 4, 2003 INFORMATION: smaller tax base, get redistributed so the non-industrial customers must pay a higher (Cont'd) rate to collect the same amount of money. When the budget was adopted, it was indicated the City would seek the allowed 1% increase in the property tax yield but, as City Manager's Report a result of this particular devaluation, the City won't collect that entire increase. (Cont'd) Lengthy discussion followed, with Finance Director Ziomkowski clarifying that the rate will be $3.11, for a loss of $61,000 this year in the City's budget. Overall, the City's property taxes are below the level of 2002. She informed the Council that, had a cap been established at $3.03, the loss to the City would have been $142,000. Councilman Williams noted that market values are now increasing, and it would be advisable to monitor the property tax valuations in light of that fact. Also, Councilman Headrick pointed out that the $61,000 loss is not for this year alone, but will be experienced each and every year to follow. Director Ziomkowski advised the Council that the only solution to this situation is to increase the tax base. Discussion followed. EXECUTIVE The meeting adjourned to Executive Session at 8:55 p.m. to discuss a matter of Real SESSION: Estate for approximately 20 minutes. RETURN TO OPEN The meeting returned to Open Session at 10:10 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 10:10 p.m. '~- 1 Becky J. Up~[~ Cft~Clerk ! ~,~'" Genn Wiggins, Mayor -9- Exhibit "A" 4875 RECOMMENDED FINDINGS AND CONCLUSIONS IN SUPPORT OF MUNICIPAL CODE AMENDMENT -MCA 02-02 - CITY OF PORT ANGELES: Findings: Based on the information provided in the Department of Community Development Memorandum in support of Port Angeles Municipal Code Amendment MCA 02-02 dated January 8, 2003, including all information in the public record file, comments and testimony presented during the public hearings, the discussion and deliberation, the City of Port Angeles City Council hereby finds that: 1. The applicant, the City of Port Angeles Department of Community Development, proposed Municipal Code Amendment MCA 02-02 which would amend Sections 17.24.200 (Development Standards in the Central Business District, 17.17.030(C) (Home Occupations Exempted), 16.04.120 (Short Plat Decision) Appeals; 16.04.150 (Final Short Plat - Improvements - Bond in Lieu When), 16.12.030 (Boundary Line Adjustment Definitions), and 16.12.070 (Recording of Boundary Line Adjustments) of the Port Angeles Municipal Code to clarify and further define standards contained therein. 2. During the year, staff notes areas in the Municipal Code, particularly with regard to land use issues, that may need clarification, do not match current interpretation or policy, or are obviously in error. Proposals are then formulated and forwarded to the Planning Commission for a recommendation to the City Council for subsequent action. Municipal Code Amendment MCA 02-02 is proposed as an effort to revise and update current wording found in various sections of the Municipal Code that is confusing 3. Per Section 17.96.100 PAMC Amendments, in determining if an amendment to these regulations is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the City's entire zoning regulations. Any amendment adopted by the City Council may be modified from the form in which it is advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. 4. The City's Comprehensive Plan and Land Use Map have been reviewed with respect to the proposal. Growth Management Element Goal A and Policy A. 1; Land Use Element Map, Goal, Policies and Objectives Goal A, Policy A.2, Objective 1, and Conservation Element Goal B Policy 5 were found to be the most relevant with regard to the proposal. 5. Public notification of the intent to review setbacks in the Industrial, Heavy Zone was placed in the Peninsula Daily News on December 20, 2002. No written public comment was received during the comment period which ran until January 2, 2003. Findings and Conclusions 4876 MCA 02-02 Page 2 6. The City of Port Angeles SEPA Responsible Official issued a Determination of Nonsignificance on January 3, 2003, for the proposal. This satisfies the City's responsibility under the State Environmental Policy Act. 7. The Port Angeles Planning Commission conducted a public hearing on January 8, 2003, for consideration of the proposed amendment forwarded a recommendation of approval of the proposed amendments to the City Council. 8. The City Council considered the proposed Municipal Code Amendments at a public heating on January 21, 2003, and continued action to the February 4, 2003, regular meeting. Conclusions: Based on information provided in the Department of Community Development Staff Report dated January 8, 2003, for MCA 02-02, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the Municipal Code Amendments are consistent with the goals and policies of the City's Comprehensive Plan including but not limited to: Growth Management Element Goal A; Land Use Element Map Goal A, Policy A.2, and Objective A. 1, and Conservation Element Goal B Policy 5. 2. The amendments will result in clarification of existing information contained within the text of the City's Zoning, Subdivision, and Boundary Line Adjustment regulations making the information more readily understood. 3. As proposed, the amendments are in the public use and interest. Adopted by the Port Angeles City Council at its meeting of February 4, 2003. --~'~lenn Wiggins, Mayor B~cky J. l~on,~ity ~le/r~