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HomeMy WebLinkAboutMinutes 04/02/1985 I I I CITY COUNCIL MEETING Port Angeles, Washington April 2, 1985 I CALL TO ORDER Mayor Whidden called the meeting to order at 7:00 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Gerberding, Haguewood, Hordyk, Quast, Schermer, Stamon. Members Absent: None. Staff Present: Acting Manager Orton, Attorney Knutson, Deputy Clerk Anderson, P. Carr, M. Cleland, T. Sterner, J. Marsh, M. Campbell, J. Pittis, J. Abram. Public Present: N. Boyse, T. Lieb, K. Smith, L. Sunny, R. Campbell, D. Eisehbrandt, R. Taylor, J. Austin, G. Knutson, W. LeGro, L, McPhee, H. Buchmann, M. Switzer, J. Reese. III MINUTES Councilman Hordyk moved the Council accept and place on file as received the minutes of the March 19th regular meeting and March 26th special meeting. Councilman Gerberding seconded and the motion carried. IV CONSENT AGENDA Councilman Hordyk moved the Council accept the items listed under the Consent Agenda, including (1) Request permission to call for bids for 900 square-foot addition to Port Angeles Fire Station; (2) Correspondence from Washington State Liquor Control Board; and (3) Vouchers of $1,922,307.98 and Payroll of $214,002.62. Councilman Stamon seconded. Councilman Gerberding discussed with Chief Cleland expenses relating to emergency telephone training. Chief Cleland explained that Dispatchers are receiving training in CPR by phone techniques and will soon be receiving training in first responder first aid in conjunction with the Fire Department. Follow- ing further discussion, the motion carried. Prior to entering into the remainder of the Agenda, Mayor Whidden referred to Item No. 15 under Legislation and deferred to Finance Director Orton. Following discussion, Councilman Quast moved to set' a public hearing on April 16, 1985, for the purpose of receiving additional in-put from individuals on the City Hall site. The Council discussed the matter with Attorney Knutson and concurred to hear public in-put at this meeting, as long as another public hearing was set and advertised. Councilman Schermer seconded the motion, which carried. V FINANCE 1. Bid Awarded to W. G. & Associates, Inc., for Vern Burton Memorial ~ommunity Center Floor Councilman Quast inquired as to whether a performance bond would be required from the contractor. Parks & Recreation Director Marsh affirmed it would. Councilman Quast then moved to accept the low bid of $6,614.40 of W. G. & Associates, Inc., of Kenmore, Washington. Councilman Gerberding seconded., Following discussion, the motion carried. 2. Bid Awarded - 69 KV Switches - General Electric Supply Co. Councilman Gerberding moved to accept the recollllllendation of the Light Department and award the bid to the low bidder, General Electric Supply Co. of Tacoma, Washington, in the amount of $24,148.81, including tax. Coun- cilman Quast seconded. Following discussion, on call for the question, the motion carried. 317 318 CITY COUNCIL MEETING April 2, 1985 3. Bid Awarded - Institutional Buildings P.rogram HVAC and C9ntrols - Schmitt's Sheet Metal & Roofing, Inc. Councilman Quast moved to concur with staff's recommendation to accept the low bid of $37,294.49, including tax, from Schmitt's Sheet Metal & Roofing, Inc. Councilman Schermer seconded. Councilman Gerberding noted this item had been rebid and was considerably lower than the initial bid. He further stated that WSEO will be paying the difference. Councilman Quast noted the low bidder was a local firm. On call for the question, the motion carried. 4. I Bid Award - Surplus Solid Waste Equipment - Bids Awarded to Corval~is Disposal and Harold LeMay ~nterprises Councilman Schermer moved to award the 1~ yard metal dumpsters to Corvallis Disposal Co. at a price of $51 each, and the I-yard metal dumpsters to Harold LeMay Enterprises at a price of $85.93 each; and that LeMay Enter- prises also be awarded the purchase of the surplus 1978 Ford CT8000 for a price of $15,000. Councilman Quast seconded. Following discussion, the motion carried. 5. Payment to Riddell, Williams - $3,464.01 for Legal Representation on WPPSS Issue Councilman Quast moved (regretfully) to authorize payment in the amount of $3,464.01 to Riddell, Williams. Councilman Schermer seconded. Councilman Stamon and Attorney Knutson pointed out that Pat Slaten, Administrative Assistant, had dis- covered a $500 overcharge which was then corrected. Councilman Quast requested the public be provided with the City's total annual expenditures in WPPSS-related litigation. Attorney Knutson con- firmed he would present this information to the Council in the near future. On call for the question, the motion carried. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA Derby Days Presentation I Finance Director Orton introduced Kim Smith, 1985 Derby Days Queen, Nancy Boyse, President of Derby Days, and her granddaughter Tanya. Nancy Boyse addressed the Council, designating each Councilmember an honorary Derby Days member. A 1985 Derby Days button was presented to each Councilmember, along with a bouquet of daffodils from the recent Daffodil Festival. Mrs. Boyse informed the Council that the Derby Days float had won third place in the communities over 5,000 category. Mayor Whidden commended all the individuals involved for their time and effort. ITEMS FROM THE CITY COUNCIL TO BE PLACED ON THE AGENDA None. VII LEGISLATION 1. Presentation by Bill LeGro on Port Angeles Symphony's Trip to China Mr. LeGro presented pins to Councilmembers supporting the Symphony's trip to China, which is scheduled this surruner. Mr. LeGro explained that the Port Angeles Symphony is the first non-professional community orchestra ever to be invited to make a concert tour of China. He outlined some of the expenses that would be involved in the tour. He explained that a slide presentation was being prepared to present to the people of China contain- ing scenes of Port Angeles, and that the Economic Development Council is I preparing brochures. He stated the Symphony expects to receive national publicity resulting in economic advantages and benefits to tourism. He requested financial assistance from the City. Harriette Buchmann then addressed the Council, stating she would be joining the Symphony at her own expense, traveling as a representative of the Economic Development Council. She stated that this trip would be an opportunity for a unique people-to-people exchange of music, handshakes, smiles and a few words. She stated that she had spoken with the Department of Commerce and Economic Development Council at the State level in foreign trade who advised a three-part itinerary to present to the people of China, as follows: (1) The beauties and the people of our community; (2) The business and industry/products that we have; and (3) The Symphony. She I I I CITY COUNCIL MEETING April 2, 1985 stated the Economic Development Council brochures will be translated into Chinese but not until they are approved by the Chinese government. She supported the Symphony's trip to China. The Council concurred to consider the request, instructing staff to scrutinize the budget to determine what funds are available. Attorney Knutson stated he would abstain from participating in any legal work relating to a contract. He would defer any legal work on the contract to his assistant to avoid a conflict. Councilman Schermer requested that staff provide a report on the status of the City's Hotel/Motel Fund. Mayor Whidden instructed staff to place this item on the agenda of the next City Council meeting. 2. Request for Extension of Water and Sewer Service Outside City by Hugh and Margaret Odell - Denied Public works Director pittis handed out site reviews and explained the request. Following discussion, in respect for the City's previously- established policy regarding water and sewer service, Councilman Haguewood moved to deny the request and recommended annexation to Mr. and Mrs. Odell. Councilman Hordyk seconded and the motion carried. 3. Interviews Scheduled for Vacancies on Planning Commission and Parks.., Recreation and Beautification Commission The Council concurred to schedule a special meeting for April 16, 1985, at 6:00 P.M. for the purpose of interviewing the five candidates not previously interviewed by the Council. 4. Washington State Energy Office. Contract Amendment Authorized Institutiona~ Buildings Program Councilman Quast moved to authorize the Mayor to execute Amendment No. 2 to WSEO Contract No. 84-080B. Councilman Stamon seconded and the motion carried. 5. Contract With Clallam County Museum, 1J85 - Authorized Councilman Stamon moved to authorize the Mayor to execute the contract. Councilman Schermer seconded and the motion carried. 6. Ordinance Adopted Establishing Fire Utility Boat Improvement Fund Mayor Whidden read the Ordinance by title, entitled ORDINANCE NO. 2337 AN ORDINANCE of the City of Port Angeles establishing a Fire Utility Boat Improvement Fund. Councilman Quast moved to adopt the Ordinance as read by title. Councilman Gerberding seconded. Councilman Hordyk inquired as to the purpose of establishing this fund. Attorney Knutson explained the fund was estab- lished for accounting purposes to avoid commingling funds paid by British Petroleum with other funds. Finance Director Orton explained the agreement between British Petroleum and the City calls for reimbursement of unex- pended funds upon termination of the agreement. Following further discussion, on call for the question, the motion carried. 7. Contract Amendment Authorized for-1985 Through 1987 - Port Angeles Firefighters Mayor Whidden read the Ordinance by title, entitled ORDINANCE NO. 2338 AN ORDINANCE of the City of Port Angeles establishing a position classification and pay plan for the Fire Department employees, and providing for the payment thereof for the year 1985. 319 320 CITY COUNCIL MEETING April 2, 1985 Councilman Schermer moved to adopt the Ordinance as read by title. Council- man Quast seconded. Councilman Stamon clarified that one additional floating holiday had been added to the Contract, replacing Lincoln's Birthday as a holiday. she then commended all involved in preparing the study and reaching agreement. She said it was quite obvious that there was some real give and take during the negotiations. Following further discussion the motion carried. Councilman Schermer moved to authorize the Mayor to execute the contract with Firefighters Local 656 and that staff be commended for the way they I achieved this agreement. Councilman Stamon seconded and the motion carried. 8. Resolution Passed Establishing Interfund Loan From Firemen's Pension Fund to LID No. 206 (Bluewater View LID) Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 8-85 A RESOLUTION of the City of Port Angeles authorizing interfund financing from the Firemen's Pension Fund to Local Improvement District No. 206. Councilman Quast moved to pass the Resolution as read by title. Councilman Gerberding seconded and the motion carried. 9. Use of City Pier for Derby Days Authorized Derby Days, Inc., has requested the use of the City pier August 23rd through August 26, 1985, to berth the Arthur Foss Tug from Seattle, Washington, which will hold an open house on August 24th and 25th. Derby Days also has requested the use of the City Pier from August 23rd through September 2, 1985, for the Clallam Art League's Craft Fair and for special I Derby Days events. Councilman Hordyk moved to grant the request of Derby Days for non-exclusive use of the Pier. Councilman Stamon seconded. Attorney Knutson explained that there is a requirement by ordinance that the Park and Recreation Director grant permission for use of the Pier, that hold-harmless agreements are required, and that the requirements of the ordinance still must be met, along with the Council's approval. The motion carried. 10. Derby Days Proclamation - August 23 through September 2, 1985 Mayor Whidden proclaimed August 23rd through September 2, 1985, Derby Days in Port Angeles, and encouraged everyone to participate in the many activities that will be taking place. 11. Spring Rally Clean-Up Proclaimed - April 20th through April 28, 1985 Mayor Whidden proclaimed April 20th through April 28" 1985, Spring Rally Clean-Up and Recycling Week in Port Angeles and called on all citizens to join in this spring clean-up, recycling and beautification effort during that week and to continue their dedication to such efforts throughout the year. 12. PTA Loves You - Buckle-Up Week Proclaimed - April 7th through April 13, 1985 I Mayor Whidden proclaimed April 7th through l3th, 1985, PTA Loves You - BUCkle-Up Week in Port Angeles. 13. Park Board Minutes of March 14, 1985 Councilman Schermer moved to accept and place on file the Park, Recreation and Beautification Commission minutes of March 14, 1985. Councilman Gerberding seconded. Councilman Starnon discussed with Parks & Recreation Director Marsh the request for the use of Civic Field for a car show. She noted concern that these people not be. discouraged from conducting the car show in Port Angeles. Parks & Recreation Director Marsh explained that he had suggested the area behind the Vern Burton Memorial Community Center for the car show but had received no response yet. I I I CITY COUNCIL MEETING April 2, 1985 Councilman Gerberding inquired if there were any problems with the Cemetery Manager being responsible for selling crypts at the Cemetery. Attorney Knutson indicated there would be no problem with this, as the ordinance was very specific in that these crypts could only be sold back to the City. The Council concurred that the Park Commission and staff should have authority over the day-to-day decisions on the Vern Burton Memorial Commu- nity Center renovation within the parameters established by the Council; that each new project should be given authorization by the Council but the basic, day-to-day decisions on each project should be determined by the Park Commission and staff. Following further discussion at length, on call for the question, the motion to accept the minutes carried. l4. Resolution Passed Authorizing Super Good Cents Agreement Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 8-85 A RESOLUTION of the City Council of the City of Port Angeles authorizing the Mayor to execute agreements between the City of Port Angeles and the Bonneville Power Administration and Southern Electric International, Inc. Councilman Quast moved to pass the Resolution as read by title, authorizing the Mayor to sign the agreements with Bonneville Power Administration and Southern Electric International, Inc. Councilman Gerberding seconded. Following discussion at length, on call for the question, the motion carried. 15. Additional Public In-Put on Issues Relating to the City Hall Facility Ray Taylor addressed the Council, thanking Manager Flodstrom and Rob Orton for delivering to him the complete information on the proposed new City Hall facility. He commended those involved for the extensive information in the report. He asked staff the ownership of three parking lots in the Downtown area. Staff explained that the parking lot directly across from City Hall on the north was privately owned and the other two parking lots in question were owned by the City and administered by the Downtown Parking Association. Lu McPhee then addressed the Council. Mrs.. McPhee urged the Council not to discredit emotion when someone is making a presentation and to listen to all points of view, rather than showing a preference for what is generally considered rational. Jim Reese, 302 Whidby, opposed locating a new City Hall in the Downtown area because of traffic congestion Downtown. Mr. Reese also thanked the Council and the City for the new garbage containers provided with mechanized collection. Councilman Quast asked George Mattson to clarify some comments made by Mr. Mattson in a letter to the editor. He then moved that definitively the Council has in the past, and has again today, determined that there exists a need for a new City Hall Facility. Councilman Gerberding seconded for the sake of discussion. Upon inquiry from Councilman Stamon, Councilman Quast stated that two things had not been determined, one being site, and the other, how the facility can be financed and how it can be made possible. He stated that those are the two questions that are still before the Council. He stated that this Council, as well as previous Councils, has seen the need for a long time. With that understanding, Councilman Stamon spoke in favor of the motion. Councilman Gerberding felt the motion was somewhat redundant as the need had been determined by the Council's Goals and Objectives in the past, but he did support the motion. Council- man Schermer stated the decision to build a new City Hall had not yet been made but the Council did concur that the need exists. Councilman Haguewood stated we are a long way from building a new City Hall. He stated that financing and the site must be discussed and felt that during the final analysis it should be put on the ballot. Councilman Hordyk stated that the charge of the Council to the City Hall Site Review Committee made no mention of a requirement, that the charge was only to evaluate two sites. 321 322 CITY COUNCIL MEETING April 2, 1985 Councilman Haguewood stated that he had heard from people that the economic times now are such that it is questionable whether people can pay for a City Hall. On call for the question, the motion carried. Councilman Quast then made reference to Mr. Mattson's letter to the editor; specifically the two-minute time limit on presentations made at the March 26th public hearing. Councilman Quast stated that there were 65 individuals in the audience and if each individual had been given 5 minutes to speak, it would have taken five and one-half hours. He stated that at that time, the petition sheets were still in circulation, so the Mayor did I not know how many of the 65 wanted to speak. He stated that of the people who made presentations at the public hearing, some individuals' presenta- tions lasted less than two minutes, but that many individuals were allowed to speak up to four minutes. Then, when all had spoken, eleven additional persons came forth to speak. He stated that ample time had been given for extended presentations following the limited presentations. George Mattson spoke in opposition to the two minutes allowed for presentations at the March 26th public hearing. He felt that his letter to the editor was reasonable and legitimate. The Council, Finance Director Orton, Mr. Mattson, and Ray Taylor discussed the matter further. 16. Street Closure Granted to KONP for Home Show April 27th and 28th, 1985 Councilman schermer moved to approve the request for the closure of Chase Street between Fourth and Fifth for the 1985 Home Show April 27th and 28th, 1985. Public Works Director Pittis presented some additional information to the Council, including the following findings of fact: (1) The permit application complies with the standards and terms of the ordinance; (2) Adequate provisions have been made for emergency traffic around the requested closures; (3) Public interest is served, in that a booth is provided for the City. Councilman Schermer then amended the motion to incorporate the findings of fact. Councilman Hordyk seconded the motion, which carried. I 17. Consideration of Extending Agreement With Jim's Pharmacy Councilman Hordyk moved that due to the co~ts involved, the Council extend the agreement with Jim's Pharmacy. Councilman Gerberding seconded. Finance Director Orton explained that bids had been received from a number of the participating pharmacies in town. He stated a bidders' conference had been held last week to consider improvement in the specifications with all parties involved, and a final decision had not yet been reached. With the decision pending, the City Attorney had recommended the current contract with Jim's Pharmacy be extended. On call for the question, the motion carried. VIII LATE ;tTEJ>1S None. IX ITEMS FROM THE AUDIENCE/CITY COUNCIL NOT ON THE AGENDA Councilman Gerberding proposed the idea of scheduling the spring cle~14lp in cooperation with an organization, such as the March of Dimes, where walk-a-thons occur. He stated that an event during which participants cleaned up a park or a certain street might benefit the City and an organization such as the March of Dimes. Public Works Director Pitt is stated that organizations had been contacted, suggesting they adopt a park or something of that nature. Councilman Stamon suggested asking people to donate their aluminum cans, having them dropped at certain locations within the City. I Councilman Hordyk requested staff review the current ordinance on responses to false alarms. He noted concern that too many false alarms were being received and a stricter penalty might be in order. Police Chief Cleland stated staff will be doing this in the very near future. Councilman Stamon referred to three letters of commendation to City staff, one complimenting the City on its investment programs, one from Hoch Construction in appreciation of City Building Inspector Larry Romig, and I I I CITY COUNCIL MEETING April 2, 1985 one from the Port Angeles Downtown Association thanking Public Works and Parks and Recreation for their help during the recent St. Patrick's Day promotion. Councilman Quast thanked members of the Port Angeles Downtown Association Parking Committee for their work and what they are aiming to do for sUFPorting parking Downtown. Councilman Schermer expanded a little further on Councilman Quast's state- ment, explaining that the Parking Committee is pursuing a PBIA so that the parking lots are equitably supported. He stated it appears the Council will be presented with a proposal from the Downtown Parking Committee in the not too distant future. Councilman Schermer noted that an error existed on the City Council committee appointments, specifically on the Washington State Urban Arterial Board. He stated that he and John Hordyk were appointed as candidates, and that no one had been formally appointed yet. Councilman Schermer requested staff look into the Coalition of Coastal Cities to ascertain their involvement with tourism promotion for the area. Finance Committee Reconstituted Councilman Haguewood moved the Mayor place himself, appoint two Councilmem- bers, and reconstitute the Finance Committee. Councilman Quast seconded. Following discussion, the motion carried. Councilman Hordyk reported that he, Ron Saville and Greg Booth had attended a meeting the previous week in Olympia regarding the 1985 electric rate increase. Councilman Hordyk feared the City is losing more ground with preference clauses with Bonneville Power Administration. He stated it would behoove the City of Port Angeles in the very near future to look into becoming a generating utility, not. just' a user utility. Councilman Gerberding concurred with Councilman Hordyk. Councilman Hordyk supported City representation at the APPA and NWPPA conferences this year. Mayor Whidden confirmed Councilman Hordyk' s appointment to the Clallam County Senior Citizens' Advisory Board. X ADJOURN TO EXECUTIVE SESSION Mayor Whidden adjourned the meeting to executive session at 9:28 P.M. XI RETURN TO OPEN SESSION The meeting returned to open session at approximately 10:l0 P.M. XII ADJOURNMENT Mayor Whidden adjourned the meeting at approximately 10:l5 P.M. ~A , C1e:..-k A9~~ (i2~~J Y kJl'JLc j Mayor a 32~