Loading...
HomeMy WebLinkAboutMinutes 03/01/1988III ROLL CALL Members Absent: Staff Present: V FINANCE None. None. CITY COUNCIL MEETING Port Angeles, Washington March 1, 1988 I CALL TO ORDER Mayor McPhee called the meeting to order at 7:07 P.M. II PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag was led by Troop #101, Boy Scouts of America, Andy Anderson Scoutmaster, with Scouts Chris Balducci, Anthony Balducci, Clay Ellinwood, Paul Anderson, Justin Estes, Ryan Conley and Brad Kirsch. Members Present: Mayor McPhee, Councilmen Gabriel, Hallett, Hesla, Lemon, Sargent, Stamon. Manager Flodstrom, Attorney Knutson, Clerk Maike, P. Carr, R. Orton, L. Glenn, J. Pittis, D. Wolfe, W. Myers, B. Coons, K. Money, B. McCurdy, R. O'Connor, T. Bowlin, B. McNeece, S. Wyatt, L. Messinger, T. Wilcox, K. Curtis, M. Horton, R. Carlson, T. McCabe, M. Lemon, A. Haugstad, C. Gagnon, D. Mason, L. Earley, D. Duncan, R. Raymond, D. Mangano, A. Hart, R. Becker, A. Kenyon, D. Ellefson, S. Evans, T. Sperline, R. Correia, J. Yoder, B. Raemer, D. Ditzenberger, E. Beutler, L. Bryant, L. K. Emery, B. Beverford, M. Horton, J. Merriwether, D. McKeen, K. Johnson, T. Funston, D. Quick, D. McBride, F. Warren, T. Gossage, G. Johnson, D. Phillips, J. Watts, A. Marks. Public Present: R. Reidel, M. Triggs, R. Morris, S. Anders, R. C. Larsen, D. Johnson, G. Sode, J. Brigham, K. L. Rose, E. Colompos, S. Marks, C. McConnell, P. D. Brewer, D. Smith, K. O'Connor, G. Baker, R. Sanford, A. Loghry, A. Monhoff, J. Lock, A. Hoffner, R. N. Weekes, J. Gilbertson, L. Frymire, G. Richmond, R. Frymire, J. Sperline, C. Raemer, T. Ditzenberger, K. J. Bailey, W. Rodocker, V. Davis, L. Batty, D. Jones, C. Skrysak, S. Boucher, B. J. Crist, K. Holl, W. Quast, C. Whidden, L. Ross, A. Kennedy, M. Merrick, D. Otterstetter. IV APPROVAL OF MINUTES of Regular Meeting of February 16th and Special Work Session of February 23, 1988 Councilman Hallett moved to accept and place on file the minutes of the February 16, 1988, City Council meeting. Councilman Lemon seconded. Councilman Sargent asked that the names of the Campfire Girls be included in the minutes, as she felt it was important that the names of the youths be documented in the minutes. Members of the Rainmakers Campfire Girls who led the Pledge of Allegiance at the February 16th meeting were Leader, Barbara Davis, Campfire Girls Jennifer Davis, Crissy Clapshaw, Tiffany Cleveland, Nancy Chapman, Stephanie Stoner, Jayme Guckert, Mandee Manes, and Jackie Patton. On call for the question, the motion carried. Councilman Sargent moved to approve and place on file the minutes of the February 23, 1988, special Work Session. Councilman Gabriel seconded and the motion carried. 953 954 T REEQUESTSS F PROPOSALS is r P tee,. 14 1 00 84 d. enV(onfletal 04g- i t ray tt1" evt8u sar Pre* etions and a contract td contaminated soil: Proposals must be received by the City of Port Angeles, Light Department, on or be- fore 5:00 p.m., June 21, 1988 at Its office at 321 East 5th Street, Port Angeles, Wash- 98362. for Proposals" may be obtained from the office of the Electrical Engineer, Port An el Light ment, t ;Feet i9 19 M 88. 22,.25. June 1, 12, yc 'Y COUNCIL MEETING :ch 1, 1988 VI CONSENT AGENDA Councilman Stamon moved the Council accept the items listed under the N AConsent Agenda, including: (1) Request for final payment to United Steel Erectors for "E" Street Reservoir Cover of $50,374.21; (2) Request for progress payment to DelHur for Race Street project of $29,236.53; (3) Contract for disposal of PCB contaminated transformers and other contam- inated materials; (4) Correspondence from Washington State Liquor Control Board; and (5) Vouchers of $1,825,439.07 and Payroll of 2 -26 -88 of $230,961.72. Councilman Hesla seconded. Councilman Gabriel questioned Public Works Director Pittis on Voucher #27019 under Solid Waste, February cardboard collection, if we paid to have it hauled off. Director Pittis responded that we do and that we have an annual contract with Port Angeles Recycling Team (P.A.R.T.) to haul away the cardboard in commercial areas. On call for the question, the motion carried. The Agenda was revised to place Daishowa Presentation before Items from the Audience. Presentation from Daishowa America to City of Port Angeles Steve Taniguchi and Jeff Manchester Steve Taniguchi, executive vice president of Daishowa America, of Seattle, and Yutaka Mochizuki, vice president of Daishowa America of Port Angeles, expressed their commitment to the City of Port Angeles by working with the City Parks and Recreation Department to develop a west end ball field as a multiple use athletic field, and in doing so, donated $36,000 toward the accomplishment of the ball field in 1988. This amount will complete all phases of the project. Mayor McPhee thanked Mr. Taniguchi and stated that this was a most welcome gesture and the City is grateful for their assistance in making the ball field a reality. Presentation of BPA Award to City Rescheduled to be placed on agenda of March 15, 1988, meeting. VII ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA Dennis Otterstetter, 725 East Sixth Street, President of Port Angeles Central Labor Council, stated that members of the Labor Council were excited by the results of the last election, as they felt a change was definitely needed for the City Council, and look forward once again to having the City Council run the City. It is the opinion of the Central Labor Council that the City Manager played a very pronounced part in directing the City down the path that it had been following. In closing, he spoke in support of the removal of the current City Manager. Robert Williams, 734 West Fifth, President /Business Manager of Local #997, IBEW, voiced concerns of the members who are not only employees of the City but members of the community as well. He stated that relations between the Union and City management can be termed strained, at best, and that morale among the workers has found it way to a new low. There is no longer trust between the parties. In closing, he stated that there is unprofessionalism in City management and pleaded with the Council to find a way to put trust back into the system. Dennis Bragg, 322 Cottonwood Lane, asked Council to place on the Agenda the discussion of the Executive Session. Ken Rose, 3609 Galaxy Place, spoke in favor of using arbitrators in dealing with Union contracts, and also supported the continued employment of Dave Flodstrom as City Manager. Richard Wight, 1338 East Seventh Street, member of the Planning Commission, stated that he has found in his experience as a citizen in dealing with the City Manager that the Manager is very professional, aggressive, knowledge- able, a good administrator, and the type of person this City needs. He spoke in opposition to dismissing the Manager and stated that the Council should be prudent and cautious in its approach to this problem. -2- CITY COUNCIL MEETING March 1, 1988 Pat Downie, 331 East llth Street, spoke in support of the City Manager and stated that the Manager has represented the City Council and its views. In closing, he stated that he felt it would be unfortunate, inappropriate, and untimely for the City Council to discontinue the relationship the Council has with the present City Manager. He urged the Council to work together as a team. Blaine Cervenski, 1236 East Ruddell, Bremerton, Secretary /Treasurer/ Business Rep. for United Food and Communications Workers Union, stated that they would strongly stand behind the labor community and the position they have taken. He encouraged Council to instruct the City Manager to nego- tiate in good faith. Manager Flodstrom addressed the Council in the matter of labor negotia- tions. He stated that he felt he has done a fair job in negotiating with the employees and in carrying out the intent of the City Council. He also felt that he could probably have a better relationship with employees if he didn't have to perform the function of chief labor negotiator, stating that it is a difficult role to go to the table to argue over, oftentimes, very emotional issues, and then be able to walk out of the room and renew a co- worker /fellow employee relationship. In closing, he stated that he is not anti Union, and he is not for eliminating any of the City's Unions. The City is not trying to break the Unions. He stated that his conduct at the bargaining table in representing the City of Port Angeles is, in his opinion, not grounds for dismissal from the position of City Manager. "If anything, I have been more than willing to carry out directions from the City Council. I don't think we can measure the success of a City Manager or the City by the number of employees that are for or against the City Manager." Mayor McPhee asked for a recess to the caucus room to finish the executive session which had been held prior to the meeting, for approximately one half hour. Councilman Gabriel moved to adjourn to executive session. Councilman Lemon seconded. On call for the question, Councilman Gabriel voted "Aye" and Councilmen Hallett, Hesla, Stamon and Sargent voted "No The motion was denied. Mayor McPhee stated that the discussion would continue in open session. Councilman Stamon asked to limit this discussion to half a hour. Mayor McPhee asked whether that would be one -half hour for each Councilmember. Councilman Stamon replied "No Mayor McPhee stated that he has serious reservations in continuing the employment of the City Manager and he and the public deserve a full presentation of those reasons. Councilman Hallett moved to place this discussion after Item No. 6, out of courtesy to other items on the Agenda. Councilman Gabriel seconded. Councilman Lemon spoke in favor of continuing the discussion. On call for the question, Councilmen Gabriel, Hallett and Stamon voted "Aye" and Councilmen Lemon, Hesla and Sargent voted "No Mayor McPhee voted "No" and the motion was denied. Councilman Lemon moved to discuss the item at the present time. Councilman Hesla seconded. On call for the question, Councilmen Lemon, Hesla, Sargent and Stamon voted "Aye" and Councilmen Hallett and Gabriel voted "No The motion carried. Councilman Lemon's opening statement was in reference to RCW 35A.13.120, stating that the provision in this section does not prohibit Council, while in open session, from fully and freely discussing with the City Manager anything pertaining to appointment or removal of City officials, employees and City affairs. He stated that he didn't run to become part of the old Council, but that "it is time for a change and he believes he is the one who can do the job. Also, to be a public servant, of the people, by the people, and for the people; to control the government and change it if need be. Some of his main concerns regarding the present City management were: (1) Morale among City employees is low; (2) Management is a hierarchy with a flavor of dictatorship; (3) Departments are working with skeleton crews; -3- 955 956 CITY COUNCIL MEETING March 1, 1988 (4) Administration budget is growing while the employee budget is down; (5) Methodology, technology, information aspects lie totally with management; (6) Information to public and Council is biased and political; (7) The "How to" and philosophy of memos are brought out from above; (8) The cost of City Hall was a coverup; there was a City Hall Master Plan. His main point was that the information given to the Council is not complete and he feels as if he has to be a detective. Manager Flodstrom briefly replied to Councilman Lemon's concern, stating that much of what he is hearing is for the first time. Employee morale is low, but the drop in morale is because of labor negotiations and fear of budget cuts. In speaking to misinformation to Council, he replied that City staff makes a genuine effort to look at all options before presenting it to the Council. On the issue of the City Hall, he stated that he was carrying out the decisions made by the Council. He said that routinely, less money is spent than budgeted. In closing, he remarked that we do have a lean City government. We also have lower utility rates than most areas, and we have a lot to be proud of. Councilman Hesla read several excerpts from the evaluation he gave to the City Manager: (1) Overall good job being done, commitment very high to City and community; (2) Works well with community groups and appears to bend over backward to serve the City Council; (3) The Manager is effective, efficient, and well organized; however, his expectations of himself should not become the expectations of all City employees. Some employees see him as tough to negotiate with. (4) Sets a good example for the City, for City employees, as well as people in public life. In closing, Councilman Hesla stated that all in all, he felt the City Manager's performance was out- standing. Manager Flodstrom commented that Councilman Hesla had highlighted some areas that he, as a manager and public servant, needed to work on. Mayor McPhee then addressed the item, stating first that it was not his intention to do this evaluation in public. The following major points emerged from his evaluation of the City Manager: (1) The Manager has been here too long. His work is adequate, but it is time he moved onward and upward. (2) Labor situation is worse than any previous year. Morale among employees is low and they have a fear of management. (3) Response from citizens is in favor of removing current Manager. (4) Misleading figures to Council on various projects. (5) Cut waste in travel. (6) Leaks of information to public from Council packets. (7) Misleading cost figures of removing ten -inch traffic buttons; (8) Present Council is manipulated by staff recommendations; (9) Doesn't support local contractors; (10) Memos to Council don't pres both sides of the issue; (11) Management style is too expensive, compared to what is possible; (12) Manager accepts from staff unnecessary rigidity with the City Unions; (13) Budget growth excessive; (14) Water system deteriorating too much, too quickly; (15) City Manager is too political. The Mayor then stopped to say thank you to the departing Daishowa executives. (16) Uses Council as a screen. In summation, he stated that the new Coun- cilmen ran against the City's management; that the vote of the people must be heard; and that four Councilmembers were voted in as critics of the way the City is operating. He further stated that Manager Flodstrom has had a chance to change his style but has failed to do so. In closing, he stated that if the City Manager fails to do what has to be done, then it is the responsibility of the Council to see that it is done, and that he thought it had to be stopped and that it had to be stopped that night. In response to the Mayor's comments, Manager Flodstrom said he, too, did not ask to make this issue public. He asked the Council to give him direction and to allow him to do the best job possible. Then, if he should miss the mark, he could be dismissed as City Manager. However, he stated he does deserve the opportunity to try. He pointed out that he is proud of the fact that he is the longest- serving City Manager in the history of Port Angeles and that the Council could not get anyone more dedicated as a public servant, to carry out the direction of the Council to the best of his ability. In reply to the statements about his management style, Manager Flodstrom said that there are some areas that need improvement, but also some areas where Council needs to give him direction. In summation to -4- CITY COUNCIL MEETING March 1, 1988 some of Mayor McPhee's concerns, Manager Flodstrom stated (1) Employees are citizens and have a right to contact Councilmembers, but have a responsi- bility to use the chain of command within his /her Department; (2) In terms of travel reduction, he has never caused a ruckus. The leak of information came from Councilmembers. Councilman Lemon then pointed out that part of the information leaks came from staff members. Manager Flodstrom explained that the rumor mill among the employees runs wild when any budget cuts are mentioned. (4) Traffic button removal Manager Flodstrom was following the direction of the City Council; (5) Local contractors are contacted during the bidding process; (6) Memos coming to the Council are from the Director of the De- partment and the intent of the recommendation is to ultimately give Council the best solution; (7) The City of Port Angeles is the 23rd largest in the State and the cost per capita is about 39th or 40th in the State; (8) If Council has concerns about specific items, they need to talk about them to the City Manager; (9) Any budget cuts will be done to the best of the staff's ability; (10) Water system report from consultant is complimentary; (11) Councilmembers should not have to be detectives, but can come to the Manager or staff for answers. In addressing the issue of City Hall, Manager Flodstrom stated that he was very clearly following the direction of the City Council. He further stated that his approach is that of a "can -do" attitude, and that he and his staff will work hard at carrying out the objectives of Council. Councilman Hallett stated that he felt Council should try to reach some sort of consensus in this matter and move on. He then addressed the Council and gave an appraisal of the Manager's performance. He pointed out that in the Council /Manager form of government, the Council sets the policies and the course; that there is very little the City Manager can do without the Council; that in this form of government, the Council is totally responsible for what goes on in the City. The responsibility of whether Council succeeds or fails doesn't fall on the City Manager, it falls on the seven City Councilmembers. He stated that he felt staff does an excellent job and that Council has a responsibility to provide employees with clear guidance and direction. In summation, the points Councilman Hallett made were: (1) Good morale must be worked at; (2) Fairness among Council Members; (3) Do not give the Manager and staff mixed signals. He stated adamantly that the "Buck Stops Here (4) Goals and Objectives are the property of the community and the Manager has done a good job carrying out those Goals and Objectives; (5) Budget cuts should relate how they will reflect Goals and Objectives; (6) Information must'be gotten on all sides. In closing, Councilman Hallett stated he felt the City Manager has done a good job, especially in the past two months, but that he does have some areas that need improvement, par- ticularly in staff relations. Until Council gives him a clear sense of direction, they cannot cast him out; and he urged Council to retain the City Manager. After some discussion by Councilman Lemon and Mayor McPhee, the Mayor asked Council to take the action that he believes is.necsissary to get the City going back in the right direction, to get the morale of the entire City back up, to address the serious problems that the City has, such as the water pipe system and the widening of and paving of the roads. Councilman Stamon pointed out that the rest of the Council would like to have the opportunity to address the problem. She then presented her comments, saying initially that she is very disturbed by what has been happening and she feels that people have had enough; that it is time for Council to get on with the job of running the City. She said she is amazed by the events of the past two months and would go on record that a lot of what has been said is incomplete and selective. She stated that she is amazed by the lengths to which some people will go to justify and carry out what she personally believes to be a vendetta. Some of the points she touched upon were: (1) The suggestion of terminating an employee without giving that person the opportunity to perform as instructed by Council; (2) Council has not yet given the City Manager any concrete direction; (3) Council has failed as policy makers; (4) Council has seriously compromised the ability of the City Manager to perform his duties; (5) Only one of the Unions has voiced any opposition; (6) Council has polarized Union employees and pulled staff apart; (7) Council directed the new Director of City Light -5- 957 958 CITY COUNCIL MEETING March 1, 1988 to make changes; (8) The giving of mixed signals to both sides of the negotiating table; (9) Council is responsible for the low employee morale; (10) The City Manager has conducted negotiations at the direction of the City Council. Further, Councilman Stamon said that the Council is tearing the town apart; that they are polarized and because of that, the town is polarized and split into factions. She stated that the Council is not doing what they were elected to do. The timing is atrocious; now is not the time to be involved in squabbling, but a time to work as a team. She pointed out to Council that the evaluation process from the start has not been done professionally. Councilman Stamon then urged Councilmembers to look at and examine their motivations and to set aside the strife and dissention; to work together, to make a decision, and then move ahead. In closing, she stated that Council needed to build on what they already have and make improvements as necessary, rather than tearing down. Councilman Sargent said she felt very uncomfortable about undertaking an evaluation at this time, having only been on the Council for two months, and also the way it has been handled. She made the following points regarding how she viewed the situation: (1) The old Council was thought of as arrogant; people were uncomfortable about coming before the Council for fear of being argued with and criticized; (2) The City was high- handed; (3) The City Manager enjoys good support from the professional and business sector; (4) Employees are not supported and were fearful of speaking out; (5) Morale is low and has been for several years; (6) Staff needs to improve morale in the field and get in touch with the workforce; (7) Safety is the top priority for the City and its employees; (8) Shorter Council meetings. She stated that considering the criticisms that have been made, there is evidence of low morale and safety problems and that needs to be monitored closely. However, the City Manager takes his direction from the Council and he needs a chance to be responsive to the present Council. Lastly, she stated that the performance of the City Manager needs to be closely watched and monitored. Councilman Gabriel then voiced his views, stating that he did not believe the City Manager's job should be shielded from the shifting political winds. He said he did not believe the Council or City Manager was in charge, but that the people are in charge. If there isn't a responsibility to the voters, then we must have the wrong form of government. He felt the session was not necessary and that it should have been handled differently. His main concern is that the Council as a whole needs to look at management style, which can be hard to change. He stated that if Council was not able to change that, then they needed new management. In closing, he replied that regardless of the outcome, Council needed to get on with its job and that the City Manager does have some changes to be made. Councilman Stamon moved that the City Council proceed constructively with the employment of the City Manager; that Council monitor carefully those concerns that have been raised and the areas that have been identified; and that Council proceed along, working carefully, monitoring carefully, and in a year from now undertake an evaluation process again. She stated that the memo provided to Council by the City Manager outlines those concerns and makes recommendation for changes that Council would like to see be made. Councilman Hallett seconded. Councilman Sargent wondered if the Council needed to set a time schedule. She stated she would feel comfortable without it. Councilman Stamon explained that the time set was because the Council is starting the process to develop Goals and Objectives for the 1989 -1990 budget, which is an on -going process that won't be completed until December, 1988; and that to short -stop that process sometime in between is not very fair to the public, the City Manager, the Council, or anyone, because what Council has done is directed the City Manager to take action and then not allowed him enough time to do that adequately. Council will be working closely with the City Manager and expressing its concerns on a continuing basis. There will be adequate supervision for the coming 12 -month period. In closing, she stated that if members of the Council were not comfortable with that, they could consider a change. CITY COUNCIL MEETING March 1, 1988 Councilman Lemon stated that he was very uncomfortable with Councilman Stamon's motion; that the RCW states the City Manager does have an indefinite term; however, he feels he is doing what people have elected him to do, and the people that he represents put him into office to make a change. In closing, he stated he was in opposition to this motion. Councilman Sargent stated that unless the one -year period was deleted from the motion, she would vote in opposition. Councilman Stamon voiced her concern that without a time period set, Council would be leaving the City Manager hanging, and to do so would be doing everyone a disservice. Councilman Hallett spoke in support of the motion, and encouraged Council members to write down any other comments and circulate them to the Council so that all members know the benefits of each other's thoughts. He pointed out the importance of a time limit because it gives Council a chance to work for a full year and to see just how well the City manager carries out Council's direction. Leaving the matter open -ended only leaves the Council where they presently are no where. In closing, he stated that Council owes it to Manager Flodstrom to provide a vote of confidence and that a year's period of review is fair. That period of time will give Council an opportunity to gain input, constructive suggestions, and ways to make improvements. Councilman Gabriel said that he also would be in opposition of this motion with a time limit, stating he felt the Council should be able to evaluate the City Manager at anytime it feels necessary. Councilman Stamon asked how Council would feel if she changed the motion to state at most, a one -year period That then obligates Council to give, at the very least, a review at the end of one year. After some discussion of this matter, Councilman Stamon dropped the re- quirements from the motion, but stated very strongly her concern that Council not be involved in on -going nit picking; that they commit them- selves to give the City Manager a fair opportunity to perform on the direction of the City Council. She asked Council to make that commitment and then she would drop the time period. Councilman Sargent said that was exactly what Council is doing. Councilman Hallett thought that the clear direction should be defined as clear written direction. Councilman Stamon concurred, and said that it would be consensus direction, not individual direction. Councilman Stamon restated the motion. She moved that Council proceed constructively with the employment of the City Manager; that Council will monitor his performance. The monitoring would be based on clear, direct, written guidelines developed and adopted by the majority of the Council. Councilman Hallett agreed and the amended motion carried, with Councilman Lemon voting "No Councilman Stamon moved to continue the agenda. Councilman Hallett seconded. Councilman Hallett suggested a 10- minute break. Councilman Lemon commented that he does not have a vendetta; that the Council has decided what they have done and that he has his side, but that he would be working with the Manager and staff. BREAK The meeting recessed to a break from 10:22 P.M. to 10:42 P.M. IX LEGISLATION 1. Presentation by Councilman Gabriel of BPA Award to City Continued to the March 15, 1988, City Council meeting. -7- 959 960 CITY COUNCIL MEETING March 1, 1988 2. Planning Commission Minutes of February 24, 1988 A. Zoning Code Amendment Bed and Breakfast Establishments Councilman Stamon moved to set a public hearing for March 15, 1988, on the proposed Bed and Breakfast Chapter to the Zoning Ordinance (Ordinance No. 1709). Councilman Gabriel seconded and the motion carried. B. Acceptance of Minutes Councilman Stamon moved to accept and place on file the Planning Commission minutes of February 24, 1988. Councilman Lemon seconded and the motion carried. 3. Citizens' Request to Establish a Group to Study Pet Population Problems Continued to March 15, 1988 Councilman Stamon moved to reschedule this item to the next meeting, at the top of the agenda. Councilman Hallett seconded and the motion carried. 4. Adoption of 1988 Goals and Objectives Councilman Sargent moved to adopt the attached Goals and Objectives for 1988. Councilman Lemon seconded. Councilman Hallett pointed out to the public that this is basically a reaffirmation of the process that was done last fall. On call for the question, the motion carried. 5. Consideration of Ratification of the IAFF Local #656 Labor Agreement and Ordinance Providing for Wages for Firefighters Mayor McPhee read the Ordinance by title, entitled ORDINANCE NO. 2481 AN ORDINANCE of the City of Port Angeles establishing a pay plan for the employees represented by IAFF Local #656 for the period of January 1, 1988, through December 31, 1988, and providing for the payment thereof. Councilman Stamon• moved to adopt the Ordinance as read by title and the attached agreement. Councilman Hesla seconded. Councilman Stamon commented that she has great appreciation to the Fire- fighters and the people involved in the negotiations. On call for the question, the motion carried. 6. Report from UAC on Water /Sewer Utility Alarm, System (John Hordyk Report) Councilman Stamon advised Council that the UAC had met and their recom- mendation is to implement the recommendations of Mr. Hordyk. Those are: (1) Continue with the process presently used; (2) Make changes in the Ranney Alarm System from the present multiplex system to a straight leased line system; (3) Other issues stay as they are. Further, she stated that there has been a significant cost savings by going to leased lines, by about $3 per month per line. Service can guarantee lines will be working at all times. Councilman Hallett pointed out the cost savings from $8,700 to $2,000 a savings of just under $7,000, without any sacrifice of quality. Councilman Stamon noted this is not a change from the system just imple- mented, but a using of the present system, only going one step further. Councilman Sargent thanked Mr. Hordyk for his time and effort on this report. -8- ORDINANCE NO. 2481 AN ORDINANCE of the City of Port Angeles establishing a PnY plan for the employees a n ua ry 1 represented hro b u y gh IAFF Local DDecember /6 for the period 31, d January 1988, and providing for the payme t eof. THE CITY C OF THE CITY OF PORT ANGELES DOES ORDAIN as follows S+ 1. Effective January 1, 1988, through December 31, 1988, the wages for the classifications noted below are hereby adopted as followw: Fte Ektf 2051 2156 2266 2381 2501 2532 Fire Captain 2701 2785 28688 `2. The ,above, =wages shad -be paid h bi*'weekly Per elmounting pre established by the City of Port Angeles, and shall be paid within five (5) wo n ng days after the end of the period, or as soon thereafter, per procedures gal by the City of Port PASSED City Council of the City of Port Angeles at a regular meeting of said Council held on the 1st day of Marsh, 1988. Frank McPhee, Mayor ATTEST: Michelle Bradley, City Clerk APPROVED AS TO Craig D. Knutson, City Attorney Pub.: March 8. 1988. A Monthly Ste; 1976 2077 2183 2295 24112536 K CITY COUNCIL MEETING March 1, 1988 Councilman Stamon moved to accept the recommendation of Mr. Hordyk and proceed with the system, and authorize the switch -over from multiplex to the dedicated line at the Ranney Well. Councilman Gabriel seconded, and the motion carried. 6. Consideration of Acceptance of Letter of Resignation from the Planning Commission from Ted Puckett Councilman Hallett moved to accept the resignation of Planning Commissioner Ted Puckett and authorized the Mayor to sign a letter of thanks for his years of service. Councilman Gabriel seconded and the motion carried. 8. Consideration of Appointment of Previously Interviewed Candidates to the Planning Commission Councilman Stamon moved to appoint one of the members from the previously interviewed list to the Planning Commission. Councilman Lemon seconded and the motion carried. After a vote was taken by Council, the appointee to the Commission was Larry Leonard. 9. Confirmation of Appointments to Senior Center Board of Directors Councilman Sargent withdrew on the appearance of fairness, and left the room. Councilman Hallett directed a question as to whether or not there would be a conflict of interest in regards to Councilman Sargent being a member of the Senior Center Board of Directors and a member of Council. Attorney Knutson stated he did not believe that the doctrine of incompatibility of municipal offices applied in this situation. Councilman Hallett moved to accept the recommendation of the Parks and Recreation Department and appoint the following people to the Senior Center Board of Directors: Pearl Devine, Roberta Oakes, Margaret Pohl, Joan Sargent, George Scott. Councilman Lemon seconded and the motion carried, with Councilman Sargent abstaining. Councilman Sargent returned to the meeting room. 10. Consideration of Filling Vacancy on Board of Adjustment and Building Code Board of Appeals Mayor McPhee asked Manager Flodstrom if the City has enough applications to fill the vacancies. Manager Flodstrom stated there were no applications for the Board of Adjustment, but there were persons interested in the Building Code Board of Appeals. Mayor McPhee talked about a letter Council received from an applicant, stating her feelings regarding the interview process. He further pointed out that he, too, felt uncomfortable with the interview process, and suggested that Council telephone the applicants. 'pis would save time and Councilmembers could decide from their conversations who they would choose prior to the meeting. Councilman Stamon said that she had a real problem with that, as Council members should know what questions had been asked. She further stated that there is value in the seven members doing the interviews and that there would be some concern about getting outside of the Public Disclosure process. She suggested having the interviews take place around a table or in the caucus room, but didn't want the public to feel discouraged from attending. Councilman Hallett felt that wasn't the whole of the problem, and that part of the problem could be solved by a more informal setting, but also that people felt uncomfortable about the public listening to what was going on. He, too, felt that meeting in the caucus room was a good idea, and asked Attorney Knutson how that would affect the Public Disclosure process. Attorney Knutson stated that if they wanted to do it as a group of Council members, then it must be done in an open session and that they couldn't do it in the caucus room to deliberately exclude members of the public. In -9- 961 962 CITY COUNCIL MEETING March 1, 1988 closing, he stated if individual interviews were desired, the Open Public Meetings Act would allow for that. Councilman Hallett suggested that Council do as much as possible in a more informal setting and that Council go through and re -think the public voting process, and the interview process, making it more informal and less intimidating. Larry Leonard, 1030 Olympus Avenue, addressed the Council and said that Councilman Stamon's comment about sitting around the table would be much less intimidating, but felt the voting process shouldn't be changed. Councilman Sargent felt that the way Council phrased their questions to the applicants could be more friendly and less intimidating; the applicants should not feel as if they were being "grilled She asked Council to think about how they phrase their question. Manager Flodstrom stated that there were two applicants for the Planning Commission that had expressed interest in the position on the Board of Adjustment. They were Nancy Phillips and Patsy Feeley. After further discussion, Councilman Sargent moved to vote on the two people willing to serve on the Board of Adjustment. Councilman Lemon seconded and the motion carried. Council voted and Patsy Feeley was appointed to the Board of Adjustment. Council set the interview date for March 14, 1988, at 5:30 P.M. for Building Code Board of Appeals. 11. Consideration of Adoption of Personnel Policy and Procedures Manual Mayor McPhee read the Resolution by title, entitled RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City Personnel Policy and Procedures for City employees, and repealing Resolution 11 -69. Councilman Hallett moved to adopt the Resolution as read by title. Coun- cilman Gabriel seconded. Councilman Lemon, for discussion, stated that he would like to get together with Personnel Manager Coons for better clarification and discussion of the Manual. Councilman Sargent stated that Council should delay the item to another meeting, as she had many changes she would like to suggest. Councilman Gabriel concurred with Councilman Sargent, as he needed more time to go over the information. He asked Manager Flodstrom if all the labor unions were in agreement with the Policy. Manager Flodstrom told Council that the bargaining units had been given time to go over the document and to provide their comments, and that their comments had been incorporated into the document. In closing, he stated that the Manual has been approximately a year in the making, and is, in fact, a collection of several documents. Therefore, holding off for several weeks or longer would not make much difference. Councilman Stamon pointed out that the IBEW Union officials were given the document but that no comments were ever made. She then asked if the employees were involved in the development of the Policy and Procedures Manual. Manager Flodstrom stated that this document repeals Resolution 11 -69, which has never been updated, and in some cases, has been compro- mised by subsequent agreements through labor contracts /negotiations. Personnel Manager Coons spoke to Council about how personnel was involved in the development of the document. 12. Consideration of BPA Weatherization Contract Amendments 14. Request for Real Estate Committee Meeting CITY COUNCIL MEETING March 1, 1988 After further discussion, Councilman Hallett withdrew his original motion and moved that Councilmembers who have concerns meet with the Personnel Manager and that Council place this item at the March 15, 1988, City Council meeting. Councilman Sargent seconded and the motion carried. Councilman Gabriel moved to authorize the Mayor to sign Modifications 29, 30 and 31 to the BPA Residential Weatherization Agreement, No. DE -MS79- 83BP91362. Councilman Sargent seconded and the motion carried. Council set a meeting of the Real Estate Committee for March 7, 1988, at 12:30 P.M. in the Hospital Cafeteria to discuss amendments to real estate contracts, Laurel Street right -of -way, and to set dates to initiate the Permit Review process. 15. Consideration of Final Acceptance of "E" Street Reservoir Project Councilman Sargent moved to authorize the City of Port Angeles to approve and accept the work performed on the "E" Street Reservoir Project; auth- orize final payment in the amount of $50,374.21, and authorize release of retained percentage in the amount of $8,509.85 after the 30 -day lien filing period has elapsed and releases have been received from the Departments of Revenue and Labor and Industries. Councilman Stamon seconded. Councilman Sargent, in speaking to her motion, said she understood that there was a one -year warranty provision for any poor workmanship. She asked that we see that cracks are sealed to prevent water loss. Councilman Gabriel asked Public Works Director Pittis if work was done just on the cracks inside. Director Pittis replied that the work on the inside cracks was done a few years ago. Councilman Stamon asked if it was normal for reservoirs to leak. Public Works Director Pittis responded yes. Councilman Stamon asked if an abnormal amount of water was escaping. Public Works Director Pittis said no; that type of reservoir does leak. On call for the question, the motion carried. 16. Consideration of Real Estate Contract for Purchase of Property at 327 East Fifth Street Councilman Lemon moved to authorize the execution of the real estate contract for the purchase of the property at 325 East Fifth Street, with V the caveat that at such time as the City has received a recorded deed for the property, the condemnation lawsuit will be dismissed. Councilman Hesla seconded and the motion carried, with Councilman Hallett voting "No". 0e 41 5 I? !_1 Eli i /J7i_ rr >L�; I f fs;, r r �J r. r i r) (,ii 51 C� Y' f t 17. Scheduling of Work Session to Review 1988 Budget Council set a work session to review the 1988 Budget for Tuesday, March 22nd, at 5:30 P.M., in the City Council Chambers, and specified that the maximum length of that meeting would be two hours. 18. Set Public Hearing for March 15, 1988, to Discuss Adjustments to City's Sewer Rates Councilman Hallett moved to set a public hearing for March 15, 1988, to discuss adjustments to the City's sewer rates. Councilman Gabriel seconded. Councilman Stamon noted that the public needs to be very aware that this is upcoming and she hoped that the Peninsula Daily News, Chronicle, and the radio stations would be helpful in explaining to the public why the Council is considering a sewer rate increase. This is the second in a series of steps to pay for the secondary treatment plant. The UAC reviewed this issue and decided to recommend that the City go with a flat rate increase this year and next year develop a cost -of- service study and take a look at 963 964 CITY COUNCIL MEETING March 1, 1988 alternative terms of increases next year. She stressed that the public understand why we are having the increase. On call for the question, the motion carried. XI CITY COUNCIL COMMITTEE REPORTS /LATE ITEMS Councilman Gabriel requested that Item No. 5 in the Information Agenda regarding the Police Department assisting motorists with locked vehicles, be placed on the March 15th regular meeting Agenda. Councilman Stamon concurred. Councilman Hallett mentioned a meeting on Japanese protocol on March 7th between 10AM and 12 noon at the Vern Burton Memorial Community Center. Councilman Lemon said he did not feel he could be a good Council repre- sentative to the Peninsula Development Association due to a conflict with his employment schedule. Councilman Sargent asked Council to attend the Clallam Art League's grand opening of their new gallery in the Harbortowne Mall on March 3rd from 7 to 9:30 P.M. This will celebrate the 40th anniversary of the League. Councilman Stamon reported on the "green light" session on February 27th. It was small, but mighty. There is another meeting scheduled for March 9th in the Council Chambers on the Business Incubator. She also mentioned the TCACC's gala event on March llth at The Armory Square. XII ADJOURN TO EXECUTIVE SESSION The Council adjourned to executive session at 11:38 P.M. to discuss litiga- tion. XIII RETURN TO OPEN SESSION The meeting returned to open session at approximately 11:48 P.M. XIV ADJOURNMENT The meeting adjourned at 11:49 P.M. `Wite:ka Clerk Mayor NOTICE OF SPECIAL MEETING NOTICE IS HEREBY GIVEN that the City Council of Port Angeles, Washington, will hold a special meeting on Tuesday, March 1, 1998, at 6:00 P.M. in the City Council Chambers at 321 East Fifth Street. The purpose of this special meeting is to hold an Executive Session to discuss a personnel matter. Michelle Clerk Pub.: Feb. 29, 1988. k