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HomeMy WebLinkAboutMinutes 02/21/2007 e e CALL TO ORDER- SPECIAL MEETING: Interview Candidates for Vacant Positions on City Boards and Commissions ADJOURN SPECIAL MEETING: CALL TO ORDER- REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PRESENTATIONS, CEREMONIAL MATTERS & PROCLAMATIONS: Recognition of Retiring Police Sergeant Jim Baertschiger Break WORK SESSION: 6036 CITY COUNCIL MEETING Port Angeles, Washington February 21, 2007 Mayor Rogers called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Interview Candidates for Vacant Positions on City Boards and Commissions: The City Council interviewed candidates John Smith, Board of Adjustment and Civil Service Commission; Kevin Snyder, Planning Commission; David Johnson, Planning Commission; and Patsy Feeley, Civil Service Commission. The special meeting was adjourned at 5:50 p.m. Mayor Rogers called the regular meeting ofthe Port Angeles City Council to order at 6:05 p.m. Members Present: Mayor Rogers, Deputy Mayor Williams, Councilmembers Braun, Headrick, Munro, Petersen, and Wharton. Members Absent: None. Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, D Bellamente, 1. Baertschiger, T. Gallagher, S. Sperr, B. Sterling, C. Hagar, D. Dickson, J. Viada, G. Roggenbuck, T. Pierce, N. West, S. Roberds, and B. Raymond. Public Present: J. Smith, P. Feeley, P. Lamoureux, C. Kidd, 1. Austin, and G. Shield. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Braun. Proclamation in Recognition of Retiring Police Sergeant Jim Baertschiger: Mayor Rogers, joined by Police Chief Riepe, read and presented a proclamation to retiring Police Sergeant Jim Baertschiger. Sergeant Baertschiger has been employed by the City of Port Angeles for 27 years; he has been in law enforcement for 35 years. Chief Riepe then summarized Jim's service, commitment, and excellence in duty. Mayor Rogers recessed the meeting for a break at 6: 15 p.m. The meeting reconvened at 6:31 p.m. None. - 1 - 6037 CITY COUNCIL MEETING February 21, 2007 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS & PUBLIC COMMENT: CITY COUNCIL COMMITTEE REPORTS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS: PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS - OTHER: OTHER CONSIDERATIONS: Appointments and Reappointments to City Boards and Commissions There were no late items added to the agenda. Peter Ripley, 114 E. 6t\ #102, shared his views of a Port Townsend City Council Resolution on the Iraq war. e Cherie Kidd, 101 E. 10lh Street, a City resident, inquired as to whether the old Fire Hall on Lincoln Street had been surplussed, and Manager Madsen responded that the City Council held a public hearing and declared the building surplus. However, no decision has been made as to the sale 'ofthe property. Ms. Kidd read a letter to the Council from the Clallam County Historical Society, urging the Council to retain the historic facade of the building in the interest of preserving the region's cultural heritage. Jerry Austin, 1305 E. I't Street, also spoke in support of retaining the integrity of the old Fire Hall on Lincoln Street. If the building is to be sold, he asked that covenants be written to preserve the building's integrity. Paul Lamoureux, 602 Whidby, spoke in support of the modified Automatic Aid Agreement with Fire District #2 to provide paramedic services to Roosevelt School. Mr. Lamoureux suggested that the Council endorse a school being named after former Councilmember Jack Pittis. Councilmember Wharton announced a presentation to be made by Jesse Garlick, architect and former Port Angeles resident, on Squamish Smart Growth. The presentation will be made on Friday, March 30t\ at City Hall and on Saturday, March 315t at Peninsula College. Manager Madsen clarified this is not a formal City meeting. None. None. None. None. J. Appointments and Reappointments to City Boards and Commissions: Manager Madsen presented a summary of current vacancies on the City's Boards & Commissions. Deputy Mayor Williams moved to appoint John Smith to the Board of Adjustment for the term, March 1, 2007 - February 28, 2011. Councilmember Braun seconded the motion, which carried unanimously. Councilmember Braun moved to appoint Patsy Feeley to the Civil Service Commission for the term, March 1, 2007 - February 28, 2011. The motion was seconded by Councilmember Petersen and carried unanimously. Deputy Mayor Williams moved to follow the staff recommendation and not make reappointments to the Law Enforcement Advisory Committee at this time in view ofthe fact the committee is to be restructured in the near future. The motion was seconded by Councilmember Petersen and carried unanimously. e Councilmember Munro moved to direct staff to continue seeking applications for the Lodging Tax Advisory Committee. Councilmember Headrick seconded the - 2 - e OTHER CONSIDERA nONS: (Cont'd) Appointments and Reappointments to City Boards and Commissions (Cont'd) Department of Health Agreed Order Modification to Automatic Aid Agreement with Clallam County Fire District #2 e CITY COUNCIL MEETING February 21, 2007 6038 motion, which carried unanimously. Mayor Rogers suggested that staff reach out, not only to the media, but to such organizations as the Port Angeles Business Association and the Port Angeles Downtown Association. Councilmember Munro moved to appoint the following to the Parks, Recreation & Beautification Commission: Eleanor Tschimperle and Chuck Whidden for the term, March 1,2007 - February 28, 2011; and Penny Pittis for the unexpired term ending February 28, 2009. The motion was seconded by Councilmember Petersen and carried unanimously. Deputy Mayor Williams moved to appoint David Johnson and Kevin Snyder to the Planning Commission for the term, March 1, 2007 - February 28, 2011. Councilmember Braun seconded the motion, which carried unanimously. Councilmember Munro acknowledged with appreciation the service of all members of the Boards and Commissions. 2. Department of Health Agreed Order: Public Works & Utilities Director Cutler informed the Council that, when the current Agreed Order was negotiated with the Department of Health, the City thought the new Water Treatment Plant would be completed by August, 2008. However, because of circumstances beyond the City's control, the completion date for the Water Treatment Plant is now projected for 2009, something that is unacceptable to the Department of Health. Because of Congressman Dicks' efforts, a new Agreed Order has been negotiated, and the City has committed to additional deliverables and interim deadlines. Director Cutler reviewed those deliverables, the Agreed Order Date, as well as the additional related costs. Councilmember Munro reported the Utility Advisory Committee discussed the matter and, although frustrated with the situation, it recommended approval of the Agreed Order. Discussion followed on corrosion control and the types of chemicals being considered. Councilmember Munro moved to approve and authorize the Director of Public Works & Utilities to sign a new Agreed Order with the Department of Health. The motion was seconded by Councilmember Wharton and, following brief discussion, a vote was taken on the motion, which carried unanimously. 3. Modification to Automatic Aid Agreement with Clallam County Fire District #2: Chief McKeen advised the Council that, to provide more efficient use offacilities, the School District plans to move a number of medically fragile special needs students from Franklin School to Roosevelt School, which is just outside the City. The School District asked the City about paramedic response to Roosevelt, and Chief McKeen proposed that the Automatic Response Agreement with Fire District #2 be revised in order to provide an immediate paramedic response from the City. He discussed why such a modification would be appropriate and noted the attendance of representatives of the Fire District and the School District should there be any questions. Councilmember Braun added the Public Safety Committee had endorsed the proposal. Councilmember Braun moved to approve and authorize the Mayor to sign the revised Automatic Response Agreement with Clallam County Fire District #2. Councilmember Petersen seconded the motion, which carried unanimously. Scott Brodhun, Port Angeles School District, expressed appreciation to the City and Fire District #2. - 3 - 6039 CITY COUNCIL MEETING February 21,2007 FINANCE: Francis Street CSO Pre- Design Equipment Purchase - Medium Duty Trucks Compact Fluorescent Lighting Promotion Agreement EUGA Sewer Easements Senior Center Addition Project 1. Francis Street CSO Pre-Design: Director Cutler reviewed the Agreed Order requmng the City to reduce CSO discharges by 2015 to no more than one event, on average, per year at each CSO outfall. Brown & Caldwell had been retained to complete pre-design of several CSO projects and, after evaluating alternatives for routing wastewater from the Francis Street Park to the Wastewater Treatment Plant, another route was identified as being preferred. In order to conduct additional pre-design, an amendment to the agreement with the consultant is necessary. Director Cutler pointed out that the City has not yet expended the original contract value, and the consultant has already accomplished some ofthe work noted in the amendment. Councilmember Headrick moved to authorize the Mayor to sign Amendment No.1 to the Agreement with Brown and Caldwell, Inc., for pre-design of the first three ofthe CSO projects, increasing the maximum compensation amount under the agreement by $86,000, from $339,000 to $425,000. Councilmember Munro seconded the motion. Following discussion as to the impacts on the Trail during construction, a vote was taken on the motion, which carried unanimously. e 2. Equipment Purchase - Medium Duty Trucks: Director Cutler provided information relative to the purchase of two medium duty chassis cab trucks, reviewing bids submitted and noting the lowest pricing could be obtained from Port Angeles Ford. Deputy Mayor Williams moved to authorize the City Manager to sign the contract and purchase orders for the Medium Duty Chassis Cabs for the bid amounts with Port Angeles Ford for Schedules A and B. Councilmember Wharton seconded the motion. Discussion was held concerning the tax adjustment allowed by State law; Mayor Rogers asked that a letter be sent to the new owner of Port Angeles Ford with regard to the successful bid. A vote was taken on the motion, which carried unanimously. 3. Compact Fluorescent Lighting Promotion Agreement: Director Cutler summarized the agreement offer to the City by Portland Energy Conservation, Inc., on the compact fluorescent lamp (CFL) markdown promotion. He noted that all City expenses under the agreement would be eligible for reimbursement under the Bonneville Power Administration's Conservation Rate Credit Program. Deputy Mayor Williams moved to authorize the Public Works & Utilities Director to sign a CFL Markdown Promotion Agreement. The motion was seconded by Councilmember Braun and carried unanimously. 4. EUGA Sewer Easements: Director Cutler informed the Council that the City is moving forward with the project to extend sewer service to the Eastern UGA. Accordingly, it is necessary to obtain two easements for the line behind Les Schwab and to construct a lift station on the former K-Mart property. The easements were discussed by the Utility Advisory Committee and recommended for approval. Councilmember Wharton moved to approve and authorize the City Manager to sign the easements and associated documents for the EUGA Sewer Project. Councilmember Munro seconded the motion. Discussion followed, and Deputy Mayor Williams indicated he wouldn't be voting on the matter, as he is dealing with a property in the area. A vote was taken on the motion, which carried 6 - 0, with Deputy ~ayor Williams abstaining. 5. Senior Center Addition Project: Director Cutler opened discussion on the project, and Recreation Deputy Director Sterling made a briefPowerPoint presentation to show the scope and projected costs of the expansion, which will involve an addition to the first floor lounge area and e - 4 - Senior Center Addition Project (Cont'd) e t ;'..J\ ~" NPDES Phase II Stormwater Permit Requirements Department of Ecology Coordinated Prevention Offset Cycle Amendment CONSENT AGENDA: INFORMATION: Break EXECUTIVE SESSION: e CITY COUNCIL MEETING February 21,2007 6040 \~', the second floor computer classroom area. The total project cost is $401,465, and $336,142 left from the Senior Center bond will be applied to the project, as will funds in the amount of $60,000 from the 2007 CFP. A second floor restroom will also be converted to a family-type restroom. Councilmember Petersen moved to authorize the Director of Public Works & Utilities to advertise the Senior Center Addition project with the restroom modification as an additive alternate bid item. Councilmember Braun seconded the motion, which carried unanimously. Eleanor Tschimperle, Treasurer of the Senior Center Board, asked Madeline Lang to stand and be recognized, as the two have long worked toward the goal of expanding the Senior Center. 6. NPDES Phase II Storm water Permit Requirements: Director Cutler presented a summary of need for an added engineering position to deal with the impacts and changes required because of the NPDES Phase II Stormwater Permit. The staff addition was discussed and endorsed by the Utility Advisory Committee and the Finance Committee. Councilmember Headrick moved to authorize the addition of one engineering position in the Public Works & Utilities Department, to be funded equally by the Stormwater and Wastewater Utilities. Discussion focused on the impacts of unfunded mandates, and Deputy Mayor Williams indicated he would remain silent during the vote as it was his way to protest the unfunded mandates. A vote was taken, and the motion carried. Six members voted "aye". There were no votes in opposition to the motion. Deputy Mayor Williams was silent. The Council Rules state that, except when abstention is mandated by ethics rules, when a vote is called, silence is counted as an affirmative vote. 7. Department of Ecology Coordinated Prevention Offset Cycle Amendment: Director Cutler reported on grant funds for food waste composting and electronics recycling, and he reviewed related events that will be held in the area. Councilmember Wharton discussed a food waste project being organized at Franklin Elementary School, and she reviewed e-waste and upcoming take back opportunities for electronic waste. Councilmember Wharton moved to accept and authorize the Director of Public Works & Utilities to sign the Coordinated Prevention Grant agreement for total eligible costs of $32,000. The motion was seconded by Councilmember Braun and carried unanimously. Councilmember Munro moved to accept the Consent Agenda, to include: 1.) City Council Minutes dated February 6, 2007; 2.) Surplus Equipment: Landfill; 3.) Resol\ltion to Set Public Hearing Date for First Christian Church Street Vacation (replacement Resolution provided, correcting public hearing date to April 4, 2007) (Resolution No. 5-07); and 4.) Expenditure Approval List: 1/27/07 - 2/9/07- $810,141.82. The motion was seconded by Councilmember Headrick and carried unanimously. Manager Madsen summarized the items contained in the Information Agenda. Mayor Rogers recessed the meeting for a break at 8:08 p.m. The meeting reconvened at 8:20 p.m. ' Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive Session for approximately 90 minutes under the authority of RCW 42.30.110(1 )(b), real estate; 42.30.110(1 )(g), performance review of an employee; and 42.30.1IO(1)(i), potential litigation, with possible action to follow. The Executive Session convened at 8:20 p.m. and, at 9:50 p.m., the Executive Session was extended for approximately one additional hour by announcement of the Mayor. - 5 - 6041 CITY COUNCIL MEETING February 21,2007 RETURN TO OPEN SESSION: ADJOURNMENT: The Executive Session concluded at 10:43 p.m., and the Council convened in regular open session. No action was taken. e e - 6 -