HomeMy WebLinkAboutMinutes 03/16/2004
CALL TO ORDER -
SPECIAL MEETING:
ADJOURN TO
EXECUTIVE SESSION:
RETURN TO
OPEN SESSION:
ADJOURN
SPECIAL MEETING
CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC CEREMONIES,
PRESENTATIONS AND
PROCLAMATIONS:
Recognition of Volunteer
Services for Picking Up
Junk Vehicles by Evergreen
Towing
5203
CITY COUNCIL MEETING
Port Angeles, Washington
March 16,2004
Mayor Headrick called the special meeting of the Port Angeles City Council to order
at 5:00 p.m.
Mayor Headrick adjourned the meeting to Executive Session at 5:00 p.m. to discuss a
matter of real estate for approximately one hour.
The meeting returned to Open Session at 5:25 p.m.
Councilmember Erickson moved to accept an offer to purchase a lot in the Ennis
Creek Estates area, identified as Parcell, Vol. II of Surveys, pg. 44.
Councilmember Braun seconded the motion, which carried unanimously.
The special meeting was adjourned at 5:27 p.m.
Mayor Headrick called the regular meeting of the Port Angeles City Council to order
at 6:00 p.m.
Members Present:
Mayor Headrick, Councilmembers Braun, Erickson,
Munro, Pittis, Rogers, and Williams.
Members Absent:
None.
Staff Present:
Manager Quinn, Attorney Dickson, B. Collins, M.
Connelly, G. Cutler, D. McKeen, T. Riepe, B. Kuchik, and
C. Hagar.
Public Present:
D. Anstett, S. & M. Hutchison, C. & C. Wheeler, R.
Peterson, S. Pilot, P. Lamoureux, D. & V. Frizzell, S.
Zenovic, M. Hutchison, D. & K. Morrison, R. Currnigan,
C. Kidd, L. Nutter, P. Gagnon, 0 Campbell, T. & J.
Neudorfer, D. Yakovich, and 1. White. All others present
in the audience failed to sign the roster.
The Pledge of Allegiance to the Flag was led by the DeMolay Councilors.
1.
Proclamation in Recognition of Volunteer Services for Picking Up Junk
Vehicles Off City Streets by Evergreen Towing:
Mayor Headrick read and presented a proclamation to Evergreen Towing, recognizing
the effort made to pick up junk vehicles from City streets, having removed more than
250 vehicles in 2003 alone.
Mayor Headrick announced that there was a group present who wished to use this
opportunity to also show its appreciation to Mr. Anstett. The Senior Councilors from
DeMo lay then presented a certificate of appreciation to Mr. Anstett, for his help in
providing transportation for them over the past three years.
- I -
5204
CITY COUNCIL MEETING
March 16, 2004
Proclamation Recognizing
DeMolay Week
Recognition of Walter,
Deborah, and Kristin
Seelye
WORK SESSION:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
PUBLIC CEREMONIES,
PRESENTATIONS AND
PROCLAMATIONS:
(Cont'd)
United Way Year-End
Report
2.
Proclamation Recognizing DeMolay Week:
Mayor Headrick read a proclamation declaring the week of March 14th to be DeMolay
Week and presented the proclamation to Mitchell Hutchison, Master Councilor; Monty
Hutchison, Sr. Councilor; and William Hart, Junior Councilor of the DeMolays.
3.
Recognition by Fire Department of Walter, Deborah, and Kristin Seelye for
Help During Apartment Fire:
Mayor Headrick deferred to Fire Chief McKeen who read a letter and presented a
plaque to Walter, Deborah, and Kristin Seelye, recognizing their heroic efforts to save
lives during the recent apartment fire. The Seelye's received a standing ovation.
None.
Manager Quinn asked to add discussion of the BIGG-ICMA Resource City Partnership
and passage of a Resolution under Section H.
Councilmember Braun asked to discuss the need to have information disseminated to
the alternates on the various Boards. This would enable them to keep abreast of current
issues and do a better job when filling in for regular board members. This was added
under Other Considerations, Item 3.
Paul Lamoureux, 602 Whidby, asked if there would be a second public hearing in April
on Item 1. 2., the Watershed Plan. Mayor Headrick stated that it is possible the public
hearing will be continued to April.
4. United Way Year-End Report and Allocationsfor 2004:
Patty Hannah, Executive Director of United Way, stated that the United Way has had
a ten-year relationship with the City in administering the Human Services funding. She
said that the City had allocated $120,150 in 2003, which helped existing programs that
serve youth and families. She explained that more than 7800 individuals had been
helped by United Way in 2003; 50% more than had been served in 2002.
Ms. Hannah stated that the agencies had to turn 657 people away in 2003 due to lack
of funds. However, of that number, 500 were people seeking dental and medical
services. Most of those individuals were likely referred to the emergency room of the
hospital. Ms. Hannah stressed that health care has a large impact in a community the
size of Port Angeles. Work is being done on health care issues; however, she wanted
to make sure this was brought to the Council's attention to show the importance of
health care funding. Ms. Hannah reminded the Council that they previously gave the
various agencies an opportunity to give a presentation on human services funding, and
she asked permission to do this again in July, 2004.
Moving on to the 2004 recommendations, Ms. Hannah reviewed the requests made by
the various agencies, the entities participating in the funding process, and the
allocations suggested by United Way.
Councilmember Rogers asked about the homeless teenagers in Port Angeles and if
there was a group working on this problem. Ms. Hannah informed the Council that the
Serenity House Homeless Teen Task Force is looking for a building accessible to
teenagers to give them a place to clean up and eat, but would not necessarily be a
shelter. This would also allow them to have an address so that when they are looking
for work potential employers have a way to reach them. Councilmember Rogers was
amazed at the number of homeless teenagers, as this is a growing problem that must be
addressed.
- 2 -
PUBLIC CEREMONIES,
PRESENTATIONS AND
PROCLAMATIONS:
(Cont'd)
United Way Year-End
Report (Cont'd)
FINANCE:
Three-Phase Relay Tester,
Project 03-25, Award
Contract
Fee Reduction Request for
Rayonier
Benefit Dump Day
CONSENT AGENDA:
CITY COUNCIL MEETING
March 16, 2004
5205
Mayor Headrick thanked Ms. Hannah for all her efforts on behalf the United Way, and
Ms. Hannah distributed spreadsheets which listed the suggested allocations for 2004
funding and asked for Council's approval of same.
Councilmember Rogers moved to accept the 2004 allocations as presented.
Councilmember Erickson seconded the motion, which carried unanimously.
1.
Three-Phase Relay Tester, Project 03-25, Award Contract:
Director of Public Works & Utilities Cutler reviewed the pertinent information.
Councilmember Braun moved to reject the bids from Omicron and Megger for
being non-responsive and authorize the Mayor to sign a contract with Doble of
Watertown, MA, for a new three-phase test set in the amount of $52,909.80
($48,900.00 plus sales tax), the cost of which will be shared with the PUD.
Councilmember Rogers seconded the motion, which carried unanimously.
2.
Fee Reduction Requestfor Rayonier:
Director Cutler summarized the information pertammg to this issue, and
Councilmember Munro asked how much revenue was generated at the current rate.
Director Cutler stated that, in 2003, the City received approximately $144,000 in
revenue. If the fee reduction had been in place for 2003, revenues would have been
reduced by about $36,000. The City collected an estimated $500,000 in revenue since
the inception ofthe agreement. Rayonier has capped its landfill site, and it is expected
that the amount of leachate will rapidly decrease over time.
Councilmember Munro asked where the leachate would go if the City didn't take it.
Director Cutler stated it would have to be treated on site or taken to another plant; the
closest location would be Shelton or Brownsville. He explained that Rayonier
delivered the leachate during low flow, so it does not contribute to capacity issues at
the treatment plant.
Following further limited discussion and clarification, Councilmember Erickson
moved to reduce the fee for processing leachate from Rayonier's Mount Pleasant
Landfill from $0.04 to $0.03 per gallon. Councilmember Braun seconded the
motion. Councilmember Munro stated that, with the tight revenue in the City and the
number of citizens on fixed income, he must ask why the rate should be reduced.
Director Cutler explained that the UAC's recommended approval of this request is
based on the quality of the material coming into theplant and the fact that the rate of
$0.03 per gallon is consistent with rates charged for services to individuals living
outside the City limits. A vote was taken on the motion, which carried 5 - 2, with
Councilmembers Munro and Rogers voting in opposition.
3.
Benefit Dump Day:
Director Cutler reviewed the information on Benefit Dump Day. The City receives
money from the Department of Ecology to offset some ofthe costs associated with the
event. He encouraged the Council to approve the Benefit Dump Day, scheduled for
April 25, 2004, from 9:00 a.m. to 3:00 p.m. at the Port Angeles Landfill and stated that
volunteers from the Food Bank would also be there to assist with directing traffic and
collecting food items. Councilmember Rogers moved to approve the annual
Benefit Dump Day scheduled for Sunday, April 25, 2004, 9:00 a.m. to 3:00 p.m.,
at the Port Angeles Landfill. Councilmember Munro seconded the motion, which
carried unanimously.
Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City
Council Minutes of March 2,2004 regular meeting; 2.) Expenditure Approval List -
- 3 -
5206
CITY COUNCIL MEETING
March 16, 2004
CONSENT AGENDA:
(Cont'd)
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS:
Request for vacation of
Right-of-Way - DeFrang-
STY 03-05
Resolution No. 3-04
CITY COUNCIL
COMMITTEE
REPORTS &
CALENDAR:
Break
PUBLIC HEARINGS -
QUASI-JUDICIAL:
Municipal Code
Amendment- MCA 0 1-02-
Consideration of
Amendmentto Title 14, the
City's Parking Ordinance
Watershed Plan
March 5, 2004 - $418,201.49; and 3) Electronic Payments - March 5, 2004 -
$2,366,156.00; 4.) Approval of lease agreement with Juan de Fuca Council of
Campfire USA; 5) Appointment to Construction Code Board of Appeals; and 6)
Olympic Discovery Trail Extension Paving, Project 99-19, Final Acceptance. The
motion was seconded by Councilmember Erickson and carried unanimously.
None.
Request for Vacation of Right-of- Way - DeFrang - STV 03-05:
Director of Community Development Collins reviewed the information pertinent to the
requested street vacation, explaining the public hearing would be set for April 20,
2004. Councilmember Erickson moved that the Council adopt the Resolution
entitled
Resolution No. 3-04
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, setting a hearing date for a petition to vacate a portion of
Wolcott Street in Port Angeles, Clallam County, Washington.
Councilmember Pittis seconded the motion, which carried unanimously.
Councilmember Pittis reminded the Council that it was time to start thinking of holding
a workshop or retreat. He suggested stafflook at schedules and arrange a time that will
fit into the budget and planning processes. Manager Quinn pointed out that in April
the Council will receive a 2003 year-end report, work will begin on the CFP and TIP,
and a joint City Council/Port Commissioner meeting will be held. Mayor Headrick
requested stafflook into holding the workshop/retreat be held towards the end of May .
Councilmember Rogers suggested that consideration be given to holding this session
on a week day or week night rather than tying up weekend time, which was supported
by Council and staff.
Mayor Headrick recessed the meeting for a break at7: 02 p.m. The meeting reconvened
at 7:10 p.m.
1.
Municipal Code Amendment - MCA 01-02 - Consideration of Amendment to
Title 14, the City's Parking Ordinance:
Councilmember Erickson moved to continue the public hearing to April 20, 2004,
upon recommendation of City staff. Councilmember Braun seconded the motion.
Mayor Headrick opened the public hearing at 7: 19 p.m. There was no one present who
wished to speak to the issue. Councilmember Erickson restated the motion, which
was seconded by Councilmember Braun and carried unanimously.
2.
Watershed Plan:
Director Collins indicated that he and Orville Campbell would give a presentation on
the Watershed Plan, and he distributed to the Council copies of Chapter Three of the
Watershed Plan.
Orville Campbell, 820 Milwaukee Drive, apologized to the City Council for not being
able to present them with Chapter Three of the Watershed Plan prior to tonight's
meeting. However, it was not received until this afternoon. He pointed out that a
memo from Director Collins dated March 16,2004, which is a part of the packet,
- 4 -
CITY COUNCIL MEETING
March 16, 2004
5207
Watershed Plan (Cont'd)
contains the items vetoed by the City that go with Chapter Three.
Mr. Campbell stated that this document has been slow coming from the County, and
this public hearing was scheduled without having the document in hand in the hopes
of speeding up the process. In studying the initial drafts, one area of concern was the
impact on the City's future budgets. Mr. Campbell then explained areas of concern
in the initial draft document, which included unfunded mandates and limiting factor
analysis which could change the Watershed Plan without involving the Initiating
Governments. These items have been transferred to the Appendix for reference.
Mr. Carnpbell explained that the State Stormwater Manual is not adopted by this Plan,
but it does contain a minor reference to the manual. One issue that is still confusing is
the Forest Management portion of the document, which could be placed in the
Appendix as an item to be resolved in the future. The initial language in the Watershed
Plan would have created another advisory group to deal with forestry issues that arise
in the future as a result of managing the watersheds and streams. This should be
avoided, as there is an adequate number of agencies designated for this purpose.
Mr. Campbell then deferred to Director Collins to explain the remaining comments.
Director Collins stated this has been a very lengthy process, and one of the issues
debated at length was the impact of the Watershed Management Plan on the Elwha
River, particularly related to minimum in-stream flows. It has been the City's position,
supported by the Lower Elwha Klallam Tribe, that until the dams are removed, any
flow regimen placed on the river would be premature, as the flows must be based on
post dam removal river conditions. This matter has been identified and clarified in the
Plan, as no in-stream flows are identified for adoption but, rather, will be addressed in
the future. Morse Creek flows were also under debate, but it was felt that those flows
are now consistent with the hydro operation.
A third flow issue was the City's water shortage response plan, which is still under
review. A proposal has been made to the Tribe, and Director Cutler has been working
with the Tribe on reaching consensus. Director Collins explained that, at the start of
this process, one of the City's main concerns was protection of its water rights and the
supply system. It is believed this has been accomplished.
Director Collins continued to describe the various concerns the City had with the Plan
and how these concerns were addressed and corrected. Director Collins stated that,
once the Initiating Governments have adopted the Plan, it will proceed to the County
Commissioners for approval or amendment. It is recommended that, as the Council has
not had time to review the changes, the public hearing be continued to April 6, 2004.
It could be continued yet again, should the Council deem it necessary.
Discussion followed, and Director Collins and Mr. Campbell responded to questions
directed by the Council and offered clarification on various aspects of the Plan. Mr.
Collins stressed the importance of double checking the Plan to ensure the final version
represents what was agreed to in past discussions. Mr. Campbell assured the Council
that he would scrutinize Chapter Three very carefully to ensure that all issues have been
properly addressed and all the Council's directives have been met.
Mayor Headrick expressed concern over who had the enforcement authority and
wanted to ensure this was addressed by the Plan. Director Collins stated the City had
the power and obligation to enforce the Plan within the City. However, outside the City
limits, the City has no authority whatsoever.
Mayor Headrick then opened the public hearing.
Dennis Yakovich, 2736 Blue Mountain Rd., stated he was Chair and sole member of
the landowners caucus for this project. He indicated that, without input from Messrs.
- 5 -
5208
CITY COUNCIL MEETING
March 16, 2004
Watershed Plan (Cont'd)
CITY COUNCIL
COMMITTEE
REPORTS &
CALENDAR:
(Cont'd)
OTHER
CONSIDERATIONS:
Morrison Subdivision:
Consideration of a 16-unit
Subdivision - 3800 Block
Old Mill Road
Campbell and Collins, this would have been a terrible document. He said the City,
along with Messrs. Campbell and Collins, had worked very hard and without their
involvement, the Plan would have contained many unfunded mandates.
Councilmembers Braun and Erickson thanked Mr. Campbell and Director Collins for
all their efforts, and Mayor Headrick stated he felt very comfortable agreeing with
whatever recommendations made by Mr. Campbell.
Councilmember Rogers moved to continue the public hearing to the April 6, 2004,
regular Council meeting. Councilmember Pittis seconded the motion, which
carried unanimously.
Returning to Committee Reports, Mayor Headrick asked Councilmember Rogers to
give a brief report on the recent trip to Washington D.C. to attend the National League
of Cities (NLC) Conference. Councilmember Rogers stated that she and Manager
Quinn attended the Conference, which was well attended. There were many key
Congressmen and Senators that spoke at the Conference, and Councilmember Rogers
and Manager Quinn split up in order to attend as many sessions as possible. She felt
that Port Angeles was in better shape than many other communities who have had to
layoff many employees and close parks in order to balance their budgets. The main
concerns voiced at the Conference were related to the funding of public safety,
homeland security, unfunded mandates, and education.
Also, contact was made with the legislative delegation to ensure they knew the
concerns and the good things happening in Port Angeles. Councilmember Rogers
stated that she had a meeting at the White House, where she spoke with a
Representative about Port Angeles and the impacts of public safety, homeland security,
and stormwater issues in a positive manner. She will continue to forward information
to the White House point of contact, as well as the Congressional delegations for follow
up. She stated she was glad to see T-21reauthorization passed by the Senate. These
types of bills are critical for the public infrastructure that makes cities a much more
livable place. Councilmember Rogers said that she and ManagerQuinn attended the
A WC sponsored meetings with the City's Senators and Congressmen and were able to
provide constructive input as to what is working and what is not working for public
safety. She felt it was a very good conference, and she responded to questions from the
Council.
1.
Morrison Subdivision: Consideration of a 16-Unit Subdivision - 3800 Block
Old Mill Road:
Mayor Headrick excusedhimselffromdiscussion and voting on the issue, as there may
be a conflict of interest. However, he did continue to preside over the consideration.
Director Collins reviewed the information pertaining to the subdivision, explaining
there was a new Finding #20 regarding a new SEP A determination. He issued a DNS
today as the SEP A Responsible Official, which also deletes Finding #23 in the packet.
The recommendation to make this change was based on information provided by a
local attorney and reviewed by Attorney Knutson for the City. Director Collins noted
that on Page 80 of the packet, the excerpt from the minutes of the February 11, 2004,
meeting did not include the second to the motion and the vote, which is found on Page
96 of the packet. He then offered to answer any questions.
Councilmember Braun asked if the required sidewalks were contiguous with any other
sidewalks, and Director Collins responded in the negative, explaining that sidewalks
are a requirement, as this is designated as a school walking route and is also an arterial
street which requires sidewalks.
Councilmember Pittis asked if there was a recommended distance for cul-de-sacs, and
Director Collins responded affirmatively. He explained that this exceeds the distance
- 6 -
OTHER
CONSIDERATIONS:
Morrison Subdivision:
Consideration of a l6-unit
Subdivision - 3800 Block
Old Mill Road (Cont'd)
Pilot Subdivision:
Consideration of a 30-unit
Subdivision - 14thj"N"
Street
CITY COUNCIL MEETING
March 16, 2004
5209
that is recommended, but it was worked out with the Fire and Public Works
Departments based on the fact that there is no roadway to the west ofthe site. The cul-
de-sac has a bump out, which allows for fire trucks to stop midway and avoid the traffic
in the cul-de-sac.
Referring to a handout distributed by Director Collins which provided amended
Findings and Conclusions, Councilmember Pittis asked about the phrase "short plat"
feeling this was in error. The word "short" should be removed, to which Director
Collins agreed.
Director Collins continued to respond to questions and provide clarification, especially
as regards the changes made to the Findings and Conclusions,. Councilmember Pittis
again expressed concern over the subdivision being acul-de-sac, as it gives no aid to
future development, and it makes it difficult for service vehicles to access the property.
He stated it was his experience that cul-de-sacs do not allow for good traffic
circulation.
Councilmember Erickson moved to approve the Morrison Preliminary
Subdivision, citing corrected Conditions 1 - 10, Findings 1 - 22, and one
Condition, as set forth in Exhibit "A", which is attached to and becomes a part of
these minutes. Councilmember Rogers seconded the motion, which carried 5 -1,
with Mayor Headrick abstaining and Councilmember Pittis voting in opposition.
2. Pilot Subdivision: Consideration of a 30-Unit Subdivision -1 4th/"N " Street:
Director Collins reviewed the information regarding the issue and noted a correction
to the numbering of the Findings. Councilmember Williams asked what triggers
development on 16th Street, and Director Collins explained that, for this development,
there are lots fronting on 16th Street, as well as on the cul-de-sac. Councilmember
Williams asked, if one of the lots on 16th Street is developed, would it trigger
improvement of the entire street. Assistant Planner Roberds responded that the five-lot
trigger would not take effect on this subdivision.
It was noted that two adjoining subdivisions had recently been approved, and
Councilmember Pittis asked if there had been discussion among the three developers
regarding a cooperative effort to improve 16th Street. Ms. Roberds responded
affirmatively; however, the engineer they employed is not in favor of such an effort.
Mrs. Pilot is in favor of doing whatever she can to work with other developments, and
they will be doing a lot of work together regarding stormwater, as it flows across all
three properties.
Mayor Headrick then asked about the off-street parking. Director Collins stated that
two parking spaces are required, and Mayor Headrick felt two was not enough.
Director Collins stated there were no provisions for requiring more, unless it is made
a condition of the subdivision. Mayor Headrick felt this should be made a condition
as there will be parking problems in the future if no parking is allowed on the street.
Discussion followed, with Director Collins responding to questions and providing
clarification regarding sidewalks and parking issues. Councilmember Williams
objected to treating this subdivision differently regarding parking requirements. Other
recently approved subdivisions were not required to change parking requirements, and
it would be unfair to change them for this particular subdivision. Mayor Headrick felt
that this was an issue that needed to be discussed for future developments.
Councilmember Rogers stressed that the low impact development standards are doing
what was hoped - attracting development. She concurred with Councilmember
Williams that this subdivision should not be treated differently. Councilmembers
Williams and Rogers both agreed to review the process in the future.
Following further discussion, Councilmember Pittis moved to approve the Pilot
- 7 -
5210
CITY COUNCIL MEETING
March 16, 2004
Pilot Subdivision:
Consideration of a 30-unit
Subdivision - 14th/"N"
Street (Cont'd)
PUBLIC HEARINGS -
OTHER:
INFORMATION:
RESOLUTIONS:
BIGG - ICMA Resource
City Partnership
Resolution No. 4-04
Preliminary Subdivision, citing Conditions 1 - 10, Findings 1 - 22, and
Conclusions A - F, as set forth in Exhibit "B", which is attached to and becomes
a part of these minutes. Councilmember Williams seconded the motion, which
carried unanimously. Councilmember Williams stated that the low impact
development standards will be reviewed by the CED Committee.
None.
Manager Quinn had nothing to report, but he directed attention to the reports where it
should be noted that the City is slightly ahead oflast year's pace in terms of residential
development. Councilmember Pittis felt the Planning staff should be commended for
its efforts, as they did a good job in presenting the information.
Peter Ripley, Port Angeles Journal, asked which bridge design had been chosen, to
which Director Cutler responded.
BIGG - leMA Resource City Partnership:
Manager Quinn explained that he brought the Resolution to this evening's meeting as
a late item, as the next meeting is not until April 6, and there is a possibility the first
exchange will take place on April 19. He reviewed the information regarding the
partnership, noting Port Angeles would be the fourth City chosen for this project for
the funding year, 2004-2005. The City of Port Angeles would be partnered with
Tanjung Redeb, which is located in Indonesia.
Manager Quinn reviewed the similarities between the two cities, which led to Port
Angeles being invited to participate in this program. He stated that all costs for
participating in this program would be borne by the Federal Government. The tentative
proposal would be seven exchanges, with the first exchange taking place the end of
April. The first meeting would involve developing a work plan and an assessment of
work tasks; therefore, Manager Quinn suggested he and Director Cutler attend this
meeting. The remainder of the exchanges will take place over the next 18 months, and
the final conference will be a review of the exchange where it is suggested an elected
official attend as well.
Manager Quinn felt staff was willing to take on this challenge. It introduces the
possibility for cultural and international exchanges and puts Port Angeles into the light
of a progressive community which will be used as a model for other communities.
Discussion followed, and Councilmember Munro felt this program would be of little
benefit to the community. Councilmembers Rogers and Erickson pointed out that it did
have value, as Port Angeles would be seen in a positive light and perhaps it could
generate enough publicity to bring tourist and possible economic development.
Councilmember Pittis suggested there was also the possibility of opening up some form
of trade. Following discussion, Councilmember Erickson moved to pass and read
the Resolution by title, entitled
Resolution No. 4-04
A RESOLUTION of the City Council of the City of Port
Angeles, Washington, authorizing official participation
of the City and its staff as a Resource City in th ICMAI
BIGG Program funded by USAID.
Councilmember Williams seconded the motion, which carried 6 - 1, with
Councilmember Munro voting in opposition.
- 8 -
OTHER
CONSIDERA nONS:
ADJOURNMENT:
Distribution of Memos to Committee Alternates:
CITY COUNCIL MEETING
March 16, 2004
5211
Councilmember Braun asked that, in the future, alternates on the various Boards and
Committees be included when information is disseminated, as it is very difficult to be
brought up to speed on a subject during the meeting.
The rneeting was adjourned at 9:28 p.m.
\;U-m ~
Richard A. Headrick, Mayor
- 9 -
^--
Exhibit" A"
CONDITIONS, FINDINGS AND CONCLUSIONS IN SUPPORT OF THE MORRISON
PRELIMINARY SUBDIVISION
5212.
Conditions:
1.
The interior street identified as Juniper Lane shall be dedicated and constructed
per the City's urban service_standards, which includes a 20' asphalt surface with
ditches and a minimum 4' pedestrian walking path separated from the roadway by
a vegetated ditch prior to approval of the final plat. NO P ARK.ING signs shall be
posted on Juniper lane and the cul-de-sac bulb.
2.
Sidewalks shall be constructed along the west side of Old Mill Road for the entire
frontage of the site.
3.
The fire hydrant spacing shall be as required by the City Fire Department to a
maximum 1000' of separation distance. Residences shall be fitted with sprinkler
systems.
4.
Electric utility service to the subdivision shall be underground.
5.
Prior to final plat approval, water service shall be extended to the lots as required
by the Public Works Department with an 8 inch main.
6.
Stormwater improvement plans shall be submitted for approval per the City's
Urban Services Standards and Guidelines and made prior to final plat approval.
Plans shall include a 20 foot easement between Lots 2 and 3 for maintenance of
the drainage pipe. A stormwater mitigation system shall be installed along the
north side of the property and all subsequent structures shall have roof drains tied
into the current storm drain system.
7.
Sanitary sewer shall be extended to the new lots as required by the Public Works
Department from Old Mill Road and shown on the preliminary plat.
8.
Building setbacks shall be identified on the final plat and address numbers that
will be provided by the Building Division, shall be placed on the lots on the final
plat.
9.
A 25-foot Sensitive Area Tract shall be located adjacent to the west boundary of
Lot 5 per P AMC 15.20.090. The Sensitive Area Tract shall be vegetated with
native plant materials and the edge shall be clearly marked in the field and shown
on the final plat map.
10.
Appropriate street trees shall be planted along the property's frontage of Old Mill
Road per the Urban Services Standards and Guidelines Policy G3.1 00, Street
Trees and Landscaping.
5213
Findings and Conclusions
Morrison Preliminary Subdivision
Page 2
Findings:
1.
Chapter 16.08 ofthe Port Angeles Municipal Code (PAMC) sets forth local
requirements for the approval of subdivisions.
2.
The Revised Code of Washington RCW 58.17 contains the State's guidelines for
the uniform division ofland within the State of Washington. Section 58.17.110
requires a city to inquire into the public use and interest proposed to be served by
the establishment of a subdivision. It shall determine if appropriate provisions are
made for, but not limited to, the public health, safety, and general welfare, for
open spaces, drainage ways, streets or roads, alleys, other public ways, transit
stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds,
schools and school grounds, and shall consider all other relevant facts including
sidewalks and other planning features that assure safe walking conditions for
students who only walk to and from school and whether the public interest will be
served by the subdivision. A proposed subdivision shall not be approved unless
the city can make written findings that these provisions are made.
3.
Section 16.08.050(B)(I) PAMC provides that the Planning Commission shall
examine the proposed plat, along with written recommendations of the City
Departments, and shall either approve or disapprove the submittal. A
recommendation thereon shall be forwarded to the City Council within a period of
90 days after a preliminary plat has been submitted to the City Planning
Department. The City Council shall either approve or disapprove the proposed
preliminary plat at a public meeting.
4.
The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the
proposed subdivision. Their comments have been incorporated in the
Department's recommendation.
5.
Preliminary approval is based upon a drawing dated received November 18, 2003,
prepared for Dan Morrison by Zenovic and Associates, Inc.
6.
The subject property is identified as Low Density Residential (LDR) on the Port
Angeles Comprehensive Plan land use map.
7.
The proposal has been reviewed with respect to the Comprehensive Plan. The
following Comprehensive Plan policies are found to be most relevant to the
proposal: Growth Management Element Goal A; Land Use Element Goal A,
Policy A.2, Goal B, Policy B.l, B.2, B.3, and B.4, Goal C; Transportation
Element Goal A, Policy A.3, A.6, B.11, B. 14 and B.15; Utilities and Public
Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.l,
B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5.
5214
Findings and Conclusions
Morrison Preliminary Subdivision
Page 3
8.
The Comprehensive Plan requires concurrency for streets, water service, sanitary
sewer service and electrical service (Capital Facilities Element Policy A.9).
9.
The City's Comprehensive Plan (Land Use Element Policy B.3) states that
development should be designed to further the grid system pattern. Preliminary
approval will be based upon the dedication of right-of-way to ensure compliance
with the policy.
10.
The subject property is identified by the Port Angeles Zoning Map as Single
Family Residential (RS-9) which allows a density of up to 9 units per acre. The
proposed drawing indicates that each lot in the proposed subdivision will be at
least 9,000 square feet in size.
11.
The site is currently served by Old Mill Road, which is a collector arterial and is
listed as a school walking route.
12.
There are no environmentally sensitive areas on the site. However, a
jurisdictional non-regulated category IV wetland exists to the southwest of the site
which provides valuable functions that should be protected.
13.
The site slopes downward from south to north. The site is not considered a
frequently flooded area as it is not listed on the Federal Emergency Management
Act (FEMA) maps which denote those areas that are in 100-year flood areas.
14.
Transit service is available at the intersection of Old Mill Road and Ahlvers Street
located approximately 1,150 feet to the north ofthe subject site.
15.
Building permits are required for all structures on the completed sites. All local
building and Fire Codes shall be complied with during construction including
residential sprinkler systems.
16.
The Port Angeles School District has been notified of the development to allow
them to plan for needed public school facilities and routes.
17.
The City's Parks Department has responded that they are aware of the preliminary
proposal and do not believe the level of service for the area will be hampered as a
result of the development.
18.
All utilities including potable water, sanitary waste, and refuse collection are
available in the area.
19.
The site will be serviced by the City's Police, Fire, and Public Works
Departments.
20.
The City's State Environmental Policy Act (SEPA) Official issued a Mitigated
5215
Findings and Conclusions
Morrison Preliminary Subdivision
Page 4
Determination of Nonsignificance (MDNS #1059) on March 16,2004, therefore
satisfying the City's responsibility under the Act. The mitigation measure states,
"Before the applicant can proceed with any subdivision improvements, the SEP A
Responsible Official must be satisfied that the applicant has complied with federal
laws governing protection of the waters of the United States."
21.
A conditional use permit #03-10 was issued on August 27,2003 to allow a duplex
unit on Lot 1.
22.
The City's low impact development standards in suburban areas adopted earlier in
2003 were adopted with the understanding that subdivisions developed under the
standards would not allow for on-street parking. Site development and design for
residentia110ts developed under the lower impact standards need to accommodate
resident parking and visitor parking on-site. Roadside ditches developed under
low impact development standards should be kept free of debris by adjacent
property owners.
Conclusion:
Review of the preliminary subdivision indicates that the proposal complies with
requirements ofthe State Subdivision Act RCW 58.17, the City's Comprehensive
Plan, and Chapter 16.08 of the Port Angeles Municipal Code and is therefore in
the public interest.
Adopted by the Port Angeles City Council at its meeting of March 16, 2004.
~.d2~
RIchard Headrick, Mayor
Exhibit "B"
5216
RECOMMENDED CONDITIONS, FINDINGS AND CONCLUSIONS IN SUPPORT OF THE
PILOT PRELIMINARY SUBDIVISION
Conditions:
1.
Interior cul-de-sacs shall be designed to be curvilinear ifpossible, named, dedicated,
and constructed per the City's urban service standards, which includes a 20' asphalt
surface with ditches and a minimum 4' pedestrian walking path separated from the
roadway by the ditch prior to approval of the final plat. Signage shall be placed on
interior cul-de-sacs indicating that on-street parking is prohibited along both sides of
the streets.
2.
Thirty (30') foot of right-of-way shall be dedicated along the West Sixteenth Street
boundary of the property. An improved surface along West Sixteenth Street is
required to a final width of27' (10' ofpavement north of centerline) with a ditch and
4' pedestrian walking path per the City's low impact development standards. The
barricade located at the west end of West Sixteenth Street east of"O" Street shall be
removed (at the City's discretion) or an approved turn a-round installed prior to final
subdivision approval. Thirty (30') foot of right-of-way shall be dedicated along the
W est Fourteenth Street boundary of the property and improved an additional 10'
width for a total improved width of 30' with a 4' pedestrian walking path separated
by a ditch per the City's low impact development standards. Twenty (20') foot of
paving is required west ofthe centerline along the subdivision frontage of"N" Street
between West 14th and West 16th Streets with curb, gutter, and sidewalk per the
City's Urban Development standards which includes an asphaltic concrete surface.
Street trees shall be planted along "N" Street per the City's Urban Services and
Guidelines Policy 3G.1 00 Street Trees and Landscaping.
3.
Fire hydrants shall be placed and spaced as required by the City's Fire Department
to a maximum 1000' of separation distance. Wording shall be placed on the final plat
and recorded with the County Auditor upon filing ofthe final subdivision indicating
that all residences shall be fitted with residential sprinkler systems prior to
occupancy.
4.
Electric utility service to the subdivision shall be underground and shall be
coordinated with other utilities for joint use of the trench.
5.
Prior to final plat approval, an 8 inch water service shall be extended to the lots as
required by the Public Works and Utilities Department.
6.
Stormwater improvement plans shall be submitted for approval per the City's Urban
Services Standards and Guidelines and installed prior to final plat approval.
Installation may be phased with the three phases proposed for final approval as
proposed in the January 9,2004, application.
7.
Sanitary sewer shall be extended to the new lots as required by the Public Works
Department from West Fourteenth Street and West Sixteenth Street.
5217
Conditions, Findings and Conclusions - Pilot Preliminary Subdivision
March J 6, 2004
Page 2
8.
Building setback areas shall be identified on the final plat and address numbers
provided by the City's Building Division shall be placed on the lots.
9.
The applicant shall place a statement on the plat and make it known to all subsequent
purchasers of the lots that said lots are in the proximity of the William R. Fairchild
International Airport and that the Port of Port Angeles does not warrant that these lots
will always be outside the lowest noise contour currently established for residential
use.
10.
No lots shall access directly onto West Fourteenth or "N" Street.
Findings:
A.
Preliminary approval is for the 32-unit subdivision submitted by Zenovic and
Associates on January 9, 2004, for Pilot International identified as being in Suburban
Lot 78 within the Townsite of Port Angeles and located at the southwest comer of
the intersection of"N" Street and West Fourteenth Street. The site is approximately
8.66 acres in size and is nearly square in configuration.
B.
The subject property is identified by the Port Angeles Zoning Map as Single Family
Residential (RS-9) which allows a density of up to 9 units per acre. The proposed
drawing indicates that each lot in the proposed subdivision will be at least 9,000
square feet in area.
3.
Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local
requirements for the approval of subdivisions and Section 16.08.050(B)(1) PAMC
provides that the Planning Commission shall examine the proposed plat, along with
written recommendations of the City Departments, and shall either approve or
disapprove the submittal. A recommendation thereon shall be forwarded to the City
Council within a period of 90 days after a preliminary plat has been submitted to the
City Planning Department. The City Council shall either approve or disapprove the
proposed preliminary plat at a public meeting.
4.
The Revised Code of Washington RCW 58.17 contains the State's guidelines for the
uniform division ofland within the State. Section 58.17.110 requires a city to inquire
into the public use and interest proposed to be served by the establishment of a
subdivision and determine if appropriate provisions are made for, but not limited to,
the public health, safety, and general welfare, for open spaces, drainage ways, streets
or roads, alleys and other public ways, transit stops, potable water supplies, sanitary
wastes, parks and recreation, playgrounds, and schools and shall consider all other
relevant facts including sidewalks and other planning features that assure safe
walking conditions for students who only walk to and from school and whether the
public interest will be served by the subdivision. A proposed subdivision shall not
be approved unless the city can make written findings that these provisions are made.
5.
The subdivision is proposed in three phases: Phase I will consist ofthe development
Conditions, Findings and Conclusions - Pilot Preliminary Subdivision
March 16, 2004
Page 3
5218
of Lots 1- 6 (along West Sixteenth Street); Phase II will consist of Lots 7 - 19 (east
cul-de-sac); and Phase ill will consist of Lots 20-32 (west cuI-de -sac). No timing
for the phasing is proposed in the preliminary plat and should be addressed in the
final submittal. Section 16.08 PAMC states that the final plat shall be submitted to
the Community Development Department within five years after City Council
approval ofthe preliminary plat. Said preliminary approval shall become void unless
a final plat is submitted and approved by the City within the five year period.
60
The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the
proposed short plat. Their comments and specific conditions have been incorporated
in the Department's recommendation. Water, power, garbage pickup,
telecommunications, sewer, and emergency services are available within acceptable
standards to the site or will be extended through conditions to the preliminary plat.
70
The subject property is identified as Low Density Residential (LDR) on the Port
Angeles Comprehensive Plan land use map.
8.
The Comprehensive Plan requires concurrency at the time of development for streets,
water service, sanitary sewer service, and electrical service (Capital Facilities
Element Policy A9) and should require concurrency at the time of development for
solid waste collection, stormwater management, telecommunications service, and
emergency service (Capital Facilities Element Policy Al 0).. The proposal has been
reviewed with respect to the Comprehensive Plan and the following Comprehensive
Plan policies are relevant to the proposal: Growth Management Element Goal A;
Land Use Element Goal A, Policy A2, Goal B, Policy B.l, B.2, B.3, and BA, Goal
C; Transportation Element Goal A, Policy A3, A6, B.lO, B.ll, B.14, and Bo18;
Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A,
B, Policy Bol, B.3, B.4, B.5, B.6, B.7, C.2, C.3, CA, and C.50
9.
The purpose of the City's RS-9, Residential Single Family zone is a low density
residential zone intended to create and preserve urban single family residential
neighborhoods consisting of predominantly single family homes on larger than
standard Townsite-size lots. Uses that are compatible with and functionally related
to a single family residential environment may be located in this zone. Because of
land use impacts associated with nonresidential uses, few nonresidential uses are
allowed in this zone and then only conditionally. This zone provides for a variety in
the urban land use pattern for the City's single family residential neighborhoods,
following a curvilinear street system of nonthrough public and private streets with
irregularly shaped lots, minimum 75-foot front lot lines, and 60-foot rights-of-way
for collector arterial streets in large rectangular blocks and usually located in outlying
areas with large tracts of vacant buildable land
10.
The site is currently served by West Fourteenth Street, West Sixteenth Street, and
"N" Street. None ofthe access streets are fully improved. "N" Street is a collector
arterial and a designated school walking route but is not a designated bicycle route.
Improvements to West Fourteenth Street will be required such that the final roadway
is an improved width of 30' with a ditch and 4' pedestrian walking path established
Conditions, Findings and Conclusions - Pilot Preliminary Subdivision
March 16; 2004
Page 4
5219
on the south side per the City's new suburban low impact development standards.
The City's Urban Services and Guidelines Standards (Section 3G.I00 Street Trees
and Landscaping) suggests that street trees should be planted on arterial streets in the
City and in other specified areas. Right-of-way dedication and improvement for a
ditch and pedestrian walking path are required along the site's southern frontage of
30' for the continued development of West Sixteenth Street.
11.
The City's low impact development standards for suburban areas were adopted in
2003 with the understanding that subdivisions developed under the reduced
standards would not allow for on-street parking. Site development and design for
residential lots developed under the lower impact standards need to accommodate
resident parking and visitor parking on-site. Roadside ditches developed under low
impact development standards should be kept free of debris by adjacent property
owners.
12.
The proposal was reviewed with regard to the City's Subdivision Ordinance (Section
16.08 PAM C) which provides specific design standards which are expected of
subdivisions within the City limits while the City's Urban Services Standards and
Guidelines indicates that street trees should be planted along arterial streets and
provides guidance for such placement and tree species. The design standards
identified in Section 16.08.060 F P AMC state that street trees are a protection against
excessive heat and glare and enhance the attractiveness and value of abutting
property. The City will assist the subdivider in location of trees and species to use
under varying conditions. It is recommended that trees be planted inside the property
lines where they are less subject to injury, decrease the chance of motor accidents and
enjoy more favorable conditions for growth. If trees are to be planted within a
planting strip in the right-of-way, their proposed locations and species to be used are
to be submitted for review and approval by the City.
13.
There are no environmentally sensitive areas on the site. The site slopes west to
northeast. The site is not considered a frequently flooded area and is not listed on the
Federal Emergency Management Act (FEMA) maps which denote those areas that
are within 100-year flood areas.
13.
The owner of a construction site which disturbs a total of five acres or more of land
area that has a discharge of stormwater to a surface water or storm sewer system must
apply to the State Department of Ecology for a General Permit for Stormwater
Discharge Associated with Construction Activities.
14.
Building permits are required for all structures within the subdivision. Alllocal
building and Fire Codes shall be complied with during construction including
residential sprinkler systems.
15.
The Port Angeles School District has been notified ofthe development to allow them
to plan for needed public school facilities and routes. School busses travel along
both "N" and Fourteenth Streets. Hamilton School is the closest school to the site.
Conditions, Findings and Conclusions - Pilot Preliminary Subdivision
March 16, 2004
Page 5
5220
16.
The City's Parks Department responded that they are aware of the preliminary
proposal and do not believe the level of service for the area will be hampered as a
result ofthe development. The City's LOS for parks and recreational services is 1/3
acre for 1,000 population. An undeveloped wooded property donated to the City for
a park use is located approximately Y2 mile north ofthe subject site along "N" Street.
The nearest public playground area is located approximately one-half mile + north
(Crown Park) or east (Lincoln Park).
17.
The site will be serviced by the City's Police, Fire, and Public Works Departments.
All utilities including potable water, sanitary waste, and refuse collection are
available in the area. Transit service is available along "N" Street east of the site.
18.
The City's State Environmental Policy Act (SEP A) Official issued a Determination
of Non significance for the preliminary subdivision on February 5, 2004, therefore
satisfying the City's responsibility under the Act.
19.
The William R. Fairchild International Airport is located south of the site. Port of
Port Angeles staff has been notified of the proposed subdivision proposal and per
agreement with the Port, it is expected that those who purchase properties in the final
subdivision will be aware of the existing on-going airport operation.
20.
The Planning Commission's decision is a recommendation to the City Council. The
Commission acts as the City's hearing body for preliminary subdivision approval.
Reports are advisory only to ensure conformance ofthe proposed subdivision to the
general purposes of the City's Comprehensive Plan and to planning standards and
specifications adopted by the City.
21.
Property owners within 300 feet ofthe proposed subdivision were mailed notice of
the proposal on January 12, 2004. The property was posted on January 12, 2004, and
publication appeared in the Peninsula Daily News on January 15, 2004. No written
comments have been received to date.
Conclusions:
A.
As conditioned, the proposed short plat IS consistent with the Port Angeles
Comprehensive Plan and Zoning Code.
B.
As conditioned, the proposal is consistent with the Port Angeles Subdivision
Ordinance, Chapter 16.08 P AMC, and Chapter 58.17 RCW ofthe Washington State
Subdivision Act
C.
As conditioned, appropriate provisions have been made for the public health, safety
and general welfare and for such open spaces, drainage ways, streets or roads, alleys,
other public ways, transit stops, potable water supplies, sanitary wastes, parks and
Conditions. Findings and Conclusions - Pilot Preliminary Subdivision
March J 6. 2004
Page 6
5221
recreation, playgrounds, schools and school grounds, sidewalks and other planning
features that assure safe walking conditions for students who only walk to and from
school.
D.
As conditioned, signage educating residents and visitors as to the prohibition of on-
street parking will ensure that interior streets remain passable for public safety
situations where on-street parking could prevent ease of passage for emergency
vehicles and sight distance safety issues.
E.
The site has served as a drainage area over the years due to its topography. Clearing
and grading activities will require handling of the existing drainage and future
stormwater from the site as a result of development through the subdivision process.
F.
As conditioned, the public interest is served in the platting of this subdivision as
articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances.
The subdivision provides for development of new homes within the City of Port
Angeles consistent with the State of Washington Growth Management Act.
~.the POa Angeles City COUll it at its meeting of March 16,2004.
Richard Headrick, Mayor
~(~~ ~Uptm.
Becky J. U n, y Clerk