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HomeMy WebLinkAboutMinutes 03/05/1996 3232 CITY CouNCIL MEETING Port Angeles, Washington March 5, 1996 CALL TO ORDER - Mayor Ostrowski cal!od the special meeting of the Port Angeles City coUncil to SPECIAL MEETING: order at 5:20 p.m. ROLL CALL: Members Present: Mayor Ostrowski, CoUncilmembers BraUn [arrived at 5:35 p.m.], Campbell, Doyle, Hulett, McKeown, and Wiggins. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Becket, S. Brodhun, B. Collins, K. Godbey, S. Ilk, J. Pittis, B. Titus, J. Hicks, K. Ridout, B. Jones, P. Burrett, and L. Haehnlen. Public Present: L. Rammage and P. Goddard. Introduction to Golf Parks Director Brodhun introduced Messrs. Richard McElyea and Jon Peterson, Feasibility Study ERA, who plan to be in Port Angeles for the next few days to begin the feasibility study for the golf course. They were invited to this meeting to share information pertinent to the study and to answer any questions the Council members may wish to pose. Mr. McElyea indicated they always commence such a study with an open approach; they solicited thoughts and ideas from the Council as to what the expectations from the study might be. Their presence in Port Angeles is with the hope of formulating a picture of the local golf market, competition, visitor counts, and the like. At this point, Manager Pomeranz queried as to whether ERA would openly commUnicate with the City if the determination is made that a golf course is not financially feasible. Mr. McElyea assured Manager Pomeranz that this would be the case, and he summarized other studies conducted where it was concluded that efforts should not proceed because of finance-related issues. Mr. Peterson delineated the scope of services for the feasibility study, to include a review of the site, the local golf market, the number of x~isitors to the area, demographics, and financial projections. ERA will also attempt to determine the best market positioning for the project and will also attempt to determine the appropriate size, in terms of inclusion of a club house and the like. Director BrodhUn advised the CoUncil that the consultants had viewed the prospective location this afternoon, and there is no concern with the close proximity to the airport. Most new golf courses are sited in residential areas, but Mr. McElyea indicated it would be better to be close to the airport. He felt the location would have great possibilities. Councilman Doyle introduced the already existing concern with the bird population in the vicinity and the potential for associated problems. Lengthy discussion followed on this issue. " Discussion ensued centering aroUnd the Uncertainty as to the amount of usable property because of area wetlands, and Mr. Peterson recommended consideration be given to the purchase of additional land, especially any available land with a view of the Strait. Having as many water and mountain view corridors as possible enhances the character of the course in terms of appeal to the visitors and the willingness to pay a higher fee. Lengthy discussion followed, and Mr. Peterson emphasized that the optimal size would be 150 acres. A golf course architect could better project the size and the configuration of the course. Discussion was held concerning the close proximity to the Landfill, the aesthetics of the traffic passing by the golf course en route to the Landfill, and the possibility of using the Landfill for a driving range. In addition, consideration was briefly given to financing options, and Mr. McElyea indicated it often works best when a developer donates land to a municipality, and the developer ultimately makes money off the improved sale of the land. Mr. McElyea indicated the success of such a venture often depends on the strength of the market. Consideration was given to the green fees, and Councilmember McKeown suggested -1- 3233 CITY COUNCIL MEETING March 5, 1996 Introduction to Golf a residential and non-residential fee structure. In response to an inquiry from Feasibility Study Councilman Braun, Mr. McElyea indicated there is no particular formula for (Cont'd) determining green fees based on population, but there is a formula for calculating whether a certain population can support a golf course. Mayor Ostrowski inquired as to the required length of time to complete the feasibility study, and Mr. McElyea felt it would take about six weeks. Mayor Ostrowski thanked Messrs. McElyea and Peterson for their valued input. Interview Applicants for The City Council interviewed the following applicants to fill vacancies on City Vacancies on City Boards Boards and Commissions: Raymond Hoffer, Louise Meyer, Erl Hansen, Larry & Commissions Schueler, Diana Tschimperle, and Barbara Miller. ADJOURN SPECIAL The special meeting was adjourned at 6:55 p.m. MEETING: CALL TO ORDER - Mayor Ostrowski called the regular meeting of the Port Angeles City Council to REGULAR MEETING: order at 7:15 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Camp Fire Adventure Group, Pam ALLEGIANCE: Boroughs, Leader. Participating were: K. Hafer, T. Boroughs, B. Young, T. Kuhn, and T. Dobyns. APPROVAL OF Councilman Braun moved to approve the minutes of the regular meeting of MINUTES: February 20, 1996. Councilmember McKeown seconded the motion, which carried unanimously. CEREMONIAL I. Proclamation Declaring March 11-15 Port Angeles Our Home Week at MATTERS/ Jefferson Elementary School PROCLAMATIONS: Mayor Ostrowski read a proclamation declaring March 11 - 15, 1996, to be Port Port Angeles Our Home Angeles Our Home Week at Jefferson Elementary School. Accepting the Week at Jefferson proclamation on behalf of Jefferson Elementary was Brad Boudreau, Principal. He Elementary School thanked the Council for its support of the School project. Mr. Boudreau informed the Council that Monday, March 11, is Dignitary Day; all Council members were invited to a ceremony to be held at 8:30 a.m. that morning. Also, he indicated he would like the City to have the School's "Big Book" on display until the end of the school year. He reviewed some of the upcoming events scheduled in conjunction with the project. FINANCE: I. Bids for Roll-Off Vehicle Bids for Roll-Off Vehicle Mayor Ostrowski reviewed the information provided by the Public Works Department. Councilman Campbell moved to award the bid to Western Peterbilt for the low cab forward truck with the American hook-lift unit and modifications to existing equipment in the sum of $122,418.22 including sales tax. Councilman Doyle seconded the motion, which carried unanimously. Bids for Traffic Materials 2. Bids for Traffic Material Mayor Ostrowski reviewed the information provided by the Public Works Department. Limited discussion followed with Deputy Director Ridout explaining what the various materials were used for and how needed quantities were calculated. Councilman Doyle moved to award bids for 1996 traffic maintenance materials as presented for a total of $10,512.89. Councilmember McKeown seconded the motion, which carried unanimously. Director Pittis pointed out that the City is not compelled to bid these items because of the low dollar amount. However, over the years, staff has concluded that a better price can be obtained by going out for bids. CONSENT AGENDA: Councilman Braun moved to accept the Consent Agenda, including: 1) Payroll - February 25, 1996 - $345,180.33 and 2) Voucher list -March 1, 1996 - $415,678.96. Councilman Wiggins seconded the motion. After brief discussion, a vote was taken on the motion, which carried unanimously. -2- 3234 March 5, 1996 1TEMS FROM THE City Manager Pomeranz asked to discuss the appointment of a Council member to AUDIENCE/COUNCIL/ the County Solid Waste Advisory Committee. This was added as Item D.9. STAFF TO BE CONSIDERED OR Councilman Hul0tt ~ked't0. discuss the Council sending a letter of support for the PLACED ON A Chamber of Commerce possible acquisition of its building from the Port. This was FUTURE AGENDA: added as Item D. 10. PUBLIC HEARINGS: 1. Municipal Code Amendment - MCA 96(02)01 - City of Port Angeles, City- wide: Request for amendment to the Port Angeles Municipal Code with Municipal Code regard to an exception to the provision of right-of-way improvements when Amendment - the City finds that there is an economic and physical hardship in relocating Ordinance No. 2909 public utilities and there will not be an increase in the number of lots within a subject short plat, and a housekeeping amendment to require the final building setbacks to be shown on final plat submittals. Mayor Ostrowski reviewed the information provided by the Planning Department and asked Planning Director Collins to give a brief presentation. Director Collins explained that this was a special situation with limited application. He described the situation that precipitated the proposed change and why staff and the Planning Commission felt this amendment was appropriate. Mayor Ostrowski opened the public hearing at 7:30 p.m. There was no testimony, and the public hearing was closed at 7:30 p.m. At Councilman Doyle's request, Director Collins clarified the amendment regarding final plats. Councilman Wiggins moved to accept the recommendations of the Planning Commission as presented, citing Findings 1-5 and Conclusions A - C, as set forth in Exhibit 'A", which is attached to and becomes a part of these minutes. Councilman Campbell seconded the motion, which carried unanimously. Mayor Ostrowski read the Ordinance by title, entitled ORDINANCE NO. 2909 AN ORDINANCE of the City of Port Angeles relating to improvement exceptions for short plats and requirements for final plat approvals and amending Ordinances 2222 and 1631, as amended, and Chapters 16.04 and 16.08 of the Port Angeles Municipal Code. Councilman Campbell moved to adopt the Ordinance as read by title. Councilman Wiggins seconded the motion, which carried unanimously. CITY COUNCIL Councilmember McKeown attended the KONP Home Show, met with the Council COMMITTEE and the Port regarding the Oak Street property, and attended a Marguerite Hartness REPORTS: Memorial Garden Committee meeting. The Veteran groups have been very supportive of the garden. Councilman Campbell attended the Association of Washington Cities Legislative Conference in Olympia. He felt it was a valuable introduction to Council member duties. He also attended the reception for the Board and Commission volunteers, and represented the City in its Home Show booth along with Fire Chief Becket and Planning Director Collins. Councilman Campbell attended the meeting between the City and the Port regarding the Oak Street property development. He felt it was a significant meeting. Councilman Hulett attended two Chamber of Commerce meetings, a Public Information meeting, and a Golf Course and Visitor's Convention Bureau meeting. Councilman Braun attended a Utility Advisory Committee meeting where the BPA rate case and contract negotiations were discussed. Rates are still uncertain and need to be negotiated. Councilman Braun attended the special Council meeting, the KONP Home Show, and the Clallam Transit Authority Board meeting. Councilman Wiggins attended most of the meetings already mentioned. He also attended a Public Health Advisory Committee meeting. Councilman Doyle also attended the AWC Legislative Conference. He attended the UGA meeting, a Library Committee meeting, and an Olympic Air Pollution Control Authority meeting where discussion was continued on the K-Ply Air Operating Permit. Councilman Doyle also attended the reception for Board and Commission -3- 3235 CITY COUNCIL MEETING March 5, 1996 CITY COUNCIL volunteers, as well as the Home Show. COMMITTEE REPORTS: (Cont'd) Mayor Ostrowski attended a Disability Board meeting, Lauridsen Charity Fund Boardrl a~d Clallam Transit Authority Board meetings. Mayor Ostrowski announced that h~,~rx:ncil~:.:: Dr,2,,'Iv~, and the City Manager will be welcoming new industries when they arrive in Port Angeles. Manager Pomeranz informed the Council that whenever an existing business makes improvements, or any new business opens, a letter will go out on behalf of the City Council thanking them for making an investment in and/or welcoming them to the community. LEGISLATION: A. Ordinances not Requiring Public Hearings Uniform Construction 1. Consideration of Ordinance Adopting Uniform Construction Codes Codes - Ordinance No. 2910 . Mayor Ostrowski reviewed the information provided by the Public Works Department and read the Ordinance by title, entitled ORDINANCE NO. 2910 AN ORDINANCE of the City of Port Angeles, Washington, adopting the current editions of the Uniform Building Code, Uniform Fire Code and other related codes, adopting local amendments to said codes, increasing permit fees, revising electrical permit requirements, and amending Ordinance 2552, as amended, and Chapters 14.01, 14.03, 14.05, and 14.21 of the Port Angeles Municipal Code. Councilmember McKeown moved to adopt the Ordinance as read by title. Councilman Campbell seconded the motion. Councilman Braun stated that, while he would vote for adoption of the Ordinance, he still felt sprinklers should be required in buildings more than 3,000 square feet as was originally proposed. A vote was taken on the motion, which carried unanimously. Setting a public hearing B. Resolutions not Requiring Public Hearings for vacation of portion of Orcas Street - I. Resolution Setting a Public Hearing for Consideration of Vacation of a Resolution No. 3-96 Portion of Orcas Street between Peabody and Chase Street Mayor Ostrowski reviewed the information provided by the Planning Department and read the Resolution by title, entitled RESOLUTION NO. 3-96 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate a portion of Orcas Street between Chase and Peabody Streets. Councilman Braun moved to pass the Resolution as read by title. Councilman Hulett seconded the motion, which carried unanimously. Planning Commission/ C. Planning Commission Minutes/Action Items Action Items 1. Planning Commission Minutes of February 14, 1996 Councilman Wiggins moved to defer the minutes of the February 14, 1996, Planning Commission meeting until the next Council meeting, as the minutes are still in draft form. Councilman Doyle seconded the motion, which carried unanimously. D. Other Considerations Appointments to 1. Appointments to Boards alii Commissions Boards and Commissions Mayor Ostrowski noted one vacancy on the Planning Commission had a term expiring March 1, 2000. He asked Clerk Upton to poll the Council in right to left seating order. Mayor Ostrowski and Councilmembers Doyle, Wiggins, Hulett, Campbell, and McKeown cast votes for Dean Reed. Councilman Braun cast a vote for Mike Kilpatrick. Dean Reed was, therefore, appointed to fill the vacancy. In that there may be other interviews to be conducted for the second vacant position -4- 3236 March 5, 1996 LEGISLATION: on the Planning Commission, Mayor Ostrowski stated that advertising would (Cont'd) continue and further interviews would be conducted at a later date. Appointments to Mayor Ostrowski stated therowere two candidates for the opening on the Board of Boards and Adjustment. Clerk UPton polled the Council in left to fight seating order. Commissions (Cont'd) Councilmembers McKeown, Hulett, Braun, Wiggins and Doyle cast votes for Louise Meyer. Mayor Ostrowski and Councilman Campbell cast votes for Patsy Feeley. Louise Meyer was, therefore, appointed to fill a term ending March 1, 2000. Mayor Ostrowski explained that there was a vacancy on the Building Code Board of Appeals; however, there are currently no applicants for this position. Staff will continue to advertise. Mayor Ostrowski indicated there were five applicants for the single vacancy on the Parks, Recreation & Beautification Commission. Clerk Upton conducted a poll from · fight to left. Councilmembers DoYle, Braun, and Hulett cast votes for Erl Hansen. Mayor Ostrowski and Councilmembers Wiggins, Campbell and McKeown cast a vote for David Morris. David Morris, was, therefore, appointed to fill a term ending March 1, 2000. Mayor Ostrowski explained there was also citizen-at-large vacancy on the Cable TV Government & Education Channel Advisory Committee. There was one candidate, Larry Schueler. Councilman Wiggins moved to appoint Larry.Schueler to the Cable TV Government & Education Channel Advisory Committee. Councilman Braun seconded the motion, which carried unanimously. Appointment of Council 2. Appointment of Council Members to Committee for Oak Street Property Members to Oak Street Project Property Project Manager Pomeranz stated he felt it would be appropriate to have more than one Council member on this Committee. Mayor Ostrowski called for volunteers and Councilmen Campbell, Hulett, and Wiggins were appointed. Consultant for Solid Waste 3. Recommendation of Consultant for Solid Waste Professional Services Professional Services Mayor Ostrowski reviewed the information provided by the Public Works Department. Councilman Campbell stated the selection committee had done a great job interviewing the firms making proposals. Councilman Campbell moved to accept the recommendation of the committee and authorize the Public Works Department to negotiate a scope of work and agreement with the firm of Parametric Inc., for the engineering services. Councilman Doyle seconded the motion. After brief discussion, a vote was taken on the motion, which carried unanimously. Public Works Director Pittis thanked Councilman Campbell and Scott Brodhun, Parks and Recreation Director, for volunteering for the committee. Tax Savings 5. City of Port Angeles Tax Savings Mayor Ostrowski stated no action was required on this item, and asked that the City Manager provide a brief report. Manager Pomeranz reviewed the memo contained in the packet and stated he was pleased with staff's aggressive pursuit of tax savings. Councilman Campbell commended the Finance Department for its diligence in this matter. Manager Pomeranz explained that Gary Leaf of the Light Department had helped the Finance Department on this project and wished to acknowledge his assistance. Councilman Doyle praised the teamwork involved as the City is 'one company". Consultant for 4. Recommendation of Consultant for Annexation Study AnnexatiOn Study Mayor Ostrowski reviewed the information provided by the Public Works Department. Councilman Wiggins moved to authorize the Public Works Department to negotiate a scope of work and agreement with the firm of Economic and Engineering Services, Inc. Councilman Hulett seconded the motion. A brief discussion regarding funding for the project ensued, and Manager Pomeranz stressed what an important project this was, and staff is pleased to be working closed' with the County on this project. A vote was taken on the motion, which carried unanimously. -5- 3237 CITY COUNCIL MEETING March 5, 1996 LEGISLATION: 6. Final Recommendation for HOtel/Motel Grant Funds (Cont'd) Mayor Ostrowski reviewed the information provided and asked Tim Smith, Public Hotel/Motel Grant Funds Works Department, to report on this issue. Mr. Smith explained that, to date, the Council has accepted and approved two committee recommendations regarding allocation of hotel/motel tax funds. The Committee has received several additional requests and felt priority should be given to the requests from the Chamber of Commerce and the Noah Olympic Visitor and Convention Bureau. There will be approximately $19,000 remaining in the fund if the grants are awarded to the Chamber and the VCB. The Committee recommends holding this money in reserve and possibly considering further requests later in the year, at the Council's discretion. Discussion followed, and at Councilman Campbell's request, Rick Hert of the VCB answered questions regarding the VCB's use of allocated funds. Councilmember McKeown pointed out that there was an error, in the newspaper, and that hotel/motel use in the City had increased by only approximately 5% or $8,000 and not 14% as stated in the paper. Councilman Campbell moved to accept the COmmittee's recommendations for the 1996 hotel/motel funds as presented. Councilman Wiggins seconded the motion, which carried by. a majority vote, with Counciimember McKeown voting in opposition. Update of Housing 7. Update of Housing Rehabilitation Program Rehabilitation Program Manager Pomeranz stated that one of the City's goals has been to improve the housing stock in the community. Approximately four years ago, staff applied for and received a Community Development Block Grant for this purpose. An additional grant was received last year, and again this year. The purpose of the grant is to assist moderate to low-income families to make improvements to their homes and lifestyles. Manager Pomeranz then demonstrated some of the improvements performed via this program and explained that as monies are paid back they are returned to the program for future use. He stated he is proud to be a part of the City at a time when this excellent program is offered. Councilmember McKeown, who had visited some of the improved homes with Manager Pomeranz, stated that entire neighborhoods have been uplifted by this program andnot just single residences. This program has also generated jobs for contractors. In response to Councilman Wiggins, Mr. Smith explained how requests are prioritized and how the program is advertised. There is a lengthy waiting list of people who wish to be considered for this program, and there is a cap of $20,000 per household. Mr. Smith listed other programs available to help improve homes and how they interact with the Housing Rehabilitation Program and how many homes have been served to date by this program. Mr. Smith then introduced Phil Goddard of the Housing Rehabilitation Office who used the overhead projector to demonstrate the different types of work performed on homes and the different types of contractors employed as a result of this program. He stated the ten projects represented in his presentation have generated nearly $260,000 worth of business, and approximately $118,000 worth of materials have been purchased locally. Mr. Smith explained how the loans are paid back. Mr. Goddard and Mr. Smith then responded to questions directed by Council. Mayor Ostrowski thanked staff for their efforts in this worthwhile program, and discussion followed regarding the success of the program. Olympic Memorial 8. Olympic Memorial Hospital Mental Health Task Force Hospital Mental Health Task Force Manager Pomeranz stated the first meeting of the Task Force is scheduled for Monday, March 11, 1996. He recommended that the appointment of one member of the Council would be sufficient. Councilmember McKeown expressed interest in this committee; however, she would be unable to attend the March meeting. She will contact the hospital and inform them of her interest. Discussion followed regarding the request for funding to pay the consultant's fee. Manager Pomeranz informed the Council that he had advised the Hospital Administrator that the City has limited capacity for funding. Councilmember McKeown will bring more information back to the Council at a future meeting. -6- 3238 March 5, 1996 LEGISLATION: 9. Appointment to Solid Waste Advisor~ Committee (Cont'd) Manager Pomeranz reminded the Council that there is a group of citizens, City Appointment to Solid officials, County officials and representatives of other jurisdictions who have been Waste Advisory involved in solid waste planning. Councilman Campbell attended the last meeting, Committee and staff is seeking approval from the Council to appoint Councilman Campbell as the City Council's representative to this Committee. Councilman Campbell stated that it was his understanding that the County Commissioners are going to finalize the make up of the Committee. He praised the efforts of Bob Jones, Superintendent of Solid Waste, for his efforts and expertise on this Committee. Councilman Campbell was appointed to this Committee. Chamber of Commerce 10. Chamber of Commerce Building Acquisition Building Acquisition Councilman Hulett stated that the Chamber of Commerce desires to purchase the building in which it currently resides. The Chamber is seeking a letter of support from the Council which will be forwarded to the Port. The Council directed Manager Pomeranz to draft a letter of support to be sent to the Chamber of Commerce by Thursday, March 7, 1996. Break Mayor Ostrowski recessed the meeting for a break at 8:55 p.m. The meeting reconvened at 9:05 p.m. ADJOURN TO The meeting was adjourned to Executive Session at 9:05 p.m. to discuss a matter of EXECUTIVE SESSION: litigation for approximately one-half hour. RETURN TO OPEN The meeting returned to open session at 9:40 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 9:40 p~--'~ ~ C,ty Clerk ~'] g d '"'-l~yor ' -- -7- 3239 THIS PAGE INTENTIONALLY LEFT BLANK 3240 Exhibit "A" Findings and Conclusions for MCA Amendment: Findings: 1. The City's subdivision regulations have been reviewed with respect to an exception in the case of hardship for the provision of right-of-way improvements when there is an economic and physical hardship in relocating public utilities and there will be no increase in the number of lots within a short plat. 2. The Comprehensive Plan, in particular Growth Management Goal A, Policy A. 1.1., Land Use Goal A, Policy A.2., Goal B., Capital Facilities Element Goal A., and Policy A.9, have been reviewed. 3. A Determination of Non-Significance was issued for the proposal on January 29, 1996. 4. Confusion regarding final submittal requirements indicating building setbacks has been a problem. 5. An economic and physical hardship in relocating public utilities as required during short platting has been a problem in consolidating small lots or portions of lots. Conclusions: A. The Municipal Code Amendment is in the public use and interest. B. The Municipal Code Amendment is consistent with the Comprehensive Plan Goals as identified in the staff report. C. The Municipal Code Amendment is consistent with the intent of Chapters 16.04 and 16.08 of the Port Angeles Municipal Code.  by the Port Angeles City Council at its meeting of March 5, 1996. r Ostrowski, Mayor Becky J. qpto-~, City t~lerk