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Home My WebLink AboutMinutes 02/15/1978 442 CITY COUNCIL MEETING Port Angeles, Washington February l5, 1978 I CALL TO ORDER The special meeting was called to order by Mayor Haguewood at 7:30 P.M. I The purpose of this meeting is to conduct a public hearing on the Civic Pier, ~ and award contracts on Phase II of the Civic Field Renovation Project and the Data Processing equipment Manufacturer. II ROLL CALL Members Present: Mayor Haguewood, Councilman Anderson, Boardman, Buck, Hordyk, Wray. Members Absent: Councilman Duncan. Staff Present: Manager Whorton, Attorney Walrath, Clerk Parrish. D. Frizzell, P. Carr, D. Flodstrom, R. Orton, C. Caso, J. Honnold. Guests Present: R. parrish, A. Russo, T. Weed, S. Oliver, CMDR. R.H. Wight, L. Watts, C. Whidden, C. Bennett, B. Zilius, R. Love. III-V SUSPENDED VI LEGISLATION 1. DATA PROCESSING PROJECT: AWARD OF CONTRACT Mayor Haguewood referred to Administrative services Director Orton's memorandum concerning the awarding of a contract for the Data Processing equipment and asked Mr. Orton to present his recommendation to the Council. I Mr. Orton stated that based upon the consultant's technical evaluation, results of personal interviews and thorough research of all proposal as- pects, his recommendation to the Council is acceptance of the Hewlett- Packard Corporation initial proposal for a computer system for the City of Port Angeles, Model 3000 Series I. The prices listed in the cost summary attached to his report are not firm and are subject to further negotiation. Mr. Orton suggests the City pursue a lease/purchase agree- ment to accomodate planned expansion of the system, as a lease allows for exchange for credit on those portions of the system that will be upgraded, the City will be able to take advantage of system technology improvements during the lease period, and municipalities qualify for a tax exempt lease plan at a very low interest expense rate. Existing facility re- modeling costs are estimated at $1,000 for wiring, with limited air conditioning costs. The remodeling costs will, however, be given final consideration at contract time. Mr. Orton concluded his presentation by recommending the Council accept Hewlett-packard's initial proposal and authorize the City Manager and himself to finalize contractual negotiations with Hewlett-Packard. Councilman Hordyk then moved the Council accept the hardware of Hewlett- Packard and authorize further negotiations with Hewlett-packard concerningl- the best acceptable cost, be it basic lease, lease-maintenance, or out- right purchase. The motion was seconded by Councilman Boardman. and passed by the Council. CITY COUNCIL MEETING February 15, 1978 443 VI LEGISLATION 2. CIVIC FIELD RENOVATION PROJECT, PHASE II: CONSIDERATION OF BIDS Mayor Haguewood read the base bids received and opened this date on phase II, New Construction, Civic Field Renovation Project as follows: Del Guzzi Construction $1,123,390 I General Construction $1,199,000 a.M. Hendrickson Constr. $1,135,000 Wick Construction $1,l87,000 Engineers Estimate $ 725,000 Mayor Haguewood noted that other local governmental agencies are also experiencing problems with project bids, and, since the bids received well exceeds what was anticipated and hoped for, requested Manager Whorton to report on the situation. Manager Whorton informed the Council that after the bids were opened he and Parks Director Frizzell met with F. Densmore and T. Haley of BJSS to analyze the bids and they came up with basically four options for the Council to take under consideration. I Manager Whorton then introduced Mr. Densmore who presented the architectural firm's analysis of the situation. Mr. Densmore explained that it has been determined that three of the four bids met the 10% minority requirement, a check with EDA has revealed that no additional EDA funds are available, the factors of time and inflation are important, there is some area for negotiation, with a waiver from EDA a negotiated contract can be signed, and the firm has met with the low bidder and gone over his sub-bids and identified areas where costs disagree with the estimate which are basically within the stadium. The options which are available are as follows: (1) Revise the program downward with significantly less facility, redo the drawings and re-bid; (2) add $350,000 to the budget; (3) delete all site work, negotiate contract for stadium only within $734,000; and (4) negotiate bid down approximately 10% and increase the budget to make up the difference of approximately $250,000. The City Council discussed this matter at length with Mr. Densmore, Manager Whorton and Parks Director Frizzell. Subjects discussed included the factors which contributed to the discrepancy between the bids and the engineering estimate, the availability of funds to add to the project, and obtaining a waiver from EDA to negotiate with the low bidder and possibly with all the bidders. During the discussion Councilman Hordyk moved the Council table this matter until the February 21, 1978 regular Council meeting. His motion died for lack of a second. Following further discussion on options three and four, Councilman Hordyk moved the Council wait until the February 21, 1978 Council meeting to accept a bid, authorize the City Manager to pursue obtaining a waiver from EDA and also pursue negotiations with the contractors to expedite the construction of Civic Field. The motion was seconded by Councilman Anderson and carried. 3. PUBLIC HEARING: CIVIC PIER I At 8:05 P.M. Mayor Haguewood opened the public hearing on the design of the Civic Pier. The purpose of the hearing is to afford an opportunity for all interested citizens to express their opinion on what the Civic Pier should provide. Manager Whorton introduced Mr. Berklund, ABAM Engineering, and his associate Mr. Anderson from Makers to the Council and the audience. The consultants are present at the hearing to gather data from the citizen comments. Manager Whorton then gave a brief presentation on the goals and options of the Civic pier for the benefit of the audience. 444 CITY COUNCIL MEETING February 15, 1978 VI LEGISLATION 3. Cont. Prior to audience participation, Mayor Haguewood read a written request from the American Legion, Walter Ackley Post 24, requesting space at the site for a flag memorial to Clay Wolverton, late City Fire Chief. Mayor Haguewood also read the proposition as it appeared on the November Election Ballot. Members from the audience who expressed their opinions concerning the pier development were Norma Folk, Bob Love, Commander Wight of the Coast Guard Cutter Campbell, Tony Russo, Boyd Turner, and Dick McLean. Opinions expressed included the pier be people oriented, pleasure fishing should be provided, priority should be given to the Coast Guard Cutter's moorage requirements and Coast Guard personnel parking, a tourist infor- mation center, a waterfront park and a green belt should be included with the marine science laboratory, and Coast Guard ship repair facility being located elsehwere on the waterfront. Consideration should also be given not to create a hazard for the Coho. Following the comments, Mayor Haguewood closed the public hearing and said the Council will take the public's suggestions into account in future meetings when the Council decides what the pier will include. Councilman Hordyk brought to the Council's attention that Civil Service Commissioner E. Lawrence's term of office expires on March 1, 1978 and moved the Council reappoint Mr. Lawrence to the Civil Service Commission. On advise of Attorney Walrath this matter was deferred to the February 21, 1978 meeting. Councilman Hordyk also suggested and moved the March 7, 1978 regular meeting of the Council be changed to March 8, 1978 because on March 7 there is a State and National Democrat and Republican Precinct Caucus. The motion died for lack of a second. Manager Whorton advised the Council that a decision should be relayed to the County concerning the City participating in an enlarged heating system for the new County Courthouse complex. .. ~ VII ADJOURNMENT The meeting adjourned at 8:45 P.M. ~~8.~ City Clerk ~~.dt/Jr-e .--==-- - . ~------:-;.:'--+-.. '+-"'OL..rVOl:t!. 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