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HomeMy WebLinkAboutMinutes 02/19/1991 1812 CITY COUNCIL MEETING Port Angeles, Washington February 19, 1991 I CALL TO ORDER - SPECIAL MEETING Mayor Sargent called the special meeting of the Port Angeles City Council to order at 6:03 P.M. II ROLL CALL Members Present: Mayor Sargent, Councilmen Cornell, Hallett, Lemon, Nicholson, Ostrowski, Wight. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, S. Brodhun, B. Collins, L. Glenn, K. Godbey, B. Titus, B. Coons, K. Ridout, B. Myers, S. Hursh, J. Hordyk, B. Jones. Public Present: M. & K. Langley, C. Alexander, P. Downie, M. Vanderberg, H. & B. Offermann, K. Erickson, R. Tollefsen, L. Beil, M. Schrader, S. Smith, J. Michalczik, E. Dorr, R. Kott, J. Green. III ADJOURN TO EXECUTIVE SESSION Mayor Sargent adjourned the meeting to executive session at 6:04 P.M. IV RETURN TO OPEN SESSION The meeting returned to open session at 6:55 P.M. V CALL TO ORDER - REGULAR MEETING Mayor Sargent called the regular meeting of the Port Angeles City Council to order at 7:05 P.M. VI PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag was led by Leslie Diimmel's and Minnie Deese's Campfire Adventure Group. Members present: Pam Gillilan, Kelsey Morrison, Erika Diimmel, Roxanna Momeni, Christi Jacobs, Jenna Deese, Lindsey Hanson, Danica Roening, Denise Johnson. VII APPROVAL OF MINUTES OF REGULAR MEETING OF FEBRUARY 5, 1991 Councilman Ostrowskt moved to approve the minutes of the regular meeting of February 5, 1991. The motion was seconded by Councilman Cornell. Councilman Lemon offered a correction to page 21, Item XII, City Council/ Committee Reports, second paragraph, last sentence: "It is intended the Manager of Central Services will join them to provide pertinent information.", wherein the last sentence should be deleted. A vote was then taken on the motion to approve the minutes as corrected, which carried unanimously. VIII FINANCE 1. Consideration of final payment of $9,336.12, with retainage of $491.38, to Peterson Brothers for Cherry Street Guardrail Councilman Gornell moved to approve and accept the work performed and authorize the release of retainage, following the 30-day waiting period for lien filings, and after receipt of clearances from the Department of Labor & Industries and the Department of Revenue, and further that final payment of $9,336.12 be made to Peterson Brothers, Inc., with $491.38 to retainage. The motion was seconded by Councilman Nicholson. 1813 CITY COUNCIL MEETING February 19, 1991 Mayor Sargent commended Peterson Brothers for doing such a fine, expeditious job on this project. The vote was then taken on the motion, which carried unanimously. 2. Consideration of acceptance of bids for Street Division Traffic Maintenance Materials Councilman Hallett moved to award the bids to the lowest responsive bidders for each of the following schedules: (A) Traffic Paint - Alpine Chemical Products, $4,697.93; (B) Traffic Glass Spheres - Morton International, $754.60; (C) Reflective Traffic Signs and Sign Faces Correctional Industries, $5,373.94; (D) Sign Blanks Mid-Ohio Traffic Signs, $494.26; (E) Sign Letters and Border Tapes Mid-Ohio Traffic Signs, $196.55; (F) Sign Supports and Hardware - Traffic Safety Supply, $6,783.15; (G) Sign Banding and Hardware - Traffic Safety Supply, $361.13; (H) Reflective Sheeting - Correctional Industries, $1,023.24. The total of the low bids, including sales tax, is $19,684.80. The motion was seconded by Councilman Lemon. Councilman Wight noted the total bid amount is approximately half of the amount budgeted. He inquired as to whether the quantity of purchases should be increased with the end result being a savings realized for 1992. Deputy Director of Public Works Ridout indicated this amount is lower than in past years and that stock will be replenished as it is needed. After further discussion, a vote was taken on the motion, which carried unanimously. 3. Recommendation from Audit Committee on proposed fleet replacements Speaking on behalf of the members of the Audit Committee, Councilman Lemon indicated the Committee had reviewed the various pieces of equipment needing replacement. During this review process, the Committee agreed it should not be the responsibility of the Committee or the City Council to approve or disapprove the replacement of equipment. Rather, Council should involve itself more with establishing guidelines and criteria by which staff can decide which pieces of equipment should be replaced. Councilman Lemon stressed the need to have criteria to reflect the policy of Council regarding how the physical assets of the City are treated without usurping management's role in implementing these policies. Councilman Lemon reviewed suggestions to be made a part of the criteria: a vehicle determined inadequate for safety reasons or inadequate for intended use would require an explanation from a department head; an explanation from service garage personnel would be in order if records indicate a high likelihood of breakdown or major repairs coming due; a vehicle no longer being used would then be surplused; if repair is impossible or not cost-effective, service garage personnel would be required to offer an explanation. In addition, the Committee suggested certain considerations in terms of equipment replacement, such as using vehicles surplused from other departments, purchasing nearly new vehicles, or purchasing new vehicles when safety, specialized use, warranty, or a small price difference between new and used is considered. Councilman Hallett inquired as to the current process initiated by staff with respect to equipment replacements during the budget process. Administrative Services Director Godbey responded much of the same criteria is utilized by staff during the budget process. Councilman Lemon, however, disagreed, as he felt many of the replacement recommendations were coming forth from paper depreciation. It was his feeling that replacements are not necessarily justified because the money has been budgeted. Further, he expressed the need for staff accountability and responsibility in this regard. Discussion followed concerning the depreciation schedules and the assertion that certain equipment could be repaired instead of replaced. Councilman Hallett expressed concern over the possibility of continued use of certain equipment to the extent that it may be broken or unsafe. Councilman Lemon proposed that staff prepare the criteria as recommended and, further, that action be taken in replacing Equipment Item Nos. 3, 1886, 35, 36, 40, 44, 50, 53, 1556, 1557, and 1339 as set forth in the Committee's written report to Council. -2- 1814 CITY COUNCIL MEETING February 19, 1991 Accordingly, Councilman Wight moved to take action on repairing/replacing the eleven items of equipment, as outlined on page 2 of the Committee's memorandum. The motion was seconded by Councilman Nicholson. Councilman Hallett took exception to the process currently underway, in that all of this equipment was considered by Council during the budget process. If policy is to be set in this regard, then any determinations made on equipment replacement should come forth during the budget process and not three months following. Because the equipment replacements were considered during the budget process, Councilman Hallett felt all such replacements were in order and determined appropriate at that time. Further, he was of the opinion the lapse of time should not be endorsed and specifications for the equipment should be written as quickly as possible, to include all items as submitted to Council on January llth. Lengthy discussion followed, with Councilmembers sharing input as to inconsistencies pursued in equipment replacement. Councilman Cornell related an experience with a boom truck and a problem identified in spite of previous Stare'certification as to safety. Councilman Lemon expressed the need to save as much money as possible for the citizens. Further, he expressed concern over the fact the Parks & Recreation Department is receiving left-over equipment; this matter should be pursued in order to identify the true needs of the department. He also indicated the need to revisit the policy that various personnel may use City vehicles for travel to and from home and work. He felt particular attention should be given to such a practice being allowed outside the City limits. In conjunction with the motion made, Councilman Wight stated his intention of receiving further information on the remaining equipment and the criteria to be reviewed by Council at a future meeting. In the following discussion, Councilman Wight withdrew the motion. He then moved to direct staff to proceed with replacement and repair as recommended by the Audit Committee on page 2 of its report, and that staff be directed to provide replacement or repair criteria similar to that suggested by the Audit Committee on the remaining eleven items on the replacement list for 1991. This information is to be returned in two weeks. The motion was seconded by Councilman Nicholson. Councilman Hallett noted in the following discussion that this issue had been addressed in the budget process and he disagreed with pursuing it again in this fashion. Further discussion followed and a vote was taken on the motion, which carried unanimously. Staff was directed to place the matter of taking City vehicles home on the next agenda for consideration, with staff prepared to comment on the subject. IX CONSENT AGENDA Councilman Ostrowski moved to accept the items as presented on the Consent Agenda, including (1) Request for payment to Riddell, Williams of $447.14 for legal representation on WPPSS issues; (2) Request to set a date for a public hearing to consider Gurbside Recycling; (3) Request for confirmation of appointments to Senior Center Advisory Board; (4) Request for confirmation of Firefighter/Paramedic Interview Board; (5) Request to call for a UAC meeting - early March; (6) Request for approval of advance travel allowing City Light Director to attend second session of Management Internship Program at a cost exceeding $500; (7) Request for approval of advance travel exceeding $500 for attendance at Engineering School - City Light; (8) Correspondence from Washington State Liquor Control Board; (9) Vouchers of $201,982.10; (10) Payroll of 2-8-91 of $267,388.24. The motion was seconded by Councilman Cornell. With respect to Item 1, the payment to Riddell, Williams, Councilman Cornell inquired as to why this particular item is always a separate portion of the Consent Agenda. Attorney Knutson stated that a previous City Council had requested the Riddell, Williams bills be approved as a separate item due to the significance of the WPPSS litigation and the amount of the bills at that time. However, Attorney Knutson noted it no longer appeared essential that this be a separate item. Councilman Cornell was in agreement and indicated he felt it was no longer necessary. Concerning Item 2, request to set a date for a public hearing to consider Curbside Recycling, by consensus the Councilmembers set the date of March 5, 1991, for a public hearing on curbside recycling. -3- 1815 CITY COUNCIL MEETING February 19, 1991 Item 5 requested a call for a Utility Advisory Committee meeting for early March. Accordingly, the members of the Utility Advisory Committee set a date for Tuesday, March 12, 1991, at 4:30 P.M. At this time, Councilman Hallett, as Chairman of the Utility Advisory Committee, submitted a brief report on the most recent meeting of the UAC and its review of the cost of service study conducted for the Solid Waste Division. It is the recommendation of the Utility Advisory Committee that a public hearing be held on the issue of curbside recycling, as well as the possibility of changing the rate structure for Solid Waste. The Utility Advisory Committee will be meeting again prior to the public hearing in order to consider the final proposals to be submitted. The public hearing is intended to receive input as to public support of the curbside recycling endeavor. Councilman Wight, at this time, suggested the City publicize the proposed rate after the meeting of the UAC to be conducted on February 28th. Councilman Hallett assured members of Council that the recommendations to come forth will be equitable and fair. After further limited discussion, a vote was taken on the motion, which carried unanimously. X ITEMS FROM THE COUNCIL/AUDIENCE TO BE CONSIDERED/PLACED ON THE AGENDA Elmer Dorr, 416 East llth Street, asked that he be allowed to speak to Item No. 4 on the Agenda. Mike Langley, 2600 Masters Road, asked that he be allowed to speak to Item 6 on the Agenda, and that he be accompanied by Rick Tollefson. Richard Kott, 2077 Sutter Road, is present to speak to Item No. 5 on the consideration of newspaper recycling proposal. His presentation will be assisted by Stuart Smith of 1892 Reddick Road. Councilman Hallett indicated he would have an item for consideration just prior to the Council break. Mayor Sargent added Item No. 16 to the Agenda, Consideration of a Request for Funding for Korean War Veterans Memorial. Jim Green, 10703 134th Street NW, Gig Harbor, asked that he be allowed to speak to Item No. 1 on the Agenda, request to circulate an annexation petition. XI LEGISLATION 1. Planning Commission minutes of February 13, 1991: A. REQUEST TO CIRCULATE AN ANNEXATION PETITION ANX-91(02)O1 HEERSCHAP, Lindberg/Golf Course Road area: Request to annex approximately 13.97 acres Jim Green, 10703 134th Street, NW, Gig Harbor, speaking on behalf of the proponent, offered clarification to Council with respect to the correct acreage of 14.97 acres included in this annexation request. The legal description is accurate. Mr. Green noted the Request to Circulate an Annexation Petition included the request for RS-9, Residential Single-Family zoning, as well as RMF, Residential Multi-Family. Planning Director Collins advised Council that a pre-annexation zoning process must first be pursued if the proponent wishes to have the zoning changed. The pre-annexation zoning process must be initiated before an annexation petition can be circulated. Council could direct staff and the proponent to follow those procedures. Clarification was offered by Director Collins in that property annexed to the City comes in under RS-9 zoning; to do otherwise requires pre-annexation zoning. This must be a part of the petition, which also must include the bonded indebtedness. Further clarification was offered by City Attorney Knutson with respect to the required public hearings to be conducted in this regard. Two public hearings must be conducted thirty days apart at the City Council level. -4- 1816 CITY COUNCIL MEETING February 19, 1991 In the discussion that followed, Mr. Green indicated it is in the proponent°s best interest to pursue the pre-annexation zoning and the proponent is quite willing to enter into whatever processes are necessary in this regard. Lengthy discussion followed, with Councilman Hallett moving to delay action on the annexation request, and to refer the matter back to the Planning Commission for consideration of pre-annexation zoning, with a recommendation being returned to City Council. The motion was seconded by Councilman Cornell. A vote was taken on the motion, which carried unanimously. B. Acceptance of Minutes Councilman Hallett moved to accept and place on file the Planning Commission minutes of February 13, 1991. The motion was seconded by Councilman Nicholson and a vote was taken on the motion, which carried unanimously. 2. Community Development Block Grant (CDBG) information Mayor Sargent referenced information submitted by the Planning Department specifically relating to the list of 1990-funded Community Development Block Grant applicants. It can be concluded over 80% of the funded projects were for infrastructure or housing projects benefitting low and moderate income households in target neighborhoods; that no neighborhoods in Port Angeles stand out as low and moderate income areas, making it difficult to fund infrastructure projects with CDBG funds; and a proposed community facility serving senior citizens and social service populations received the broadest public support for a Port Angeles CDBG proposal. In response to an inquiry from Councilman Cornell, City Manager Pomeranz reviewed the need for another public hearing to be conducted after Council has reached consensus as to the desired project to be made a part of the CDBG application. Preliminary information in this regard must be submitted to the State by March 1st. After that time, another public hearing would be conducted, preferably on site. When asked if Council had the prerogative of adding to the list of desired projects beyond what was suggested during the public hearsing, staff responded that the Council was not limited to the public hearing suggestions but that under the CDBG criteria projects with public support may receive a higher priority. After brief discussion, Councilman Nicholson moved to request CDBG funding for a community center which would accommodate multiple uses in meeting the needs of senior citizens, low income senior citizens, youth, low income youth, and those agencies serving low income populations. The motion was seconded by Councilman Hallett. Mayor Sargent inquired as to whether a change could be made at a later date if so desired. Manager Pomeranz noted a change cannot be made once the application is submitted and, in conjunction with the completion of the application, it will be necessary to survey the representative groups included in the motion to determine if the requirements of the grant would be met. In the discussion that followed, Councilman Cornell expressed some concern that alternative funding should be included in the event the block grant is not awarded. He is concerned the City may inadvertently exclude those needing the financial support the most and expressed the hope the Senior Center would not be part of this consideration for that reason. The suggestion was then made to utilize an existing facility, such as the present Senior Center, via remodeling, to house social service agencies serving the low income population. Limited discussion followed, with Councilman Nicholson withdrawing the motion. Councilman Cornell then moved to direct staff to submit an application for CDBG funding in the direction of remodeling the existing Senior Center to be used for housing social service agencies, such as Umbrella Services, Head, Start, and the Senior Nutrition Program. Councilman Hallett seconded the motion. Councilman Wight offered a friendly amendment to the motion to add the possibility of constructing a new facility. This amendment was acceptable to both Councilmen Cornell and Hallett. Mayor Sargent queried as to whether this would be contingent upon a successful bond issue for a new Senior Center. Councilman Lemon was troubled with the pace of the selection process and expressed interest in directing CDBG funds toward -5- 1817 CITY COUNCIL MEETING February 19, 1991 the secondary treatment plant or possibly a low income loan program to upgrade housing. Councilman Hallett agreed the desired thrust of the block grant should be to help as many people as possible. The Mayor pointed out, however, that a point system implemented in the CDBG process rewards the selection of projects outlined during the public hearing. Lengthy discussion followed, with Councilman Hallett withdrawing his second to the motion. Councilman Nicholson subsequently offered a second to the motion. A vote was then taken on the motion with Councilmen Nicholson, Cornell, and Wight voting in favor of the motion, and Councilmen Ostrowski, Lemon, and Hallett voting in opposition. Mayor Sargent then voted in support of the motion, which, therefore, carried by a majority vote. BREAK Mayor Sargent recessed the meeting for a break at 9:25 P.M. The meeting reconvened at 9:50 P.M. 3. Senior Center Architect Selection Patrick Downie, 331 East llth Street, addressed Council with a proposal from Summit Independent Living Centers for an alternative to current proposals being considered for the Senior Center. Summit is interested in forming a public/ private partnership wherein a private developer, such as Summit, would join the City in facilitating the development of a Senior Center. An added component to the project would be quality and affordable senior housing. Mr. Downie indicated such an endeavor would enable the project to qualify for tax-exempt bond financing under a non-profit status. Mr. Downie indicated interest in such a proposal has been generated throughout the community and urged Council to pursue the proposal which would meet the needs of many senior citizens. Councilman Hallett expressed interest in receiving further information, specifically relating to the successes or failures of other such endeavors. By consensus, Council agreed to receive further information on the proposal. Mr. Downie will submit more information to the City Manager for distribution. At this time, Councilman Hallett moved to complete the items on Council's agenda. The motion was seconded by Councilman Cornell. A vote was taken on the motion, which carried unanimously. Discussion then followed concerning the previous Council discussion held on the architect selection for the Senior Center. Mayor Sargent reviewed the motion passed at the February 5, 1991, meeting of the City Council and noted contract negotiations were delayed at the request of various Council members. Councilman Lemon reintroduced for discussion the matter of the selection criteria and the fact the committee felt it necessary to seek out a resource for writing bond proposals. Councilman Lemon felt such resources are available locally and should not have been a part of the considerations. Additionally, Councilman Lemon expressed the opinion that discussion must take place concerning the specific needs and desires of the senior community in terms of a Senior Center. The issue of location must also be addressed. The local economy must be a consideration in prioritizing the needs of the community. Councilman Nicholson felt these issues had been discussed previously and a motion had been passed to proceed with contract negotiations with the architect. At this time, he queried as to which procedures Council is following to have this matter surface for reconsideration. Councilman Cornell indicated there seems to be some concern as to when the architect commences work and what types of work have been identified for the initial phase. However, he noted these are the types of discussion in which the architect must actively participate and, for that reason, it is important to have the architect involved immediately. Councilman Hallett agreed the reasoning for an architect is to assist Council in working through some of the questions; however, he agreed with Councilman Lemon in a broad sense. Councilman Ostrowski noted the Senior Center was set as one of Council's goals; he urged Council to proceed. -6- 1818 CITY COUNCIL MEETING February 19, 1991 After further discussion, Council directed staff to proceed with contract negotiations for the Senior Center architect, as agreed at the February 5, 1991, meeting. 4. Discussion of public nuisance ordinance Mayor Sargent asked Councilman Lemon to address the matter of the Public Nuisance Ordinance in that he had previously requested Council review for the purpose of considering the overall application of the Ordinance. This particular Ordinance was adopted in December, 1987, and, at that time, Councilman Lemon expressed concern with respect to citizen vigilante efforts in conjunction with the Ordinance. Having never been comfortable with the Ordinance, Councilman Lemon referenced specific verbiage in the Ordinance concerning excessive growth of grass and weeds and the degrading of the City's scenic attractiveness and liveability. He questioned the CityVs right to govern the height of grass, except in those cases where traffic or fire hazards exist. Further, Councilman Lemon expressed concern with respect to due process, wherein the judicial responsibility lies with the City Council. He suggested that Public Works be given the authority to designate an individual to determine public nuisances, with the City Council serving in the capacity of hearing appeals. Additionally, Councilman Lemon indicated the need to strengthen the Ordinance with fines being levied against repeat offenders. Mayor Sargent agreed with Councilman Lemon in that the Ordinance should be strengthened, the Public Works Department should be given more authority with an appeal mechanism being established at the Council level, and fines levied against repeat offenders. However, the Mayor disagreed with respect to tall grass and weeds, due to the potential fire hazard created. In response to Councilman CorneliUs request for staff input, Deputy Director of Public Works Ridout advised Council that more than 600 inspections concerning public nuisances/overgrown lots have been conducted. Repeat offenders represent the largest problem. Within the realm of due process, letters are sent establishing specific time frames for response and every effort is made to work with the property owners in terms of resolution of the problem. Monitoring the lots involves three or four inspections; a great deal of staff time is committed. Because of due process, many of the problems cannot be resolved for six to eight weeks, which proves to be unacceptable in many cases. Deputy Director Ridout further reviewed certain specific aspects of the implementation of the Ordinance relating to nuisance complaints. Councilman Nicholson felt it should be possible to strengthen the Ordinance with the standards as objective as possible. Further, he felt the only acceptable complaints are those submitted by the affected individuals. It was his hope the Ordinance would not be weakened, as he felt it to be a very valuable service. Councilman Wight discussed the matter of two written complaints required, except in those cases of potential fire or traffic hazards. Attorney Knutson noted State law provides for the overgrown lot/nuisance procedure. The City had this procedure well in advance of this particular Ordinance. The City is not required to receive complaints from private citizens on traffic or fire hazards in order to act to resolve the matter; the complaint procedure is one that has been instituted by the Public Works Department, except in those cases of extreme - traffic or fire hazards. Councilman Ostrowski felt the Ordinance is working well, and he supported the matter only coming before Council during an appeal process. Attorney Knutson indicated he would research the State Statutes, as it was his understanding a Resolution was required of Council declaring public nuisances for overgrown lots. When asked if a fine could be levied against repeat offenders, Attorney Knutson indicated this would be permissible. Councilman Cornell inquired if the six- to eight-week process could be shortened, and further, the complaints be accepted only from those affected individuals. Councilman Hallett supported shortening the length of the process, fining repeat offenders, and strengthening the Ordinance. Deputy Director Ridout suggested sending reminder letters to all previous offenders as to their responsibilities in avoiding nuisance conditions. 1819 CITY COUNCIL MEETING February 19, 1991 Elmer Dorr, 416 East llth Street, advised Council he has been very pleased with the results of this Ordinance. Mr. Dorr felt Council currently has the authority to impose penalties. Further, the time required to implement the present Ordinance should be shortened. Mr. Dorr suggested health issues could be addressed by the City naming a nuisance ordinance official in order to decrease staff time expended. This person could also be a State-certified health officer in order to address health and sanitary conditions related to these nuisances. Discussion was held concerning landlord versus tenant responsibility in terms of tenant failure to abate a nuisance. Attorney Knutson indicated the City initially deals with the tenants responsible for the nuisance; however, since the landlord is ultimately responsible for the property, the present Ordinance allows an extended abatement period for the landlord or property owner to attempt to correct the situation. The City's best way of assuring reimbursement of the nuisance abatement costs is to place a lien on the property. Gouncilman Hallett moved to direct staff to review the present Ordinance and return with suggestions for expediting the process, if possible incorporating those items discussed by Gouncil, to include levying of fines for repeat offenders. The motion was seconded by Councilman Nicholson. After further limited discussion, a vote was taken on the motion, which carried unanimously. 5. Consideration of newspaper recycling proposals Richard Kott and Stuart Smith, representing the Boy Scouts, were present to submit a proposal for newspaper recycling in the City. Mr. Kott indicated there are four Boy Scout troops interested in pursuing the newspaper recycling for a trial period of six months. It is proposed the City would construct eight storage bins for newsprint collection and storage; the bids would be placed in various locations within the City limits and the materials would be donated by Daishowa. The City would provide locked garbage containers at each of the collection sites with free pick-up service. In addition, it is proposed the City purchase three 28-foot trailers with swinging doors for the loading of the newsprint by the service providers. Mr. Kott has investigated the market and learned such trailers can be purchased for as low as $1,500 each. The City outlay would approximate $7,500 plus the cost of proposed advertising and labor in bin construction. Mr. Kott reported the potential is to reclaim all of the money expended if the project is successful. If not successful, he indicated the Solid Waste Division of the City would be able to utilize the bins and trailers at the Landfill. Also, a part of the proposal is for the City to provide insurance for the trailers. When Mayor Sargent inquired as to the placement of the trailers, Mr. Kott responded the Boy Scout troops hope to make arrangements with local merchants for the use of parking lots. The trailers could be purchased from the City in the future at prices to be determined. Councilman Ostrowski inquired as to where Mr. Kott foresees this program to be in a year. Mr. Kott indicated the plan is to continue the recycling with the hope of eventually selling the newsprint to Daishowa. Should this not prove successful, the Boy Scouts still have other markets to which they can sell the newsprint. The question was raised as to any other proposals which might be considered. Councilman Nicholson announced there are no other proposals, as the Peninsula Daily News has withdrawn its proposal. It was felt the proposal from the Scouts would prove to be less expensive for the City. After further discussion, a motion was made by Councilman Nicholson and seconded by Councilman Ostrowski to accept the proposal from the Boy Scout troopss for newspaper recycling. A vote was taken on the motion, which carried unanimously. Councilman Hallett inquired as to whether a contract for this project would be in order. Attorney Knutson recommended the execution of a contractual agreement. -8- 1820 CITY COUNCIL MEETING February 19, 1991 Councilman Cornell expressed concern about advertising; however, it was noted arrangements can be made for a Cooperative advertising effort. A motion was then made by Councilman Gornell and seconded by Councilman Nicholson to direct staff to work with the local news media on an advertising campaign, with a maximum expenditure of $7,500, to include all aspects of recycling and all types of recyclables. A vote was taken on the motion, which carried unanimously. 6. Request by Peninsula Trails Coalition to consider a Memorandum of Understanding with National Park Service for Olympic Discovery Trail Rick Tollefsen, Chimacum, who is Vice President of the Peninsula Trails Coalition, presented for consideration a Memorandum of Understanding with the National Park Service for the Olympic Discovery Trail. The Trail is proposed for public access for non-motorized recreation and transportation between Port Townsend and Port Angeles, and to create new trails and expand the existing network of trails across the Olympic Peninsula. Mr. Tollafsen reviewed the involvement of the National Park Service wherein assistance to local communities is provided through the Rivers and Trails Technical Assistance Program, which is part of the National Park Service. This assistance program provides staff help as requested on a voluntary, cooperative basis and contributes coordination, facilitation, and technical planning assistance. Such assistance is available only by request from interested local governments and non-profit groups and does not go beyond help with planning. Various meetings were held with interested parties, to include local government representatives and the Peninsula Trails Coalition, and it was agreed that assistance from the Park Service would be helpful. In the discussion that ensued, Mayor Sargent noted the specific "Rails to Trails" effort is causing some concern on the part of property owners in Jefferson County. If Port Angeles agrees to sign the Memorandum of Understanding, it must be clear Port Angeles has no jurisdiction in this effort beyond the City limits. In response to an inquiry from the Mayor, Parks and Recreation Director Brodhun indicated the City's involvement provides an opportunity for staff to attend the pertinent meetings in order to remain current on what is transpiring. Councilman Hallett moved to authorize the Mayor to sign the Memorandum of Understanding between the National Park Service and Jefferson County, Clallam County, City of Port Townsend, City of Sequtm, City of Port Angeles, Port of Port Townsend, Port of Port Anggles, Glallam County Park and Recreation District 1, and Peninsula Trails Coalition. The motion was seconded by Councilman Wight. A vote was taken on the motion, which carried unanimously. 7. Consideration of Local Purchasing Resolution Mayor Sargent read the Resolution by title, entitled RESOLUTION NO. 4-91 A RESOLUTION of the City Council of the City of Port Angeles establishing a a policy of making purchased under - $5,000 from local vendors. Councilman Hallett moved to pass the Resolution as read by title. The motion was seconded by Councilman Nicholson. In the discussion that followed, Councilmembers expressed the opinion that the area involved in the local purchasing resolution should be more definitive toward the Port Angeles area. As such, a friendly amendment was offered to the motion, changing the words "Glallam County" to Port Angeles area. Councilmen Hallett and Nicholson agreed to the friendly amendment, and a vote was taken on the motion, which carried unanimously. 8. Request for Council to authorize City Light Director to enter into an agreement with BPA to perform an energy audit on Daishowa Mill City Light Director Titus briefly reviewed the importance of the energy audit to be conducted at the Daishowa Mill, as it directly relates to the issue of -9- 1821 CITY COUNCIL MEETING February 19, 1991 dam removal on the Elwha, in that claims have been made by several environmental groups as to power lost by the removal by the dams needing to be replaced via conservation of power at the Mill. It is necessary to ascertain whether this claim is valid. The energy audit will be funded by BPA; the City will act as a contractor to complete the study. Councilman Hallett moved to authorize the City Light Director to execute Intergovernmental Agreement No. DE-BI79-91BP162502 for City Light to act as prime contractor for the performance of an energy audit for the Datshowa Mill. The motion was seconded by Councilman Nicholson. Councilman Wight stressed the fact this is not an endorsement of policy or proposals for dam removal. After limited discussion, a vote was taken on the motion, which carried unanimously. 9. Consideration of contract with 3H Cable Communications Consultants Council directed its attention to extending the contractual arrangement with 3H Cable Communications for an additional year. Councilman Ntcholson moved to authorize the Mayor to enter into the contract with 3H Cable Communications Consultants. The motion was seconded by Councilman Wight. Councilman Wight then addressed comments toward the lack of enthusiasm on the part of the City Council at the most recent annual report submitted by 3H. However, he noted the Utility Advisory Committee recommends Council proceed with this agreement, particularly because the City Attorney feels the information and monitoring received by the City is beneficial. Additionally, the consultants have presented themselves well in dealing with the local company. Attorney Knutson felt it is advantageous to have a consultant who knows what is going on at the Federal level with respect to the cable television industry and rate regulation in particular. Some cities have a full-time staff member who addresses such issues. As long as the City is interested in rate regulation, a consultant's services would continue to be useful. Councilman Hallett briefly reviewed the discussion held at the most recent meeting of the Utility Advisory Committee, at which time representatives of Northland Cable and 3H Cable Communications were present. Councilman Hallett felt the meeting was worthwhile and served the purpose of having many issues on the table for consideration. However, no agreement was reached on rate regulation. After further limited discussion, a vote was taken on the motion, which carried unanimously. 10. Request for authorization of contract for 9-1-1 Logging Recorder Council considered a request to approve a purchase contract for a new Dictaphone logging recorder for the Dispatch Center. A requirement of dispatch centers is logging recorder capability capable of recording all 9-1-1 and other emergency and incoming police and fire telephone lines, plus all the primary radio frequencies used by police, fire, and emergency medical services. Councilman Hallett moved to concur with the purchase of a new 9-1-1 logging recorder, with a deferred payment plan for the subsequent three years. The motion was seconded by Councilman Nicholson and carried unanimously. 11. Request for authorization of contract for IBM Maintenance - AS/400 Computer Council considered entering into a contract with IBM for maintenance of the IBM AS/400 computer and peripherals for the Consolidated Dispatch and Records project. In reviewing the three plans offered by IBM, it was agreed the third option would be the best approach, with IBM offering financing at 7.86% interest. Councilman Nicholson moved to authorize the Mayor to sign the appropriate documents for funding contract maintenance of the IBM AS/400 computer and peripherals, Option 3 as presented. Councilman Cornell seconded the motion, which carried unanimously. 1822 CITY COUNCIL MEETING February 19, 1991 12, Consideration of amendment to ~/1619 Salary Ordinance Mayor Sargent read the Ordinance by title, entitled ORDINANCE NO. 2629 AN ORDINANCE of the City of Port Angeles amending Section 1 of Ordinance No. 2624, creating the classification of Engineering CADD Technician. Councilman Hallett moved to adopt the Ordinance as read by title, and to authorize the City Clerk to publish the Ordinance by summary. Councilman Nicholson seconded the motion. In response to an inquiry from Councilman Lemon, Deputy Director of Public Works Ridout indicated there will be two CADD technicians. Personnel Manager Coons clarified one position is a replacement and the other position is included in the current budget as an additional request. A vote was then taken on the motion, which carried unanimously. 13. Consideration of renewal of Medical Program Director contract The contract for the Medical Program Director is being presented, due to State law requirements for the City's Advanced Life Program (Medic I) be supervised by a certified medical program director. The contract is for one year at a fee of $500 per month. Councilman Ostrowski moved to authorize the Mayor to sign the renewal of the Medical Program Director contract as presented. Councilman Cornell seconded the motion, which carried unanimously. 14. City's Position Statement on proposed Harborline Relocation Mayor Sargent referenced a letter written to the Department of Natural Resources concerning the City of Port Angeles position on the inner harbor line relocation request. Councilman Wight moved that all Councilmembers will sign the letter to the Department of Natural Resources outlining the City's position on the proposed harbor line relocation. The motion was seconded by Councilman Cornell. Discussion followed, with Councilmembers noting what an outstanding job had been done in the writing of the letter. Councilman Wight briefly requested that reference to his comments be addressed by Richard instead of "Dick" Wight. A vote was taken on the motion, which carried unanimously. 15. Request for Funding for Korean War Veteran's Memorial Mayor Sargent referenced a letter received by the City from the Governor of the State, as well as the Secretary of State, requesting funding for the planning and design of the Korean War Veterans' Memorial. The goal is to raise $250,000 prior to 3une 30, 1991. It was noted the City previously made a donation to - the Vietnam Memorial located in Olympia. The offer has been made for a presentation to be submitted to the City Council, if so desired, in conjunction with this memorial. Councilman Hallett moved to authorize funding in the amount of $500 as a contribution to the Korean War Veterans' memorial to be placed on the Capital Campus in Olympia, Washington, from the appropriate funding source within the City. The motion was seconded by Councilman Wight. There being no further discussion, a vote was taken on the motion, ~which carried XlI CITY COUNCIL COI~ITTEE REPORTS/LATE ITEMS Councilman Wight asked staff to research the matter of compensation paid to City Council members and report back to Council as to what other municipalities are -11- 1823 CITY COUNCIL MEETING February 19, 1991 presently paying. He requested this be accomplished prior to filing time for those individuals choosing to run for City Council. XIII ADJOURNMENT The meeting adjourned at 11:50 P.M. CC.204 -12-