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HomeMy WebLinkAboutMinutes 04/01/1986508 I CALL TO ORDER SPECIAL MEETING Mayor Whidden called the special meeting to order at 6:05 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Hallett, Hesla, McPhee, Quast, Schermer, Stamon. Members Absent: None. Staff Present: Acting City Manager and Attorney Knutson. Staff Present: Public Present: L. Sunny, K. Sweeney, J. Paulin, M. Lemon, J. Fairchild, V. Snow, R. Colter, B. Chandler, F. Gabriel, L. Kish. III INTERVIEWS WITH CANDIDATES FOR BOARD OF ADJUSTMENT AND PLANNING COMMISSION Candidates interviewed were Geral Barnhart and Patrick Killebrew for the Board of Adjustment, and Mike Lemon for the Planning Commission. IV CALL TO ORDER REGULAR MEETING Mayor Whidden called the regular meeting to order at 7:10 P.M. V MINUTES Councilman Schermer moved to accept and place on file the minutes of the March 18, 1986, meeting. Councilman McPhee seconded. Councilman Stamon amended Register Page 502, Item 4B, as follows: "secret ballots" to "written ballots On call for the question, the motion to approve the minutes, as amended, carried. VI FINANCE CITY COUNCIL MEETING Port Angeles, Washington April 1, 1986 (Regular meeting, beginning at 7:10 P.M.). Acting City Manager and Attorney Knutson, Acting Clerk Anderson, P. Carr, M. Cleland, R. Saville, S. Brodhun, M. Campbell, K. Ridout, D. Wolfe, T. Smith. 1. Consideration of Bid Award for SCADA Equipment Installation Councilman Hallett moved to concur with City Light's recommendations and award the bid for SCADA equipment installation, in the amount of $1,435, exclusive of Option "A to Olympic Electric of Port Angeles. Councilman Stamon seconded and the motion carried. 2. Payment to Riddell, Williams of $2,037.76 for Legal Representation on WPPSS Issues Authorized Councilman Quast moved to approve payment of the March 24, 1986, Riddell, Williams bill in the amount of $2,037.76. Councilman Stamon seconded and the motion carried. VII CONSENT AGENDA Councilman Quast moved to accept the items under the Consent Agenda in- cluding (1) Consideration of final acceptance and payment for aerial photo project, $4,824; (2) Request for progress payment to Breaker Construction, 8th and Peabody Signalization, $3,037.24; (3) Request permission to call for proposals for engineering services on Race Street project (8th to Park Street); (4) Request permission to call for bids to remove building at Oak Street Dock; (5) Correspondence from Washington State Liquor Control Board; and (6) Vouchers of $159,955.13 and Payroll of 3 -23 -86 of $213,480.24. Councilman Schermer seconded. Following discussion, on call for the question, the motion carried. VIII ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA None. ITEMS FROM THE CITY COUNCIL TO BE PLACED ON THE AGENDA B. Campbell Avenue Sewer Local Improvement District (LID) Mayor Whidden read the Ordinance by title, entitled 509 CITY COUNCIL MEETING April 1, 1986 Councilman McPhee added Item No. 15 to the Agenda, Discussion on the Total Cost of the New City Hall. Councilman Quast added Item No. BB to the Agenda, Letter from Carol Wagner, Chamber of Commerce. Councilman Hallett added Item No. 16 to the Agenda, Briefing Councilmembers on a Policy Regarding Information to be Placed on the Agenda. Councilman Hesla added Item No. 17 to the Agenda, Discussion on the Video- taping of Council Meetings. Councilman Schermer added Item No. 18 to the Agenda, Discussion of a Letter Regarding Block Grant Monies. IX LEGISLATION 1. Public Hearings A. Sidewalk Reconstruction in 100 Block of West 12th (Continued from March 18th) Mayor Whidden opened the public hearing. There were no comments. Mayor Whidden therefore closed the public hearing. Councilman Stamon moved to adopt the assessment roll and order reconstruc- tion of the sidewalk within thirty (30) days of the service of the notice. Councilman Quast seconded. Following discussion, on call for the question, the motion carried. Engineer Ken Ridout presented Councilmembers with background information and current status of the project. Sue Wilson, Clallam County Division of Environmental Health, also addressed the Council on immediate problems surrounding the Campbell Avenue area. Following discussion, Mayor Whidden opened the public hearing. Robert Colter, 1452 Eckard Avenue, spoke in opposition to the Local Improve- ment District. He expressed concern over paying for a sewer he felt he did not need. Bob Chandler, 1423 Eckard Avenue, I Spoke in opposition to the Local Improve- ment District. He felt the City should share in the cost of the project. He suggested a fifty /fifty cost sharing arrangement with assessment amounts determined based on amount of property owned. Floyd Gabriel, 1411 Eckard Avenue, also opposed the LID, stating that it was too costly for people to bear. He felt the City bore responsibility. Councilmembers discussed the problems with Sue Wilson, at great length. Linda Kish, 1431 Eckard Avenue, addressed the Council, speaking in support of the LID. There were no further comments. Mayor Whidden then closed the public hearing. 510 CITY COUNCIL MEETING April 1, 1986 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, providing for the improvement of a certain area within the City by installation of sanitary sewer, and by doing all other work necessary in connection therewith, creating a Local Improvement District therefor, Campbell Avenue Sewer Extension LID No. 207, and providing for the payment of the cost of said improvements by special assessments upon the property in said district. Councilman Schermer moved to adopt the Ordinance as read by title. Coun- cilman Quast seconded, suggesting inserting a percentage figure under Section 3. Attorney Knutson amended the Ordinance by adding a paragraph directly after the third paragraph to state: "Whereas such improvement is necessary for the protection of public health and safety Following discussion, Councilmembers concurred to place 100% as the figure under Section 3, with the clear understanding that the percentage would be re- evaluated after bids are received. Following further discussion, Council- man Schermer withdrew his original motion and moved to defer action until bids on the LID are received. Councilman Quast concurred. Following more discussion, on call for the question, the motion carried, with Councilman Hallett voting "No Councilman Quast then moved to authorize a call for bids on the Campbell Avenue Sewer Extension. Councilman Schermer seconded and the motion carried. 2. Planning Commission Minutes of March 26, 1986 A. Shoreline Substantial Development Permit Port of Port Angeles Granted Councilman Stamon moved to approve the permit allowing construction of new restroom /laundry facilities at the Port Angeles Boathaven, located at 830 Boathaven Drive. Councilman Schermer seconded. Ken Sweeney, 338 West First Street, Planner for the Port of Port Angeles, answered questions from Councilmembers. Following discussion, on call for the question, the motion carried. B. Planning Commission Minutes Accepted Councilman Quast moved to accept and place on file the March 26, 1986, Planning Commission minutes. Councilman Schermer seconded and the motion carried. 3. Resolution Setting a Public Hearing for Street Vacation SV- 86(4)2, Somers /Doty, for May 6, 1986 Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate that portion of Pine Street abutting the south 30 feet of Lot 2, Fogarty and Dolan's Addition to the Townsite of Port Angeles. Councilman Stamon moved to accept the petition and pass the Resolution as read by title, referring the matter to the Planning Commission. Councilman Hallett seconded and the motion carried, with Councilman Schermer abstain- ing. (Note: Subsequent to the City Council meeting, the vacation petition was withdrawn.) 4. Resolution Setting a Public Hearing for the Vacation of a Portion of Chase Street, Fourth Street, and the 4/5 Alley Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 09 -86 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate all of that portion of Chase Street lying between Fourth Street and Fifth Street; the south one -half of Fourth Street from the west boundary of the Chase Street right -of -way to the east boundary of Peabody Street; and all of the 4/5 alley lying within Block 170, TPA. Councilman Stamon moved to pass the Resolution as read by title and refer the matter to the Planning Commission. Councilman Hallett seconded. Fol- lowing a brief discussion, on call for the question, the motion carried. 5. Request From L.I.F.T. Home Program for Funding Assistance Following a brief discussion, Councilman Quast moved to table discussion on this matter until the next meeting, on April 15, 1986. Councilman McPhee seconded and the motion carried. 6. Authorization to Execute Fire Extinguisher Contract Councilman Schermer moved to authorize Mayor Whidden to sign the agreement with Paulin's Fire Extinguishers for maintenance and recharging of munici- pal building and automotive fire extinguishers. Councilman Quast seconded. Joe Paulin, Paulin's Fire Extinguisher, 925 East 12th, answered questions from Councilmembers. Following some discussion, on call for the question, the motion carried. 7. Resolution Setting Public Hearing Regarding Addition and Maintenance of Certain Gravel Roadways Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 10 -86 A RESOLUTION of the City of Port Angeles calling for a public hearing regarding the acceptance and maintenance of certain existing gravel streets. 511 CITY COUNCIL MEETING April 1, 1986 Attorney Knutson amended Section 2, third line, to and a public notice shall be published rather than and a public notice to be published Councilman Schermer moved to pass the Resolution as amended. Councilman Stamon seconded. Following discussion, on call for the question, the motion carried. 8. Consideration of Agreement With Clallam Transit, Chamber of Commerce, and Port Angeles Downtown Association for the Replica Trolley Project Councilman Stamon moved to authorize Mayor Whidden to sign the agreement between the City and the Chamber of Commerce, Port Angeles Downtown Asso- ciation, and Clallam Transit System for the acquisition and operation of a replica trolley. Councilman McPhee seconded. Following discussion, on call for the question, the motion carried. 8B. Letter from Carol Wagner Chamber of Commerce Tourist Promotion Contract Authorized Attorney Knutson presented information on a letter from Carol Wagner, President of the Chamber of Commerce, requesting a $3,000 contribution toward the purchase of audio /visual equipment to be placed at the Tourist Information Center. Following discussion, Councilman Quast moved to release the budgeted $3,000 to the Chamber of Commerce as the City's part of audio /visual equipment purchase. Following additional discussion, Councilman Quast withdrew his motion and moved to authorize Mayor Whidden to sign the contract for tourist information and tourist promotion services for the Chamber of Commerce. Councilman Stamon seconded and the motion carried. 512 CITY COUNCIL MEETING April 1, 1986 9. Selection of Members for the Board of Adjustment and Planning Commission Geral Barnhart was selected to serve on the Board of Adjustment, and Michael Lemon was selected to serve on the Planning Commission. 10. AWC Summer Conference Councilmembers Planning to Attend Mayor Whidden and Councilman Stamon plan to attend the AWC Summer Confer- ence, June 24th through 27th in Tacoma. Councilman Hallett will confirm his attendance at a later date. 11. Draft of Sewer Use Ordinance (No Action Required) Councilman Quast announced that this item was informational. The Utility Advisory Committee recommended first reading. 12. American Cancer Month April Proclamation Mayor Whidden declared the month of April, 1986, as Cancer Awareness Month in the City of Port Angeles, and April 17th to 22, 1986, be designated Residential Crusade Week for the American Cancer Society Fund Raising Drive. Councilman Stamon distributed buttons to Councilmembers. 13. Meeting Date Set for Memorial Committee to Discuss Naming of Street in DelHur Eastside Annexation April 16, 1986, noon, at Smitty's Restaurant, was set for the next Memorial Committee meeting. 14. Consideration of Easement Agreement with John Tangedahl Councilman Stamon moved to authorize Mayor Whidden to sign the easement agreement with John and Virginia Tangedahl to allow the encroachment of the building on City -owned property, subject to the terms and conditions attached to the easement as follows: (1) The Grantee shall not utilize the property in any manner other than for encroachment by the existing parking meters; (2) The Grantee shall hold and save the Grantors harmless for any damage that might occur out of the Grantee's use of this easement; (3) In the event the property upon which the easement is granted is sold, the easement shall be subject to renegotiation with the new property owner; (4) Should the parking meters be removed, this easement shall be considered null and void and any and all rights of the Grantee terminated; and in exchange for an easement to allow the existing parking meters to remain. Attorney Knutson explained that Condition 4 in the easement from the Tangedahls to the City will be stricken because of possible future loss of easement should the City remove the parking meters. Councilman Stamon concurred to strike said condition. Councilman Hesla seconded and the motion carried. 15. Total Cost of New City Hall Added by Councilman McPhee Councilman McPhee explained to Councilmembers what he found in his research and asked questions in relation to this issue. Councilmembers responded. Councilman Stamon reminded everyone of the public meeting on the schematic designs set for April 7, 1986, at 7 PM in Room 160 of the Clallam County Courthouse. 16. Councilman Hallett Briefing Councilmembers on Proposed Policy Regarding Information on the Agenda Councilman Hallett said he would be meeting with Attorney Knutson within the next two weeks to review the Council's in -house policy regarding how Council meetings are conducted. His purpose was to help streamline meetings. 17. Discussion of Video Taping City Council Meetings Councilman Hesla moved to have a video -tape company come to the next meet- ings as a test to provide information to take to Port Angeles Telecable. Councilman Hallett seconded. Councilman Hesla hoped for airing of the meeting on Channel 10 at 6 PM the Wednesday after each meeting. Councilman Hesla felt it would reach the largest audience if aired at that time. He 18. Discussion of a Letter Regarding Block Grant Monies 513 CITY COUNCIL MEETING April 1, 1986 stated the intent was for public information, interest and awareness. On call for the question, the motion carried. Councilmembers discussed a letter in response to Senator Slade Gorton's letter regarding Block Grant Monies. X LATE ITEMS City Light Director Saville invited Councilmembers, via letter, to tour City Light facilities on Thursday, April 3, 1986, at 9 AM. Additional information was distributed to Councilmembers regarding Item 14 on the Information Agenda, Response to Councilman McPhee's request for information on the Public Information Program and City Hall costs. Mayor Whidden reminded Councilmembers of the opening ceremonies at the Coast Guard Air Station marking the 50th Anniversary of the Coast Guard Station in Port Angeles and the' 70th Anniversary of Coast Guard Aviation, which will be held Saturday, April 5, 1986, at 10 AM. Councilman Stamon mentioned that $46,000 was saved on energy costs to date. She also gave recognition to John Hicks who recently graduated from the Pacific Northwest Park and Recreation Maintenance Management School. She also mentioned a memo regarding Police Chief Cleland's successful comple- tion of the Northwest Law Enforcement Executive Command College. She mentioned also that the Fire Department now has a video out on their Fast Action Residential Sprinkler Trailer and asked if the Council could view that tape at a later date. XI ADJOURN TO EXECUTIVE SESSION Mayor Whidden adjourned the meeting to executive session at 9:51 PM for the purpose of discussing litigation. XII RETURN TO OPEN SESSION The meeting returned to open session at approximately 10:21 PM. XIII ADJOURNMENT Mayor Whidden adjourned the meeting at approximately 10:23 PM. IOOE Acting Clerk 1 atL s Mayor tier