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HomeMy WebLinkAboutMinutes 04/04/2000 4168 CITY COUNCIL MEETING Port Angeles, Washington April 4, 2000 CALL TO ORDER - Mayor Doyle called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 6:00 p.m. ROLL CALL: Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett, McKeown, Wiggins, and Williams. Members ,4 bsent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, G. Cutler, S. Ilk, D. McKeen, Y. Ziomkowski, S. McLain, G. McLain, C. Wheeler, T. Smith, J. Mason, P. Rose, J. Abram, K. Bogues, G. Darlingl R. Gunn, S. Edgington, M. Twitchell, K. Ziegler, L. Haehnlen, J. Hicks, J. Hall, T. Nielsen, B. Wheeler, L. Doyle, J. Patterson, K. Denton, K. Ziegler, M. Adamich, M. Hansen; B. Oman, and B. Coons. Public Present: L. Lee PLEDGE OF The Pledge of Allegiance to the Flag was led by Don Madison. ALLEGIANCE: CEREMONIAL Proclamation Recognizing Retirement of Don Madison, Public Works Department MATTERS/ PROCLAMATIONS: Mayor Doyle read a proclamation and presented a gift in recognition of the retirement of Don Madison. Mr. Madison thanked the Council and introduced his wife, Lynne, Don Madison - Retirement and mother, Cora. Appointment of Fire Chief Manager Quinn proudly announced the appointment of Dan McKeen as the new Fire Chief and listed Chief McKeen'.s many accomplishments and contributions to the community. ChiefMcKeen thanked the City Council for the opportunity and stated he looked forward to serving the Council and the cormnunity. WORK SESSION: Port ,4ngeles Strategic Marketing and Communications Plan Report & Presentation Strategic Marketing and Mayor Doyle reviewed the information provided and deferred to Tim Smith, Economic Communications Plan Development Director. Mr. Smith introduced Bart Phillips, Director of the Clallam County Economic Development Council (EDC), and Scott Jackson of APCO Associates, Inc. He reminded the Council that, in 1999, a specific and formal economic development program was established. A primary goal was to pursue development of a Port Angeles-specific business development and recruitment plan and strategy. Mr. Smith worked in conjunction with the City Manager's office, the Port Angeles Works! Committee, and the EDC to develop the Marketing and Communications Plan. Bart Phillips, Executive Director of the EDC, described the approach used to develop this plan. Mr. Phillips stated the plan was bold and action oriented and addresses the economic future of Port Angeles. The Plan will require that the City and other agencies invest resources. There are risks involved, but those connected with the Plan feel they are well worthwhile and will result in good returns. APCO was hired to assist in the plan development, as they were familiar with marketing as well as economic development, and because Scott Jackson is from this area and is familiar with the needs of Port Angeles. Scott Jackson, APCO Associates, Inc., thanked the Council for the opportunity to give the presentation. Using power point, Mr. Jackson reviewed the summary of the marketing plan as contained in the packet. Mr. Jackson stated this was a collaborative effort between the City, EDC, Port Angeles Works, Peninsula College, and the Science, -1- CITY COUNCIL MEETING April.4, 2000 WORK SESSION: Technology & Manufacturing Association. He reviewed the research methodology, the (Cont'd) approach used to formulate the plan, and the perceptions of the economy for the past, present, and furore. Mr. Jackson explained development alternatives based on economy Strategic Marketing and built on the past, present, and future and listed recommendations which included Communications Plan adopting the slxategic plan and executing the scope of work and time line. (Cont'd) Discussion ensued and Mr. Jackson responded to questions and provided clarification. Councilman Campbell moved to accept the Port Angeles Works! New Economy Technology Initiative & Technology Innovation Center Report and refer the report back to the City Manager's office and the Port Angeles Works! Advisory Committee for implementation of the strategy in accordance with the City's 2000 budget. Councilmember McKeown seconded the motion, which carried unanimously. Break Mayor Doyle recessed the meeting for a break at 6:50 p.m. The meeting reconvened at 7:10 p.m. LATE ITEMS TO BE Councilman Campbell noted the vacancy on the Utility Advisory Committee, and Clerk PLACED ON THIS OR Upton informed the Council that a news release had been sent to the media. She will FUTURE AGENDA: keep the Council posted as applications arrive. Councilman Williams noted the lack of a common vision for Port Angeles. He asked that a workshop be held in the future to address this issue. Discussion.followed, and Manager Quinn agreed there are many concepts regarding a vision for the City. He has discussed this with Arla Holzschuh, and it was agreed to work together to arrive at a new downtown master plan. This plan would cover the downtown and the waterfront area from Daishowa to Rayonier. Manager Quinn stated he would continue working with various agencies and has suggested that the Chamber, VCB, and Downtown Association join forces in an effort to have one body that represents those business interests that deal with the Community and City. Discussion followed. Mayor Doyle provided an update on the possibility of acquiring a lapel microphone for use in the Council Chambers. It was learned that the current sound system cannot accommodate such a microphone, so the matter will not be pursued further. Morgan Roehl, 720 E. 2"d Street, was involved in a recycling program in Bellingham, and he suggested Port Angeles should have SUch a program, particularly curbside recycling. He felt this might be addressed through the Comprehensive Plan by forming a Committee. Mayor Doyle assured Mr. Roehl that the City did, in fact, have a recycling program in place, and he suggested staff meet with Mr. Roehl to update him on the program. FINANCE: None. CONSENT AGENDA: Councilman Hulett moved to accept the Consent Agenda, to include: 1) Council minutes of March 16, 2000, special meeting and March 21, 2000, regular meeting; 2) Travel request for CADD Specialists. Councilmember Erickson seconded the motion. All Council members voted in support of the motion, with the exception of Councilmembers Erickson, McKeown, and Wiggins, who abstained from voting on the minutes of March 16, 2000, due to their absence from that meeting. Because abstentions are counted as affirmative votes, the motion carried unanimously. CITY COUNCIL Councilman Wiggins had distributed copies of two motions passed by the Lodging Tax COMMITTEE Advisory .Committee at its most recent meeting on the matter of future allocations and REPORTS: to a proposed convention center and hotel. Jim Haguewood will be making a presentation at the next Council meeting. Councilmember McKeown, reporting on the most recent meeting of the Downtown Forward Executive Committee, informed the Council that Chris Anderson, Executive Director of the Port of Port Angeles, gave a presentation regarding the Oak Street property. Due to DN-R conditions, the property can only be leased for 55 years, which is one of the problems encountered by those wanting to lease and develop the land. Councilmember McKeown also attended a ribbon-cutting ceremony at a new Veterinary Clinic. Mayor Doyle attended the Washington State Teachers Personnel Association meeting -2- CITY COUNCIL MEETING 4170 April 4, 2000 CITY COUNCIL hosted by the Port Angeles School District. He attended the City's award luncheon COMMITTEE where Sergeant Gale Turton of the Police Department was given the James Abemathy REPORTS: (Cont'd) Outstanding Public Service Award. Mayor Doyle attended a presentation at the NOAA meeting held at the Senior Center. At Mayor Doyle's request, Councilman Campbell gave a brief review of that meeting. Mayor Doyle hosted the Franklin School third graders who were given a tour of the City's facilities. Amendment to ULID Ordinances Not Requiring Public Hearings Assessment Roll Ordinance No. 3049 Amendment to ULID 215 Final Assessment Roll Ordinance Mayor Doyle reviewed the information provided by the Finance Department and asked Director Ziomkowski for additional input. Director Ziomkowski indicated that, because of 1-695, there are not many institutions interested in issuing the bonds; the insurance is too expensive as the bond rate would be 8½%. To make it more attractive to the customers and because of benefit to the City, the City can fmance at 7xA% and extend the deadline at a rate of 6½ %. Mayor Doyle read the Ordinance by title, entitled ORDINANCE NO. 3049 AN ORDINANCE of the City of Port Angeles, Washington, revising the payment and interest rate provisions for Utility Local Improvement District No. 215 and amending Ordinance 3037. Councilman Wiggins moved to adopt the Ordinance as read by title. Manager Quinn suggested the prepayment date be changed from April 30 to May 31, 2000. He felt the extended date would give the customers a longer period of time to arrange for the prepayment. Councilman Wiggins amended his motion to include changing the prepayment deadline to May 31, 2000. Councilman Williams seconded the motion. Following brief discussion, and clarification, a vote was taken on the motion, which carried unanimously. Resolutions Not Requiring Public Hearings None. Appointment to Lodging Other Considerations Tax Advisory Committee 1. Appointment of Citizen at Large to Lodging Tax Advisory Committee Mayor Doyle reviewed the information provided by the Lodging Tax Advisory Committee. Following limited discussion, Councilman Campbell moved to appoint Mr. Bill Rinehart to the Lodging Tax Advisory Committee as a citizen at large representative for the unexpired term ending August 2000. Councilman Wiggins seconded the motion, which carried unanimously. Hurricane Ridge Sports 2. Contract with Hurricane Ridge Winter Sports Club Club Contract Mayor Doyle reviewed the information provided by the 'City Clerk's office. Councilman Wiggins asked how many trips have been billed to date. Clerk Upton indicated the City has received an invoice through February, 2000; however, it was not indicated how many trips were involved. Councilman Wiggins also asked how many passengers were served. Clerk Upton offered to obtain the information from the Club. Mayor Doyle felt it would be helpful to have this type of information required in future contracts. Councilman Wiggins moved to authorize the Mayor to sign the attached contract with the Hurricane Ridge Winter SPorts Club. Councilman Campbell seconded the motion, which carried unanimously. Marine Life Center 3. Contract for Summer Operation of Marine Life Center - Peninsula College Mayor Doyle reviewed the information provided by the Parks & Recreation Department. Councilmember McKeown stated that Dr. Rob Erdman, who is Managing Director, has been phenomenal. She felt the Council would be pleased with the work done by him should this agreement be approved. Discussion ensued, and Manager Quirm provided clarification regarding costs and funding. Status reports regarding budget impacts will be brought back to furore meetings. Discussion followed regarding the hours of operation during the off season; staff will seek clarification from Peninsula College in this regard. -3- t~ 171 CITY COUNCIL MEETING April 4, 2000 Marine Life Center Councilman liulett moved to authorize the Parks & Reereatian Director to sign the (Cont'd) agreement with Peninsula College for summer operation of the Marine Life Center. Couneilmember MeKeown seconded the motion, which carried unanimously. Quileute Tribe Interlocal 4. Quileute Tribe Interlocal Agreement Agreement Mayor Doyle reviewed the information provided by the Police Department. Brief discussion followed, and Chief Ilk provided clarification. Councilman Itulett moved to authorize the Mayor to sign the interloeal agreement with the Quileute Tribe. Couneiimember Eriekson seconded the motion, which carried unanimously. Bid Award for Water 5. Bid Award for Water UtiIity Materials Utility Materials Mayor Doyle reviewed the information provided by the Public Works and Utilities Department and asked Director Cutler for additional input, which he provided. Councilman Campbell moved to award the bid for water meters to II. D. Fowler in the amount of $4,710.93, pipe fittings to Familian NW in the amount of $10,135.62, and fire hydrants to H.D. Fowler in the amount of $4,984.00. Couneilmember Eriekson seconded the motion, which carried unanimously. Bid Award for 6. Bid Award for Landscaping for Light Operations and the Wastewater Landscaping Treatment Plant Mayor Doyle reviewed the information provided by the Public Works and Utilities Department. Discussion followed, and Director Cutler responded to questions and provided clarification. Concern was expressed with the requirement for a three-man crew, as the Council queried if such a requirement precluded any local firms from .. bidding. Also, questions were raised on the matter of the insurance required. After further lengthy discussion, it was suggested that staff might wish to revisit how the request for proposal was written and whether such requirements would need to be in place for future agreements. The Council queried as to whether the contractor being recommended was a local fu--m. Councilman Hulett determined that it was not local. After further limited discussion, Councilman Campbell moved to award the bid for landscaping services to Parsinen Landscape Maintenance Inc. in the amount of $22,335.30 annually and authorize the Mayor to sign the contract. Couneilmember Eriekson seconded the motion, which carried unanimously. 1999 Financial Report 7. 1999 Financial Report Director Ziomkowski gave a power point presentation demonstrating the budget status report for year end 1999 and the Treasurer's report. Director Ziomkowski reviewed the General Fund Revenues and noted that overall, the actual revenues exceeded the budget by $212,588, which is a 3.5% increase over 1998 levels. However, sales tax was less than budgeted, due in part to Internet sales. Director Ziomkowski reviewed the City's operating expenditures, which were 1.1% below budget. She reviewed the reserves as well as Hotel/Motel, Street, Electric Utility, Water/Wastewater, Solid Waste, and Internal Services Funds. In giving the Investment Review, Director Ziomkowski noted that 1999 will be remembered as one of the worst years for performance of the treasury market. Among other reasons, payback programs of longer-dated Treasuw coupons have caused the yield curve to invert; inverted yield curves have been leading indicators of future economic weakness. The City's portfolio averages more than $33 million. It is maintained at a high degree of safety and liquidity. The portfolio is well diversified and all securities will return full face value when held to maturity. Director Ziomkowski assured the Council that staff will continue to monitor changes and trends in the economy and take the necessary steps to maintain safety, liquidity and a high rate of return on the City's investments. She responded to questions and provided additional clarification. The Council thanked Director Ziomkowski for a very informative and easy to understand report. PUBLIC ItEARINGS - None. QUASI-JUDICIAL: -4- CITY COUNCIL MEETING t417 2 April 4, 2000 PUBLIC HEARINGS - None. OTItER: INFORMATION: City Manager ;s Report Manager Quinn reviewed the items contained in the information Section of the packet. He informed the Council that the City landfill is now accepting leachate from Mt. Pleasant. Councilman Wiggins noted an error in the meeting schedule. The Lodging Tax Advisory Committee meets on May 5, 2000, not April 24, 2000. Mayor Doyle noted the YMCA Kick OffDinner is on April 12, 2000. This is the same day the Council has been invited to the Teen Scene and he urged the other Council members to attend. Councilman Hulett pointed out the letter received from the Department of the Navy regarding a small, 43 year old wooden boat, which will come into Port for the Juan de Fuca Festival of the Arts. He asked that staff look into having the boat dock at the City pier for easier accessibility. ADJOURN TO The meeting adjourned to Executive Session at 9:16 p.m. to discuss labor negotiations EXECUTIVE SESSION: for approximately ten minutes. RETURN TO OPEN The meeting returned to Open Session at 9:30 p.m. SESSION: City Manager Contract The City Manager asked the Council to amend his contract by transferring his car Amendment allowance into deferred compensation. Couneiimember MeKeown moved to amend the City Manager's contract such that the amount for car allowance would be placed in the deferred compensation plan. The motion was seconded by Councilmember Erickson and carried unanimously. Street Vacation The Council agreed by consensus to forward a resolution to the AWC in support of Compensation amending the State Statute regarding street vacation compensation. ADJOURNMENT: The meeting was adjourned at 9:40 p.m. · i~cky J. lJp~,-Cit~Cle}l~ [- --- Larry D.o~e, -5- 4173 THIS PAGE INTENTIONALLY LEFT BLANK