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HomeMy WebLinkAboutMinutes 03/06/2007 e CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PRESENTATIONS, CEREMONIAL MATTERS & PROCLAMATIONS: Recognition of World Kidney Day Recognition of Colon Cancer Awareness Day Recognition of Martin Luther King, Jr., Essay Contest Winners e 6042 CITY COUNCIL MEETING Port Angeles, Washington March 6, 2007 Deputy Mayor Williams called the regular meeting of the Port Angeles City Council to order at 6:02 p.m. Members Present: Deputy Mayor Williams, Councilmembers Braun, Headrick, Munro [arrived at 6:03 p.m.], Petersen, and Wharton. Members Absent: Mayor Rogers. Staff Present: Acting Manager / Attorney Bloor, Clerk Upton, T. Riepe, Y. Ziomkowski, G. Kenworthy, T. Pierce, S. Pinnell, J. Mason, and N. West. Public Present: C. Kidd. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Braun. 1. Proclamation in Recognition of World Kidney Day: Deputy Mayor Williams read a proclamation declaring March 8, 2007, as World Kidney Day. Later in the meeting, the Deputy Mayor presented the proclamation to Kathy Lilienthal, Nurse Manager of the Port Angeles Kidney Center, who had just arrived at the Council meeting. 2. Proclamation in Recognition of Colon Cancer Awareness Day: Deputy Mayor Williams read and presented a proclamation to Anita Mitchell, declaring March 8, 2007, as Colon Cancer Awareness Day. Mrs. Mitchell is a member of the Washington State Comprehensive Cancer Control Partnership Program, the Colorectal Cancer Center Task Force, a volunteer with the Colon Cancer Alliance, and a survivor of four-stage colon cancer. 3. Recognition of Martin Luther King, Jr., Essay Contest Winners: Deputy Mayor Williams was joined by Port Angeles School Superintendent Gary Cohn and Community Multi-Cultural Alliance Chair John Brewer in recognizing the student winners of the Martin Luther King, Jr., Essay Contest. Dr. Cohn provided background information on the contest and recognized the students' teachers and parents who have provided so much support. Students recognized were: Sonja Elofson, Rachel Torrence, Ariana Servin, Brittney Montgomery, Tawny Bagby, Kyler Morgan, Carson Nicholls, Cassandra Walker, Jazzy Andrus, Leila Goodrum, Carlee Wilson, Kendall Thompson, Emily James, Ryan Rodocker, MacKenzie Cammack, Grace Hibler, Hope Winsor, Katie Fox, Dominic Sheriff, Cori Wilcox, Autumn Sheldon, Abigail Smith, Camryn Pattison, Brooke Knight, and Iggy Foley. - 1 - 6043 CITY COUNCIL MEETING March 6, 2007 Break WORK SESSION: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS & PUBLIC COMMENT: CITY COUNCIL COMMITTEE REPORTS: Recommendation on Harbor Management Plan ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Eastern Urban Growth Area Sewer Rates Deputy Mayor Williams recessed the meeting for a break at 6:28 p.m., so the students could convene in the lobby for a group photo. The meeting reconvened at 6:48 p.m. None. e Deputy Mayor Williams noted the distribution of replacement minutes for the City Council meeting of February 21,2007, reflecting a change in the language on the vote for the NPDES Phase II Stormwater Permit requirements. There were no late items added to the agenda. County Commissioner Mike Doherty distributed copies of the map, The Great Washington State Birding Trai/- Olympic Loop as prepared by Audubon Washington. Recommendation from Port Angeles Forward Committee and Community & Economic Development Committee on Harbor Management Plan: Councilmember Petersen, Chair of the Port Angeles Forward Committee, introduced consideration of the Harbor Management Plan. Present on behalf of the Department of Natural Resources were Martha Hurd, Operations Manager for Aquatic Lands, and David Roberts, Bellingham, Assistant Regional Manager for Aquatic Lands. Mr. Roberts addressed the Council, speaking in support ofthe plan. He indicated that DNR is a steward for managing a variety of activities, and he summarized recent efforts to consider an update to the Harbor Management Plan. He felt there are opportunities for moving the process forward and connecting it to the obligations of the Shoreline Master Program. Mr. Roberts delivered best wishes from Public Lands Commissioner Doug Sutherland and indicated the Department would support the City's efforts. Ms. Hurd reiterated support for the vision for the Port Angeles Harbor, noting the cooperative efforts of staff members representing the City of Port Angeles, Port of Port Angeles, Lower Elwha Tribe, Washington State Department of Natural Resources, Clallam County Economic Development Council, Port Angeles Business Association, and Clallam County. Principal Planner West indicated that efforts to update the Harbor Management Plan would coincide with the Shoreline Master Program update that must occur by 2011. Discussion ensued as to the phased approach, as well as the demand on staff time and City resources. Councilmember Braun moved to direct staff to take the lead in working with the community on a phased approach to create a new vision for management and use ofthe Port Angeles Harbor and report back to the Council with further recommended actions. The motion was seconded by Councilmember Wharton and carried unanimously. 1. Eastern Urban Growth Area Sewer Rates: Deputy Director of Engineering Services Kenworthy provided a summary of the proposed sewer rates for the Eastern Urban Growth Area, noting the rates were agreed upon during negotiations with the County. It was agreed that the City would not impose the sewer utility surcharge based on the fact the County's construction costs will exceed $5 million. Councilmember Wharton moved to accept the Ordinance for a first reading. The motion was seconded by Councilmember Petersen and carried unanimously. Deputy Mayor Williams read the Ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City ofPort Angeles, Washington, revising wastewater service rates for users outside Port Angeles city limits and amending Chapter 13.65 of the Port Angeles Municipal Code. e - 2 - e e RESOLUTIONS: OTHER CONSIDERATIONS: Interlocal Agreement for Archaeologist Funding .PU~LIC HEARINGS - QPASI-JpDlCIAL:' PUBLIC UEARINGS - OTHER: FINANCE: Eastern Urban Growth Area Sewer Interceptor None. CITY COUNCIL MEETING March 6, 2007 6044 1. ' Inter/ocal Agreement for Archaeologist Funding: Attorney Bloor advised the Council that a draft agreement with the Washington State Department of Archaeology & Historic Preservation had been distributed earlier. The agreement provides for the first four months of a five-year commitment and is being brought forward because the Legislature has yet to confirm the five-year funding. The Department has sufficient funds to begin with the first four months, so the City has advertised for the position and has received applications. Attorney Bloor indicated , that, with this agreement, the City could proceed to hire an archaeologist. Lengthy discussion ensued, with concern being expressed that the City might be acting prematurely by hiring an individual and spending funds that have not been guaranteed by the Legislature. Attorney Bloor and Principal Planner West provided background information relative to the position and answered questions raised by the Council. The point was raised that the City could benefit from the services of an archaeologist, even if for a short period of time, and Attorney Bloor pointed out that consultants are accustomed to providing services for four to six months. Planner West delineated the various benefits that could be derived, particularly because of projects being undertaken by the City in the near future. It was also pointed out that this agreement is the State's effort to provide money in a timely fashion during the interim. Discussion also centered around what types of expenses would be paid by the State under this agreement; Finance Director Ziomkowski provided clarification as to the inclusion of the position and all associated expenses in the 2007 Budget. Following further discussion and debate, Councilmember Petersen moved to approve entering into an Interlocal Agreement between the City and the State of Washington Department of Archaeology and Historic Preservation (DAHP) for the funding of a City Archaeologist and authorize the City Manager to finalize and sign the documents. The motion was seconded by Councilmember Headrick. Councilmember Wharton requested that, during the hiring process, the City seek the ideal candidate and, if such a person has not been identified, then the City shouldn't make a sacrifice based only on the need to hire. A vote was taken on the motion, which carried unanimously. None. . .~. None. 1. Eastern Urban Growth Area Sewer Interceptor, Project 05-30: Before commencing consideration ofthe bids on the Eastern Urban Growth Area Sewer Interceptor, Deputy Mayor Williams disclosed he is working with a client on property in the EUGA and, although his business transaction is not contingent on the bid award, he felt abstention from voting would be advisable. Deputy Director Kenworthy reviewed the bids submitted on the extension of the sewer to the Eastern UGl\. The apparent low bidder is Primo Construction, and Additive Alternates 1 and 2 were included in the recommended award. Councilmember P~tersen disclosed that her son is an employee of Primo Construction. Noone present in the audience objected to her participation in the proceedings. Councilmember Munro moved to award and authorize the Mayor to sign the contract with Primo Construction, Inc., of Carlsborg, for the base bid plus - 3 - 6045 CITY COUNCIL MEETING March 6, 2007 FINANCE: (Cont'd) Eastern Urban Growth Area Sewer Interceptor (Cont'd) Parametrix Interim 2007 Agreement Funding CONSENT AGENDA: INFORMATION: EXECUTIVE SESSION: ADJOURNMENT: additive Alternate No.1 and No.2 in the amount of $4,610,315.86, including tax, for the EUGA Sewer Interceptor, Project 05-30. Councilmember Braun seconded the motion. Discussion followed, and Deputy Director Kenworthy related that construction may commence by mid-April. He also provided further clarification on construction change orders. A vote was taken on the motion, which carried 5 - 0, with Deputy Mayor Williams abstaining. e 2. Parametrix Interim 2007 Agreement Funding: Deputy Director Kenworthy provided background information on the request to add funding to the current agreement with Parametrix in the amount of $120,000 so as to receive continued engineering support services until negotiations can be completed for a 2007 scope and fees amendment to the current agreement. He pointed out that Parametrix is providing services related to solid waste, wastewater, and the bluff revetment project. An extended discussion followed on the merits of providing additional funds, the matter of cost overruns, and the possibility of seeking others in the consulting field. Deputy Director Kenworthy assured the Council that the expenses would be closely monitored, and he stressed the importance of continuity on all of these projects. Councilmember Munro moved to authorize interim added funding to the current agreement with Parametrix in the amount of$120,000. Councilmember Braun seconded the motion, which carried unanimously. Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City Council minutes dated February 21 as revised; 2.) Appoint Representatives to Port Angeles Forward Committee (Andrew May, Craig Johnson, and David Johnson); and 3.) Expenditure Approval List - 2/10/07 - 2/23/07 - $849,830.15. Councilmember Petersen seconded the motion, which carried unanimously. Acting Manager / Attorney Bloor reminded the Council of a special meeting scheduled for Friday, March 16,2007, at 2:00 p.m. None. The meeting was adjourned at 7:49 p.m. . ~.f.~,~...7' &{I~~lJpto,,-- ? Karen A. Rogers, Mayor ,dlrt?~./Jh..... Becky J. Up Ci Clerk e - 4 -