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HomeMy WebLinkAboutMinutes 04/03/2001 4411 CITY COUNCIL MEETING Port Angeles, Washington April 3, 2001 CALL TO ORDER - Mayor Doyle called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 6:00 p.m. ROLL CALL: Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett (arrived at 6:35 p.m.), McKeown, and Williams. Members Absent: Councilman Wiggins. Staff Present: Attorney / Acting Manager Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, A. Broussard, E. Kovach, K. Miller, S. Coyle, L. Haehnlen, S. Martin, L. Washke, D. Dickson, G. Roggenbuck, J. Hordyk, J. Lowell, D. Barnes, R. Dyker, and T. Smith. Public Present: P. Schaefer, L. Sunny, and L. Lee. PLEDGE OF The Pledge of Allegiance to the Flag was led by Sam Martin. ALLEGIANCE: CEREMONIAL 1. Police Department Promotions MATTERS & PROCLAMATIONS: Police Chief Riepe introduced Officers Steven Coyle and Kevin Miller, both of whom were recently promoted by the Police Department. Mayor Doyle administered the Oath Police Department of Office to Sergeant Coyle and Corporal Miller, after which their wives affixed the Promotions official pin to the husband's uniform as tradition dictates. Both officers introduced their family members to the audience. International Building 2. Proclamation for International Building Safety Week Safety Week Mayor Doyle read a proclamation declaring the week of April 8 - 14, 2001, as International Building Safety. Week. The proclamation was accepted by Building Official Haehnlen. Board and Commission 3. Board and Commission Recognition Recognition On behalf of the City Council, Mayor Doyle lauded the contributions of the many members of various City Boards and Commissions. He reviewed the various established Boards and Commissions, naming the members of each. Certain members who had fulfilled their terms of office received framed certificates of appreciation, as follows: Julie Bondy, Gina Lowman, Carole Boardman, Clint Hulse, Lynda Minor, Clay Oakes, John McCullough, David Morris, Bill Minor, Pat McDonagh, Robert King, Dean Reed, Dick Goodman and Charles Hudson. Mayor Doyle thanked the volunteers for their commitment to the City and for being such a great asset to the community. -1- 4412 CITY COUNCIL MEETING April 3, 2001 Break Mayor Doyle recessed the meeting to a reception in honor of the Board and Commission members at 6:35 p.m. The meeting reconvened at 7:00 p.m. WORK SESSION: None. LATE ITEMS TO BE Mayor Doyle reminded those present about the gift of organ donation, and the PLACED ON THIS OR difference it makes in another's life. He cited the situation of the young man killed FUTURE AGENDAS: during the Mardi Gras riots in Seattle who was an organ donor. The Mayor felt it timely to remind those intending to be donors to have their affairs in order. OTHER 5. Hotel/Motel Tax Funding for Valley Creek Estuary Project - Soroptimist CONSIDERATIONS: International Hotel/Motel Tax Funding Mayor Doyle summarized the memorandum submitted by Economic Development for Valley Creek Estuary - Director Smith on the matter of a Lodging Tax funding allocation to the Soroptimist Soroptimist International International of Port Angeles Foundation for the Valley Creek Estuary Project. Mr. Smith explained how this funding had been recommended by the Lodging Tax Advisory Committee in the interest of seeing the Estuary Project completed as quickly as possible. Mr. Smith noted that several Soroptimist members were present in the audience, and he invited them to address the Council on the status of the project. Ms. Linda deBord provided the Council with a progress report on the Valley Creek Estuary Project, noting that many volunteers have been planting, more bricks will soon be placed, and the bridge project will be continued once the permit has been issued. After further brief discussion, Councilmember McKeown moved to authorize the Mayor to sign the contract with Soroptimist International of Port Angeles Foundation for the Valley Creek Estuary Project. The motion was seconded by Councilman Hulett and carried unanimously. FINANCE: 1. Southwood Underground Rebuild Bid Award Southwood Underground Mayor Doyle summarized the memorandum submitted by Public Works & Utilities Rebuild Bid Award Director Cutler in regard to the Southwood Underground Rebuild contract. Director Cutler stated this is a continuation of the rebuild for those properties that are landlocked. Councilman Campbell moved to authorize the Mayor to sign the $75,428.98 contract with Potelco, Inc., of Sumner, Washington, for the construction of the Southwood Underground Rebuild. The motion was seconded by Councilman Williams and carried unanimously. Bid Award for Parks 2. Bid Award for Parks Mowers Mowers Mayor Doyle summarized the memorandum submitted by Public Works & Utilities regarding the purchase of mowers. Director Cutler noted this was normal replacement of equipment, the cost of which had been included in the 2001 budget. Councilman Williams moved to' authorize the Mayor to sign a contract with Jennings Equipment, Inc., Puyallup, Washington, in the sum of $25,292.84 to purchase: 1) a Kubota Mower and 2) a Grasshopper Mower Model 721D. Councilmember McKeown seconded the motion, which carried unanimously. Rejection of Bids for 3. Rejection of Bids for Replacement of Patch Truck Replacement Patch Truck Mayor Doyle summarized the memorandum from Public Works & Utilities recommending the rejection of bids for the patch truck replacement. Director Cutler indicated there were many flaws in the equipment bid that would not enable the work crew to perform efficiently. Staff will further study the procurement strategy. Councilmember MeKeown moved to reject the bids for an asphalt patch truck for -2- CITY COUNCIL MEETING April 3, 2001 Rejection of Bids for not meeting the specifications in specific areas that are critical to the operation of Replacement Patch Track the equipment. The motion was seconded by Councilman Campbell and carried (Cont'd) unanimously. CONSENT AGENDA: Councilmember McKeown moved to accept the Consent Agenda, to include the City Council minutes of the March 20, 2001, regular meeting. The motion was seconded by Councilman Campbell and carried unanimously. CITY COUNCIL Councilmembers Hulett and Erickson did not have reports. COMMITTEE REPORTS: Councilmember McKeown reported that, at the Gateway Committee meeting, there was discussion of a possible location and means of operation for a downtown parking garage. Convention Center plans were also discussed. Councilmember Campbell advised the Council that the Department of Ecology plans to conduct a public meeting on April 17, 2001, at the Library for the purpose of addressing the Rayonier site clean-up. There will be presentations and issues related specifically to clean-up efforts. /3 (t Councilman Williams was unable to attend the railroad grade walking tour from Crown ~"OgkJP,.. nE to Dry Creek; however, he asked Parks Director Connelly for an update in that he attended in Councilman Williams' place. Director Connelly noted the group that conducted the walk considered possible options available for crossing Dry Creek. Mayor Doyle received a letter of recognition and certificate from the U.S. Census Bureau for the City's contribution to the Census 2000. Mayor Doyle presented the certificate to Director Collins for his department's involvement. On March 21,2001, Mayor Doyle and other Councilmembers attended the OPS lunch that was hosted by Public Works & Utilities. Mayor Doyle hosted thirty-one Japanese students from Tokyo at which time he declared the week, Japanese Appreciation Week. The Port Angeles Fine Arts Center hosted the Clallam County Commissioners and the City Council to explain projects that were underway. Fifty-one third graders from Franklin Elementary School met with the Mayor and took a tour of City Hall as part of a class on citizenship. ORDINANCES NOT 1. Cemetery Ordinance Revision REQUIRING PUBLIC HEARINGS: Mayor Doyle reviewed the information provided by Parks & Recreation Director Connelly concerning the proposed changes relative to burial markers and the number Ocean View Cemetery - of remains permitted in a burial plot. Director Connelly advised the Council that the Ordinance No. 3077 changes being implemented were generated from a customer service perspective. In the Cemetery's history, there had been a trend toward the use of only markers that were flush with the ground in an effort to reduce maintenance. There has not been a substantial decrease in maintenance because of the flush markers and, by allowing upright and flush markers, the customer has alternative choices. The second recommended change establishes that up to two sets of cremated remains would be allowed per grave site together with a regular burial. In the past, only one set of remains in a burial site was the common practice. Mayor Doyle indicated this was the first the Council had been informed of any needed changes. He recalled that, during the budget meetings, discussion had been held on the need for a status report on the Cemetery operation. It was his understanding that the Cemetery was being subsidized to some extent by the General Fund. The Mayor felt it would be timely for the Councit to receive a status report on the finances of the Cemetery, as well as its history. -3- CITY COUNCIL MEETING 4414 April 3, 2001 ORDINANCES NOT In the ensuing discussion, consideration was given to the possibility of increasing the REQUIRING PUBLIC number of cremated remains allowed in one burial site, particularly since the cost to the HEARINGS: City would be the same. The Council agreed by consensus that up to four cremated remains should be allowed in a single grave, after which the Mayor read the amended Ocean View Cemetery - Ordinance by title, entitled, Ordinance No. 3077 ORDINANCE NO. 3077 AN ORDINANCE of the City of Port Angeles, Washington, revising the City's Cemetery Ordinance regarding the number of remains and cremated remains allowed in a single grave and the requirements for headstone markers and amending Ordinance 1864 as amended and Chapter 2.48 of the Port Angeles Municipal Code. Councilman Campbell moved to adopt the Ordinance as amended and as read by title. The motion was seconded by Councilmember Erickson, which carried unanimously. Mayor Doyle reiterated the request for a report on the Cemetery operations, and Acting Manager Knutson indicated that Parks Director Connelly has already started working on such a report. Salary Increase for 2. Salary Increase for IBEW Local #997 . IBEW Local g997 - Ordinance No. 3078 Mayor Doyle summarized the memorandum from the Human Resources Department with regard to a salary increase of 3.96% for employees represented by IBEW, effective APril 1, 2001. Acting Manager Knutson advised the Council that this increase was established by the labor contract with IBEW. After brief discussion, Mayor Doyle read the Ordinance by title, entitled: ORDINANCE NO. 3078 AN ORDINANCE of the City of Port Angeles, Washington establishing a pay plan for the employees represented by IBEW #997 for the period of April 1, 2001 through March 31, 2002, and providing for the payment thereof. Councilmember McKeown moved to adopt the Ordinance as read by title. Councilman Campbell seconded the motion, which carried unanimously. RESOLUTIONS: None. OTHER 1. Appointment to Law Enforcement Advisory Board CONSIDERATIONS: Mayor Doyle summarized the memorandum from Clerk Upton on the recommendation Appointment to Law to appoint Mr. C. Joseph Girard to the Law Enforcement Advisory Board. Enforcement Advisory Couneilmember MeKeown moved to appoint Mr. C. Joseph Girard to the Board membership of the Law Enforcement Advisory Board for the term ending February 28, 2005. The motion was seconded by Councilman Williams, which carried unanimously. Appointment to Parks, 2. Appointment to Parks, Recreation & Beautification Commission Recreation & Beautification Commission Mayor Doyle reviewed the information submitted by the Parks & Recreation Department recommending the appointment of Ms. Damaris Rodriguez to the Parks, Recreation & Beautification Commission. Councilmember Erickson moved to appoint Damaris Rodriquez to the Parks, Recreation & Beautification Commission for the unexpired term of Bill Minor which ends February 28, 2002. The motion was seconded by Councilman Campbell and carried unanimously. -4- CITY COUNCIL MEETING t~t+i 5 April 3, 2001 OTHER 3. Carnegie Library Value Engineering Contract CONSIDERATIONS: (Cont'd) Mayor Doyle summarized information provided by Public Works & Utilities Director Cutler on the matter of the proposed contract with Swenson Say Faget, Inc., for value Carnegie Library Value engineering for the Carnegie Library. Although the contract amount did not require Engineering Contract Council approval, Director Cutler had previously indicated he would report back to the Council on the final contract amount. Councilman Campbell moved to authorize the Mayor to sign an agreement for professional services with Swenson Say Faget, Inc., in the not to exceed amount of $11,000 to provide structural value engineering services for the Carnegie Library Building. The motion was seconded by Councilman Hulett and carried unanimously. Marine Life Center 4. Marine Life Center Contract with Peninsula College Contract with Peninsula College Mayor Doyle reviewed the memorandum provided by Parks & Recreation Director Connelly concerning the contract for the Marine Life Center with Peninsula College. Director Connelly indicated this contract was merely a form of renewal of this past year's agreement. Councilmember McKeown inquired as to the nature of items to be sold in the girl shop, and Director Connelly provided assurances that he would monitor every facet of the contract in order to maintain the desired image for the Center. Couneilmember McKeown moved to authorize the Parks & Recreation Director to sign the agreement with the Peninsula College for the year 2001 operation of the Marine Life Center. Councilmember Eriekson seconded the motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - None. OTHER: INFORMATION: City Manager's Report: Acting Manager Knutson briefly reviewed the calendar of meetings included in the packet, as well as the update of projects. Brief discussion was held on the matter of jail costs, and Acting Manager Knutson indicated Police Chief Riepe has been meeting with the Sheriff on the matter. A report will be forthcoming. Mayor Doyle suggested that the City give consideration to a partial electric rate increase as a means of avoiding one large increase in October. The suggestion was further endorsed by Councilman Williams. Director Cutler suggested the matter initially be taken to the Utility Advisory Committee for review, which was acceptable to the Council. Break Mayor Doyle recessed the meeting for a break at 8:05 p.m. The meeting reconvened at 8:13 p.m. EXECUTIVE SESSION: The meeting adjourned to Executive Session at 8:13 p.m. to discuss potential litigation for less than 15 minutes. RETURN TO OPEN The meeting returned to Open Session at 8:50 p.m. SESSION: ADJOURNMENT: The meeting was ad' ed at 8:5 .m. ~a'rry D°y~, Mayor ~'~// B;cky J. Upt~m~-~it~ler-k-- ] - 4416 THIS PAGE INTENTIONALLY LEFT BLANK