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HomeMy WebLinkAboutMinutes 02/17/1998 3648 CITY COUNCIL MEETING Port Angeles, Washington February 17, 1998 CALL TO ORDER - Mayor Braun called the regular meeting of thc Port Angeles City Council to order at 5:30 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Doyle, Hulett, McKeown, Wiggins, and Williams. Members Absent: Councilman Campbell. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Becket, S. Brodhun, B. Collins, K. Godbey, S. Ilk, J. Pittis, B. Titus, and N. Wu. Public Present: L. McHone and J. Hempton. ADJOURN TO Mayor Braun adjourned the meeting to Executive Session at 5:30 p.m. to discuss potential EXECUTIVE SESSION: litigation for approximately one-half hour. RETURN TO The meeting returned to open session at 6:05 p.m. OPEN SESSION: RECONVENE Mayor Braun reconvened the regular meeting of the PoN Angeles City Council at 6:10 p.m. REGULAR MEETING: PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Braun. ALLEGIANCE: APPROVAL OF Councilmember McKeown moved to approve the minutes of the regular meeting of MINUTES: February 3,1998, and the special meeting of February 10, 1998. Councilman Hulett seconded the motion, which carried unanimously. FINANCE: 1. Final Acceptance and Payment for Various Sewer Projects Various Sewer Projects Mayor Braun reviewed the information provided by the Public Works Department. Director Pittis gave a brief description of how the project was completed and responded to questions directed by the Council, noting that the City may expect more of these types of projects in the future. coUncilman Doyle moved to accept the project, authorize fmaI payment, and release the total retainage in the amount of $9,467.38 upon receipt of clearances from the Department of Revenue and Labor & Industries. Councilman Wiggins seconded the motion, which carried unanimously. -1- 3649 CITY COUNCIL MEETING February 17, 1998 FINANCE: 2. Final Acceptance of Tree Trimming Contract (Cont'd) Mayor Braun reviewed the information provided by the Public Works Department. Tree Trimming Contract Director Pittis responded to questions posed by the Council, indicating that the contractor was responsible for completing the more difficult jobs. City staff would attempt to complete the remainder of the project; however, if staff is unable to complete the project, then the contractor may be called back to assist. Councilman Wiggins moved to authorize the completion of Contract CL97-1 with Asplundh Tree Expert Company for tree trimming services and authorize the retainage payment of $1,463.88, which will not be made until receipt of releases from the Washington State Department of Revenue and the Department of Labor & Industries. Councilman Hulett seconded the motion, which carried unanimously. Outfall Diffuser 3. Final Acceptance and Payment for Wastewater Treatment Plant Outfall Diffuser Mayor Braun reviewed the information provided by the Public Works Department. Following brief discussion, Councilmember MeKeown moved to accept the project, authorize final payment, and release the retainage bond upon receipt of clearances from the Department of Revenue and Labor & Industries. Councilman Doyle seconded the motion. Director Pittis pointed out that this project came in well under budget. A vote was taken on the motion, which carried unanimously. Fire Hall Project 4. Final Acceptance of Fire Hall Project Mayor Braun reviewed the information provided by the Public Works Department. Councilman Hulett moved to accept the projects, subject to reimbursement and deductions for the late and defective work as noted, authorize the final payment of $1,896 and authorize the release of retainage upon receipt of clearances from the Department of Revenue and Labor & Industries. Councilman Doyle seconded the motion, which carried unanimously. Dispatch/Records 5. Computer Aided Dispatch/Records Management Software Bids Management Software Bids Mayor Braun reviewed the information provided by the Police Department. Naomi Wu and Finance Director Godbey responded to questions posed by the Council regarding funding. Councilman Doyle moved to accept the bid from New World Systems in the amount of $305,400 plus tax and authorize the Mayor to sign the contract and to reject the bid of liTE for non-conformance with the bid specifications. Councilman Hulett seconded the motion, which carried unanimously. CONSENT AGENDA: Following brief discussion and clahfication by Director Godbey regarding the travel request, Councilmember McKeown moved to accept the Consent Agenda, including: 1) Travel exceeding $750 - Finance Department; 2) Payroll - February 8, 1998 - $365,083.14; 3) Check hst - February 13, 1998 - $654,778.14; 3.A) Contract payment//3, Golf Course Road Sewer; 3.B) Contract payment //4, Ediz Hook Sewer Project. Councilman Wiggins seconded the motion, which carried unanimously. COMMITTEE Councilmember McKeown reported that Downtown Forward has been working on several REPORTS: projects, one of which is the Arthur Feiro Marine Lab. She listed those participating in this project, which has generated a great deal of enthusiasm. The Lab is used by the schools, and it is hoped that some funding could come from the School District by virtue of partnering in this endeavor. An architect is currently working on moving the door to the west side of the building, and Mrs. Feiro has made a donation which Will be used to improve visibility with signage, etc. The architect will also help develop a three-year plan for the Lab. Councilmember McKeown reminded the Council that the Daishowa Anniversary party is -2- 3650 CITY COUNCILMEETING February 17, 1998 COMMITFEE being held Monday, February 23, 1998, at 7:00 p.m. REPORTS: (Cont'd) Councilmember McKeown stated she is working with the Port regarding public forums for the development of thg~, Oak Street property. Councilman Wiggins reported that he and Mayor Braun had attended the EDC workshop earher in the day. Discussion was held regarding the effect of Port Angeles Works on the EDC budget. Councilman Wiggins noted that, because of the level of work in which the EDC is involved, some assignments may be made to a committee type of structure to accomplish more. Councilman Wiggins stated the Elwha Committee met and recommended some changes to the Senator Gorton's legislation. Councilman Williams attended a Utility Advisory Committee meeting, Transit Board orientation meeting, and Real Estate Committee. He advised the Council that bridge closure is expected in the year, 2004. Mayor Braun met with staff to discuss the Local Conservation District, which will be brought to a future Council meeting for consideration. WORK SESSIONS: None. ITEMS FROM THE None. AUDIENCE/COUNCIlJ STAFF TO BE CONSIDERED OR PLACED ON THIS OR A FUTURE AGENDA: LEGISLATION: 1. Ordinances Not Requiring Public Hearings: None. 2. Resolutions Not Requiring Public Hearings Daishowa America's A. Supporting Celebration of Daishowa America's lOth Anniversary in Port 10th Anniversary Angeles Resolution No. 3-98 Mayor Braun summarized the purpose of the Resolution, which he read it by title, entitled RESOLUTION NO. 3-98 A RESOLUTION of the City Council of the City of Port Angeles, Washington, acknowledging the contributions of Daishowa America to the economic and social well being of the Port Angeles area and authorizing the expenditure of City funds in a celebration of Daishowa America's 10th anniversary in Port Angeles. Councilman Wiggins inquired as to whether a precedent had been set in the past for this type of contribution by the City, and Manager Pomeranz responded that it is very fitting for the City to recognize Daishowa in this fashion. Daishowa has supported many projects and causes throughout the community -- philanthropy is the key. Councilmember McKeown spoke in support of the expenditure, noting it may be a good idea for the City to honor other businesses in a similar fashion on an annual basis. Following further discussion and praise for Daishowa's philanthropic donations, Councilman Wiggins moved to pass the Resolution as read by title. Councilman Williams seconded the motion, which carried unanimously. -3- 3651 CITY COUNCIL MEETING February 17, 1998 LEGISLATION: B. Consolidating city Employee Awards and Incentives into Customer Commitment (Cont'd) Program Consolidating City Mayor Braun reviewed the information provided by the City Clerk and read the Resolution Employee Awards and by title, entitled Incentives Resolution No. 4-98 RESOLUTION NO. 4-98 ' A RESOLUTION of the City Council of the City of Port Angeles, Washington, consolidating the City's various employee awards and incentives programs under the City's Customer Commitment Program and amending Resolutions 17-91 and No. 3-94. Councilman Doyle moved to pass the Resolution as read by title. Councihnember McKeown seconded the motion, which carried unanimously. 3. Planning, Commission Minutes/Action Items A. Planning Commission Minutes - December 1 O, 199 7 Mayor Braun noted a new Page 5 of the February 11 Planning Commission minutes had been distributed~ as a vote tally had been omitted. Councilman Wiggins moved to accept the minutes of the Planning Commission meeting for December 10, 1997. Councilman Hulett seconded the motion, which carried unanimously. B. Planning Commission Minutes - January 28, 1998 Councilman Hulett moved to accept the minutes of the Planning Commission meeting for January 28, 1998. Councilman Williams seconded the motion, which carried unanimously. C. Planning Commission Minutes - February 11, 1998 Councilman Doyle moved to accept the minutes of the Planning Commission meeting for February 11,1998, incorporating the revised Page 5. Councilmember McKeown seconded the motion, which carried unanimously. 4. Other Considerations City Manager Selection B. City Manager Selection Process Process Mayor Braun reviewed the information provided by Manager Pomeranz. At Councilman Wiggins' request, Manager Pomeranz explained how the last City Manager search was conducted. The same firm was utilized with a somewhat different process being followed. Councilman Doyle noted it was felt by some that the next Manager should be hired locally. He encouraged applications fi.om local residents, but stated the Council needed to be certain that the best possible person is hired. Therefore, he felt the search must be far reaching. Discussion followed regarding the expenses that might be anticipated in the hiring process. Councilman Wiggins moved to confirm the selection of Waldron and Company and proceed with the hiring process for a new City Manager. Councilman Doyle seconded the motion, which carried unanimously. -4- · 3652 CITY COUNCIL MEETING February 17, 1998 PUBLIC HEARINGS: REZONE APPLICATION REZ 98-01 - SKERBECK, Northwest comer of Laurel and Third Streets: Request to rezone two lots located in the RI-ID, Residential High Density Zone, to CO, Commercial Office Couneilmembers Doyle, Hulett, and McKeown asked to be excused due to appearance of fairness. As there was no longer a quorum present to take action on this rezone application, Attorney Knutson suggested this issue be continued to the next meeting when Councilman Campbell could be present. By consensus, the Council agreed to continue the public hearing to March 3, 1998. PLEDGE OF Unaware that the regular meeting.had commenced at 5:30 p.m., the members of the Jr. ALLEGIANCE: ROTC program arrived at 7:00 p.m. to lead the Pledge of Allegiance. It was the Council's pleasure to have a second Pledge of Allegiance led by the Jr. ROTC. RETURN TO F. Removal of Structure at Marine Drive and Hill Street LEGISLATION: Mayor Braun reviewed the information provided by the Public Works Department. Marine Drive/Hill Street Councilman Doyle asked Parks & Recreation Director Brodhun if the Parks Board had Structure taken a position regarding this smacture. Director Brodhun responded that the Parks Board felt there were a number of other priorities at Lincoln Park, such as possible extensive renovations to the log house. In addition, the Loomis building is in need of further work. These have been determined to be top priorities, and if the Marine Drive building is to be moved to Lincoln Park, the Park Board would like to be involved in the design, reconstruction, location, etc. The Park Board would not like to have funding for existing · structures redirected to the renovation of the Marine Drive building. Councilman Doyle was concerned that, if the building was sold, the City would lose what little control it had over the building. He would like to see thc structure removed. Director Pittis stated that one of the provisions must be removal of the building by a date certain. If not removed by that date, the building would then be demolished. John Didrickson, 731 E. 1 lth Street, stated he was told thc building had been condemned and was, therefore, uninsurable. Mr. Didrickson was concerned that by purchasing the building for $1.00, the $2,000 commitment from the City removal would disappear. Also, he was advised that insurance for this building would cost between $5,000 and $10,000 per year. Mr. Didrickson explained that he would use community service.workers for this project, and they would be covered by State Industrial Insurance. Therefore, personal injury need not be a concern. Mr. Didrickson reminded the Council that the original plan was to use the structure as a caretaker and tourist facility at Lincoln Park. He felt the building should be moved to Lincoln Park intact. Mr. Didrickson stated his willingness to work with the Parks Board on this project. Further, he stated he was sure this building was from Ediz Hook and was located at the old coaling dock. Mayor Braun indicated he had received calls from various citizens asking why this building was still standing. Councilmember McKeown felt this structure was a safety hazard to children, and she did not wish to see one of the other park projects take a back seat to this structure. Further, she did not support moving the structure to Lincoln Park not having been completely renovated. Councilman Wiggins suggested this issue be deferred to the Park Board and brought back to the Council with a recommendation. Councilman Doyle concurred with Councilmember McKeown. Discussion was generated pertinent to changing the structure fi'om a City asset to a private asset. Councilman Hulett felt the Parks Board could decide whether the building should be removed intact or in pieces. -5- 3653 CITY COUNCIL MEETING February 17, 1998 LEGISLATION: Manager Pomeranz felt this building to be an eye sore for Port Angeles; it should be (Cont'd) removed. The City intends to work with whomever is willing to accomplish removal, and Mr. Didrickson was offered $2,000 to remove the building from City propeyty. Marine Drive/Hill Street Structure (Cont'd) Following further discussion, and Mr. Didrickson reiterating why he would like to see this building moved to Lincoln Park, Attorney Knutson again suggested this be deferred to the Park Board to see if they are interested in pursuing the placement of the building at Lincoln Park. Councilman Williams agreed it should be referred to the Park Board, but felt staff and Mr. Didrickson should meet with the Park Board so a final decision can be made. After further discussion, Councilmember MeKeown moved to refer this issue to the Parks Board for a specific recommendation regarding the best disposition and use of the structure. Director Brodhun stated there were many unanswered questions regarding funding, and he did not feel the Park Board would be in any position to give a recommendation with a great deal of specificity. Discussion ensued regarding what was being requested from the Park Board. Councilman Williams seconded the motion. After limited discussion, a vote was taken on the motion, which carried unanimously Agreement with EES A. Consideration of Agreement with EES Consulting, Inc., to Perform Electrical Consulting, Inc. Strategic Plan Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle, Utility Advisory Committee Chair, explained that a committee was formed, and the members met with an EES representative to discuss the Scope of Work for the Strategic Plan. The UAC had questions regarding the revised Scope of Work and held a phone conference with Gary Saleba, EES, to discuss possible further cost adjustments. Councilman Doyle stated that while $65,000 is a lot of money, the Strategic Plan is to actually restructure the electrical industry. Bob Titus, Deputy Director of Utility Services, provided a brief history of this issue. He said this project will help the City get an idea of what the average successful utility will be like when deregulation and competition occur. This will enable the City to formulate a plan to fulfill the needs of the future utility customers in the most efficient manner possible. Mr. Titus then responded to questions and provid6d clarification on deregulation. Director Pittis pointed out that the agreement would be subject to the City Attorney's approval. Councilman Boyle moved to authorize the Mayor to enter into a contract with EES Consulting, Inc., to prepare a Strategic Plan for City Light at a cost not to exceed $65,000, subject to the approval of the City Attorney. Councilman Williams seconded the motion, which carried unanimously. Electronic Monitoring C. Report on Electronic Monitoring Report At Mayor Braun's request, Attorney Knutson summarized the report on alternative incarceration methods. He responded to questions directed by the Council, noting that the City had realized a savings of over $34,000 on electronic home monitoring and $56,000 on community service workers that would have otherwise been spent on jail costs. No action was necessary. Law Enforcement D. Appoint Student Member to Law Enforcement Advisory Board Advisory Board Mayor Braun reviewed the information provided by the Police Department. Councilman Boyle moved to appoint Kyle Gray to serve as student member to the Law Enforcement Advisory Board for the term expiring September, 1998. Councilmember MeKeown seconded the motion, which carried unanimously. -6- 3654 CITY COUNCILMEETING February 17, 1998 LEGISLATION: E. Consideration of Interviews for City 8oards and Commissions (Cont'd) Mayor Braun reviewed the information provided by the City Clerk. Discussion followed Boards and Commissions regarding the. ,beS[ time.to schedule the interviews. It was the general consensus of the Council that the interviews be Scheduled first on the agenda at 5:30 p.m. Councilmember McKeown asked Fire ChiefBecker ffhe had any safety concerns regarding the possible move of the Marine Drive/Hill Street structure to Lincoln Park in its present condition. Chief Becker stated adequate fire flow for Lincoln Park is currently being addressed. Until the appropriate fire flow has been achieved for that specific area, there will be a concern. Further discussion ensued regarding this structure, and Director Pittis stated that Monroe Movers had been approached about the possibility of moving the structure. The company chose to not be involved. Further, Director Pittis indicated he has a comprehensive file on this issue, and he agreed to provide copies of relevant information to the Park Board. CEREMONIAL None. MATTER/ PROCLAMATIONS: AI)])ITIONAL LATE Mayor Braun noted that the Marine Drive slope near Destiny Restaurant bears watching ITEMS: due to the sloughing resulting from all the rain. He felt the utility poles may need to be moved. Director Pittis will follow up and report back. AI)JOLIRNMENT: The meeting was adjourned at 8:00 p.m. -7- 3655 THIS PAGE INTENTIONALLY LEFT BLANK