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HomeMy WebLinkAboutMinutes 04/01/19973471 CITY COUNCIL MEETING Port Angeles, Washington April 1, 1997 CALL TO ORDER - Mayor Ostrowski called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 7:00 p.m. ROLL CALL: Members Present: - Mayor Ostrowski, Councilmembers Braun, Campbell, Doyle, Hulett, McKeown and Wiggins. Members Absent: None. Staff Present: Acting Manager Knutson, Clerk Upton, B. Becker, S. Brodhun, K. Godbey, J. Pittis, B. Titus, and T. Riepe. Public Present: L. Lee, F. Norton, and S. Mathews. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Ostrowski. ALLEGIANCE: APPROVAL OF Councilman Braun moved to approve the minutes of the regular meeting of March MINUTES: 18, 1997. Councilmember McKeown seconded the motion, which carried unanimously. CEREMONIAL Healthy Families Month MATTERS/ PROCLAMATIONS: Mayor Ostrowski read a proclamation declaring the month of April as Healthy Families Month. Healthy Families Month FINANCE: Consideration of Bids for Construction of the Library Facility Bids for Library Facility Mayor Ostrowski reviewed the information provided by the Public Works Department and asked Public Works Director Pittis if he had any further information. Director Pittis stated staffwas satisfied with the bidding process and happy to award the bid to a local contractor. Councilman Doyle informed the Council that he may be selling dirt to Primo Construction for the library project. Attorney Knutson did not feel there was a conflict of interest, but Councilman Doyle felt he should inform the Council of this fact. Attorney Knutson then explained the exemption in the conflict of interest statute for financial interests of Council members if the amount is less than $9,000 per year. Larry Haas, President of the North Olympic Library System (NOLS) Board of Trustees, stated this action carries the library over the previously established budget for the new library. Under the agreement, the City's cost is capped to the amount of the issued bonds, and the Library System is completely responsible for any costs exceeding that amount. The Board approved a motion to pay for the additional $385,000 needed for the project. Timber revenues to the library in 1995 and 1996 were the highest seen in twenty years, and this money made it possible to develop an unallocated capital reserve which will be used to fund this project· NOLS is pleased with the bids and looks forward to the project. Discussion followed, and Director Pittis stated the new library design is a result of changes made to the ohginal design following public comment. He felt the new design captured the majority of the opinions. Councilman Doyle pointed out that, originally, the library was planned as 25,000 square feet; the new design is 29,000 square feet. This includes remodeling the operations center. After further discussion, Councilman Campbell moved to award the bid for construction of the new library facility to Primo Construction, Inc. in the amount of $3,476,800.00, plus sales tax, including Alternate 2, and the Mayor be authorized to execute the contract. Councilmember McKeown seconded the motion, which carried unanimously. CONSENT AGENDA: Councilman Braun noted the Mill Creek Pump Station contract payment was not listed on the Consent Agenda. Attorney Knutson stated this should be added as a Consent Agenda -1- 3472 CITY COUNCILMEETING April 1, 1997 CONSENT AGENDA: item. Councilman Doyle moved to accept the Consent Agenda, including: 1) Payroll (Cont'd) - March 23, 1997- $370,262.11; 2) Voucher list - March 28, 1997 - $266,088.67; and 3) Mill Creek Pump Station ImProvements - contract payment m the amount of $106,874.95. Councilmember MeKeown seconded the motion. Following limited discussion, a vote was taken on the motion, which carded unanimously. ITEMS FROM THE Acting Manager Knutson stated there was a need for an Executive Session and Item D. 3. AUDIENCE/COUNCIL/ needed to be added regarding sale of surplus power to Daishowa~ STAFF TO BE CONSIDERED OR Councilman Campbell asked to add a discussion on the annual downtown clean up; this PLACED ON A was added as Item D. 4. FUTURE AGENDA: Councilman Braun asked for a report from Scott Brodhun, Directox: of Parks and Recreation, regarding Lake Lincoln and the tram relocation. This was added as item D. 5. PUBLIC HEARINGS: None. LEGISLATION: A. Ordinances not Requiring Public Hearings: None. B. Resolutions not Requiring Public Hearings: None. C. Planning Commission Minutes/Action Items: None. Update of Downtown D. Other Considerations Watermain/Sidewalk Improvements 1. Update of Downtown Watermain/Sidewalk Improvements Director Pittis stated this was about a $1.3 million project to replace watermains and sidewalks on First Street between Oak and Lincoln, on the west side of Lincoln from First to Railroad, along the north side of Raikoad to Oak, and Oak from Railroad to First Street. This will provide the fire flows for development which may occur within this vicinity. Sidewalks will be replaced with brick pavers and decorative concrete. Staff is completing review, and input will be gathered fi'om merchants regarding concerns they may have, such as work schedules cordlictmg with tourist traffic. Director Pittis described the construction process and what is hoped to be accomplished. It is anticipated that work will be completed before summer; if not, it will be Completed m September. Director Pittis then responded to questions posed by the Council and described the scope of work. Groundwater Monitoring 2. Groundwater Monitoring Contract for the Landfill Mayor Ostrowski reviewed the information provided by the Public Works Department and asked Director Pittis if he had any'further information. Director Pittis stated Parametrix has provided the City with outstanding professional work and stayed within the scope of work and cost. Groundwater monitoring will be required even al~er the landfill is closed. While it is not mandatory that an outside firm perform the analysis, City staffdoes not have the capability or the knowledge to prepare the report. Councilmember McKeown moved to extend the contract with Parametrix in the amount of $24,802.00 for the year 1997. Councilman Braun seconded the motion, which carded unanimously. Sale of Surplus Power 3. Sale of Short-Term Surplus Power to Daishowa to Daishowa Bob Titus, Deputy Director of Utility Services, reminded the Council that there was a surplus of power due to the rams and snow this winter. Staff was given permission to enter into agreements for the displacement of power and purchase of lower cost power. It is now economical for Daishowa to purchase electricity to generate steam rather than hog fuel and oil. Bonneville has agreed to sell surplus power at reduced rates. Depending on how low rates go, Daishowa may wish to commit to a three-month purchase. Mr. Titus asked the Council for permission to enter into such agreements should Daishowa wish to pursue this purchase. Following discussion and clarification, Councilman Campbell moved to authorize the Deputy Director of Utility Services to enter into short term power purchase agreements with Bonneville Power Administration and Daishowa to displace oil-fired steam with surplus electricity-fired steam. Councilman Doyle seconded the motion, which carried unanimously. Acting Manager Knutson stated this was an example where having certain expertise on staffhelps the City and local businesses save a considerable amount of money. -2- 3473 CITY COUNCIL MEETING April 1, 1997 LEGISLATION: 4. Annual Downtown Clean up (Cont'd) Councilman Campbell reminded everyone that Downtown Clean up Day is scheduled for Downtown Clean up April 19, 1997. The groundbreaking ceremony for the K-Ply log pond filling and estuary enhancement is also scheduled that same day at 11:00 a.m. The goal is to dean up the downtown fountain area and the City Council, with the help of the noon Rotary Club, is going to focus on lhis project. Councilman Campbell urged all Council members to mark this date on their calendars and contribute their efforts to the cause. Lincoln Park and 5. Lincoln Park and Train Relocation Train Relocation Councilman Braun asked Parks & Recreation Director Brodhun for a report on the water level in Lincoln Park. Director Brodhun reported that as of today, four baseball fields are out of the water. He stated a lot of effort was expended in drying out the fields. He listed those who had participated in laying pipe and helping to pump thousands of gallons of water. Director Brodhun explained why there has been trouble with flooding, noting there is a work party scheduled for Sunday to get the park ready for the baseball season. Councilman Braun then asked about the train relocation. Director Brodhun stated a gentleman offered property on Railroad Avenue for the relocation of the train. Interest in renovating the train also occurred at this time, and it became incorporated into the Downtown Forward Project. The train is laced with asbestos, and an estimate will be prepared this week for the costs of asbestos abatement. The gentleman who offered the property also volunteered to help with the moving expenses. Additional information will be brought to the Council as it is received. Councilmember McKeown reminded the Council of the vacancies for citizen-at-large positions on the Downtown Forward Executive Committee. She asked the Council to be thinking of questions they might wish to ask the candidates during interviews. Mayor Ostrowski reminded the Council that on April 21, 1997, the Victoria B.C. City Council and Mayor with arrive in Port Angeles for a joint meeting with the City Council. Break Mayor Ostrowski recessed the meeting for a break at 8:00 p.m. The meeting reconvened at 8:15 p.m. ADJOURN TO The meeting adjoumed to Executive Session at 8:15 p.m. to discuss union negotiations and EXECUTIVE SESSION: possible litigation for approximately forty-five minutes. RETURN TO OPEN The meeting retumed to open session at 9:30 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 9:30 p.~>~-~--~ ............ Becky J: Up~t~, C~t~Cler~ /- --~psper ~s~o~ ..... -3-