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HomeMy WebLinkAboutMinutes 03/22/2005 5587 CITY COUNCIL MEETING Port Angeles, Washington March 22, 2005 CALL TO ORDER - Mayor Headrick called the meeting of the Port Angeles City Council to order at 6:07 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Munro, Pittis, Rogers, and Williams. Members Absent: Councilmembers Braun and Erickson. Staff Present: Manager Quinn, Attorney Bloor, G. Cutler, C. Hagar, M. Madsen, D. McKeen, T. Riepe, Y. Ziomkowski, B. Collins, P. Reifenstahl, D Bellamente, L. Dunbar, H. Freilich, S. Johns, A. Golf, D. Dickson, M. Puntmmey, T. McCabe, N. Riggins, K. Loghry, K. Money, J. Hayduk, A. Hart, M. Springfield, J. L. Groves, D. Estes, and J. W. Groves. Public' Present: B. Reid, P. Schaefer, L. Roberts, C. Kay, R. Peterson, F. Andrews, Z. Westabrook, C. Kidd, P. Lamoureux, C. Bey, S. Rigg, D. Cross, C. Bullard, and P. Tucker. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Economic and Community ALLEGIANCE: Development Director Madsen. PUBLIC CEREMONIES, 1. Proclamation Recognizing DeMolay Week in Port Angeles: PRESENTATIONS AND PROCLAMATIONS: Mayor Headrick apologized that the proclamation was a week late; however, it was originally scheduled for the meeting of March 15 which was then rescheduled to Proclamation Recognizing tonight due to several Councilmembers attending a Conference in Washington, D.C. DeMolay Week in Port Mayor Headrick then read aloud the proclamation declaring the week of March 13 - Angeles March 19, 2005, to be DeMolay week in Port Angeles. He presented the proclamation to William Hart, Master Councilor of Port Angeles DeMolay, who was joined by King Traub, Senior Councilor, and Justin Hayder, Jumor Councilor. Mr. Hart gave a brief description of the Club and its activities and announced that the Port Angeles Group was currently the largest in the State and Number One in the World. Proclamation Recognizing 2. Proclamation Recognizing School Retirees Appreciation Week. School Retirees Appreciation Week Mayor Headrick read aloud the proclamation recognizing the week of March 21 - March 27, 2005, as School Retirees Appreciation Week. The proclamation was accepted by Joanne Beck, President of the Washington State School Retirees Association and Gary Gleason, Vice President. Ms. Beck expressed appreciation for the recognition, announcing there are 240 retired teachers in the Clallam County Chapter who are very active in the community, performing many volunteer activities. Martin Luther King, Jr., 3. Martin Luther K/ng, Jr., Essay Awards: Essay Awards Announcing that 280 students participated in the Martin Luther King, Jr., Essay -1- 5588 CITY COUNCIL MEETING March 22, 2005 Martin Luther King, Jr., Contest, Mayor Headrick deferred to School Superintendent Gary Cobh, who indicated Essay Awards (Cont'd) the contest was born out of the efforts of the Multi-Cultural Task Force. Dr~ Cohn introduced Captain Mark D'Andrea, Coast Guard Commander, and LeRoy Martin, a member of the Task Force, who were present to assist in the award presentations. Dr. Cohn asked that the parents of the students stand and be recognized, expressing appreciation for the encouragement they provide their children. Dr. Cohn also recognized the teachers who encouraged the students to participate in this contest and Sandy Biasell and Ann Healey-Raymond, who were present to distribute prizes to the contest winners. Dr. Cohn then read the names of the contest winners, and Mayor Headrick presented them with certificates of recognition for Exemplary Race Equality Week Essays. Recipients were Kindergartners Gage Jackson, Klm McGuire, and Caden Ferguson; First Graders Evan Huxtable, Ellie Chittick, and Shianna Dankert; Second Graders Braeden Saiz, Mariah Hoagland, and Mikayla Beberi; Third Graders Katie Gibson, Saoirse Stock, and Kendall Clotfelter; Fourth Graders Robert Stephens, Bryce McInnis, and Kyrie-Anne Reyes; Fifth Graders Kathryn Mosley, Jacob Wood, and Nick Warren; Sixth Graders Markie Baker; and High School students Gabriel Moreira and Victoria Zmuda. Following presentation of the certificates, Mr. Martin announced that the High School First Place winner would also receive the use ora new Lincoln Towne Car to be chauffeured by one of Mr. Martin's employees for the evening of either the Spring Fling or Senior Ball. Mayor Headrick thanked Dr. Cohn for his efforts on behalf of the Essay Contest, indicating he looked forward to the event again next year. Proclamation Recognizing 4. Proclamation Recognizing Pool Employees for Life Saving Effort. Pool Employees for Life Saving Effort Mayor Headrick read alund the proclamation recognizing the life-saving efforts of Patty Reifenstahl and Eric Morris, which resulted in the full recovery of Mr. Gordon Gibbs, a victim of cardiac arrest. Ms. Riefenstahl, Mr. Morris, and Mr. Gibbs were present. Mr. Gibbs expressed his great appreciation to both Patty and Eric for their efforts on his behalf. United Way Year-End 5~ United Way Year-End Summary and Allocations for 2005. Summary and Allocation for 2005 Patty Hannah, retiring Executive Director of United Way of Clallam County, introduced Cheryl Baumann, her successor, who distributed copies of the 2004 year- end report and the 2005 suggested funding allocations. Ms. Hannah briefly reviewed the 2004 expenditures, noting that the agencies are serving more clients with less money, which results in some people having to be turned away. She stated the report form will be changed so that the agencies will track why people are being turned away, such as programs are full or inappropriate problems for the agency to handle. Most of those turned away are from domestic violence/sexual assault programs or the medical/dental services programs. She noted that 91% of those clients served live within the City limits. Ms. Hannah thanked Councilmember Munro for being the Council liaison to the United Way and announced that Councilmember Rogers has agreed to be the United Way Campaign Chair for 2006-2007. She thanked the Council for increasing the Human Services funding for 2005. She noted that the Mt. Angeles Boys and Girls Chib did not request funding this year, which resulted in other agencies receiving an allocation closer to the amount they requested. Ms. Hannah then briefly reviewed the suggested 2005 allocation of funds. She then responded to questions posed by the Council. Councilmember Munro lauded the dedication of the United Way volunteers who spend the time deciding funding distribution. He also commended Councilmember Rogers for taking on the Chairmanship in 2006-2007, as it a huge job. Ms. Hannah thanked the Council for its continued partuership. Mayor Headrick suggested that, as this is the last meeting Ms. Hannah would a~tend as Executive CITY COUNCIL MEETING 5589 March 22, 2005 United Way Year-End Director of United Way, the motion to approve the allocations be made this evemng, Summary and Allocation rather than waiting until the next meeting. Councilmember Munro moved to for 2005 (Cont'd) approve the 2005 United Way funding allocations as presented by Patty Hannah. Councilmember Rogers seconded the motion, which carried unanimously. Mayor Headrick again thanked Ms. Hannah for her years of service to the community, and the audience gave Ms. Hannah a standing ovation. WORK SESSION: None. LATE ITEMS TO BE City Manager Quinn asked for a moment of silence in honor of Ann Brewer, wife of PLACED ON THIS OR John Brewer, Editor of the Peninsula Daily News, who passed away this past Sunday. FUTURE AGENDAS AND PUBLIC Gary Gleason, 2211 E. 7~h Ave., thanked Director Cutler and his department for their COMMENT: efforts in saving the Waterfront Trail this past winter. Paul Lamoureux, 602 Whidby, referred back to his past comments regarding LIDs. He stated he has spoken to Councilmembers regarding LIDs in light of the new subdivision formed and the annexation in the Western Urban Growth Area (WUGA). Mr. Lamoureux stated he randomly chose four LIDs: Ordinance 923 - LID 135 (1931), which was for sidewalks on Pine Hill; Ordinance 1295 - LID 163 (1953), which was for storm sewers from "C" Street to Ennis Street; Ordinance 1352 - LID 169 (1955 ), which was for trunk and lateral sewers for the Penn Street area; and Ordinance 1948 - LID 198 (1975) which was for storm sewers, curbs and road work on Peabody Heights. Mr. Lamoureux stated that by definition, those areas that benefit by an LID should be responsible for helping to pay for the improvements. He stressed that the Green Crow Development and the ongoing Park Sh-eet projects from Race to Liberty Street should have been covered by an LID. He felt that any new growth should be considered Ibr an LID, especially for the new annexations. Mr. Lamoureux asked for a report in the furore regarding the need for adding to the pool. FINANCE: 1. lnterlocal Agreement between City ofPort Angeles and Clallam Fl're District #2' Interlocal Agreement Fire Chief McKeen, referring to the life-saving efforts of Ms. Reifenstahl, stated the Between City of Port cardiac monitor defibrillator that the Council approved for purchase, probably was ,in Angeles and Clallam Fire part, responsible for the saving of Mr. Gibbs' life. He stated that the Fire Department District #2 as well as the citizens appreciated the Council's support which allows for these types of services. Chief McKeen noted that staffhas worked with Fire District #2 in consolidating some services, which allows for better training programs at a reduced cost for both departments. As a result of this type of leadership, staff was able to enter into negotiations for the transition of services and achieve a win/win agreement that allows for a better level of protectiun for the annexed area. ChiefMcKeen briefly itemized the points covered by the agreement. Chief Jon Bugher of Fire District #2 praised the efforts of Chief McKeen on behalf of the City. He stated the citizens of Port Angeles are well served as a result of Chief McKeen's professionalism, his spirit of cooperation, and his ability to get the job done. He also noted that Ms. Reifenstahl, recipient of a proclamation this evening, is a volunteer Firefighter/EMT for District #2. These volunteers are trained to the same level as Port Angeles Firefighters, which is why this consolidation of function has been so successful. Chief Bugher described the benefits that accrue when Interlocal Agreements are used, and he expressed his pride in being a part of this effort, urging the City Council to approve the Agreement. -3- 5590 CITY COUNCIL MEETING March 22, 2005 FINANCE: Councilmember Rogers moved to approve the Interlocal Agreement between the City of Port Angeles and Clallam County Fire District #2 and authorize the Interlocal Agreement Mayor to sign the Agreement. Councilmember Williams seconded the motion, Between City of Port which carried unanimously. Councilmember Rogers thanked both Fire Chiefs for Angles and Clallam Fire their efforts on behalf of this agreement. District #2 (Cont'd) PUBLIC HEARINGS - 1. Andrews Annexation Petition: 34+ Acres Located South and West of the OTHER: Intersection of Ahlvers Road and Laurel Street: Andrews Annexation Mayor Headrick opened the public hearing at 7:07 p.m. Petition Director Madsen deferred to Planning Manager Collins for the presentation. Manager Collins advised the Council that the petitioners asked that, following the public hearing, the matter be continued to the next meeting. Using PowerPoint slides, Manager Collins showed a map of the area under discussion, explaining that a part of the land could not be annexed as it is not in the UGA; the petitioners are aware of this fact. There being no public testimony, Mayor Headrick closed the public hearing at 7:11 p.m. No further action was taken. Pitt Annexation 2. Pitt Annexation Petition: 2.30+ Acres Located at the East End of Homestead Avenue: Mayor Headrick opened the public hearing at 7:11 p.m. With the use of PowerPoint slides, Manager Collins exhibited a map of the discussion area and briefly reviewed the pertinent information. He stated that the petition is being reviewed, but it was felt appropriate to hold the public hearing this evening and continue the issue to the next Council meeting for action. There was no public testimnny, and Mayor Headrick closed the public hearing at 7:13 p.m. and continued action to the meeting of April 5, 2005. Surplus City Property 3. Surplus of city Property: Lots 14 & 15, Block 444 TPA - Located Between ",4" Street and the Tumwater Truck Route: Assistant City Attorney Dickson stated this item was part of several components dealing with the attempt to consolidate property near the City's Corporation Yard and between 8th Street and the Tumwater Truck Route. The issue of vacating the City right- of-way is also on tonight's agenda, which is also one of the components of the consolidation. Using a PowerPoint map, Manager Collins assisted Attorney Dickson by pointing out the area described. Attorney Dickson stated that these lots are contiguous to property owned by a private party who wishes to develop a storage facility on the property. He felt it was in the City's best interest to surplus this land, vacate the City's right-of-way, and offer the land for sale. This proposal has been approved by the Real Estate Comrmttee, and the property value has been set at $2.30 per square foot. The Public Works Department, which controls the City-owned Corporation Yard which is contiguous to the property, has also agreed to declare the property as surplus. Mayor Headrick opened the public hearing at 7:17 p.m. Butt Reid, owner of the remaining lots in Block 444, requested that the Council support a motion to surplus this land for the agreed upon compensation. There being no further testimony, the public hearing was closed at 7:18 p.m. -4- CITY COUNCIL MEETING 5591 March 22, 2005 Surplus City Property Councilmember Williams moved to declare the property surplus. The motion was (Cont'd) seconded by Councilmember Pittis and carried unanimously. Break Mayor Headrick recessed the meeting for a break at 7:19 p.m. The meeting reconvened at 7:36 p.m. Solid Waste Agreement 4. Solid Waste Service Agreement Mayor Headrick opened the public hearing at 7:37 p.m Director Cutler provided a brief history of the issue and informed the Council that Larry Dunbar, Power Resource Manager, would be giving a PowerPoint presentation to provide information on the Solid Waste Service Agreement. He indicated that staff recommends the public hearing be opened following the presentation, that comments be allowed, and that the public hearing be continued to April 5, 2005. Manager Dunbar reviewed the presentation agenda and introduced Eddie Westmoreland, Divisional Vice President of Waste Connections. Mr. Westmoreland stated that Waste Connections, Inc., (WCI) was established in 1997 in Vancouver, Washington, providing comprehensive solid waste and recycling services in 23 states with annual revenues that will exceed $700 million in 2005. A map was displayed to show the locations of the existing operations, and he described the types of services provided and customers served. Mr. Westmoreland indicated that WCI is expanding its landfill capacity with 36 active landfills in 2005. He summarized the benefits of a contract with WCI, which included a local management team, retention of qualified Citypersonnel, the ability to "flow" all solid waste collected in the se~wice area through the City of Port Angeles disposal system, and the financial strength and expertise to deliver the project on time and on budget. Mr. Westmoreland then deferred to Manager Dunbar to complete the presentation. Manager Dunbar reviewed the key elements of the service agreement, which included the Interlocal Agreement the City currently has with Clallam County. The term of this agreement is 20 years, and the contractor would be financing the design and build project for the transfer station and moderate risk waste facility. A service area waste direction has been negotiated for this contract, which is of great benefit to the City as it mitigates capital risk. Also, performance specifications have been provided, which allow for all of the detailed plans, specifications and construction documents to be approved by the City. As part of the project, WCI will finance all of the construction. In the event the City terminates the contract prior to its term, WCI would have to be reimbursed for the remainder of the loan; therefore, an amortization schedule is also included. Manager Dunbar stated several different components were considered as part of this agreement. The fkst component is a transfer station, which would be City property, with cash registers operated by City employees. A personnel transition plan is part of this component, as there will be affected City employees. The second component is waste transport and disposal, and the third is the Blue Mountain drop-box facility operations, which would have rates recommended by the JSWAB per an Interlocal Agreement with Clallam County, which would then be approved by the City Council. The fourth component is curbside and drop-off facility recycling, which is comprised of bi-weekly residential curbside recycling and yard debris collection, conm~ercial curbside cardboard pick-up, and a drop-off facility for glass recycling. Mr. Dunbar explained that the resale market of glass has collapsed and no longer justifies curbside pick-up; drop-off facilities will be more cost effective. There will be an on-going glass recycling drop-off facility at the Blue Mountain facility, and up to three other agreed upon locations. Councilmember Rogers requested that Manager Dunbar expand on the reason for the -5- 5592 CITY COUNCIL MEETING March 22, 2005 Solid Waste Agreement drop in the glass market; he deferred to Mr. Westmoreland for more detailed (Cont'd) information. The remaining components include co-compost facility operation, post- closure maintenance, and moderate risk waste facility operations. With regard to the moderate risk waste facility, Mr. Dunbar reiterated that the City would own the facility, and the contractor would operate it. Mr. Dunbar informed the Council that proposals for this project had been submitted by the City, RDC (Rabanco), Waste Management, Waste Connections, and SCS, an engineering firm. However, the only proposal which addressed all seven issues was submitted by Waste Connections. Mr. Dunbar reviewed the service component cost summary and indicated that the revised City cost estimate was $5.3 million as compared to $4.5 million for Waste Connections. In calculating costs using the present value of the dollar, the City would have to put $108.9 million dollars in the bank today to cover the expenses over 20 years, as compared to $76.9 million by awarding the contract to Waste Connections, with most of the costs going to waste transfer and disposal at more than 60% of the total cost and the lxansfer station at 22%. He explained that, as part of this project, the City retained the services of HDREES, an engineering and financial consulting firm, to perform a cost of service analysis. There were two scenarios, one on the City's cost estimates before the project and one based on the preferred contractors pricing. Mr Dunbar described the difference in fees from 2005 to 2010 in order to continue to provide transfer station services and fully recover the City's costs. He then reviewed the current and projected collection utility rates. Council was informed that, prior to tonight's presentation, this project went to a Source Selection Board, an employee briefing was held, it was discussed at a Utility Advisory Committee meeting, it went before the SWAC, and finally culminating with the public hearing being held this evening. Staffrequests that this issue be returned to the City Council meeting of April 5, 2005, to close the public hearing and consider awarding the service agreement. Other approvals that will be needed in the future are JSWAB rate recommendations and City Council approval of rate adjustments. Councilmember Rogers asked Mr. Dunbar to explain the acronyms SWAC and JSWAB and he replied SWAC was the Solid Waste Advisory comrmttee, which is comprised of City, County and commercial haulers. JSWAB represents the Joint Solid Waste Advisory Board, which is comprised of City and County employees who will review cost of service information and provide rate recommendations to the Council. In concluding his presentation, Mr. Dunbar reviewed the milestones of the Agreement Schedule which begins with 100% design approval on September 8, 2005 and concludes with the anticipated landfill closure on December 31, 2006. He requested that the Council conduct a public hearing to allow public input, following a continuation to the Council meeting of April 5, 2005, with findings and recommendations, including consideration of the proposed agreement. Discussion followed with staff and Mr Westmoreland responding to questions and providing additional information. One area of concern to Councilmember Murgo was the possibility of risk to the City should Waste Connections have landfill problems. Mr. Westmoreland assured the Council that, due to the location of its landfill, the risk was minimal, and the host County welcomed the waste as a means to generate economic activity. However, Attorney Bloor pointed out that there will never be a system involving solid waste that does not have some amount of risk. This question was addressed early on in the negotiations, and staff is satisfied the risk would be minimal, probably less than if the City continued to operate the landfill itself. Director Cutler noted that Mr. Dunbar had one more slide to show which contained acknowledgments. He stated that Director Ziomkowski was one of the key members on the team researching the financial aspects. There were about 20 people involved in reaching this agreement, including several Councilmembers. -6- CITY COUNCIL MEETING 5593 March 22, 2005 Solid Waste Agreement Councilmember Rogers stated during the proposal period and evaluation, post-closure (Cont'd) risk was also looked into. Councilmember Pittis asked who would be responsible for obtaining the necessary permits, and Mr. Dunbar responded the Contractor would prepare the paperwork and the City would submit it along with the fees. Councilmember Pittis was concerned that if the paperwork for the permits was not begun until September 8, 2005, when the design approval was completed, the permits would not be in place in time for the October 3, 2005, ground breaking on the transfer station. Mr. Westmoreland assured him that WCI would begin the necessary paper work for the permithng process mamediately after the contract is awarded. Councilmember Williams understood that five employees would be directly affected by this contract; he asked Director Ziomkowski to inform him how many of these are PERS 1 employees. He asked if there was a back-up plan for barging should the cost of fuel continue to escalate. Mr. Dunbar stated the contract does allow for modification if a more economical means to transport the waste is identified. Councilmember Williams asked for clarification regarding moderate risk solid waste, which was provided by Mr. Westmoreland. He then suggested that bottle deposits be resurrected to help reduce the amount of glass that will end tip in landfills. Mayor Headrick then opened the floor for public comment. Dr. Karl Spees, P O Box 905, Port Angeles, asked if the landfill were not filled, would it be more economical to keep the solid waste in Port Angeles. Director Cutler stated that currently it is more economical to keep material at the landfill. However, the City is required to close the landfill by the end of 2006. This is an agreement the City made with the FAA and the Port of Port Angles because of operations at the airfield. Landfills are not permitted within 10,000 linear feet of the centerline of the runway; therefore, a compromise was reached to close the landfill. Councilmember Rogers added that this was not an agreement by choice, but was a mandate. Dr. Spees stated there was plenty of DNR land available and asked if the landfill could be moved, as it seems logical to keep it here as it would be cheaper than shipping the waste. Director Cutler stated that land may be available, but it is not necessarily suited to a landfill operation, particularly in light of all the associated environmental concerns. Cherie Kidd, 101 E. l0th, asked about yard waste fees, inquiring why we would have to charge for yard waste in the future, but not charge for it now. Director Cutler explained that currently this fee is part of the tip fees, and now the fees are being broken down into individual components. He also noted that these are projected fees that can be changed. At Councilmember Williams' request, Director Cutler explained the components of the monthly fee of $24.90. Paul Lamoureux, 602 Whidby, had several comments. He felt people will throw their glass in the garbage rather than recycling if glass is not going to be picked up at curbside. Director Cutler stated this has been balanced out, and a lower fee can be charged for recycling if the glass is removed. Councilmember Rogers stated that drop boxes for glass can be put in various locations, and she felt that people would continue to recycle under those conditions. Director Cutler stated most communities are going to drop boxes for glass recycling. Mr. Lamoureux asked that a list of acronyms be assembled for the next meeting so that people know what is being discussed. He also expressed concern that some people may need two free containers for recycling if collections are bi-weekly rather than weekly. Further, he asked if there had been any discussion regarding discounts and/or the use -7- 5594 CITY COUNCIL MEETING March 22, 2005 Solid Waste Agreement of smaller containers for those with low incomes. Director Cutler stated that there (Cont'd) akeady was a discount program in place for all utilities. This program was based on income and age, and information can be obtained from Scott Kenyon at City Hall. Smaller containers are not being considered, as automated pick-up is not conducive to various sized containers. Mr. Lamoureux also asked why the Federal Government gets a discount, and Director Cutler explained that they do not get a discount, but are exempt from certain taxes; therefore, they have a separate rate. This is not unique to the City of Port Angeles, but is tree across the country. Councilmember Rogers reminded Mr. Lamoureux that the rates are projected, not approved. Mr. Lamoureux responded that sometimes rates go down, but he has never seen it happen. Director Cutler pointed out to Mr. Lamoureux that the rates for tipping fees discussed this evening were $ 82 and $89 projected for the year 2010. Originally, rates were predicted to be from $80 to $110 or $115 per ton, so he felt staff did a very good j ob of ~vorking with Waste Connections to come in at the low end of the projected range. Councilmember Pittis stated that bi-weekly collections and using 90 gallon containers rather than 45 gallon containers had been discussed. Staffrequested that the landfill issue needed to be dealt with first, then the City could move forward with issues regarding the collection side of solid waste. Paul Tucker, 517 E. 7th Street, asked if any consideration was being given to the economies of keeping money in the community rather than outsourcing this project. Director Cutler stated a comparison was done and there was a significant difference as noted in the chart that was part of tonight's presentation. Had the numbers been close, the outcome might have been different. Director Cutler stated that number of people employed by Waste Connections is about the same number for the operation. However, Waste Connections will be employing an additional five or six track drivers to mn the material from the transfer station to its intermodal facility in Pierce County. Mr. Tucker asked if the benefits and pay scale would be comparable to City wages. Director Cutler stated there are some differences with pluses and minuses in the compensation packages, but they do meet the industry standard. Mr. Westmoreland added that Waste Connections is looking forward to this contract and will be creating several additional jobs for local people. Mr. Westmoreland also described the problems involved in permitting a landfill in Western Washington in response to the questions raised by Dr. Spees. Regarding recycling for glass being changed to drop-stations, Mr. Westmoreland noted that with the package his company has offered to the City, the capacity of the program is going to double even with the change in glass recycling. Mr. Westmoreland concluded by thanking staff for its efforts, feeling they had represented the citizens of Port Angeles in a thorough and diligent manner. Mike Doherty, Clallam County comrmssioner, submitted a letter to the Council in support of this action. He stated that County staff had followed this process throughout and agreed there were a very limited number of options available to local governments with this mandatory closure problem. County staff also felt approval of this contract was the best solution. He thanked City staff for working with the County on this project, expressing hope that eventually the other local government agencies will join in this process in order to keep the rates stable and as low as possible. On a personal note, ComImssioner Doherty echoed the concerns on recycling and noted that possibly privatizing salvaging and use of construction debris would help this area of the waste stream. No action was taken, and the public hearing was continued to April 5, 2005. Director Cutler announced that anyone who had issues or concerns should e-mail him or contact the City Manager's office. Staff will be prepared to address these issues at the next meeting. Councilmember Rogers thanked everyone who participated in this project and -8- CITY COUNCIL MEETiNG 5595 March 22, 2005 Solid Waste Agreement lauded Mr. Dunbar for the tremendous job he did in compiling and disseminating this (Cont'd) information. CONSENT AGENDA: Councilmember Pittis stated he would abstain from voting on the acceptance of minutes as he was absent from that meeting. Councilmember Rogers moved to accept the Consent Agenda, to include: 1) City Council Minutes - March 1, 2005; 2) Expenditure Report - March 8, 2005 - $455,636.39; 3) Electronic Payments - March 8, 2005 - $2,255,981.30; 4) Set Hearing: Surplus Solid Waste Equipment; 5) Benefit Dump Day; 6) Contract Renewal: Sottware Maintenance; and 7) Renew Contract with District Court. Councilmember Pittis seconded the motion. Councilmember Munro inquired as to the possibility of a second benefit dump day. Director Cutler responded that it could be done, but it hasn't been reflected in the rates. Mayor Headrick noted that item 4 of the Consent Agenda provided for setting a public hearing on April 5, 2005, to surplus solid waste equipment. There were no further questions or comments, and a vote was taken on the motion, which carried unanimously. Break Mayor Headrick recessed the meeting for a break at 9:00 p.m The meeting reconvened 9:14 p.m. COMMITTEE None. REPORTS: FINANCE: (Cont'd) 2. Owens Property Purchase: Owens Property Purchase Public Works & Utilities Director Cutler reviewed the information pertinent to the purchase of property necessary for a sewer easement that will allow better access to Wastewater Pump Station #3. He informed the Council that the purchase had been reviewed by the Real Estate and thc Utility Advisory Comrmt~ees, both of which recommended approval. Funds for the purchase are available as the result of the 2002 wastewater bond issue, and the budget contains funding for the project. Director Cutler stated this purchase also provides for adequate property should the pump station need to be expanded or replaced in the furore. Councilmember Pittis moved to authorize the Mayor to sign a Real Estate Agreement in the amount of $30,300.00 to purchase the Owens property near the intersection of Marine Drive and Hill Street. Councilmember Munro seconded the motion, which carried unanimously. Hybrid Vehicle Purchase 3. Hybrid Vehicle Purchase: Director Cutler reviewed the information provided, noting that Wilder Toyota submitted a bid for $22,560.89, which was lower than the State bid price as well as the amount budgeted for this purchase, which was $30,000. The vehicle will be used by the City's Recycling Coordinator for travel in and around Clallam County. The City received a State grant which can be used for her salary, promotional items, and part of the operating costs of the vehicle. Following limited discussion, Councilmember Rogers moved to authorize the City Manager to sign a contract and purchase order with Wilder Toyota for a new Prius hybrid vehicle. Councilmember Williams seconded the motion, which carried unanimously. Contract for an Emergency 4. Contract for an Emergency Telephone Notification System Reverse 9-1-l): Telephone Notification System (Reverse 9-1-1) Police Chief Riepe stated this contract would enhance public safety; he deferred to Communications Manager Riggins, who reviewed the history of this issue and requested the Council approve the signing of this contract. Following brief discussion and clarification of the issue of redundancy in the event one of the systems is lost, Couneilmember Williams moved to authorize the Mayor to sign the contract with Twenty First Century Communications. Councilmember Rogers seconded the motion, which carried unanimously. 5596 CITY COUNCIL MEETING March 22, 2005 Approval of Contract to 5. Approval of Contract to Sell Property: Sell Property Manager Quinn stated that staff would like this item pulled from the agenda, as there are some questions regarding development of this land in the future. The property will be evaluated by a third party and brought back to a future meeting for consideration. RESOLUTIONS: Set Hearing: City of Port Angeles/Reid: Vacation of a Portion of l 7~ Street East oj "A " Street and "A "Street Between 17th and 16~h Streets; Set Hearing - Reid Street Vacation Planning Manager Collins reviewed the pertinent information, pointing out that this Resolution No. 05-05 matter was touched upon earlier when Council voted on surplussing two lots on 17th and "A" Streets. Passing the Resolution will allow a public hearing to be held on May 3, 2005, after being reviewedby the Planning CommissioninApril. Manager Collins stated that Mr Reid is aware of the time frame and is satisfied with it. Mayor Headrick noted the date in the title of the Resolution should be changed to May 3, 2005. He then read the Resolution by title entitled, Resolution No. 05-05 A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date of May 3, 2005 for a petition to vacate that portion of 17th Street abusing Lots 11 - 15, Block 444, and Lots 6 - I0, Block 447, Townsite of Port Angeles, situated between the Tumwater Truck Route and "A" Street, and that portion of"A" Street from the south line of 16th Street to the south line of 17th Street, in Port Angeles, Clallam County, Washington. Councilmember Williams moved to pass the Resolution as corrected and read by title. Couneilmember Rogers seconded the motion, which carried unanimously. Director Madsen noted this item would be on the Planning comrmssion agenda of April 13, 2005. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: OTHER Resignation from Planning Commission CONSIDERATIONS: Mayor Headrick noted there was a resignation from the Planning Cormmssion due to Resignation from Planning business interests elsewhere. Councilmember Pittis moved to accept the resignation comrmssion of John Gilmore from the Planning Commission, not re-open applications, but instead appoint a replacement from recent candidates, and appoint John Matthews to the Planning Commission. Councilmember Williams seconded the motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: 2005 Work Plan Discussion: Manager Qinnn noted that he had distributed copies of the 2005 Work Plan prior to the meeting. Staff has made recommendations of the top five projects in the Goal categories. In the past, Council has reviewed this document and set priorities, adjusting projects as desired. He reviewed the various methods used by the Council in the past to achieve this goal and asked Council how it wished to proceed. Following brief discussion, Council set a Special Meeting for Tuesday, March 29, 2005, at 5:30 p.m. -10- CITY COUNCIL MEETING 5597 March 22, 2005 INFORMATION: to discuss the Work Plan. (Cont'd) Councilmember Piths indicated second Council meeting in June may have to be changed, as the AWC Conference begins on that Tuesday. Brief discussion ensued; a decision regarding the date change will be made at the next meeting. Manager Quinn had placed on the dias photos of artists renditions of the six new "Art on the Town" projects. He noted this is about a six-year old program which has resulted in approximately 20 sculptures in the downtown area which have been donated or purchased thanks to this program. This is information only; no action is necessary. Manager Quinn announced that a Stage I Water Shortage will be declared lbr Port Angeles. He reminded the Council that the Governor has already declared a "drought emergency" due to the low snow pack in the mountains. A Stage lresponse allows for the distribution of public education and conservation information. Director Cutler noted that staffwill be looking into measures to be implemented and prepare for the possibility of other stages. Brief discussion followed; no action was taken. EXECUTIVE Based on input from Attorney Bloor, Mayor Headrick announced the need for an SESSION: Executive Session for approximately twenty minutes for an item under the authority of RCW 42.30.1 l 0(i), to discuss with Legal Counsel matters relating to agency litigation or potential litigation, with no action anticipated. The Executive Session convened at 9:47 p.m., and at approximately l 0:10 p.m, the Session was extended to 10:30 p.m. by announcement of the Mayor. RETURN TO OPEN The Executive Session concluded at 10:30 p.m., and the Council reconvened in regular SESSION: open session. ADJOURNMENT: ~e e t i~ ,w~?~ 10 G~p.m. R~Ichard A. Heaclrick, M~yor ' BeCky J. UptolqCit3~lerk - -11