HomeMy WebLinkAboutMinutes 02/21/2007
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CALL TO ORDER-
SPECIAL MEETING:
Interview Candidates for
Vacant Positions on City
Boards and Commissions
ADJOURN SPECIAL
MEETING:
CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PRESENTATIONS,
CEREMONIAL
MATTERS &
PROCLAMATIONS:
Recognition of Retiring
Police Sergeant Jim
Baertschiger
Break
WORK SESSION:
6036
CITY COUNCIL MEETING
Port Angeles, Washington
February 21, 2007
Mayor Rogers called the special meeting of the Port Angeles City Council to order at
5:00 p.m.
Interview Candidates for Vacant Positions on City Boards and Commissions:
The City Council interviewed candidates John Smith, Board of Adjustment and Civil
Service Commission; Kevin Snyder, Planning Commission; David Johnson, Planning
Commission; and Patsy Feeley, Civil Service Commission.
The special meeting was adjourned at 5:50 p.m.
Mayor Rogers called the regular meeting ofthe Port Angeles City Council to order at
6:05 p.m.
Members Present:
Mayor Rogers, Deputy Mayor Williams, Councilmembers
Braun, Headrick, Munro, Petersen, and Wharton.
Members Absent:
None.
Staff Present:
Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler,
D. McKeen, T. Riepe, Y. Ziomkowski, D Bellamente, 1.
Baertschiger, T. Gallagher, S. Sperr, B. Sterling, C. Hagar,
D. Dickson, J. Viada, G. Roggenbuck, T. Pierce, N. West,
S. Roberds, and B. Raymond.
Public Present:
J. Smith, P. Feeley, P. Lamoureux, C. Kidd, 1. Austin, and
G. Shield. All others present in the audience failed to sign
the roster.
The Pledge of Allegiance to the Flag was led by Councilmember Braun.
Proclamation in Recognition of Retiring Police Sergeant Jim Baertschiger:
Mayor Rogers, joined by Police Chief Riepe, read and presented a proclamation to
retiring Police Sergeant Jim Baertschiger. Sergeant Baertschiger has been employed
by the City of Port Angeles for 27 years; he has been in law enforcement for 35 years.
Chief Riepe then summarized Jim's service, commitment, and excellence in duty.
Mayor Rogers recessed the meeting for a break at 6: 15 p.m. The meeting reconvened
at 6:31 p.m.
None.
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6037
CITY COUNCIL MEETING
February 21, 2007
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS &
PUBLIC COMMENT:
CITY COUNCIL
COMMITTEE
REPORTS:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS:
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
OTHER
CONSIDERATIONS:
Appointments and
Reappointments to City
Boards and Commissions
There were no late items added to the agenda.
Peter Ripley, 114 E. 6t\ #102, shared his views of a Port Townsend City Council
Resolution on the Iraq war.
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Cherie Kidd, 101 E. 10lh Street, a City resident, inquired as to whether the old Fire Hall
on Lincoln Street had been surplussed, and Manager Madsen responded that the City
Council held a public hearing and declared the building surplus. However, no decision
has been made as to the sale 'ofthe property. Ms. Kidd read a letter to the Council from
the Clallam County Historical Society, urging the Council to retain the historic facade
of the building in the interest of preserving the region's cultural heritage.
Jerry Austin, 1305 E. I't Street, also spoke in support of retaining the integrity of the
old Fire Hall on Lincoln Street. If the building is to be sold, he asked that covenants
be written to preserve the building's integrity.
Paul Lamoureux, 602 Whidby, spoke in support of the modified Automatic Aid
Agreement with Fire District #2 to provide paramedic services to Roosevelt School.
Mr. Lamoureux suggested that the Council endorse a school being named after former
Councilmember Jack Pittis.
Councilmember Wharton announced a presentation to be made by Jesse Garlick,
architect and former Port Angeles resident, on Squamish Smart Growth. The
presentation will be made on Friday, March 30t\ at City Hall and on Saturday, March
315t at Peninsula College. Manager Madsen clarified this is not a formal City meeting.
None.
None.
None.
None.
J.
Appointments and Reappointments to City Boards and Commissions:
Manager Madsen presented a summary of current vacancies on the City's Boards &
Commissions.
Deputy Mayor Williams moved to appoint John Smith to the Board of
Adjustment for the term, March 1, 2007 - February 28, 2011. Councilmember
Braun seconded the motion, which carried unanimously.
Councilmember Braun moved to appoint Patsy Feeley to the Civil Service
Commission for the term, March 1, 2007 - February 28, 2011. The motion was
seconded by Councilmember Petersen and carried unanimously.
Deputy Mayor Williams moved to follow the staff recommendation and not make
reappointments to the Law Enforcement Advisory Committee at this time in view
ofthe fact the committee is to be restructured in the near future. The motion was
seconded by Councilmember Petersen and carried unanimously.
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Councilmember Munro moved to direct staff to continue seeking applications for
the Lodging Tax Advisory Committee. Councilmember Headrick seconded the
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OTHER
CONSIDERA nONS:
(Cont'd)
Appointments and
Reappointments to City
Boards and Commissions
(Cont'd)
Department of Health
Agreed Order
Modification to Automatic
Aid Agreement with
Clallam County Fire
District #2
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CITY COUNCIL MEETING
February 21, 2007
6038
motion, which carried unanimously. Mayor Rogers suggested that staff reach out,
not only to the media, but to such organizations as the Port Angeles Business
Association and the Port Angeles Downtown Association.
Councilmember Munro moved to appoint the following to the Parks, Recreation
& Beautification Commission: Eleanor Tschimperle and Chuck Whidden for the
term, March 1,2007 - February 28, 2011; and Penny Pittis for the unexpired term
ending February 28, 2009. The motion was seconded by Councilmember Petersen
and carried unanimously.
Deputy Mayor Williams moved to appoint David Johnson and Kevin Snyder to
the Planning Commission for the term, March 1, 2007 - February 28, 2011.
Councilmember Braun seconded the motion, which carried unanimously.
Councilmember Munro acknowledged with appreciation the service of all members of
the Boards and Commissions.
2.
Department of Health Agreed Order:
Public Works & Utilities Director Cutler informed the Council that, when the current
Agreed Order was negotiated with the Department of Health, the City thought the new
Water Treatment Plant would be completed by August, 2008. However, because of
circumstances beyond the City's control, the completion date for the Water Treatment
Plant is now projected for 2009, something that is unacceptable to the Department of
Health. Because of Congressman Dicks' efforts, a new Agreed Order has been
negotiated, and the City has committed to additional deliverables and interim deadlines.
Director Cutler reviewed those deliverables, the Agreed Order Date, as well as the
additional related costs. Councilmember Munro reported the Utility Advisory
Committee discussed the matter and, although frustrated with the situation, it
recommended approval of the Agreed Order.
Discussion followed on corrosion control and the types of chemicals being considered.
Councilmember Munro moved to approve and authorize the Director of Public
Works & Utilities to sign a new Agreed Order with the Department of Health.
The motion was seconded by Councilmember Wharton and, following brief
discussion, a vote was taken on the motion, which carried unanimously.
3. Modification to Automatic Aid Agreement with Clallam County Fire District
#2:
Chief McKeen advised the Council that, to provide more efficient use offacilities, the
School District plans to move a number of medically fragile special needs students
from Franklin School to Roosevelt School, which is just outside the City. The School
District asked the City about paramedic response to Roosevelt, and Chief McKeen
proposed that the Automatic Response Agreement with Fire District #2 be revised in
order to provide an immediate paramedic response from the City. He discussed why
such a modification would be appropriate and noted the attendance of representatives
of the Fire District and the School District should there be any questions.
Councilmember Braun added the Public Safety Committee had endorsed the proposal.
Councilmember Braun moved to approve and authorize the Mayor to sign the
revised Automatic Response Agreement with Clallam County Fire District #2.
Councilmember Petersen seconded the motion, which carried unanimously. Scott
Brodhun, Port Angeles School District, expressed appreciation to the City and Fire
District #2.
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6039
CITY COUNCIL MEETING
February 21,2007
FINANCE:
Francis Street CSO Pre-
Design
Equipment Purchase -
Medium Duty Trucks
Compact Fluorescent
Lighting Promotion
Agreement
EUGA Sewer Easements
Senior Center Addition
Project
1.
Francis Street CSO Pre-Design:
Director Cutler reviewed the Agreed Order requmng the City to reduce CSO
discharges by 2015 to no more than one event, on average, per year at each CSO
outfall. Brown & Caldwell had been retained to complete pre-design of several CSO
projects and, after evaluating alternatives for routing wastewater from the Francis Street
Park to the Wastewater Treatment Plant, another route was identified as being
preferred. In order to conduct additional pre-design, an amendment to the agreement
with the consultant is necessary. Director Cutler pointed out that the City has not yet
expended the original contract value, and the consultant has already accomplished some
ofthe work noted in the amendment. Councilmember Headrick moved to authorize
the Mayor to sign Amendment No.1 to the Agreement with Brown and Caldwell,
Inc., for pre-design of the first three ofthe CSO projects, increasing the maximum
compensation amount under the agreement by $86,000, from $339,000 to
$425,000. Councilmember Munro seconded the motion. Following discussion as
to the impacts on the Trail during construction, a vote was taken on the motion,
which carried unanimously.
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2.
Equipment Purchase - Medium Duty Trucks:
Director Cutler provided information relative to the purchase of two medium duty
chassis cab trucks, reviewing bids submitted and noting the lowest pricing could be
obtained from Port Angeles Ford. Deputy Mayor Williams moved to authorize the
City Manager to sign the contract and purchase orders for the Medium Duty
Chassis Cabs for the bid amounts with Port Angeles Ford for Schedules A and B.
Councilmember Wharton seconded the motion. Discussion was held concerning the
tax adjustment allowed by State law; Mayor Rogers asked that a letter be sent to the
new owner of Port Angeles Ford with regard to the successful bid. A vote was taken
on the motion, which carried unanimously.
3. Compact Fluorescent Lighting Promotion Agreement:
Director Cutler summarized the agreement offer to the City by Portland Energy
Conservation, Inc., on the compact fluorescent lamp (CFL) markdown promotion. He
noted that all City expenses under the agreement would be eligible for reimbursement
under the Bonneville Power Administration's Conservation Rate Credit Program.
Deputy Mayor Williams moved to authorize the Public Works & Utilities Director
to sign a CFL Markdown Promotion Agreement. The motion was seconded by
Councilmember Braun and carried unanimously.
4.
EUGA Sewer Easements:
Director Cutler informed the Council that the City is moving forward with the project
to extend sewer service to the Eastern UGA. Accordingly, it is necessary to obtain two
easements for the line behind Les Schwab and to construct a lift station on the former
K-Mart property. The easements were discussed by the Utility Advisory Committee
and recommended for approval. Councilmember Wharton moved to approve and
authorize the City Manager to sign the easements and associated documents for
the EUGA Sewer Project. Councilmember Munro seconded the motion.
Discussion followed, and Deputy Mayor Williams indicated he wouldn't be voting on
the matter, as he is dealing with a property in the area. A vote was taken on the
motion, which carried 6 - 0, with Deputy ~ayor Williams abstaining.
5. Senior Center Addition Project:
Director Cutler opened discussion on the project, and Recreation Deputy Director
Sterling made a briefPowerPoint presentation to show the scope and projected costs
of the expansion, which will involve an addition to the first floor lounge area and
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Senior Center Addition
Project (Cont'd)
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NPDES Phase II
Stormwater Permit
Requirements
Department of Ecology
Coordinated Prevention
Offset Cycle Amendment
CONSENT AGENDA:
INFORMATION:
Break
EXECUTIVE SESSION:
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CITY COUNCIL MEETING
February 21,2007
6040
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the second floor computer classroom area. The total project cost is $401,465, and
$336,142 left from the Senior Center bond will be applied to the project, as will funds
in the amount of $60,000 from the 2007 CFP. A second floor restroom will also be
converted to a family-type restroom. Councilmember Petersen moved to authorize
the Director of Public Works & Utilities to advertise the Senior Center Addition
project with the restroom modification as an additive alternate bid item.
Councilmember Braun seconded the motion, which carried unanimously. Eleanor
Tschimperle, Treasurer of the Senior Center Board, asked Madeline Lang to stand and
be recognized, as the two have long worked toward the goal of expanding the Senior
Center.
6. NPDES Phase II Storm water Permit Requirements:
Director Cutler presented a summary of need for an added engineering position to deal
with the impacts and changes required because of the NPDES Phase II Stormwater
Permit. The staff addition was discussed and endorsed by the Utility Advisory
Committee and the Finance Committee. Councilmember Headrick moved to
authorize the addition of one engineering position in the Public Works & Utilities
Department, to be funded equally by the Stormwater and Wastewater Utilities.
Discussion focused on the impacts of unfunded mandates, and Deputy Mayor Williams
indicated he would remain silent during the vote as it was his way to protest the
unfunded mandates. A vote was taken, and the motion carried. Six members voted
"aye". There were no votes in opposition to the motion. Deputy Mayor Williams
was silent. The Council Rules state that, except when abstention is mandated by
ethics rules, when a vote is called, silence is counted as an affirmative vote.
7. Department of Ecology Coordinated Prevention Offset Cycle Amendment:
Director Cutler reported on grant funds for food waste composting and electronics
recycling, and he reviewed related events that will be held in the area. Councilmember
Wharton discussed a food waste project being organized at Franklin Elementary
School, and she reviewed e-waste and upcoming take back opportunities for electronic
waste. Councilmember Wharton moved to accept and authorize the Director of
Public Works & Utilities to sign the Coordinated Prevention Grant agreement for
total eligible costs of $32,000. The motion was seconded by Councilmember
Braun and carried unanimously.
Councilmember Munro moved to accept the Consent Agenda, to include: 1.) City
Council Minutes dated February 6, 2007; 2.) Surplus Equipment: Landfill; 3.)
Resol\ltion to Set Public Hearing Date for First Christian Church Street Vacation
(replacement Resolution provided, correcting public hearing date to April 4, 2007)
(Resolution No. 5-07); and 4.) Expenditure Approval List: 1/27/07 - 2/9/07-
$810,141.82. The motion was seconded by Councilmember Headrick and carried
unanimously.
Manager Madsen summarized the items contained in the Information Agenda.
Mayor Rogers recessed the meeting for a break at 8:08 p.m. The meeting reconvened
at 8:20 p.m. '
Based on input from Attorney Bloor, Mayor Rogers announced the need for an
Executive Session for approximately 90 minutes under the authority of RCW
42.30.110(1 )(b), real estate; 42.30.110(1 )(g), performance review of an employee; and
42.30.1IO(1)(i), potential litigation, with possible action to follow. The Executive
Session convened at 8:20 p.m. and, at 9:50 p.m., the Executive Session was extended
for approximately one additional hour by announcement of the Mayor.
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6041 CITY COUNCIL MEETING
February 21,2007
RETURN TO OPEN
SESSION:
ADJOURNMENT:
The Executive Session concluded at 10:43 p.m., and the Council convened in regular
open session. No action was taken.
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