Loading...
HomeMy WebLinkAboutMinutes 03/16/1993 2442 CITY COUNCIL MEETING Port Angeles, Washington March 16, 1993 CALL TO ORDER - Deputy Mayor Sargent called the special meeting of the Port Angeles City Council SPECIAL MEETING: to order at 6:05 p.m. ROLL CALL: Members Present: Mayor Hallett, Councilmen Braun, Nicholson, and Ostrowski, Councilwoman Sargent, and Councilmen Schueler and Wight. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Deputy Clerk Hagar, B. Collins, S. Ilk, J. Pittis, B. Titus, S. Brodhun, K. Ridout, D. Dickson, and D. McGinley. Public Present: B. Haselton, L. Bell, G. Pettit, S. Oliver, M. Hill, K. Hill, M. Schaad, R. Thomas, B. Jones, D. Hoff and J. Michalczik. Interview Applicants for Interview Applicants for Law Enforcement Advisory Board Law Enforcement Advisory Board The members of the City Council interviewed candidates for the Law Enforcement Advisory Board, as follows: Dave Brewer, Wemer Quast, William Anabel, Lynda Minor and John Dove. CALL TO ORDER - Mayor Hallett called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:15 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Louise Meyer. ALLEGIANCE: APPROVAL OF Councilwoman Sargent moved to approve the minutes of the regular meeting of MINUTES: March 2, 1993. Councilman Ostrowski seconded the motion. Councilman Wight referenced the discussion on bicycle helmets asked that the minutes reflect that a letter was introduced from Grant Meiner as an advocate of bicycle helmets. Councilman Schneler asked that Page 8, 2020 Vision Corporate Visit to Japan, be changed from, "He noted there is a question of credibility of the community to the Japanese people and culture." Councilman Schueler did not feel this sentence was understandable; it should read "Councilman Schueler noted that the presence of elected officials, and particularly the Mayor of the visiting community, is important to the Japanese, and adds credibility to the contact". A vote was taken on the motion which carried unanimously. CEREMONIAL None. MATTERS/ PROCLAMATIONS: CITY COUNCIL Councilman Braun attended the Capital Facilities Planning Committee meeting on COMMITTEE March 4 and 11. The Utility Advisory Committee met on March 8, and a number REPORTS: of items will be forthcoming, primarily solid waste. Also, Councilman Braun attended a meeting with Clallam County staff and a Commissioner on solid waste. On the 15th, Councilman Braun took part in greeting the 20-member delegation from Taiwan, the sister county of Clallam County. Councilwoman Sargent represented the Council at the City/County Growth Management meeting. Item F-2 on tonight's agenda is one issue addressed at that meeting. Councilwoman Sargent also attended the EDC executive meeting, which -1- rr I 2443 CITY COUNCIL MEETING March 16, 1993 CITY COUNCIL generated a great deal of publicity. She also attended a meeting with Commissioner COMMITTEE Duncan, at which time the Growth Management Advisory Committee made its REPORTS: (Cont'd) presentation on the Comprehensive Plan. There was no response from the County at that time. Councilwoman Sargent also attended the meeting with the sister county from Taiwan. FINANCE: None. CONSENT AGENDA: Councilman Ostrowski moved to accept the Consent Agenda, including: (1) Authorize expenditure of funds to implement Phase 1 of Service Territory Agreement between City Light and the Public Utility District; (2) Advertise request for proposals for contract operations of wastewater treatment plant; (3) Out of state travel request for Planning Director; (4) Correspondence from Washington State Liquor Control Board; (5) Concept Administrators through February, 1993; (6) Wire transfers for February, 1993 of $1,428,026.50; (7) Voucher list of March 12, 1993, of $2,021,565.11; and (8) Payroll for February 28, 1993 of $320,846.45. Councilman Braun seconded the motion. Councilman Wight requested a discussion on Item 2, proposals for contract operations of wastewater treatment plant. He asked that this item be separated from the remainder of the Consent Agenda. Councilmen Ostrowski and Braun accepted this as an amendment to the motion. A brief discussion followed. A vote was taken on the amended motion, which carried unanimously. Item 2 - Advertise request for proposals for contract operations of wastewater treatment plant Mayor Hallett explained to the Council that this item was considered at length at the Utility Advisory Committee meeting. The discussion involved the rationale for an RFP, and the possible effects on City employees. He explained the RFP is part of a process to help the City review its operations, not to eliminate City personnel. He further explained that this process may not necessarily result in the award of a contract. It is expected that proposals will be reviewed by the UAC and then forwarded to the City Council for consideration. Councilman Wight expressed concern with the process. If the City provides the bidders a cost analysis of what it would cost the City to run the operation, the bidders could then assure the amounts they submit would be lower. Councilwoman Sargent commented on the letter from the Olympic Labor Council, which is assuming that if the City pursues privatization, this would be an outside contractor and not local labor. She pointed out that the City already privatized the recycling program, which has remained local and stayed in the community. Councilwoman Sargent agreed with Councilman Wight, that it should be an equal bidding process. Attorney Knutson explained to Council why the RFP is set up the way it is, particularly in the context of the concerns being expressed by Council members. There is a State statute which governs the process for this type of municipal service. It does require the bidders to demonstrate that they can provide the same service as the City at a lower cost. The City is making it very clear in the RFP, however, that it does not have to award a bid to any of the proposers. It is also being made clear that cost is not the only factor in awarding a bid. Also being considered is past experience and background, as well as the ability of the prospective contractors to do the work as well as City employees can do it. Councilman Wight then expressed concern over the possible loss of three City employees if the bid is awarded to an outside company. Director Pittis explained that the proposer must provide an accommodation for those employees. This could be by lease arrangement with the City, and would be part of the evaluation of the proposal. City Manager Pomeranz further explained the RFP process and pointed out that if the City is not sincere in reviewing these proposals, it needs to be determined before the issuance. Councilman Braun echoed the concerns of Councilman Wight. Councilman Schueler also expressed concern with the process, especially since he just attended a seminar on the privatization of municipal functions. He also explained that he has had the opportunity to speak to two firms that he is almost sure are going to bid for this contract. They are large firms with good records. They will do a good job, so he has no problem with that part of this. He feels the City will get good bids, from good people. -2- 2444 CITY COUNCIL MEETING ,~ ~ March 16, 1993 CONSENT AGENDA: Councilwoman Sargent expressed her desire to do whatever is the most advantageous (Cont'd) for the City. She pointed out that in the selection of the contractor, the wording is that the cost proposal is not a bid, and the City reserves the fight to reject any and all proposals, and is under no obligation to accept the lowest proposal. The City reserves the right to negotiate a contract with the respondent, determined by the City as having the best combination of qualifications and costs and being the most advantageous to the City. She felt that all bases were covered, and favored proceeding. Mayor Hallett emphasized that the issue is not to privatize or not to privatize, but whether the City decides to proceed with the process. If there is commitment to going through the process, then the Council is basically saying it is interested in having the staff and employees take the time to look at its own operation. Councilman Schueler moved for the City to proceed with the RFP. Councilwoman Sargent seconded the motion. A vote was taken on the motion, which carried unanimously. ITEMS FROM THE Mike Schaad, 219 Hawthorne Place, asked to address Council on the Serenity House AUDIENCE/COUNCIL/ Project. This will be addressed under item F-3. STAFF TO BE CONSIDERED OR Sandy Oliver, 2602-1/2 W. 18th Street, asked to address the same item. PLACED ON A FUTURE AGENDA: Bob Stepp, owner of the Tourist Bureau, 115 E. Railroad, asked to speak to the Council about the proposal to send a representative of the City of Port Angeles to Japan. This is scheduled under item F-7. Ralph Thomas, 1217 W. 19th Street, asked to address the rezoning of 18th St. This is item F-3 also. Before Council moved on to Legislation, Mayor Hallett announced that Brennan Haselton is leaving Radio Station KONP for KIRO Radio in Seattle. Friday is Brennan's last day with KONP, and Mayor Hallett thanked Mr. Haselton for his fairness and accuracy in reporting on City business, and extended the best wishes of the Council in his new job. LEGISLATION: A. Public Hearings Public Hearings 1. Street Vacation Street Vacation - STV 93(03)01 - Hill, southeast corner of Porter/Olympus Avenue: Request Ordinance No. 2750 for vacation of approximately 3 feet of City right-of-way. Mayor Hallett reviewed the information provided by Planning. He opened the public hearing at 7:55 p.m. There being no one to speak to the issues, the public hearing was closed at 7:55 p.m. Mayor Hallett read the Ordinance by title, entitled ORDINANCE NO. 2750 AN ORDINANCE of the City of Port Angeles vacating a portion of Porter Street, Port Angeles, Washington. Councilman Ostrowski moved to adopt the Ordinance as read by title. Councilman Braun seconded the motion. Councilwoman Sargent pointed out that there was no compensation figure included in the Ordinance. Director Collins reported that, according to Property Manager Ridout, the amount to be charged to the property owner is 50% of the value, or $208.60 for 328.4 square feet. Councilman Wight pointed out that, in the past, the Council has taken action on the street vacation itself, citing findings and conclusions; then taken action on the Ordinance. The motion was withdrawn by Councilman Ostrowski. Councilman Ostrowski moved to approve the street vacation as recommended by the Planning Commission, citing the following Findings and Conclusions: Findings: (1) The request is to vacate a 3' by 109.46' (328.4 s.f.) strip of Porter Street fight-of-way; (2) The setback requirement for the subject site is either 18' or 25' from Porter Street, depending on the yard designation; (3) The right-of-way is -3- 2445 CITY COUNCIL MEETING March 16, 1993 LEGISLATION: 90 feet wide for the length of the applicants lot. The remainder of Porter Street is (Cont'd) 60 feet wide; (4) Porter Street jogs 30 feet west for a length of two blocks between Olympus and Campbell Avenues; (5) The property is zoned RS-9; (6) The site is Street Vacation- located along a designated school walking route; and (7) There are several Ordinance No. 2750 Comprehensive Plan Policies encouraging the provision of safe pedestrian facilities (Cont'd) including Residential Policies 4 & 5 and Circulation Policies 7, 8 and 10; Conclusions: (A) Vacation of this portion of the Porter Street right-of-way is in the public use and interest and would be a public benefit; (B) The street vacation is consistent with the Goals, Policies and Objectives of the Comprehensive Plan, specifically, those listed in Finding No. 6; (C) The vacation would not adversely effect the rights-of-way that serve the area nor preclude the provision of sidewalks in the future; and (D) The existing structure on the subject site cannot meet the setback requirements with a 10' vacation of right-of-way. The motion was seconded by Councilman Braun. Brief discussion followed, and Councilwoman Sargent asked why the vacation was changed from the original two feet to three feet. Director Collins pointed out that because of a roof overhang on the house, the original request for two feet was not adequate. This was amended at the Planning Commission meeting of March 10; staff also concurred at that time that three feet was appropriate. The Planning Commission approved three feet as requested by an amendment to the applicant's petition. Councilman Braun asked if there was adequate distance for a street. Director Collins responded in the affirmative. A vote was taken on the motion, which carried unanimously. Mayor Hallett again read the Ordinance by title. Councilman Ostrowski moved to adopt the Ordinance as read by title, and that under Section 3, Compensation, the amount of $208.60 be inserted. Councilman Braun seconded the motion. A vote was taken on the motion, which carried unanimously. Rezone Request - 2. Rezone Request Ordinance No. 2751 REZ 93(03)05 - CITY OF PORT ANGELES, Between Park Avenue ami Lauridsen Boulevard and between Franklin School and vacated Lafayette Street: Proposal for rezone of property presently zoned RS-9, Residential Single Family, to RMD, Residential Medium Density. Mayor Hallett reviewed the information provided by the Planning Department. He opened the public hearing at 8:05 p.m. Mark Hill, 1206 Olympus Avenue, requested that Liberty Street be considered for improvement at the time this rezoned area is developed. There being no further public testimony, Mayor Hallett closed the public heating at 8:05 p.m. Councilman Braun reported that he received a phone call this evening from Sam Tikka, who wanted him to know that he opposed this petition. Mr. Tikka offered no reasons for his opposition. Councilman Braun indicated that he did not discuss the matter, since it was before the Council as a public hearing. Councilman Wight moved to approve the rezone as recommended by the Planning Commission, citing the following Findings and Conclusions: Findings: (1) The approval is for rezone of roughly 11 acres of property located between Lauridsen Boulevard and Park Avenue and between Franklin Elementary School and the vacated Lafayette Street; (2) The Comprehensive Plan identifies the site as suburban residential environment. There are a number of Goals, Policies and Objectives which have been identified as being relevant to the rezone including Goals Nos. 3, 4 & 5; Residential Policies Nos. 2, 4, 5, 15-18; Social Policy No. 4; Social Objectives Nos. 1-3; and Land Use Objectives Nos. 1, 2, 4-7; (3) The City of Port Angeles SEPA Responsible Official issued a Determination of Non-Significance for the rezone on February 12, 1993; (4) Property to the east and west of the site is zoned PBP, to the north RS-7, and to the south property is zoned RS-9 and RS-7; (5) The site is improved with 7 or 8 single family homes and a convalescent home. Two 2.28 acre sites are vacant. A conditional use permit for an assisted living facility has been approved for one of the 2.28 acre sites; (6) Many of the interior rights-of-way platted between Park Avenue and Lauridsen Boulevard have been previously vacated by the County; (7) Property south of the site has recently been rezoned from RS-9 to RS-7; (8) Crestwood Convalescent Center is undergoing expansion and has plans for construction of an assisted living facility on the site; (9) The rezone would not create any non-conforming uses or facilities with respect to -4- 2446 CITY COUNCIL MEETING March 16, 1993 LEGISLATION: provisions of the RMD zone district; and (10) The site abuts and is served by two (Cont'd) arterial roadways. A third (Race Street) is about 1000 feet to the west. Conclusions: (A) The rezone is in the public use and interest and is compatible with Rezone Request - the surrounding zoning; (B) The rezone is consistent with the Goals, Policies, and Ordinance No. 2751 Objectives of the Comprehensive Plan, specifically, those identified in Finding No. (Cont'd) 2; and (C) Circumstances have changed since the property was zoned RS-9. Property to the south has recently been rezoned to allow smaller lots. The convalescent center on the site is expanding and using the land more intensively. The motion was seconded by Councilman Ostrowski. Councilman Wight agreed with Mr. Hill in that Liberty Street is a traffic problem, particularly the comer of Seventh and Liberty. This street is being used as an arterial street even though it is not aa arterial, and it is dangerous. Councilwoman Sargent asked that staff look into this traffic problem, to which Director Pittis agreed. Councilman Schueler asked that the City look into having this street made into an arterial. A vote was taken on the motion, which carried unanimously. Mayor Hallett read the Ordinance by title, entitled ORDINANCE NO. 2751 AN ORDINANCE of the City of Port Angeles rezoning property located between Park Avenue and Lauridsen Boulevard and between Franklin School and vacated Lafayette Street, from RS-9, Residential Single Family to RMD, Residential Medium Density and amending the Official Zoning Map. Councilman Ostrowski moved to adopt the Ordinance as read by title. Councilwoman Sargent seconded the motion. Attorney Knutson pointed out a revision in the legal description, which the final Ordinance will reflect. A brief discussion followed. A vote was taken on the motion, which carried unanimously. Establishing street 3. Municipal Code Amendment standards for unopened plats within the City MCA 93(03)02 - CITY OF PORTANGELES, City-wide: Establishing street standards for unopened plats within the City. Mayor Hallett reviewed the information provided by the Planning Department. It was recommended that the public hearing be continued, as staffwould like more time to review the specific wording of the Ordinance before Council action. Director Collins also pointed out that Finding 1 in the Planning Commission minutes would need to be revised as well. Mayor Hallett opened the public hearing at 8:15 p.m. There was no public testimony. Councilwoman Sargent moved to continue the public hearing to the next meeting, April 6, 1993, at 7 p.m., or as soon thereafter as possible, in Council Chambers of Port Angeles City Hall. The motion was seconded by Councilman Wight. A vote was taken on the motion, which carried unanimously. Zoning Code Amendment 4. Zoning Code Amendments Fire Stations as conditional use in ZCA 93(03)02 - City of Port Angeles, CSD, ACD, CBD, LI and M-2 various districts - Districts: Proposal to amend the Zoning Ordinance to allow fire stations Ordinance No. 2752 as a conditional use in the aforementioned districts. Mayor Hallett reviewed the information provided by the Planning Department. He opened the public hearing at 8:15 p.m. There being no one wishing to speak to the issues, the public hearing was closed at 8:15 p.m. Councilwoman Sargent moved to approve the Zoning Code Amendment as recommended by the Planning Commission citing the following Findings and Conclusions: Findings: (1) Current regulations limit the placement of fire stations to the PBP zone district; (2) A number of Comprehensive Plan Goals, Policies and Objectives have been identified as being most relevant to the proposal including Goals Nos. 3 & 4; Commercial Policies Nos. 3 & 9; Community Facilities and Services Policies Nos. 1-4; Community Facilities Objectives Nos. 1 & 2; and Land Use Objectives Nos. 1, 2, 4 & 7; (3) A Determination of Non-Significance was -5- 2447 CITY COUNCIL MEETING March 16, 1993 LEGISLATION: issued on March 4, 1993; (4) Fire stations generally are located separate from other (Cont'd) public facilities; (5) The proposal would allow fire stations as a conditional use in the industrial zones and the more intensive commercial zones. The least intensive Zoning Code Amendment commercial zones, OC and CN, have not been included in the proposal; and (6) Fire Stations as Traffic and noise impacts from the use are intermittent; Conclusions: (A) The conditional use in Zoning Code Amendment is in the public use and interest; (B) The Zoning Code various districts- Amendment is consistent with the Comprehensive Plan Goals and Policies, Ordinance No. 2752 specifically those identified in Finding No. 2; and (C) The proposed amendment is (Cont'd) consistent with the intent of the CSD-C1 & C2, ACD, CBD, LI and M-2 Zones. Councilman Nicholson seconded the motion, which carried unanimously. Mayor Hallett read the Ordinance by title, entitled ORDINANCE NO. 2752 AN ORDINANCE of the City of Port Angeles amending Ordinance No. 1709, as amended, and Title 17 of the Port Angeles Municipal Code to allow fire stations as a conditional use in the CSD-C1, CSD-C2, ACD, CBD and LI districts. Councilman Braun moved to adopt the Ordinance as read by title. Councilman Schueler seconded the motion. It was pointed out by Councilman Wight that M-2 was left out of the title. Councilmen Braun and Schueler agreed to amend the motion to include M-2. A vote was taken on the motion, which carried unanimously. Annexation Request - B. Ordinances not requiring public hearings Ordinance No. 2753 1. ANNEXATION REQUEST- ANX 92(08)01 - ROCKFORD/ANDREW, Campbell/Eckard alley to the Eckard/Leighton alley: Request for annexation of approximately 5 acres south of the current city limits. Mayor Hallett reviewed the information provided by the Planning Department. He read the Ordinance by title, entitled ORDINANCE NO. 2753 AN ORDINANCE of the City of Port Angeles, Washington annexing approximately five acres into the City. Councilman Nicholson moved to adopt the Ordinance as read by title. Councilman Braun seconded the motion. A brief discussion followed. A vote was taken on the motion, which carried unanimously. 2. Public document procedures ordinance Public Document Procedures - Mayor Hallett reviewed the information from the City Attorney's office. Ordinance No. 2754 Mayor Hallett read the Ordinance by title, entitled ORDINANCE NO. 2754 AN ORDINANCE of the City of Port Angeles, implementing the Public Disclosure Act, Chapter 42.17 RCW, and establishing a new Chapter 2.74 in the Port Angeles Municipal Code. Councilman Braun moved to adopt the Ordinance as read by title. Councilman Nicholson seconded the motion. A brief discussion followed. A vote was taken on the motion, which carried unanimously. Amendment to 3. Amendment to telephone tax ordinance. Telephone Tax - Ordinance No. 2755 Mayor Hallett reviewed the information from the City Attorney's office. He read the Ordinance by title, entitled -6- 2448 CITY COUNCIL MEETING March 16, 1993 LEGISLATION: ORDINANCE NO. 2755 (Cont'd) AN ORDINANCE of the City of Port Angeles, Amendment to Washington, amending Section 1 of Ordinance Telephone Tax - 2720 and PAMC 5.80.030(D) by amending the Ordinance No. 2755 del'tuition of "competitive telephone service". (Cont'd) Councilwoman Sargent moved to adopt the Ordinance as read by title. Councilman Braun seconded the motion, which carried unanimously. Setting Hearing for C. Resolution Requiring Public Comment Street Vacation - Resolution No. 13-93 1. Setting public hearing for consideration of vacation of City right-of-way - OLYMPIC MEMORIAL HOSPITAL - Columbia Street and a portion of the Columbia/Caroline alley west of Chambers Street. Mayor Hallett reviewed the information provided by the Planning Commission. He asked if there was any public comment. Attorney Knutson pointed out that this is not the type of Resolution requiring public comment; however, as it was on the Agenda as requiring public comment, Council should proceed in that direction. There was no one wishing to speak to the issues. Councilman Nicholson moved that the request be forwarded to the Planning Commission for recommendation on April 14, and a public hearing be set for April 20, 1993. Councilwoman Sargent seconded the motion, which carried unanimously. Mayor Hallett read the Resolution by title, entitled RESOLUTION NO. 13-93 A RESOLUTION of the City of Port Angeles setting a heating date for a petition to vacate a portion of Columbia Street, along with a portion of the Columbia/Chambers alley, Port Angeles, Washington. Councilman Ostrowski moved to pass the Resolution as read by title. Councilman Braun seconded the motion, which carried unanimously. D. Resolutions not requiring public comment None. Planning Commission E. Planning Commission Minutes/Action Items Minutes/Action Items 1. Planning Commission Minutes of February 17, 1993 Director Collins pointed out there was an error on the Agenda. These minutes were accepted at the last meeting; however, there were some changes, so the minutes are submitted for review with no action required. Shoreline Management SHORELINE MANAGEMENT PERMIT - SMA 93(02)132 - ITT RAYONIER, - Permit- ITT Rayonier INC., 700 North Ennis Street: Request for a shoreline permit to allow the construction of an armor rock seawall at the present mill site, located in the M-2, Heavy Industrial District. Councilman Wight moved to approve Shoreline Management Permit SMA 93(02)132, citing the following Condition, Findings and Conclusions: Conditions: (A) The applicant shall minimize the loss of nearshore shallow water habitat as may be required by the Department of Fisheries approval of a Hydraulics Project Application; Findings: (1) The approval is for installation of a rock bulkhead to be installed between the warehouse building and existing wood pile bulkhead at the ITT- Rayonier Mill as depicted on plans dated received January 4, 1993; (2) The property is zoned Heavy Industrial (M-2). The comprehensive plan identifies the site as heavy industrial. Several policies of the comprehensive plan have been identified as being most relevant to the project including Goal No. 3; Industrial Development Policies Nos. 1 & 2; and Land Use Objectives Nos. 1 & 3. (3) The shoreline master program identifies the site as urban. Several policies of the SMP have been identified as -7- 2449 CITY COUNCIL MEETING March 16, 1993 LEGISLATION: being most relevant to the project including General Regulations C.1, 4 & 5; Land (Cont'd) Use Element D.6 & 7; Natural Systems E.l.a; and Use Activities F.9.a-e and F. 18.a-c; (4) The Mill is on tbe site previously occupied by a S'Klallam Village and Shoreline Management the original Puget Sound Cooperative Colony, and is located on the Washington State Permit- ITT Rayonier Register of Historic Places; (5) The Port Angeles Shoreline Master Program, (Cont'd) Comprehensive Plan, Zoning Ordinance and Environmentally Sensitive Areas Protection Ordinance have been reviewed with respect to this proposal; and (6) The applicant has applied for Hydraulic Project Approval from the Department of Fisheries has jurisdiction over protecting fish habitat; Conclusions: (A) As conditioned, the proposal is consistent with the Port Angeles Shoreline Master Program, specifically Those regulations and policies identified in Finding No. 3; (B) As conditioned, the proposal is consistent with the Port Angeles Comprehensive Plan, specifically those goal, policies and objectives identified in Finding No. 2; and (C) As conditioned, the proposal will not be detrimental to the shoreline; as presented in the Planning Commission Minutes of January 13. Councilman Ostrowski seconded the motion, which carried unanimously. Planning Director Collins offered a correction that, although it is indicated that the Planning Commission minutes are of January 13, 1993, the application and staff report are of February 10, so there was an error in referencing the January 13 minutes. Councilman Wight agreed to amend his motion to reflect the proper date of the minutes as February ta~t~, 1993. 2, Planning Commission Minutes of February 24, 1993; and Planning Commission Minutes of March 10, 1993 Councilman Nicholson moved to accept and place on file the Planning Commission minutes of February 24, 1993 and March 10, 1993. Councilman Wight seconded the motion. Councilwoman Sargent pointed out thane, n had to be taken on Shoreline Management Permit-SMA 93(03)133 beforenmn~u~svcould- be accepted. The motion was withdrawn.~ ~Jt~ Il9 Councilwoman Sargent moved to accept and place on file the Planning Commission minutes of February 24, 1993. Councilman Braun seconded the motion, which carried unanimously. 3. Planning Commission Minutes of March 10, 1993 Shoreline Management SHORELINE MANAGEMENT PERMIT - SMA 93(03)133 - ITT RAYONIER, Permit - ITT Rayonier INC., 700 North Ennis Street; Request for a permit to allow relocation of a pulp beater within 200 feet of the shoreline, and to extend an existing roof for cover of the beater, located in the M-2, Heavy Industrial District. Councilman Nicholson moved to approve Shoreline Management Permit - SMA 93(03)133, citing the following Findings and Conclusions: Findings: (1) The approval is for relocation of a pulp beater to a location between the pulp storage warehouse and finishing room and extension of the roof cover between the two buildings to allow weather protection to the pulp beater; (2) The pulp beater area will be contained and will drain directly into the plants water treatment plant; (3) The project will not involve any excavation; (4) The Port Angeles Shoreline Master Program, Comprehensive Plan and Zoning Ordinance have been reviewed with respect to this proposal; and (5) The beater will be located in the middle of the plant. Conclusions: (A) The proposal is consistent with the Port Angeles Shoreline Master Program, specifically General Regulations C.1 & C.4; and Natural Systems Regulation E.l.d; (B) The proposal is consistent with the Port Angeles ._ Comprehensive Plan, specifically Goal No. 3; Industrial Development Policy No. 5 and Land Use Objectives Nos. 1 & 5; (C) The proposal will not be detrimental to the shoreline; and (D) The pulp beater will not be visible or heard from any location off the plant. Councilman Braun seconded the motion, which carried unanimously. Councilman Nicholson moved to accept and place on file the Planning Commission minutes of March 10, 1993. Councilwoman Sargent seconded the motion. Director Collins thought Council would want to express appreciation to Chairperson Cindy Souders who stepped down as Chair at the last Commission meeting. The staff and her fellow Planning Commissioners were very appreciative of her efforts. She is retiring as Chairperson, but is staying on the Commission as Vice Chairperson. A vote was taken on the motion, which carried unanimously. -8- 245O CITY COUNCIL MEETING March 16, 1993 PUD Request for F. Other c°nsid~rati°n3 Extension of Wholesale Water 1. Public Utility District request for extension of the wholesale water contract Contract for one year. Councilman Nicholson moved that the Mayor be authorized to sign the contract and forward it to the PUD. Councilman Braun seconded the motion. Councilman Wight noted that the UAC unanimously recommended this contract extension with no changes. A vote was taken on the motion, which carried unanimously. Inteflocal Agreement- 2. Interlocal Agreement for 1993 Clallam County region STP funding STP Funding allocation for transportation projects. Mayor Hallett reviewed the information provided by the Department of Public Works. Councilman Ostrowski moved that the Mayor be authorized to execute the Interlocal Agreement for allocation of said funding. Councilman Schueler seconded the motion. Councilwoman Sargent explained this was the item she mentioned that was brought up at the Growth Management Steering Committee between the City and County, and it was approved by the Committee subject to Forks' approval, as Forks was not at the meeting. Councilman Wight questioned how the percentage distribution of funds was conceived. Director Pittis explained the formula. A vote was taken on the motion, which carried unanimously. Rezone/Conditional Use 3. Discussion of rezone/conditional use permit for Serenity House Project on Permit for Serenity 18th Street. House Mayor Hallett reviewed the information provided by the Planning Department. He explained that no action would be taken on this tonight, as action cannot be taken without a public hearing. Staff would, however, like direction on this issue. Mike Schaad, 219 Hawthorne Place, owns a duplex on 18th Street, directly south of the area involved. There is another house next to his as well. To the west of St. there are two or three blocks of single family homes. Mr. Schaad feels this area is a family area, not a high density area or an area for this type of activity. He was concerned about property values, and the possibility that this type of activity would make the area unsafe for children. Mr. Schaad agreed that there was a need for this type of shelter in the community, but 18th St. was not the proper place for it. Councilwoman Sargent clarified that the possible donation of the property was contingent on a conditional use or a rezone being approved. Director Collins indicated Serenity House would need a conditional use permit under any of the zoning districts. Ralph Thomas, 1217 W. 19th Street, opposes the rezone and conditional use permit. He wants the area to stay single family. Sandy Oliver, Executive Director of Serenity House, 2602 1/2 W. 18th Street, thanked the Council for even exploring the possibility of a shelter for the homeless. Ms. Oliver stressed that the shelter would be for families. Ms. Oliver would welcome the opportunity to meet with the neighbors in the area and answer any questions they might have regarding the shelter. Ms. Oliver summarized the grant process she has begun in order to access funds for low-income housing. Discussion followed concerning the current placement of homeless families throughout the community. Ms. Oliver explained the concept and advantage of a more comprehensive approach in a congregate care facility, as opposed to spreading families throughout the community without necessary support services. Councilwoman Sargent reviewed the previous action of the Council whereby it was agreed to provide a letter of intent to donate 2 1/2 lots contingent upon receipt of the grant and the necessary conditional use and rezoning. Councilman Nicholson suggested the pursuit of a conditional use permit which he felt to be the better course of action on the part of Serenity House. Director Collins indicated it was his understanding that the Council did not wish to pursue a rezone at this time. The applicant can pursue a conditional use permit at any time if the City, as owner of the property, so agrees. Councilman Nicholson felt -9- 2451 CITY COUNCIL MEETING March 16, 1993 LEGISLATION: that is what had been accomplished by the previous action. Director Collins (Cont'd) indicated there had been a need for clarification, and he felt he now had the information needed in order to know how to proceed. Rezone/Conditional Use Permit for Serenity Lilly Thompson, 1228 W. 19th Street, wanted to go on record as saying she opposes House (Cont'd) this project. Her main concern is the property value situation. She indicated neighbors in the area have also expressed concern. Break Mayor Hallett recessed the meeting for a break at 9:00 p.m. The meeting reconvened at 9:10 p.m. 2020 Vision 4. 2020 Vision Corporate Visits - Japan Corporate Visit - Japan Mayor Hallett moved this item up on the Agenda, as Mr. Stepp would like to speak briefly on the issue. Bob Stepp, 115 E. Railroad Avenue, heard that the City of Port Angeles was considering sending a representative to an Asian country. He understood that there was concern over whether the Mayor should be sent, or whether it should be a representative of the business community. Since Mr. Stepp's business is tourism and he is aware of the position the City of Port Angeles holds throughout the Pacific Rim, and since the City of Port Angeles is one of the best known small cities in the western United States, he wanted to urge the City Council to continue thinking of the City of Port Angeles in that light. When a representative of the City of Port Angeles is sent to any nation, he feels it should be someone who represents the highest echelon of the City and/or County government. In this specific instance, he recommends the Mayor be sent to represent the City's interests. Councilman Schueler reported on a telephone call from a neighbor, Eileen Knight, who is a downtown merchant herself, and who basically said the same thing as Mr. Stepp. According to Japanese culture, the most important person from Port Angeles would be the Mayor. Councilman Braun moved that the Council approve the Mayor's participation in the 2020 Vision corporate visit with the rest of the delegation from the County and the Port, and to make the trip to the Pacific Rim area. Councilman Schueler seconded the motion. A discussion followed. Councilman Wight wondered if there was any possibility of working in a brief stop to our sister city, Mutsu City, while the Mayor is in Japan. Councilwoman Sargent pointed out that usually visits to sister cities are advertised and members of the community go. She did not feel it appropriate for the Mayor to go on his own. Mayor Hallett suggested the possibility of the rest of the 2020 delegation accompanying him to Mutsu City. Councilwoman Sargent felt that a member of the EDC should be the one attending the 2020 Vision Corporate visit, as this was not budgeted by the City, and the EDC is responsible for this, as the City doubled its contribution to the EDC for this year for this reason. Economic Development is the responsibility of the Port and the EDC, not the City. She would be in favor of a contingency from Port Angeles going to Japan sometime in the future when it could be arranged and planned and other members of the community could be represented. A vote was taken on the motion, which carried by a 6-1 vote, with Councilwoman Sargent voting in opposition. 5. Acceptance of Departtnent of Ecology Interim Centennial Grant for design DOE Interim of waste water treatment plant sludge-composting facility Centennial Grant Mayor Hallett reviewed the information provided by the Department of Public Works. Councilman Nicholson moved that the City accept the grant. Councilwoman Sargent seconded the motion, which carried unanimously. Councilwoman Sargent questioned whether or not the City's matching funds for the Grant had been budgeted. Director Pittis explained the funding and budgeting. This is part of the secondary costs of the Wastewater Treatment Plant. Senior Center 6. Senior Center Project - Soils Consultant Project - Soils Consultant Mayor Hallett reviewed the information supplied by the Parks Director and the Public Works Director. Councilwoman Sargent moved that the City Council authorize the Public Works -10- 2452 CITY COUNCIL MEETING March 16, 1993 LEGISLATION: Director to sign a contract with Terra Associates Inc., for an amount not to (Cont'd) exceed $20,000.00. Councilman Braun seconded the motion. A brief discussion followed. Funding for this will be taken out of the funds for the Senior Center. Senior Center Attorney Knutson stated that the City would delay signing the contract until liability Project - Soils issues are settled. A vote was taken on the motion, which carried unanimously. Consultant (Cont'd) DOE Grant 7. Authorize Grant Application - Department of Ecology groundwater Application - monitoring well program Groundwater Monitoring City Manager Pomeranz summarized the issues involved in the grant application. The DOE required the City to do a number of things at the Landfill, items which were included in the variance. One of the items was the drilling of three monitoring - wells at the Landfill. The City protested those wells, and had a series of meetings with DOE officials over this. In the final analysis, they were not willing to eliminate the variance provisions, however, they did offer to support a Grant application to assist the City in fulfilling the various requirements of the DOE. The Grant will cover a substantial portion of the DOE requirement for the wells. Director Pittis pointed out that the substantial increase approved for Parametrix covered this work element. Essentially, what the City is getting for a $120,000.00 total of that one activity, is $90,000.00 in Grant money to help offset those costs. Councilman Nicholson moved that the City Manager be instructed to proceed with the Grant application. Councilman Braun seconded the motion. A brief discussion followed. A vote was taken on the motion, which carried unanimously. Elwha River 8. Elwha River Restoration Act Restoration Act Manager Pomeranz reported the Elwha River Restoration Act required the Secretary of the Interior to prepare a report on the acquisition of the dam projects. This had to include all actions necessary to maintain and protect the City's water quality. Water quality was one of the main issues that the City and industries were concerned about. The study has been underway for about 90 days. The City has been asked to review the Summit Technology information before the Study reaches the Secretary's desk. Manager Pomeranz reviewed the letter to the Bureau of Reclamation with the City's response to that report. The City's response indicates concern about the report as it currently stands. That concern is based on preliminary review by CH2M Hill, the engineering firm employed by the City to help Staff review the report. The City is concerned with whether the selected alternative for mitigating water supply impacts will actually protect the City's water supply. The three alternatives proposed by Summit have varying degrees of potential for success. The City cannot accept selecting the cheapest of the alternatives without a comprehensive risk assessment. The water treatment alternative which happens to be the most expensive of the three should be implemented, because it is the only one which would definitely mitigate potential impact to the City water supply. The City is concerned that the Summit report is simply a reconnaissance study and extremely general, and doesn't contain the detailed analysis that the City would like to have in the report that will go to the Secretary and Congress in early 1994. In essence, the City's statement is that more time is needed to review the details and second, more information needs to be included so that the Secretary can make a knowledgeable decision regarding impacts on water quality. Manager Pomeranz asked the Council support the effort to contact our legislators, particularly Congressman Dicks, Senators Murray and Gorton, and ask them to support our request that additional dollars be placed in the Federal budget to study the impact of the proposed removal on the City's water supply. Councilwoman Sargent moved to approve this action. Councilman Ostrowski seconded the motion. A brief discussion followed. A vote was taken on the motion which carried unanimously. Councilman Wight advised Council he will be absent from the next meeting. He also noted that the current Council did not have a picture in the lobby. Manager Pomeranz will look into having this done. ADJOURNMENT: The meeting adjourned at 10:00 p.m. Clerk q~"~ /' ////M~r ' / -Il-