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HomeMy WebLinkAboutMinutes 02/05/2002 4595 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington February 5, 2002 CALL TO ORDER: Members of the City Council departed City Hall at 9:00 a.m. for the purpose of touring various Public Works facilities in the City. ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Headrick, and Williams. Members Absent: Councilmembers Erickson and Rogers. StaffPresenr' G. Cutler, G. Kenworthy, D. McGinley, T. McCabe, and J. Young. Public Present: C. Headdck. Tour of Public Works Tour of Public Works Facilities: Public Works & Utilities Director Cutler conducted a Facilities tour of the City's Public Works facilities for any interested Councilmembers, particularly those recently elected to the Council. Facilities toured were the Ranney collector, the Landfill, the Wastewater Treatment Plant, and the area of the Laurel Street slide repairs. ADJOURNMENT: The tour was concluded at approximately 12:30 p.m. f"'~Glenn Wiggins, Mayo{ Be~l~y J. Upt~[, Ci~Clerk- - ' -1- 4596 THIS PAGE INTENTIONALLY LEFT BLANK 4597 CITY COUNCIL MEETING Port Angeles, Washington February 5, 2002 CALL TO ORDER: Mayor Wiggins called the regular meeting of the City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Erickson, Headrick, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, S. Evans, T. McCabe, T. Smith, K. Ridout, D. Miller, G. Kenworthy, K. Loghry, C. Kochanek, and B. Coons. Public Present: J. Mitchel, B. Hester, J. Tiller, R. Womac, E. Sorensen, E. Dinius, R. Lee, S. Evans and family, F. Steiner, L. Dewitt, L. Lee, J. Swedstedt, P. Bartholick, M. Bartholick, J. McDonald, A. Stroup, K. Rickel, K. Spence, T. Price, D. Kari, M. McCabe, E. Evans, J. Gentry, and T. Lukusa. PLEDGE OF The Pledge of Allegiance was led by Boy Scout Troop #1191, Leaders Mark Madsen, ALLEGIANCE: Pat Bartholick, Josh Gentry. Scouts participating were Tyler Madsen, Isaac Madsen, Ryan Madsen, Max Van Orman, Morgan Bartholick, and Trent Adams. PUBLIC CEREMONIES, Mayor Wiggins introduced Port Townsend Mayor Kees Kolff and City Manager David PRESENTATIONS AND Timmons, after which Mayor Kolffoffered a few words on having met members of the PROCLAMATIONS: Port Angeles City Council at meetings held in Tacoma and Olympia. He noted that the respective cities were indeed sister cities with the same interests and social, environmental, and economic concerns. He further addressed working together in the future to explore ways of mutual benefit, such as through the Peninsula Development Association. Mr. Timmons shared Mayor Kolff's desires and expressed his hopes for cooperation and collaboration. Retirement Presentation for Mayor Wiggins read and presented a Proclamation addressing Mr. Evans' career, and Steve Evans, Solid Waste Public Works & Utilities Director Cutler then presented Mr. Evans with a plaque in Disposal Supervisor appreciation of his many years of service. WORK SESSION: None. LATE ITEMS TO BE Manager Quirm addressed citizen involvement regarding the series of arson fires on PLACED ON THIS OR Saturday, February 2ha' and thanked the Police and Fire Departments for their FUTURE AGENDA: professional follow-up work. He publicly thanked Don Cooper, who discovered the fire at Trinity Lutheran Church and who gave an apt description of the vehicle leaving the scene of the crime. Manager Quinn also thanked Steve Fay and Jeremy Reeves, employees at the Roadrunner Food Mart on East Front Street for assisting the police with identification of the vehicle involved. Because of their assistance, Detective Jesse 4598 CITY COUNCIL MEETING February 5, 2002 ' LATE ITEMS TO BE Winfield and Corporal Jack Lowell were able to make the arrest. It is this form of PLACED ON THIS OR involvement from citizens and professionals alike that led to the apprehension of the FUTURE AGENDA: perpetrator of the crimes. (Cont'd) John Swedstedt, 1746 E. 5th, addressed the history of the sanitary sewer system in the east part of the City. After reviewing the streets and connections and future possible annexations, Mr. Swedstedt expressed concern that the citizens will have to pay a second time for another sewer system, as the existing eight-inch line will not withstand further development in the Ennis Creek area. He also mentioned that the alley betWeen 5t~ & 6th Street suffers from broken pavement and over-grown vines and asked if the City would remove the vines and make repairs. City Engineer Kenworthy responded to Mr. Swedstedt's concerns by stating that the City would not assess residents a second time for a sewer. He added that all developments above Penn Street, 'when added to the system, have had engineering analyses done to check the capacity of the system. Any required upgrades are the responsibility of the developer. Mr. Kenworthy added that the City would look at the alley and take care of existing problems. Ruth Womac, 1432 View Vista Park, representing the residents of View Vista Park, informed the Council that all residents in the park are opposed to annexation. Ms. Womac presented a petition to the Council expressing that opposition and further expressed three major concems of the residents: sewer LIDs, as they would assess the park owner and ultimately affect the rents now in place for the 55 existing lots; higher property taxes, which would also increase the rents and thus the residents' hardship; and the petition method of annexation approval, which alleviates voting privileges of non-property owners. Manager Quirm assured Ms. Womac that the City is only interested in annexation if it proves to be the right solutiOn, and that the City is also looking into alternative negotiations with the County. In response to the issue of the petition method, Manager Quinn explained that the City chose that method because it does not exclude the businesses in the UGA and added that, ultimatelyi the final recommendations could include a combination of election and/or petition if multiple annexations become an issue. He assured the residents that the City is aware of their concerns and that the City will try to provide answers that are fair to all. Councilman Williams thanked Ms. Womac for voicing her concerns and addressed title elimination and petition questions which, he stated, will be investigated. He added that the LIDs in question will not be coming from the Council. Francis Cummings, 2574 E. Bay Street, referring to a January 22, 2002 Executive Session, understood that Councilman Campbell intended to address the discussions held at that meeting. He referenced a newspaper article and a discussion with reporter Brian Gawley on the matter and inquired if a report would be forthcoming this evening. Councilman Campbell clarified that his discussion with Brian Gawley was relative to the circumstances under which an Executive Session could be conducted and that the issues addressed in that particular Executive Session may come before the Council at a furore date. He felt there may have been a mis-communication in this regard. Mrs. Frank Latson, 473 McCarver Street, referenced her acreage in the View Vista Park area and expressed concern about the amount of assessment she might be charged if her property is divided into home lots. Mayor Wiggins responded to her concern, noting the City's need to clarify matters so that everyone is better informed about all the issues involved in annexation. Manager Quinn informed Mrs. Latson that annexation does not necessarily mean that LIDs will follow; he assured her that her word would be heard on any of these issues when they arise in the future. -2- CITY COUNCIL MEETING 4599 February 5, 2002 FINANCE: 1. Laurel Street Slide Repair Project, Change Order No. 1: Laurel Street Slide Repair With the use of the overhead projector, City Engineer Kenworthy showed the Project, Change Order engineering changes necessary for the Laurel Street slide repairs. With the assistance No. 1 of a nationally recognized engineer, it has been determined that excavation requirements can be reduced. Engineer Kenworthy showed a picture of what is envisioned once the repair project is complete. Discussion followed, and Councilman Williams emphasized that the Council and the City should plan for future problems regarding the entire hillside and possible landslides. He was reluctant to address piecemeal repairs as they are required, and he cited previous slides that have occurred, such as at Brickie's and the Red Lion. Further, Councilman Williams felt that appropriate information should be gathered as relates to the entire hillside, so that an effort can be commenced to identify funding sources to protect the slope and possibly convert the area into usable space. Mayor Wiggins and Engineer Kenworthy both spoke to the issues, mentioning that the Laurel Street repair is an isolated case, not a part of the larger concern of land erosion that may in the future affect other sections of the City. Mayor Wiggins felt this is the repair of an existing slide and, perhaps, a Council/staff committee could look at the entire slope and research potential erosion problems in the future and the establishment of funding to avoid repetitive repairs. Councilmen Williams and Braun volunteered to work with staff in this endeavor. Based on this recommendation, Councilman Williams moved to approve and authorize the City Manager to sign Contract Change Order No. 1 in the amount of $56,150.00 for the Laurel Street Slide Repair Project 96-05. Councilman Braun seconded the motion, which carried unanimously. Centennial Trail Contract 2. Centennial Trail Contract Amendment Amendment Director Cutler summarized the amendment to the current contract, which involves packaging the appropriate documents in the form of easements, surveys, and the like for certification that precedes the receipt of funding. Councilman Braun moved to authorize the Mayor to sign a Supplemental Agreement (Agreement No. 2) in the added amount of $27,000.00 to the current agreement with Zenovic & Associates, Inc., which increases the total contract to a not to exceed fee of $73,450.00. Councilman Williams seconded the motion, which carried unanimously. Agreement with NTI for 3. Agreement with NTl for Professional Services Professional Services Manager Quinn reviewed the need for professional services for engineering, surveying, and permitting as relates to the DelGuzzi Subdivision, property that was acquired by the City and must be marketed in order to avoid a large bond payment in September, 2003. Preliminary information must be developed so that the Real Estate Committee and the City Council can make an informed decision. Discussion ensued, and Councilman Williams suggested inclusion of language in the agreement to the extent a buyer could purchase the entire property even during this particular phase of planning. Manager Quinn responded to a question from Mayor Wiggins in that t-mai authorization has not yet been granted for the sale of the property. It is, however, well known in the community that the City is interested in marketing the property. Councilman Braun moved to authorize the Mayor to sign an engineering services agreement with NTI to provide engineering, surveying, and permitting services for the DelGuzzi Subdivision, Project 22-05, in the initial phase amount not to exceed $3,500.00. Following a second by Councilmember Rogers, the motion carried unanimously. CONSENT AGENDA: Councilman Braun requested a status report on Consent Agenda Item No. 6 regarding the 8th Street Bridge Repairs Project. That particular item was, therefore, pulled from the Consent Agenda. Councilman Campbell moved to accept the Consent Agenda with the exception of Item 6, to include: 1) City Council Minutes - regular meeting -3- 4600 CITY COUNCIL MEETING February 5, 2002 CONSENT AGENDA: of January 15, 2002 and special meeting of January 22, 2002; 2) Payroll Information - (Cont'd) January 20, 2002 - $444,883.08; 3) Electronic Payments - January 5, 2002 - $1,760,690.80; 4) Check Register - January 26, 2002 - $698,083.66; 5) 'T' Street Substation Project Acceptance; 7) 2001 Paving Project Acceptance; and 8) Annual contract renewals with EDC and PADA. Councilman Braun seconded the motion, which carried unanimously. Director Cutler advised the Council that recent repairs to the 8th Street bridges were accomplished as a follow-up to recommendations submitted by WSDOT this past year. The bridges have been downrated in terms of capacity, which allows the City to continue operation of the bridges for the near future. Director Cutler summarized the need to move forward in seeking bridge replacement and the necessary funding. After further brief discussion, Councilman Campbell moved to accept the 2001 Eighth Street Bridge Repair Project 21-16 and authorize release of the retainage bond upon receipt of clearances from the Departments of Revenue and Labor & Industries. Councilmember Erickson seconded the motion, which carried unanimously. CITY COUNCIL Councilmember Rogers reported on the legislative tour of Magna Force and thanked COMMITTEE Council and staff members for their involvement. The technology is being presented REPORTS: tomorrow in the vicinity of the State Capitol. She also met with Director Collins regarding community and economic development issues. Councilman Williams attended a closure mitigation plan meeting regarding the Hood Canal Bridge repairs in 2006 which will impact commuters, emergency medical procedures, and tourism. He will attend future meetings and keep the Council informed of the progress. Mayor Wiggins mentioned an earlier memo on the 1-695 backfill and possible City budget reductions to encompass loss of dollars in 2003. Manager Quinn responded by explaining the absorption of loss into the budget in the areas of the community services budget, efficiencies in street lighting, sidewalk and pavement restoration projects, and floating staff positions. Break Mayor Wiggins recessed the meeting for a break at 7:40 p.m. The meeting reconvened at 8:00 p.m., at which time Mayor Wiggins expressed appreciation to Director Cutler for the tour conducted earlier in the day of Public Works facilities. ORDINANCES NOT Amendment to Civil Service Ordinance and Civil Service Rules: REQUIRING PUBLIC HEARINGS: Human Resources Manager Coons presented background information on the Civil Service laws governing employees of the Police and Fire Departments, followed by a Amendment to Civil review and summary of the amendments and major changes to the Civil Service Rules Service Ordinance and and to Ordinance #2410. Following Manager Coons' summary, Mayor Wiggins read Civil Service Rules the Ordinance by title, entitled Ordinance No. 3108 Resolution No. 2-02 ORDINANCE NO. 3108 AN ORDINANCE of the City of Port Angeles, Washington, amending the City's Civil Service ordinance with regard to definitions, the Civil Service Commission, the Interview Board, qualifications of applicants, probationary period, and approval of payrolls and amending Ordinance 2410, as amended, and Chapter 2.22 of the Port Angeles Municipal Code. Councilman Williams moved to adopt the Ordinance as read by title. Councilman Braun seconded the motion, which carried unanimously. -4- CITY COUNCIL MEETING 4601 February 5, 2002 ORDINANCES NOT Mayor Wiggins then read the Resolution by title, entitled REQUIRING PUBLIC HEARINGS: RESOLUTION NO. 2-02 Amendment to Civil A RESOLUTION of the City Council of the City of Port Angeles, Service Ordinance and Washington, amending the rules of the Civil Service Civil Service Rules Commission. Ordinance No. 3108 Resolution No. 2-02 Councilman Braun moved to pass the Resolution as read by title. Councilmember (Cont'd) Erickson seconded the motion, which carried unanimously. RESOLUTIONS: None. OTHER None. CONSIDERATIONS: PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - None. OTHER: INFORMATION:. Councilmember Rogers offered an addition to the calendar in that the February 21, 2002, meeting of the EDC is being hosted by Magna Force, 18th & "N" Streets, 11:30 a.m. City Council and Department Heads are invited and RSVPs are requested. Manager Quinn drew attention to the contracts on page 119 that are under $15,000, the 2002 Community Work Plan priorities, about which Councilmembers Williams and Rogers will study possible changes and additions. Following a question from Councilmember Rogers, Manager Quinn also addressed the status of major consultant contracts and the relationship of contract amounts to budget. EXECUTIVE SESSION: The meeting adjourned to Executive Session at 8:20 p.m. for 20-30 minutes to discuss litigation. RETURN TO OPEN The meeting returned to Operi Session at 8:50 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 8:50 p.m. Wiggins, Mayor BeCky JYUpto~it~ - - -5- 4602 THIS PAGE INTENTIONALLY LEFT BLANK