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HomeMy WebLinkAboutMinutes 02/20/19963225 CITY COUNCIL MEETING Port Angeles, Washington February 20, 1996 CALL TO ORDER - Mayor Ostrowski called the special meeting of the Port Angeles City Council to SPECIAL MEETING: order at 4:30 p.m. ROLL CALL: Members Present: Mayor Ostrowski, Councilmembers Braun, Campbell, Doyle, Hulett, McKeown, and Wiggins [arrived at 4:35 p.m.]. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Asst. Attorney Dickson, Clerk Upton, B. Becker, S. Brodhun, B. Collins, K. Godbey, S. Ilk, J. Pittis, B. Titus, N. Wu, K. Woods, and S. Craig. Public Present: P. Feeley. ADJOURN TO The meeting adjourned to Executive Session at 4:30 p.m. to discuss claims and EXECUTIVE SESSION: litigation for approximately one-half hour. RETURN TO OPEN The meeting returned to open session at 5:10 p.m. SESSION: Golf Course Parks & Recreation Director Brodhun distributed information summarizing the RFP's Discussion received in conjunction with a feasibility study for a municipal golf course. He discussed the rating process in determining that Economics Research Associates (ERA) was first. Director Brodhun indicated that ERA specializes in golf and recreation, and they were recommended by the Renizon Corporation. The fee quoted by ERA comes in at $14,000, including travel and expenses, which is below the budgeted amount. Director Brodhun noted that ERA worked on Discovery Bay and Port Ludlow. In the ensuing discussion, Councilmember McKeown noted that U.S. Bank could conduct a feasibility study at a lower cost, but she was not certain they could be totally objective in the process. ERA would have no vested interest in the outcome of the study. Director Brodhun pointed out that the committee felt very strongly that the study should be done by someone totally independent of the outcome. In responding to an inquiry from Councilman Wiggins, he indicated the study would tell the Council how many rounds of golf could be expected in a given year, and they will terminate the study at any point it is determined that a golf coUrse would not be feasible. Councilman Braun inquired as to where the money would come from, and Finance Director Godbey responded it would come out of the Community Development budget. Discussion followed as to whether the money could be put to a better use for other projects deemed important by the Council. Councilmember McKeown pointed out that this would be an effort towards economic development in the community, and it would be an investment in the future. Discussion was also held about whether the study could be purchased by a developer who might be interested in pursuing a golf course, to which the response was submitted that it would be considered a matter of public record. Councilman Doyle felt the Council must rely on the feasibility study. There are so many other problems in Port Angeles that need to be addressed, and it is important to select the best possible method of financing so as to assure funds will be left to be used toward those other areas of priority, such as infrastructure. Councilman Wiggins generated discussion about the level of need expressed by members of the public, and Director Brodhun noted he has received letters indicating support of this project, as well as inquiries as to when it will be open. He advised the Council that he expects the study to be somewhat marginal, as the number of projected rounds of golf are typically under-estima/ed. He suggested the firm of ERA would be available -1- 3226 February 20, 1996 Golf Course to the Council, as well as the members of the committee, in order to answer specific Discussion (Cont'd) questions on the process. Director Godbey was asked to offer input, and she indicated her discomfort with making a recommendation at this stage. She preferred to await the results of the study in order to see the projections. Also, Director Godbey felt the expenditure on the study would not be taking funds away from other projects. Director Brodhun indicated that, when this project was initially discussed, it was intended to create a new revenue cost center. Councilman Doyle questioned the location of a proposed golf course, as the weather worsens as you proceed further west. Director Brodhun agreed that the question should be asked as to whether the study's projections would change if the City selected an alternative site for a golf course. Discussion then ensued about the possibility of including ball fields in the scenario, which might help attract even more · tournaments to the area. The Port had engaged the services of Carruthers & Associates to do a planning study of the Port's properties, and the offer had been made to include in the study the property being considered by the City for a golf course. Public Works Director Pittis indicated there may be a way to work in some of the goals around the airport with the golf course effort, particularly in the light industrial area, and this is a possible opportunity of which we would want to be cognizant. When asked for input on the matter, Attorney Knutson indicated he felt that if the study isn't conducted, then the City will never know if the golf course was feasible. It may put itself in the future position of being asked why the City didn't pursue the project. Attorney Knutson indicated that he has also received inquiries from the public as to the status of the project. Councilman Doyle spoke in favor of moving forward with the study. Councilman Hulett moved to proceed with the $14,000 study. The motion was seconded by Councilman Doyle and carried by a majority vote, with Councilman Wiggins voting in opposition. Break Mayor Ostrowski recessed the meeting for a break at 5:45 p.m. The meeting reconvened at 5:53 p.m. Interview Applicants The City Council interviewed the following applicants to fill vacancies on City for Vacancies on City Boards and Commissions: Mike Kilpatrick, David Morris, Patsy Feeley, and Dean Boards & Commissions Rexxt. ADJOURN SPECIAL The special meeting was adjourned at 6:55 p.m. MEETING: CALL TO ORDER - Mayor Ostrowski called the regular meeting of the Port Angeles City Council to REGULAR MEETING: order at 7:05 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by the Camp Fire Discovery Group, ALLEGIANCE: Marcia Logan, Leader. Participating were: A. Wheeler, L. Osterberg, and K. Logan. APPROVAL OF Councilman Braun moved to approve the minutes of the regular meeting of MINUTES: February 6, 1996. Councilman Hulett seconded the motion, which carried unanimously. Councilman Doyle moved to approve the minutes of the special meeting of February 13, 1996. Councilman Braun seconded the motion, which carried by a unanimous vote of those present at the meeting. CEREMONIAL 1. Special Awards Presentation to 911 Caller MATTERS/ PROCLAMATIONS: Naomi Wu, Police Department Communications Manager, sumnmrized for the Council the occurrence of February 1, where Jessica Johnson called 911 seeking Presentation to911 emergency assistance for her father who had fallen and couldn't get up. Caller Communications Manager Wu played a portion of the taped call where Jessica related to the dispatchers the circumstances and calmly assisted the dispatchers by following instructions concerning her father. Her father ultimately recovered completely, and the entire family was present this evening. Police Chief Ilk read a certificate appointing Jessica as an honorary Communications -2- 3227 CITY COUNCIL MEETING February 20, 1996 Presentation to 911 Officer, a certificate which was presented to Jessica by Mayor Ostrowski. Assisting Caller (Cont'd) in the presentation was Fire Chief Becker. FINANCE: 1. Bids for C~mpost Facility Phase H (continued from 2/6) Bids for Compost As a follow-up to the discussion held at the previous Council meeting, Mayor Facility Phase II Ostrowski reviewed the information submitted by the Public Works Department on the matter of the bids for Phase II of the Compost Facility. The Public Works Department concluded the local sales tax receipt impacts did not affect the low bid results. Public Works Director Pittis advised the Council that the issue of sales tax impact on bid results will be a matter for discussion at a future Council meeting, as Public Works will prepare information for the Council's consideration. Councilman Doyle moved to award the Phase H Compost Facilities Project 94-26 to Hisey Construction, Inc., and authorize the Mayor to sign the contract in the amount of $315,068.00 for construction of the project. The motion was seconded by Councilmember McKeown and carried unanimously. CONSENT AGENDA: Mayor Ostrowski noted that the Consent Agenda failed to list a fifth item, that being Payment #5 for the Police Department renovation. Councilman Campbell moved to accept the Consent Agenda, including: (1) Request to authorize travel in excess of $750 for Light Department Engineering Manager to attend Relay School in Spokane, Washington; (2) Request to authorize travel for Finance Department personnel in excess of $750; (3) Payroll - February 11, 1996 - $352,074.14; (4) Voucher list - February 16, 1996 - $526,531.89; and (5) Payment #5 for the Police Department renovation. Councilman Hulett seconded the motion, which carried unanimously. ITEMS FROM THE None. AUDIENCE/COUNCIld STAFF TO BE CONSIDERED OR PLACED ON A FUTURE AGENDA: PUBLIC HEARINGS: None. CITY COUNCIL Because time was of the essence, Mayor Ostrowski indicated the City Council COMMITTEE committee reports would be deferred to the next regular Council meeting. REPORTS: LEGISLATION: A. Ordinances not Requiring Public Hearings Commercial Yard Waste 1. Ordinance revising commercial yard waste disposal rate at Landfill Disposal Rate Revision - Ordinance No. 2908 Mayor Ostrowski reviewed the information submitted by the Public Works Department, noting the revised commercial yard waste disposal rates had been recommended for approval by the Utility Advisory Committee. He read the Ordinance by title, entitled ORDINANCE NO. 2908 AN ORDINANCE of the City of Port Angeles, Washington, revising the method of billing for the disposal of composting material at the Landfill and amending Ordinance 2317 as amended and Chapter 13.56 of the Port Angeles Municipal Code. Councilman Braun moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Campbell. Councilman Doyle inquired as to the location selected for the material, and Director Pittis responded the site would be on the southerly side of the Landfill. Also, Councilman Doyle asked if this would apply to licensed contractors only, to which Director Pittis indicated it would include licensed contractors as well as any others who may be in the business of gathering that type of debris. Councilman Wiggins asked about the possibility of including debris from building demolition, which -3- 3228 CITY COUNCIL MEgrFING February 20, 1996 Commercial Yard Waste Director Pittis responded would not be likely, as it is extremely important that the Disposal Rate Revision - materials be free of paint, lacquers, etc. A vote was taken on the motion, which Ordinance No. 2908 carried unanimously. (Cont'd) B. Resolutions not Requiring Public Hearings: None. Planning Commission C. Planning Commission Minutes/Action Items Minutes/Action Items None. Contract with D. Other Considerations United Way 1. 1996 contract with United Way for administration of Human Services funds Mayor Ostrowski reviewed the memorandum from the City Clerk, and Manager Pomeranz advised the Council that the program with United Way has been working very well. Councilman Hulett moved to approve and authorize the Mayor to sign the contract with United Way for administration of the City's 1996 Human Services funds. The motion was seconded by Councilman Wiggins and carried unanimously. Parking Lease - North 2. Parking lease - North Olympic Library System and Holy Trinity Lutheran Olympic Library System Church and Holy Trinity Lutheran Church Mayor Ostrowski reviewed the information submitted by Public Works, and Director Pittis, with the use of the overhead projector, displayed the area on Orcas between Chase and Peabody Streets to be used for joint parking purposes. The question was raised as to the City's role in this agreement. Attorney Knutson responded that, although the City is not one of the primary parties, if the Library cannot continue as planned, then the City could step in and take over the parking portion. Councilman Campbell commended the joint effort set forth by this agreement. Councilman Braun moved to authorize the Mayor to sign the parking lot lease on behalf of the City. Councilman Wiggins seconded the motion, which carried unanimously. Agreement with Clallam 3. 1996 agreement with Clallam County Economic Development Council County Economic Development Council Mayor Ostrowski reviewed the memorandum submitted by the City Clerk. Councilman Wiggins moved to approve and authorize the Mayor to sign the agreement with the Clallam County Economic Development Council. Councilman Campbell seconded the motion. Manager Pomeranz indicated that various Council members had exPressed the desire to incorporate into this type of agreement the requirement that the agencies provide a full schedule of salaries and benefits for all employees. When asked where this language would be incorporated into the agreement, Attorney Knutson responded it would fall under the category of "Performance by Contractor". Attorney Knutson offered a correction to the agreement where the commencement date should be January 1, 1996. Mayor Ostrowski asked for a vote on the amending language, which carried unanimously. A vote was then taken on the amended motion, which also carried unanimously. Interlocal Joint Purchasing 4. Interlocal joint purchasing agreement with Pend Oreille County agreement with Pend Oreille County Attorney Knutson summarized the proposed agreement whereby Pend Oreille County could piggyback on the City's agreement for a purchase from Watson Furniture for the new communications center. After limited discussion, Councilman Doyle moved to authorize the Mayor to execute the Interlocal Purchasing Agreement with Pend Oreille County. The motion was seconded by Councilman Braun and carried unanimously. Home Show Schedule 5. Home Show schedule Manager Pomeranz advised the Council that, in anticipation of the upcoming session on goal setting, it was desirable to seek public input on City services and projects. 3229 CITY COUNCIL MEETING February 20, 1996 LEGISLATION: It was determined that the Home Show would be an excellent means of eliciting (Cont'd) comments and input from the City's residents, so a schedule for Council and Department Head representation was being passed around for signatures. Public Home Show Schedule Works Director Pittis briefly reviewed how this wilt be accomplished. (Cont'd) Cultural Diversity 6. Cultural Diversity Awareness Awareness Councilmemb~r McKeown, interested in pursuing further the matter of cultural diversity awareness in the community, expressed the desire for addressing the issue in a positive fashion. To that end, conversations were held with representatives of Peninsula College, who annually sponsor cultural diversity events. The City has expressed interest in participating in that particular effort, as has the School District. After further discussion, it was agreed Councilmember McKeown and Manager Pomeranz would work on the cooperative effort. Proposed Rules - Z Proposed rules - Northern Spotted Owl Northern Spotted Owl Councilman Wiggins distributed copies of a proposed letter having to do with rules being considered on the Northern Spotted Owl. The letter would be sent to Jennifer Belcher, Commissioner of Public Lands, expressing the City's opposition to the establishment of Spotted Owl Special Emphasis Areas (SOSEAs). Councilman Wiggins explained that he, Mayor Ostrowski, and Manager Pomeranz had attended a meeting in Olympia where they were able to express the City's concern with any continued erosion of the timber base in this area. The Spotted Owl issue, coupled with the fishing impact, has served to place in question the economic viability of the area. Discussion ensued, and Manager Pomeranz indicated the other mayors of the Peninsula would be asked to send similar letters to the Commissioner. Also, he acknowledged the assistance of EDC Director, Bart Phillips, in the writing of the letter. Food Bank 8. Food Bank Manager Pomeranz announced that the City was the recipient of a $22,000 planning- only grant from the State for the purpose of relocating the Food Bank. It is hoped an acceptable location can be found which may serve as an opportunity for other social service agencies as well. This endeavor should be very positive for the community. ADJOURNMENT: The meeting was adjourned at 7:50 p.m. -5-