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HomeMy WebLinkAboutMinutes 03/25/1996 3248 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington March 25, 1996 CALL TO ORDER - Mayor Ostrowski called the special meeting of the Port Angeles City Council to SPECIAL MEETING: order at 3:10 p.m. ROLL CALL: Members Present: Mayor Ostrowski, Councilmembers Braun, Doyle, and McKeown. Members Absent: Councilmembers Campbell, Hulett, and Wiggins. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, and J. Pittis. Public Present: G. Stratton, S. Mathews, S. Skaggs, L. Haas, B. Nixon, B. Lindberg, L. Schueler, and R. Jamison. Status of the Library Mayor Ostrowski announced the purpose of' this special meeting was to provide the Project Council with a status report on the Library project. Public Works Director Pittis advised the Council that, in conjunction with this project, a Conditional Use Permit and a Parking Variance had been i~sued through the Planning Department, and the next step is a street vacation public hearing before the City Council. A number of public meetings have been held in order to elicit input and comments from the public. Most of the commentaries have been fairly positive, and many of the suggestions were incorporated. Director Pittis reported the project is nearing completion of the schematics and design phase and is approaching the phase for construction details. It is, therefore, timely to obtain Council and public input before proceeding. It is anticipated that construction will begin by August 1. Ross Jamison, Lewis Architects, discussed the building form and why some of the forms have been incorporated. Displaying a schematic of the facility, he noted that as much property as possible would be utilized, with a vacated street incorporated into the joint parking lot with the Church. The grade of the land dictated much of the design, as did the design of the already existing administrative building. In addition, the height of the facility would be at maximum height. Discussion followed, with questions and answers pertinent to the lobby area and a proposed espresso coffee area. Manager Pomeranz stressed the need for enough space to accommodate a conversation area in the coffee/lobby area. Also, discussion was held concerning the location of the book drop and the need for public convenience. Mr. Jamison responded to questions relative to the flat roof and the potential for drainage problems. Bob Nixon advised those present that, with the new roof materials now available on the market, an almost flat roof has a much better record in terms of maintenance and drainage. It was their goal to avoid internal drains. Mayor Ostrowski inquired as to whether consideration had been given to future expansion needs. Larry Haas responded by summarizing the City's goal of moving Peabody Street eastward. Once that is accomplished, it is the Library's hope to purchase the available property which would be the logical location for any expansion. Director Pittis informed the Council members that after this evening, it is not expected that any more public meetings will be conducted on this project. The Council will, however, be kept informed on a continuous basis. Larry Haas added that, unless there is a public outcry opposing the building design, the final form will be as presented. - 1 - 3249 CITY COUNCIL MEETING Port Angeles, Washington April 2, 1996 CALL TO ORDER - Mayor Ostrowski called the regular meeting of the Port Angeles City Council to REGULAR MEETING: order at 7:03 p.m. ROLL CALL: Members Present: Mayor Ostrowski, Councilmembers Braun, Campbell, Doyle, and McKeown. Members Absent: Councilmembers Hulett and Wiggins. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, K. Godbey, S.. Ilk, J. Pittis, B. Titus, K. Ridout, M. Campbell, and D. Sawyer. Public Present: S. Mathews, A. Strampher, A. Lowe, J. Gilbert, L. Bushnell, H. LeDuke, M. York, H. Turner, D. LeDuke, V. Elliott, and G. Stratton. PLEDGE OF The Pledge of Allegiance to the Flag was led by representatives of the Rainbow Girls ALLEGIANCE: of Washington. APPROVAL OF Councilman Braun moved to approve the minutes of the regular meeting of MINUTES: March 19, 1996. Councilman Campbell seconded the motion, which carried unanimously. Somewhat later in the agenda, Councilmember McKeown recalled a correction to be made to the minutes. On Page 4, Item No. 2, Councilmember McKeown's name should be included in the list of those meeting to discuss hotel/motel tax revenues. Mayor Ostrowski asked that Clerk Upton make this correction. Councilman Doyle moved to approve the minutes of the special meeting of March 25, 1996. Councilman Braun seconded the motion, which carried unanimously. CEREMONIAL 1. Proclamation Recognizing Rainbow Week MATTERS/ PROCLAMATIONS: Mayor Ostrowski read a proclamation recognizing the week of April 8 - 14, 1996, as Rainbow Week. Rainbow week FINANCE: None. CONSENT AGENDA: Councilman Braun moved to accept the Consent Agenda, including: (1) Progress payment to General Construction for 8th Street Bridge Maintenance; (2) Request for out-of-state travel for attendance at American Backflow Prevention Association; (3) Request to authorize travel in excess of $750 for City Light Operations Manager to attend NWPPA E & O conference; (4) Payroll - March 24, 1996 - $407,645.86; and (5) Voucher list o March 29, 1996 - $593,394.43. Councilman Campbell seconded the motion. After limited discussion, a vote was taken on the motion, which carried unanimously. ITEMS FROM THE Councilman Braun referenced the report in the Information Agenda with regard to AUDIENCE/COUNCIL/ the BPA rate case. He asked that Light Director Titus provide a brief status report, STAFF TO BE so this matter was added to the agenda as Item D.4. CONSIDERED OR PLACED ON A Mayor Ostrowski informed the Council members that he was in receipt of a letter FUTURE AGENDA: from the Mayor of Bremerton, who is hosting the '96 Olympic Torch Relay on the Peninsula. An invitation was extended to the Council to attend the torch parade and celebration in Bremerton on May 7. The torch relay commences in April in Los Angeles and will eventually cover 42 states. Mayor Ostrowski noted that one of the high school girls will be carrying the torch for a portion of the relay. -1- 3250 April 2, 1996 PUBLIC HEARINGS: 1. Street Vacation Request - STV 96(03)01 - North Olympic Library System: Ordinance vacating a portion of Orcas Street situated between Chase Street Street Vacation - North and Peabody Street Olympic Library System Senior Planner Sawyer delineated the actions taken by the Planning Commission at its meeting of March 13: approval of a Conditional Use Permit to allow a library use in the CO, Commercial Office, zone; recommendation for approval of a Street Vacation for a portion of Orcas Street between Chase and Peabody Streets; and recommendation for approval of a parking variance to allow a more reasonable shared parking arrangement. Planner Sawyer indicated the vacation and parking variance require Council action. Public Works Director Pittis referenced the library site plan and reviewed the cooperative efforts for parking. He noted that suggestions made by the public have been incorporated whenever possible and practical, such as a suggestion to eliminate the dual entrance in order to bring parking closer to the door, which is being considered at this time. He noted the need for the requested street vacation would be to provide for additional parking. Traffic on Orcas Street is below 500 cars per day, as most of the traffic is on Lauridsen. Mayor Ostrowski opened the public hearing at 7:25 p.m. Gene Unger, 1401 W. 7th Street, spoke as the representative of Holy Trinity Lutheran Church. The Church has held long discussions with the Library Board and has worked very closely with the architect. Mr. Unger spoke favorably of the street vacation, as it would prove to be beneficial to the Library, the Church, and the community. As there was no further public comment, Mayor Ostrowski closed the public heating at 7:26 p.m. He read the Ordinance by title and inquired as to the amount of compensation for the street vacation. Councilman Doyle indicated a recommendation had been submitted by staff, but the Real Estate Committee had been unable to meet. He advised the Council that there may be an extenuating circumstance in determining what the compensation might be, that being whether Orcas Street col~ld ke used., as _ .. t is, for parking or if excavation would be required. If excavat~,n'th~e va'r~ca~ property would be more valuable. Until the grading and drainage plans have been'-' completed, this remains an unknown factor. He inquired as to whether the ordinance could be approved with the compensation figure set at a later time. Attorney Knutson stated his preference to bring the ordinance back to the Council once a compensation amount is available. He was unsure, however, as to the length of time involved in waiting for the figure. Director Pittis indicated the grading and drainage plans would be available in a month or two. Councilman Doyle explained that staff had recommended a price with which he disagreed, and he subsequently explained the valuation established by the Assessor's Office. Councilman Doyle indicated that staff had recommended a value set at $2.50 per square foot, and he and Councilman Braun agreed the land should be valued at $3.00 per square foot. Director Pittis felt there was sufficient time to complete discussions and gather prelinfinary information on the grading in order to return to the Council with the needed information for a decision. By consensus, it was agreed this item will be held in abeyance to the next meeting pending further information. Councilmen Doyle and Braun requested clarification of portions of the Ordinance, which was provided by Attorney Knutson and Director Pittis. CITY COUNCIL Mayor Ostrowski deferred this item pending action to be considered by the Council COMMITTEE later in the agenda in amending the Council's Rules of Procedure. REPORTS: LEGISLATION: ,4, Ordinances not Requiring Public Hearings Corrections to Ordinances 1. Corrections to Ordinances 2909 and 2911 2909 and 2911 Mayor Ostrowski reviewed the information provided by the Code Revisor and read Ordinance 2909 by title, entitled ORDINANCE NO. 2909 AN ORDINANCE of the City of Port Angeles relating to improvement exceptions for short plats and requirements for final plat approvals and amending Ordinances 2222 and 1631, as amended, and Chapters 16.04 and 16.08 of the Port Angeles Municipal Code. -2- 3251 CITY COUNCIL MEETING April 2, 1996 LEGISLATION: Councilman Braun moved that Ordinance 2909 be approVed as read by rifle. (Cont'd) Councilman Campbell seconded the motion, which carried unanimously. Corrections to Ordinances Mayor Ostrowski re. ad Ordinance 2911 by title, entitled 2909 and 2911 (Cont'd) ORDINANCE NO. 2911 AN ORDINANCE of the City of Port Angeles Washington, implementing the requirements of the Washington State Regulatory Reform Act, Chapter 347, Laws of 1995, establishing a consolidated development permit process, amending Ordinances 1709, 2038, 2222, 2312, 2103, 2471, and2483, as amended, and amending Chapters 15.04, 16.04, 17.17, 17.18, 17.19, 17.26, and 17.96 of, and adding a new Chapter 18.02 to, the Port Angeles Municipal Code. Councilman Campbell moved to approve the corrections to Ordinance 2911 as read by title. Councilmember McKeown seconded the motion, which carried unanimously. Permits for Radio and TV 2. Repeal of Ordinance Requiring Permits for Radio and TV Antenna Antenna Installation Installation Ordinance 2912 Mayor Ostrowski reviewed the information provided by the Light Department and read the Ordinance by title, entitled ORDINANCE NO. 2912 AN ORDINANCE of the City of Port Angeles, Washington, eliminating the requirement for a radio and television antenna permit and repealing Ordinance 1273 and Chapter 14.28 of the Port Angeles Municipal Code. Councilmember McKeown moved to adopt the Ordinance as read by title. Councilman Braun seconded the motion, which carried unanimously. Revision to Council's B. Resolutions not Requiring Public Hearings Rules of Procedure Resolution 4-96 Revision to Council's Rules of Procedure, Deleting Committee Reports as a Regular Agenda Item Mayor Ostrowski reviewed the information provided by the City Attorney's office and read the Resolution by title, entitled RESOLUTION NO. 4-96 A RESOLUTION of the City Council of the City of Port Angeles, Washington, revising the Council's Rules of Procedure by changing the order of business and. amending Resolution No. 37-91. Councilman Doyle moved to pass the Resolution as read by title. Councilman Campbell seconded the morion, which carried unanimously. PLANNING C. Planning Commission Minutes/Action Items COMMISSION' MINUTES/ACTION 1. Planning Commission Minutes of February 14, 1996 ITEMS: Councilman Braun moved to accept the Planning Commission minutes 'of February 14, 1996. Councilman Doyle seconded the motion, which carried unanimously. 2. Planning Commission Minutes of February 28, 1996 Councilman Doyle moved to accept the Planning Commission minutes of February 28, 1996. Councilman Braun seconded the motion, which carried unanimously. -3- 3252 April 2, 1996 PLANNING 3. North Olympic Library System - 2210 South Peabody Street: Proposal to COMMISSION Develop a 30,800 square foot combined public library and service center- MINUTES/A CTION Parking Variance Request ~ PKV 96(03)01: Reduction from the required 189 ITEMS: (Cont'd) parking spaces to 140 parking spaces Parking Variance - Mayor Ostrowski reviewed the information provided by the Planning Department. North Olympic Library System Councilman Doyle moved to approve Parking Variance Request PKV 96(03)01, subject to Conditions 1 - 5 and citing Findings 1 - 8 and Conclusions A - C, as set forth in Exhibit 'A", which is attached to and becomes a part of these minutes. Councilman campbell seconded the motion, which carried unanimously. Council/Staff Goal D. Other Considerations Setting Session 1. Set Time and Date for Annual Council/Staff Goal-Setting Session Manager Pomeranz felt that, due to the fact that Councilmen Hulett and Wiggins were not present, this item should be deferred to the next meeting. Community Memorial 2. Community Memorial - James Caldwell Mayor Ostrowski reviewed the information provided by the Parks & Recreation Department. Councilman Doyle moved to concur with the recommendation of the Parks Board by approving the addition of James Caldwell to the Community Memorial. Councilmember McKeown seconded the motion. Councilman Braun stated he had known Mr. Caldwell and was very glad to see him nominated for the memorial, as he had done much for the community. A vote was taken on the motion, which carried unanimously. Mutual Aid Agreement 3. Renewing of Master Mutual Aid Agreement Asst. Fire Chief Campbell explained that this was basically a continuation of an existing mutual aid agreement. He stated there were two separate agreements, as Fire Districts //2 and #4 elected not to participate with Olympic National Park; therefore, there is a separate agreement for those fire districts. Councilman Campbell moved to authorize the Mayor to sign the master mutual aid agreement between the fire districts and Olympic National Park. Councilman Braun seconded the motion. Councilman Braun gave a brief explanation of the mutual aid agreement, and after limited discussion, a vote was taken on the motion, which carried unanimously. Update on BPA Rate 4. Update on BPA Rate Case Case Light Director Titus explained that the Bonneville rate case has been underway for approximately six months. Last week, in an effort to eliminate concerns expressed by some utilities, Bonneville settled major portions of the rate case so utilities would be more inclined to enter into five-year agreements. Bonneville att~empted to give all parties something to encourage settlement of agreements. There will be an overall reduction in costs; however, the actual rates have not yet been provided. The rate case is separate from contract negotiations, and staff is pursuing the ability to enter into the marketplace to purchase a small percentage of power where the rates are considerably lower. Director Titus said he would be attending meetings later this week and hopes to have more information for the Utility Advisory Committee, which meets on Monday, April 8. Break Mayor Ostrowski recessed the meeting for a break at 8:00 p.m. The meeting reconv'ened at 8:20 p.m. ADJOURN TO The meeting was adjourned to Executive Session at 8:20 p.m. to discuss litigation EXECUTIVE SESSION: for approximately one-half hour. RETURN TO OPEN The meeting returned to open session at approximately 8:40 p.m. SESSION: -4- 3253 CITY COUNCIL MEETING April 2, 1996 ADJOURNMENT: The meeting was adjourned at 8:40 p.m..~- ~-y Cler'l~ q --c't] -- ' -5- 3254 Exhibit "A" CONDITIONS, FINDINGS & CONCLUSIONS - PARKING VARIANCE PKV 96(03)01 - NORTH OLYMPIC LIBRARY SYSTEM: Conditions: 1. The City shall enter into a lease agreement to ensure the shared use of that portion of the parking area located on the church portion of the site. 2. A street vacation vacating that portion of Orcas Avenue included as part of the proposed site plan shall be approved by the City. 3. When feasible, the library/service center and the church shall take into consideration the other's periods of peak use when scheduling their own high parking demand activities and events. 4. The number of parking spaces constructed from the proposed project may vary within 10% from the ratio of the required number of spaces to the approved number of spaces approved by the parking variance. 5. The minimum number of parking spaces shall be 140. Findings: 1. The applicants, City of Port Angeles and the North Olympic Library System (NOLS), have applied for a parking variance to facilitate the construction of a new Port Angeles Branch Library and Service Center facility in the Commercial, Office (CO) zone as proposed in the March 13, 1996 Staff Report for CUP 96(03)02, STV 96(03)01, and PKV 96(03)01 Attachment J. 2. The City's Parking Ordinance requires 115 parking spaces for the library/service center use and 74 parking spaces for the existing church use for a total of 189 spaces. 3. The proposed site plan provides 140 parking spaces. 4. The proposed site plan preserves a stand of mature F~r trees in park like setting. 5. The majority of parking spaces are located on the Church portion of the site. 6. Reviewing City departments, Public Works, Fire, and Light, had no comment regarding the variance proposal. 7. The March 13, 1996 Staff Report for CUP 96(03)02, STV 96(03)01, & PKV 96(03)01 Attachment J identifies the normal and peak use periods for both the library/service center and church facilities. 3255 8. The final building and site improvement plans for the project may still be revised due to ongoing negotiations. Conclusions: A. As conditioned, the proposed parking variance is consistent with the intent of the Comprehensive Plan Land Use Policies E3, E4 and I3, Transportation Policies B14 and B16, Utilities and Public Services Policy B2 and Conservation Policies Al, A3, B15 and B17. B. As conditioned, the high majority of church activities and hours of operation of the proposed library/service center are non-simultaneous. C. As conditioned, the proposed parking variance is consistent with the intent of the City's Parking Ordinance. ~A~dopted by the Port Angeles City Council at its meeting of April 2, 1996. '~X~iofper O~tr-owski, Mayor Becky S. l~t0n,~city ~Cl/e~k --