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HomeMy WebLinkAboutMinutes 02/05/1991 1796' CITY COUNCIL MEETING Port Angeles, Washington February 5, 1991 I CALL TO ORDER - SPECIAL MEETING Mayor Sargent called the special meeting of the Port Angeles City Council to order at 6:05 P.M. II ROLL CALL Members Present: Mayor Sargent, Councilmen Cornell, Hallett, Lemon, Nicholson, Ostrowski, Wight. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, S. Brodhun, M. Cleland, B. Collins, L. Glenn, K. Godbey, B. Titus. B. Jones, B. Coons, K. Ridout, G. Kenworthy, J. Hordyk. Public Present: E. Veltkamp, P. Vance, K. & R. Hill, M. Bishop, F. & J. Otterstetter, R. & V. Miller, A. Nyman, K. Duderson, G. Edfelt, W. & H. Beckwith, R. Hast, Sr., I. Dickerson, R. Lawrence, M. Ireland, P. Bredl, W. & I. Brueckman, P. Downie, J. Walton, B. Williams, H. Abbott, E. Hansen, S. Leonard, R. Abbott, F. & R. Rose, V. McBudi, D. Redgrave, L. Bell, R. Crayon, B. Philpott, D. Kott, H. Medley, M. Sather, T. Rymer, M. Vanderberg, K. Edmonds, M. Flodstrom, D. Rudolph, R. Zimmerer, J. & A. Hare, J. Curnew, L. Colby, I. Manwal, E. Munbrun, C. Heay, B. & N. Kimmel, E. Meyer, M. Ellis, M. Earlywine, T. Sylvia, L, Nelson, T. Humphrey, V. Pracel, R. Stehman, V. Pierott, M. Greubel, A. Bone, A. & G. Haubrick, M. McDonald, Mr. & Mrs. C. Alexander, N. Vivolo, B. Isenberger. III ADJOURN TO EXECUTIVE SESSION Mayor Sargent adjourned the meeting to executive session at approximately 6:06 P.M. to discuss labor negotiations and matters of litigation for approximately 45 minutes to one hour. IV RETURN TO OPEN SESSION The Council returned to open session at approximately 6:50 P.M. V CALL TO ORDER - REGULAR MEETING The regular meeting was called to order by Mayor Sargent at 7:00 P.M. VI PLEDGE OF ALLEGIANCE Mayor Sargent prefaced the Pledge of Allegiance to the Flag by noting the importance of the Pledge and how meaningful it has become, particularly in view of Operation Desert Storm. The Pledge of Allegiance to the Flag was then led by JoAnne Schearer's and Kathy Ruud's Tre-da-ta Campfire Adventure Group. Fifth graders present were Krissy Taylor, Vanessa Shearer, Heidi Ruud, Amiee Rood, Erika Peterson, Danya Linde. VII APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 15, 1991, AND SPECIAL MEETING OF JANUARY 29, 1991 Councilman Ostrowski moved to approve the minutes of the regular meeting of January 15, 1991, and the special joint meeting with the County Commissioners of January 29, 1991 as written. The motion was seconded by Councilman Cornell. A vote was taken on the motion, which carried by a majority vote, with Councilman Wight abstaining from the vote on both meetings, due to absence, and Councilman Lemon abstaining from the vote concerning the January 29, 1991, meeting, due to absence. -1- 1797 CITY COUNCIL MEETING February 5, 1991 VIII FINANCE 1. Award of bid for legal publications for 1991 Bids were recently solicited for the City's legal publications and one response was received from the Peninsula Daily News. Ail area newspapers were invited to bid but were unable to do so as they are unable to meet the requirements as set forth in Chapter 65.16 RCW. Councilman Nicholson moved to accept the bid from the Peninsula Daily News for legal publications and authorize the Mayor to sign the legal advertising agreement for the period January 1, 1991, through December 31, 1991. Councilman Cornell seconded the motion. Councilman Cornell inquired as to whether or not there would be any advantage to declaring the Peninsula Daily News as a sole source, due to the fact other area newspapers are unable to bid. Attorney Knutson responded the only advantage would be in saving the cost of advertising the bid notice. There being no further discussion, a vote was taken on the motion, which carried unanimously. 2. Consideration of funding request for Community Housing Needs Survey The City Council had previously agreed to participate in the sponsoring of a housing need study for Clallam and Jefferson Counties, with matching funds in proportion to the population. The City's share of the $22,500 local funds for the $55,000 project is $5,175, based on the 1990 figures. The State and other cities and counties have all agreed to fund the study, which is ready to start with receipt of the local funds. The State is contributing $22,500, and private lenders and social services agencies working together on this project will also be contributing up to $10,000. The project will be managed by the Department of Community Development and Clallam-Jefferson Community Action Council. Councilman Ostrowski moved to allocate $5,175 to the Clallam-Jefferson Community Action Council for the housing needs study as presented. The motion was seconded by Councilman Nicholson. Councilman Wight inquired as to whether it would be appropriate for these funds to be cost-accounted against the GMA funds. Planning Director Collins responded this would be a likely source of funds and that some of the requirements of the Growth Management Act would be met by virtue of the study. Councilman Hallett inquired as to the nature of the information to be acquired by this study and when the results could be expected. Director Collins responded the preliminary report would not be completed until after April, with the final report submitted in August. The results of the survey should indicate current housing needs in the area as they relate to elements of the Comprehensive Plan, as well as to future growth management decisions. After limited discussion, a vote was taken on the motion, which carried unanimously. IX CONSENT AGENDA Councilman Hallett moved to accept the items as presented on the Consent Agenda, including (1) Request for payment to Riddell, Williams of $253.69 for legal representation on WPPSS issues; (2) Correspondence from Washington State Liquor Control Board; (3) Vouchers of $2,606,694.69; and (4) Payroll of 1-20-91 of $276,326.97. The motion was seconded by Councilman Cornell. Councilman Wight noted the appearance of small purchases from a number of sources. He expressed the opinion that it may be prudent, whenever possible, to purchase such items within the City limits. Following discussion of some of the items as presented, the motion was voted on and carried unanimously. X ITEMS FROM COUNCIL/AUDIENCE TO BE CONSIDERED/PLACED ON THE AGENDA Mayor Sargent addressed the audience on the matter of the Ennis Creek development and advised the group there will be no public input this evening on the subject. At the time this issue is addressed by the Council later on -2- 1798 CITY COUNCILMEETING February 5, 1991 the agenda, Council will make a determination as to whether a public hearing should be set or a decision made on the matter at this meeting. Erl Hansen of the Chamber of Commerce, 121 East Railroad Avenue, asked that he be allowed to address Item No. 10 on the agenda. Richard Hanson, 221 North Albert Street, addressed the subject of Martin Luther King day and his concern at the lack of recognition given to the importance of Martin Luther King and his many contributions to society. Mr. Hanson addressed Reverend King's many virtues in terms of non-violence and human rights and requested the City give consideration to recognizing Martin Luther King Day as a holiday. In addition, Mr. Hanson requested the City participate by vocally speaking against the violence currently being experienced in the National Park. Joyce Rose, 416 Ridgeview Drive, ERA Peninsula Realty, requested she be allowed to speak to Item No. 5 on the agenda, as a representative of her client. Richard Kott, 2077 Sutter Road, asked that he be allowed to speak to Item No. 7. Jerry Newlin, 717 South Peabody Street, requested he be allowed to speak to Item No. 5. Kevin Thompson, 130 West Front Street, addressed the Council concerning an upcoming hearing to be conducted on Thursday, February 7th, at 6:30 P.M., at City Hall, concerning the Oak Street property and the harbor line. The hearing is being conducted by the Department of Natural Resources. Councilman Cornell asked that this matter be added to the Agenda as Item No. 18. Mel Lund, 934 West Lauridsen, Apt. #104, addressed Council on the matter of drainage problems in the immediate vicinity of the Wildwood Apartment complex. Mr. Lund is the manager of the complex and had brought this matter to the City's attention, and at this time inquired as to what action could be expected. Mayor Sargent responded it was her understanding a meeting was held today with the Public Works Department and the City Manager and a letter explaining the City's responsibility or non-responsibility will be forthcoming. Tim Hawkett, 204 West Fifth Street, spoke as a representative of the Senior Nutrition Program and asked that he be allowed to speak on the CDBG hearing. Mayor Sargent clarified this is a public hearing and he is welcome to address Council at that time. Joy Volling, 934 West Lauridsen Blvd., expressed her extreme concern on the drainage problem at the Wildwood Apartments and the potential of children drowning in the area. Mayor Sargent repeated the fact that a letter will be forthcoming; however, it is the Mayor's understanding that this is private property. Tim Rymer, 2735 Cedar Park Drive, spoke as a representative of the State Department of Wildlife and requested that Council consider setting a public hearing on the Ennis Creek proposal. Angela Bell, 934 West Lauridsen, also addressed the subject of the drainage problem at the Wildwood Apartments. She, too, expressed concern that children might drown in the drainage areas. City Manager Pomeranz recognized the severity of the problem and indicated either the City or the landlord would take responsibility for resolution of the matter. However, if the City is determined not responsible, Manager Pomeranz assured all interested parties that the City would do its part in encouraging the landlord to resolve the matter as soon as possible. Councilman Wight addressed the matter of the facilities tour and asked that it be discussed later in the meeting. XI LEGISLATION 1. Presentation on Washington Main Street Program - Susan Kempf City Manager Pomeranz introduced Ms. Susan Kempf, a representative of the Washington State Downtown Revitalization Program, who was present to discuss the elements of the Washington Main Street Program. -3- 1799 CITY COUNCIL MEETING February 5, 1991 Ms. Kempf reported to Council that the original Main Street Program arose in Washington in 1984, at which time five communities were targeted to receive intensive technical assistance from the State. During the course of the Program evolution, it became evident that many communities were in need of service in terms of downtown revitalization and a series of changes came about to provide less targeted technical assistance. In exchange, a broad-based educational and capacity building program was implemented. Through these efforts, many downtowns have indicated an interest in receiving greater in-depth assistance. The Washington State Downtown Revitalization Program has developed a new assistance approach, called the Tier System, which allows the State to work more closely with communities as they are able to increase their commitment toward comprehensive commercial district revitalization. This effort enables communities to have developed an effective organization to promote the downtown district, to improve appearance through good design, and restructure the economic base for long-term prosperity. The Tier System involves three levels: Participants, Associates, and Partners. Each tier, beginning with participants, will increase both the level of services provided and the level of commitment from the local organization. Each tier builds upon the preceding tier and encourages building sustained organizational capacity and local management expertise. Ms. Kempf reviewed the fact that applications are generally accepted for one level and most applications come about through a form of partnership, such as the City of Port Angeles working in a joint venture with the Downtown Association. Ms. Kempf encouraged anyone interested to attend a talk she is giving on February 6th at 7:30 A.M. to the Downtown Association. Ms. Kempf briefly reviewed the services provided, such as the provision of information portfolios; invitations to regional workshops, seminars, and conferences; and access to a WSDRP resource library. Technical assistant visits for organizational development, goal-setting, and work plan sessions are also available. State-wide management training retreats, manager training, and networking sessions are available through this service, and the resource team is also available to the communities to provide technical assistance to enable downtown organizations to move forward with all aspects of revitalization. Councilman Ostrowski inquired as to the cost of this program, to which Ms. Kempf responded there is no cost incurred other than seminar expenses; these efforts are affiliated with the National Main Street Program. The State Program is currently funded by the State of Washington. Councilman Hallett raised a question concerning who would serve as the program manager. Ms. Kempf responded that typically a downtown association hires an individual with specific duties concerning the implementation of the Main Street Program. Also, in response to an inquiry from Mayor Sargent, Ms. Kempf said that the Main Street Program is, in fact, limited by the number of applications accepted. Criteria considered are whether or not the applicant is successful at being a comprehensive Main Street Program participant; the determination is also based on need. 2. Request for City of Port Angeles to "adopt an infantry company" in Saudi Arabia William G. Maier William G. Maier presented to Council a request for the City to adopt an infantry company in Saudi Arabia. He indicated there are approximately one hundred and twenty people in a company and the City could write letters to each of them, put their names in our newspapers, and invite them to a special welcome and tour of the City if they would come and visit. It was suggested that City staff write a letter to members of the infantry company every six months during their stay in Saudi Arabia and for the year to follow. Mr. Maier indicated he is a Vietnam veteran and presently serves as a counselor at Peninsula Counseling. Because of the experience of many veterans in returning from Vietnam, Mr. Maier has very strong feelings as to the need for such types of programs. Such a gesture was successfully done by San Mateo, California, during Vietnam and the apparent result with such special treatment eventually saw fewer veterans suffering from post-traumatic stress. Mr. Maier indicated the North Olympic Peace Fellowship is presently establishing a fund for local vets who are returning from the war, in order to provide certain services. The company to be adopted by the City would also be eligible to access these funds; however, as yet, the program has not been clearly detailed by the North Olympic Peace Fellowship. After lengthy discussion, by consensus the Council endorsed the concept in principle. However, it was felt that more detail is needed and a more -4- 1800 CITY COUNCILMEETING February 5, 1991 definitive proposal. Mr. Maier was asked to further delineate the proposal for presentation to Council at its next meeting. City Manager Pomeranz indicated staff would be willing to work with Mr. Maier in any way possible in order to formulate this proposal. 3. PUBLIC HEARINGS A. COMMUNITY DEVELOPMENT BLOCK GRANT: To receive and consider input on a community-wide process to identify the community's ma~or housing and community development needs Mayor Sargent announced the hearing on the Community Development Block Grant is being held to receive input on a community-wide process to identify the community's major housing and community development needs, including the needs of low and moderate income persons. General purpose grant funding is available for five categories of projects: housing, economic development, community facilities, public facilities, and comprehensive activities. The objective of these projects is to principally benefit low and moderate income households, eliminate or prevent slums or blight, or meet urgent community development needs which are a threat to public health and safety. The City may request up to $500,000 in grant funds under the Washington State Community Development Block Grant Program during a single annual competition to address eligible community development needs. Mayor Sargent opened the public hearing at 7:55 P.M. Planning Director Collins offered preliminary comments in that the City has previously applied for a Community Development Block Grant, but this particular effort is an all new approach. The hearing this evening is the first step in the process; the City will be looking more toward community facilities and programs. The Block Grant program at the State level has changed somewhat and has placed different emphasis on certain issues. After the completion of the public hearing portion, the second step will be to conduct a survey of the targeted community that will benefit from whatever project is selected to go forth in the form of an application. The next step is the actual submission of the application which must be submitted by April 15th. At this time, Director Collins provided a sign-up sheet for individuals in the audience to provide their input in the event they would not be providing oral testimony this evening. Councilman Hallett requested examples of of eligible projects which would qualify for the Block Grant. Director Collins responded that it may involve a mortgage assistance program, home repair program, or possibly weatherization programs. Further examples provided were a senior/youth center, Head Start programs, social service agencies, or a combination of services. A certain percentage of the benefitted target population must be identified in terms of low to moderate income persons being served. Tim Hawkett, 204 West Fifth Street, is an employee of Community Action and directs the Senior Nutrition Program, which includes the "Meals on Wheels" program. Mr. Hawkett urged consideration of senior needs which would be particularly well served with respect to the Block Grant. Mr. Hawkett requested consideration of a Senior Center to include the Senior Nutrition Program. Mayor Sargent queried Mr. Hawkett concerning the Nutrition Program, specifically relating to certain complaints she has received with regard to continuous frozen meals being served. Mr. Hawkett will pursue the matter and contact the Mayor in this regard. Louise Colby, 516 South "A" Street, addressed Council on the need of a Senior Center with CDBG funds. Ms. Colby reviewed for Council the many contributions of the area senior citizens to the community and concluded that a commitment of the City to its senior citizens would most certainly result in it all being returned in like fashion. Orville Hegseth, 2123 West Sixth Street, spoke as Chairman of the Senior Center Advisory Board of Directors. Mr. Hegseth referenced the current Senior Center which is very old and below standards. Plans are proceeding to build a new facility, and Mr. Hegseth urged Council's consideration of applying CDBG funds to the Senior Center. Michele Flodstrom, 2816 South Laurel Street, spoke as President of the Board of Umbrella Community Services. Ms. Flodstrom agreed there is a need for a '5- 1801 CITY COUNCIL MEETING February 5, 1991 Senior Center; however, she also addressed her comments to the services provided by Umbrella Community Services. This organization provides services to all income brackets in the City; however, most are low income people. The organization served 547 clients this past year and the staff has recently grown from 5 members to 10. Umbrella Community Services has outgrown its current facility and urged consideration of CDBG funds for this service and an appropriate facility. Jean Hordyk, 1122 East Ninth Street, addressed her comments to the need for support of a new Senior Center. Ms. Hordyk related the purpose of the Senior Center is to protect the economic and well-being of the senior citizens of Port Angeles and, in that regard, Ms. Hordyk felt she would be committing a disservice if she did not speak on behalf of the people she represents daily. Further, Ms. Hordyk directed comments to the matter of a senior/youth center and noted that, whatever Council decides, the CDBG would serve itself well on the Senior Center project. Ray Gruver, 2802 South Laruel Street, is a member of the Board of Umbrella Community Services. He urged Council support of creating a multi-purpose facility which could serve the needs of various community service organizations, such as Umbrella Services. Mr. Gruver felt it is Council's responsibility to serve the needs of a broad base of the community service needs; a facility can be financed via bond issues. Mr. Gruver felt particular attention should be given to the City's infrastructure. Julie Bondy, 221 East llth Street, spoke to the subject of the Lee Hotel which she considered an urban blight structure. Ms. Bondy urged Council support of directing CDBG funds to rehabilitation housing or subsidized low income housing. Further, if the Lee Hotel cannot be renovated, it should be torn down and replaced with a housing structure that can house a market to serve the Downtown area. Carl Alexander, 1712 West Fifth Street, urged the use of CDBG funds in order to create a multi-purpose facility for those organizations serving Port Angeles, such as the Food Bank, Hospice, and the like. Mr. Alexander indicated such a facility could house all of the social service agencies. Additionally, Mr. Alexander supported the concept of low income housing. Jerry Newlin, 717 South Peabody Street, addressed his comments to the direction of CDBG funds for multiple use facilities with shared overhead expenses. Every effort should be made to look for opportunities for joint use and to allow many groups to benefit from such a cooperative effort. There being no further public tstimony, Mayor Sargent closed the public hearing at 8:30 P.M. In the discussion that followed, City Manager Pomeranz indicated the next step is for Council to consider the elements to be included in the CDBG application in terms of specific requests. It is likely another public hearing will be conducted once Council has made a determination as to proposed recipients of CDBG funds. A preliminary plan must be submitted to the State by March 1st. Councilman Hallett indicated it would be helpful for staff to provide demographic data, information pertinent to City versus County services available, numbers of citizens served, as well as other pertinent information. Planning Director Collins suggested Council address itself to discussing these items at the February 19th Council meeting, after which time a preliminary concept would be provided the State by March 1st. A second public hearing could then be conducted in March. Manager Pomeranz suggested the hearing be held on the site of the proposed recipient. The final application would then be submitted by April 15th. BREAK Mayor Sargent recessed the meeting for a break at 8:40 P.M. The meeting reconvened at 8:51 P.M. B. STREET VACATION REQUEST - STV-90(07)3 - PRIEST, East First Street east of Alder: Request for vacation of City right-of-way (continued from January 2~ 1991) Mayor Sargent reviewed the fact that on Wednesday, January 2, 1991, the Council conducted a public hearing to consider a request made by Priest, et al, to -6- 1802 CITY COUNCILMEETING February 5, 1991 vacate a portion of the East First Street right-of-way east of Alder Street. During that public hearing, the request was discussed at length and it was determined that a further public hearing should be set for the February 5, 1991, meeting, in order to revise a legal description for the requested vacation. The City has since received a communication from the Department of Transportation indicating they expect to be able to set a compensation amount for the right-of-way during the mid to latter part of February. Mayor Sargent opened the public hearing at 8:52 P.M. Julie Bondy, Planning Director of NTI Clark Associates, 717 South Peabody Street, spoke as representative of the applicant, Glen Priest, et al. Ms. Bondy reviewed facts surrounding this application and the need to conduct this additional hearing in order to correct the legal description for the requested -- vacation. The property has been declared surplus by the State, and Ms. Bondy felt the application is straight-forward and should be given approval by the City Council. The public hearing was closed by the Mayor at 8:55 P.M. Mayor Sargent read the Ordinance by title, entitled ORDINANCE NO. 2626 AN ORDINANCE of the City of Port Angeles vacating that portion of the East First Street right-of-way in Lots 10-15, Block 133, Thomas W. Carter's Subdivision of the Townsite of Port Angeles, together with that portion of the East First Street right-of-way in the West Half of vacated Virginia Park and Terrace Subdivision, TPA. Councilman Hallett moved to adopt the Ordinance as read by title and to authorize the City Clerk to publish the Ordinance by summary. The motion was seconded by Councilman Ostrowski. Attorney Knutson offered a correction to Section 2 of the Ordinance, Compensation, wherein the comma after RCW 35.79.030 should be moved to follow RCW 47.24.020(15). A vote was taken on the motion, which carried unanimously. 4. ANNEXATION REQUEST - ANX-90(10)i - FREEMAN: Action on this item continued from January 15, 1991 Mayor Sargent reviewed facts surrounding the annexation request for approximately 6.9 acres of property south of the City limits. The City Council had previously conducted a public hearing to consider a request by Joseph Freemen to annex the 6.9 acres to the City. The hearing was continued to February 5th in order to enable the applicant's representative to obtain the necessary signatures on a quit claim deed for property necessary to the annexation request. The deed was received by the City on February 1, 1991. Mayor Sargent declared the continuation of the hearing at 8:56 P.M. There being no testimony, the hearing was closed at 8:57 P.M. Mayor Sargent read the Ordinance by title, entitled ORDINANCE NO. 2627 AN ORDINANCE of the City of Port Angeles annexing approximately 6.91 acres into the City of Port Angeles. Councilman Cornell moved to adopt the Ordinance as read by title, to approve the Annexation Agreement, and to direct the City Clerk to publish this Ordinance by summary. The motion was seconded by Councilman Lemon and carried by a majority vote, with Councilman Hallett voting in opposition, as he felt this annexation would not be in the best interests of the community. -7- 1803 CITY COUNCIL MEETING February 5, 1991 5. Planning Commission minutes of special meetings of: January 16, 1991 - Planned Residential Development - DelHur Mayor Sargent determined it appropriate to move the discussion on the Planned Residential Development - DelHur, to the discussion under the January 23, 1991, Planning Commission minutes. The motion was then made by Councilman Cornell and seconded by Councilman Nicholson to accept and place on file the Planning Commission minutes of January 16, 1991, as written. The vote was taken on the motion, which carried unanimously. January 23, 1991 A. Short Plat Ordinance Review The City Council gave consideration to the Planning Commission minutes of January 23, 1991, and the portion relating to the Short Plat Ordinance review. Councilman Lemon expressed concern about receiving public input at this time and he inquired as to whether a public hearing should be held. Attorney Knutson responded a public hearing on the matter had been conducted before the Planning Commission: however, it was not a legally required hearing in that it is not a quasi-judicial matter. Further, if the Council chooses to receive comments it can do so without violating any due process requirements. Planning Director Collins noted that Ms. Rose, representing the Abbotts, had requested to speak to this matter. However, Ms. Rose has since departed the meeting in that she was apparently under the impression that a public hearing would be held on February 19th. Council had previously given consideration to the Abbotts' short plat application, denied it without prejudice, and referred the matter of short plats to the Planning Commission. A motion was made by Councilman Nicholson and seconded by Councilman Lemon to set a public hearing on the proposed short plat revisions for February 19, 1991. Discussion followed concerning the timing on this proposed hearing, particularly because Director Collins indicated it would be appropriate to seek SEPA review on the matter. SEPA review would be conducted on all surface treatments. Planning Director Collins reviewed the staff's position on the matter in response to an inquiry from Councilman Hallett. It is staff's feeling that the short plat ordinance should not allow for a bituminous roadway surface or a gravel surface, but rather should require an asphalt surface. A standard is set forth in the current Ordinance and by changing those standards, a review of environmental significance must be conducted for any different surface treatment. The question was raised by Councilman Cornell that, once SEPA review is complete, would the Planning Commission wish to review the matter again. Planning Commission Chairman Leonard indicated additional review would not be necessary in that Planning Commission input was not required. However, Chairman Leonard noted that if there is mitigation required or a determination of significance, it might be appropriate to return the matter to the Commission. Further, Mr. Leonard indicated he felt it was unfair that staff had prepared a two-page memorandum on the issue without the Planning Commission having had the same opportunity. Councilman Hallett referred Mr. Leonard to the Planning Commission minutes which documents the action of the Commission and which should be acceptable Discussion then involved Councilman Lemon's concern with the SEPA review and the fact he felt the SEPA official to be biased on the matter. Planning Director Collins assured Councilman Lemon that it has always been the staff's position to follow the letter of the law and that, as the SEPA official, he is required to be objective in the determination. The determination decision made can be appealed to the Planning Commission. At this time, Councilmembers expressed the opinion that it might be advisable to schedule the hearing for March 5th instead of February 19th. Accordingly, Councilman Nicholson offered to amend his motion changing the hearing date to March 5, 1991. This amendment was acceptable to Councilman Lemon and a vote was taken on the motion, which carried unanimously. -8- 1804 CITY COUNCILMEETING February 5, 1991 B. Planned Residential Development Del Hur Councilman Wight noted the City Attorney had advised Council that it would be within the law to act now on the issue of the Planned Residential Development. However, he opined, there is something to be gained by conducting a hearing on the matter. There has been no attempt to use the PRD Ordinance and because this is such an important project with varied scopes and impacts, it is incumbent upon the Council to find a way to make it work for the community. In the following discussion, Councilmembers agreed it would be appropriate to schedule a special meeting specifically for the purpose of conducting a public hearing on the matter and, accordingly, Councilman Wight moved to set a public hearing on the Planned Residential Development - Del Hur for February 26, 1991, at 6:00 P.M. Councilman Ostrowski seconded the motion. Discussion followed, with Councilmembers in agreement certain guidelines for this public hearing must be established in terms of time limits, repetition, and number of times one person would be allowed to speak. It was agreed the Mayor should establish these guidelines, to be published in the special meeting notice, incorporating some of the Planning Commission guidelines for public hearings. Further, it was suggested by Councilman Cornell that staff prepare a video showing areas pertinent to the consideration. The proponents as well would be given the same opportunity; the video showing would also be subject to ten-minute time limitations. A vote was taken on the motion, which carried unanimously. Councilman Hallett moved to accept and place on file the Planning Commission minutes of January 23, i991. Councilman Nicholson seconded the motion, which carried unanimously. 6. Request to circulate an annexation petition - Heerschap: Golf Course and Lindberg Roads area The City Planning Department has received a request to circulate an annexation petition from Great American Home Builders, acting as agent for Hank Heerschap, owner of property located south of Lindberg Road and east of Golf Course Road. Mr. Heerschap is the owner of at least 10% of the property being requested for annexation, which is in accordance with RCW 35A.14.140, and therefore the petition is valid. Councilman Hallett moved to forward the annexation request to the Planning Commission for consideration of its relevance to City plans at the Commission's February 13, 1991, meeting; and set a meeting with the initiating party for the Council's February 19, 1991, meeting. The motion was seconded by Councilman Cornell and carried unanimously. 7. Consideration of newspaper recycling proposal Mayor Sargent recognized Richard Kott who had previously asked to speak to this item on the agenda. Richard Kott, 2077 Sutter Road, addressed Council on behalf of the Boy Scout organization. He indicated that a meeting had been held on the newspaper recycling issue because of his letter previously submitted to Council. He supports the City's effort to recycle newspaper; however, he expressed concern that this effort would interfere with the revenue of the Boy Scouts for the sale of newsprint, which raises approximately $3,000 per year for the Scouts. Mr. Kott expressed the hope that the Boy Scouts would get equal consideration with the Peninsula Daily News in those areas discussed at the meeting. If Council approves the contract, additional collection bins would be constructed for the Scouts. Mr. Kott indicated it would be helpful for the City to construct even more collection bins than set forth in the proposed agreement. In addition, because of the increased volume to be experienced by the Scout effort, Mr. Kott asked Council to provide a building for storage of the newsprint. Lengthy discussion followed concerning the Scouts' newspaper recycling efforts and Councilman Nicholson noted it is likely the Boy Scouts will get much more paper than they did before and now it appears to be a problem on where to store the paper, a matter that was not addressed at the referenced meeting. The purpose of the meeting was to help the Scouts in their efforts and to assure -9- 1805 CITY COUNCIL MEETING February 5, 1991 they would be active participants in the recycling effort. It was noted by Frank Ducceschi of the Peninsula Daily News that their storage is somewhat limited and they would not be able to provide the Scouts with a solution to the storage problem. Mr. Kott informed Council that Public Works Director Pittis had offered to help solve the storage problem. The following discussion involved facts concerning the Scouts current trucking abilities in taking the newsprint to Wenatchee and the fact the City might well consider assisting the Scouts to a larger degree in terms of transportation and the like. Gouncilman Nicholson moved to return this issue to the committee for reconsideration. The motion was seconded by Councilman Hallett, who offered the possibility of the City helping subsidize the Scouts' recycling efforts if a specific working plan can be agreed upon. It is possible the City needs to redirect its resources. Further, it was noted the local newspapers would still need to be involved in the advertising campaign. Councilman Wight offered information pertinent to Daishowa's plans for newspaper recycling and the fact Daishowa intends to be fully cooperative with the City in its recycling efforts. At this time, Councilman Nicholson offered a substitute motion, inviting anyone interested to make a proposal to be chosen by the City Council at its meeting of February 19, 1991. This substitute motion was acceptable to Councilman Hallett. Councilman Lemon urged Council to consider alternatives to the advertising campaign, such as using the City newsletter as a cost-effective means of communicating this program to the public. After limited discussion, a vote was taken on the motion, which carried unanimously. 8 Proclamation - AMERICAN HISTORY MONTH - February A. Mayor Sargent presented a proclamation declaring the month of February, 1991, as American History Month in Port Angeles. B. Mayor Sargent then presented a proclamation declaring the week of February 10th through 16, 1991, as Centennial Celebration Week of the Port Angeles Fire Department. At this time Councilman Hallett moved to continue with the agenda. Councilman Nicholson seconded the motion, which carried unanimously. 9. Request to propose legislative changes to RCW to assist combined dispatch implementation Police Chief Cleland reviewed the request for the Port Angeles City Council to promote State legislation which would enable sheriff's department employees to transfer to a police department in the same manner a police department employee transfers to a sheriff's department, as set forth in RCW 41.14.260. This proposal is associated with the formation of the combined dispatch center operated by the City. State law is very clear but only covers city personnel moving to a county. It is necessary to provide for county employees moving to a city. Councilman Ostrowski moved to propose legislation, as presented, to the State Senators and Representatives. The motion was seconded by Councilman Nicholson. A question was raised as to whether the Civil Service Commission has been involved in this effort. Attorney Knutson responded the Civil Service Commission is, in fact, aware of this proposed legislation, which would amend the State's Civil Service Ordinance to be similar to the City's revision. A vote was taken on the motion, which carried unanimously. 10. Consideration of architect for Senior Center work Mayor Sargent reported on the architectural selection team which met on January 24 and 25, 1991, for the purpose of interviewing architectural consultants for the Senior Center work. Members of the selection team included the Mayor as well as Councilman Cornell. -10- 1806 CITY COUNCILMEETING February 5, 1991 At this time, Mayor Sargent recognized Erl Hansen of the Chamber of Commerce who had previously requested to speak to this issue. Mr. Hansen advised Council of the Chamber's recently adopted theme, "Buy Locally and Be Port Angeles Proud". In keeping with that theme, Mr. Hansen urged the City Council to engage a local architectural firm for the Senior Center work. If an architect from outside the area is hired, Mr. Hansen felt certain votes on a bond issue would be lost. Councilman Cornell reviewed the process incorporated by the selected committee, which included criteria as outlined for them by the City Attorney. The committee rated the various architectural firms based on the criteria, with ARC Architects being the ultimate recommendation for design and construction. City Manager Pomeranz reported on a recent conversation with representatives of ARC at which time ARC indicated its willingness to direct 15-30% of the work to a local firm. Further, ARC has the capability of providing resources in terms of identifying the project scope, assisting the City with a bond issue, and helping move rapidly to construction. Councilman Lemon expressed the hope the public would be given an opportunity to provide input as to what type of facility will be constructed. Further, he expressed concern with not awarding a contract to a local form. However, Councilman Nicholson noted the criteria, once agreed upon, are applied consistently to each firm. Councilman Wight asked if it is accurate that the City cannot restrict a bidders' list to local bidders only. City Attorney Knutson responded that a State Statute did prohibit cities from restricting architect and engineering contracts to local firms. The City is required to select the firm which is most qualified, based on established criteria. The selection must be made without regard to price, but a contract is then negotiated for a fair and reasonable price. If a fair and reasonable price cannot be agreed upon, this must be so documented and the City would then be allowed to move to the next most qualified firm. Attorney Knutson referenced some proposed legislation which would allow a $15,000 exemption level. The City could hire architects and engineers for less than that amount based on criteria established by the City. Councilman Lemon expressed the opinion the architectural firm does not need to assist with a bond issue and, in this regard, he queries as to whether this capability helped the committee move toward ARC Architects. In the discussion that followed, it was agreed that Council had directed the committee to establish its own criteria for the selection process. Councilman Hallett expressed concern as to how an architectural firm can proceed on this matter when the City Council has not yet determined the details and scope of the project. He further urged Council to further review the issue also in terms of location for such a facility. At this time, Tim Haley of TRH Network addressed Council. However, Attorney Knutson cautioned Councilmembers that Mr. Haley, as an applicant, should not be given another chance for input without the same opportunity having been given to the other applicants. Mr. Haley commended the committee for its selection process and indicated the City Council would need some input from a professional in proceeding to the next step of the project. He did note the preference of some local entities in terms of conducting business with local architectural firms. Lengthy discussion followed. Gouncilman Ntcholson moved to accept the recommendation of the architect selection committee and engage the firm of ARC Architects to be the architectural firm for design development of the Senior and/or Senior/Youth facilities, and/or combined Senior/Community Services facilities; and, further, that staff be authorized to work with this firm to develop a contract for these services to be presented to Gouncil for consideration. The motion was seconded by Councilman Cornell. Councilman Lemon noted he would be voting in opposition. He inquired as to whether the City Council could opt to get more involved in the project and selection process and what the result might be if a different firm were selected. Attorney Knutson responded the City would need to repeat the same type of process with new criteria. -11- 1807 CITY COUNCIL MEETING February 5, 1991 A vote was taken on the motion, which carried by a majority vote, with Councilmen Wight and Lemon voting in opposition. Council directed staff to maximize the use of a local firm in the contract negotiations. Carl Alexander approached Council and requested clarification as to what had just transpired. 11. Consideration of ordinance establishing Purchase Order Procedures Director of Administrative Services Godbey explained the background of the proposed Ordinance, which repeals prior City legislation and replaces language that is consistent with the new Purchase Order Policy and Procedures. The new Policy places emphasis on pre-approval of purchases, with an additional authorization level at $1,000 per purchase order. The City Manager is required to authorize all purchases in excess of $5,000. It is intended that this procedure will improve internal control and will serve as the basis for an encumbrance system in the future. Mayor Sargent read the Ordinance by title, entitled ORDINANCE NO. 2628 AN ORDINANCE of the City of Port Angeles, Washington, establishing the procedure to be followed in approving purchase orders and signing checking and repealing Ordinances No. 1299 and 1826. Councilman Ostrowski moved to adopt the Ordinance as read by title and to authorize the City Clerk to publish the Ordinance by summary. The motion was seconded by Councilman Hallett and carried unanimously. 12 Terms expiring on City's various boards and commissions Councilman Nicholson moved to re-appoint Leonard Bell to serve another term on the Parks Board~ William Anabel and Cindy Souders to be re-appointed to the Planning Commission; Barney Caine to be re-appointed to the Civil Service Commission; Dan Myers to be re-appointed to the Building Code Board of Appeals; and Mavis Rosbach to re-appointed as the City's Representative on the Fair Board; and further, that the two vacancies remaining on the Parks Board are to be advertised. The motion was seconded by Councilman Hallett and carried unanimously. 13. Consideration of Senior Services Agreement with Clallam County As in the past, Clallam County has agreed to provide funding toward the operation of the Port Angeles Senior Center and the amount established for this 1991 local government initiative funding is $12,012. Councilman Ostrowski moved to authorize the Mayor to sign the contract with Clallam County for funding of the Port Angeles Senior Center. The motion was seconded by Councilman Cornell. Discussion followed as to how the determination is made by the County as to the amount of money to be expended toward the Senior Center. It was agreed this issue might be deserving of future attention at one of the joint City/County meetings, particularly in view of the fact the County's funding has been decreasing on a somewhat regular basis. The vote was taken on the motion, which carried unanimously. 14. Consideration of Hummn Services Agreement with Clallam County Since 1982, the City of Port Angeles has contracted with Clallam County for the provision of human services and, as such, City funds have been allocated to specific human services programs and purposes. During the 1991-92 budget process the City Council determined it appropriate to allocate $130,464 toward human services. A motion was made by Councilman Cornell and seconded by Councilman Nicholson to authorize the Mayor to sign the contract for human services with Clallam County. A vote was taken on the motion, which carried unanimously. -12- 1808 CITY COUNCILMEETING February 5, 1991 15. Consideration of amendment to BPA power sales contract agreement The Bonneville Power Administration is seeking to re-define the contract year, as referenced by the power sales contract agreement. The current contract year is July 1st through June 30th and BPA is asking to change this to from August 1st to July 31st. This change is to become effective at midnight on July 31, 1991. A motion was made by Councilman Hallett and seconded by Councilman Wight to authorize the Mayor to sign Amendatory Agreement No. 4 of the Power Sales Agreement with BPA, as outlined above. The motion carried unanimously. 16. Consideration of special agency contracts: During the 1991-92 budget process, the City Council authorized certain levels of funding for various special agencies for the year 1991. Councilman Nicholson moved to authorize the Mayor to sign the following special agency contracts: A. Arthur D. Fetro Marine Laboratory B. Derby Days, Inc. C. North Olympic Peninsula Visitors' & Convention Bureau D. Port Angeles Chamber of Commerce E. Friends of the Fine Art Center F. Glallam Gounty Historical Society G. Olympic Peninsula Travel Association H. Port Angeles Symphony Orchestra The motion was seconded by Councilman Lemon and carried unanimously. In response to an inquiry as to the status of the contract with the Humane Society, City Manager Pomeranz indicated a meeting had been held with the Humane Society at which time discussion was held concerning the City's request for a regular audit as well as a representative to be assigned to the Board. The Humane Society has taken these requests under advisement. 17, Discussion of overgrown lots and public nuisance ordinanca Councilman Lemon moved to continue this matter to the next meeting of the City Council, to be held February 19, 1991. The motion was seconded by Councilman Cornell. Councilman Lemon requested the item be placed toward the beginning of the agenda, and in response to an inquiry from Councilman Wight as to the intention of the discussion, Councilman Lemon reviewed his concern about the expenditures associated with the current ordinance, as well as the fact there is an appearance of a vigilante attitude toward some properties. Further, he is concerned about the passing of judgment in viewing certain properties. Councilman Lemon urged staff input during this discussion. A vote was then taken on the motion, which carried unanimously. 18. Oak Street Property - Harbor Line Relocation Hearing As discussed earlier in the meeting, Councilman Cornell referenced an upcoming hearing to be conducted by the Department of Natural Resources in conjunction ._ with the Oak Street property and the proposed Harbor line relocation. The relocation has been endorsed and requested by the Port of Port Angeles and the City of Port Angeles. Planning Director Collins, in response to an inquiry from Councilman Cornell indicated it would be important to have as many elected officials as possible attend this hearing and speak to the point of why the request has merit. The City should be seen as endorsing the proposal that has been brought to the State for consideration. The hearing will be conducted Thursday, February 7, 1991, at 6:30 P.M. in City Hall. Director Collins indicated the Port of Port Angeles has taken the lead position on this matter. XII CITY COUNCIL COMMITTEE REPORTS/LATE ITEMS Councilman Lemon reported the Housing Committee has met and is doing well, and has scheduled a meeting this coming week. -13- 1809 CITY COUNCIL MEETING February 5, 1991 In addition, Councilman Lemon reported the Audit Committee met and will be meeting again this coming week to discuss future actions. Et is imtcmdcd thc Councilman Cornell reported on attendance at a meeting of LIFT Home Committee. He reviewed financial problems experienced by this group in the past and the fact that the program has been discontinued for at least a three-month period in order to determine other options available as to financing. Brief discussion was held about the upcoming Utility Advisory Committee meeting which has been scheduled for February 12, 1991. In addition, consideration was given to the Permit Open House recently conducted by the Public Works Department. Further, consideration was given to the City facility tour, which had been scheduled for February 12, 1991, and is in conflict with already scheduled meetings. City Manager Pomeranz volunteered to postpone the tour to March. Mayor Sargent reported that a committee has been established to consider Vern Burton improvements. The committee will be meeting again on February 13, 1991. XIII ADJOURNMENT The meeting adjourned at 11:40 P.M. CC.202 -14-