HomeMy WebLinkAboutMinutes 04/04/2007
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CALL TO ORDER ~
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC
CEREMONIES /
PRESENTATIONS:
Recognition of Sexual
Assault Awareness
Month
Recognition of Child
Abuse Awareness Month
Recognition of National
Volunteer Week
Retirement Proclamation
for Naomi Riggins
6053
CITY COUNCIL MEETING
Port Angeles, Washington
April 4, 2007
Mayor Rogers called the regular meeting of the Port Angeles City Council to order at
6:00 p.m.
Members Present:
Mayor Rogers, Deputy Mayor Williams, Coimcilmembers
Braun, Headrick, Munro, Petersen, and Wharton
Members Absent:
None.
Staff Present:
Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler,
D. McKeen, T. Riepe, Y. Ziomkowski, T. Pierce, G:
Kenworthy, N. Riggins, B. Sterling, S. Romberg, N. West, S.
Roberds, and 1. Christopher.
Public Present:
B. Korby, K. Romberg, D. Williams, J. Miracle, W. Beier, 1.
Moss, R. Johnson, C. Kidd, T. Caldwell, S. Zenovic, P. Edin,
and P. Lamoureux. All others present in the audience failed
to sign the roster.
The Pledge of Allegiance to the Flag was led by Councilmember Munro.
I.
Proclamation in Recognition of Sexual Assault Awareness Month:
Mayor Rogers read and presented a proclamation to Becca Korby, Healthy Families of
Clallam County, declaring the month of April, 2007, as Sexual Assault Awareness Month.
2.
Proclamation in Recognition of Child Abuse Awareness Month:
Mayor Rogers read and presented a proclamation to Diana Williams, Healthy Families
of Clallam County, declaring the month of April, 2007, as Child Abuse Awareness
Month.
3.
Proclamation in Recognition of National Volunteer Week:
Mayor Rogers read a proclamation declaring the week of April 15th - 21'\ 2007, as
National Volunteer Week. The proclamation was accepted by Bill Sterling, Deputy
Director of Recreation; Senior Center volunteers; and Port Angeles Volunteer
Firefighters. The importance of volunteers in the community was emphasized by
Manager Madsen.
4. Retirement Proclamation for Naomi Riggins:
Mayor Rogers, joined by Manager Madsen and Police Chief Riepe, read and presented
a proclamation honoring Naomi Riggins, PenCom Communications Manager, who is
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6054
CITY COUNCIL MEETING
April 4, 2007
Retirement Proclamation
for Naomi Riggins
(Cont'd)
Break
WORK SESSION:
Report from United Way
on 2006 Human Services
Funding and Contract
for 2007
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS &
PUBLIC COMMENT:
CITY COUNCIL
COMMITTEE
REPORTS:
PUBLIC HEARINGS -
OTHER:
Adamich Annexation
retiring after 15 years of service with the City of Port Angeles. Chief Riepe provided
commentaries on Ms. Riggins' vision, expertise, and professionalism.
Mayor Rogers recessed the meeting for a break at 6:25 p.m. The meeting reconvened at
6:45 p.m.
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1.
Report from United Way on 2006 Human Services Funding and Contract for
2007:
Iody Moss, United Way Executive Director, presented a report on the City's 2006 Human
Services funding, noting that over 11,000 people were served, representing a 25%
increase. Citing pertinent statistics, Ms. Moss reviewed the beneficial outcomes of the
City's commitment of funding for human services. The Distribution Committee, joined
by Mayor Rogers_ as the City's representative, formulated the funding allocation
recommendation for 2007, with focus placed on at risk youth, older adults, and
prevention. Ms. Moss reviewed in detail the allocations being recommended for 2007,
after which she answered questions raised by the Council. CounciImember Munro
moved to approve and authorize the Mayor to sign the contract with United Way
for administration of the City's 2007 Human Services funds. The motion was
seconded by CounciImember Braun and carried unanimously.
There were no late items from staff. Councilmember Wharton asked to add an opening
conversation on the matter of global warming. This was added under Agenda Item M.
Peter Ripley, 114 E. 6t\ #102, addressed the Council on the need to form an oversight
committee to provide funding assistance for those with disabilities in such areas as needed
repairs and purchases of wheelchairs. Mayor Rogers asked that he initially meet with Ms.
Moss, United Way, to determine what services may already exist for that purpose.
Cherie Kidd, 101 E. 10th Street, thanked Council for its support of United Way, and she
extended an invitation to all present to attend the "Friendship Dinner" held every Friday
, at 7th & Laurel. Speaking on behalf of Mr. Tony Masi, and she read a letter from Mr.
Masi, expressing his desire to see the old Fire Hall preserved as part of the City's history.
Mike Doherty, Clallam County Commissioner, 617 S. "B" Street, agreed with Mr. Masi's
commentaries, stressing the importance of the old Fire Hall to the community. Mr.
Doherty felt the preservation of the building directly related to economic development
and tourism, and he urged the Council to consider State grant funding for its preservation.
None.
1.
Adamich Annexation:
Planning Manager Roberds summarized the proposed annexation of approximately 4.94
acres located at the southeast comer of the intersection of McDougal Street and
Homestead Avenue. Pending input from the Boundary Review Board, she asked that the
matter be continued to April 17, 2007. Mayor Rogers read the Ordinance by title, entitled
ORDINANCE NO.
AN ORDINANCE adjusting the corporate boundary of the City of Port Angeles
Angeles to include property at the southwest comer of the intersection of
Homestead A venue and McDougal Street for the purpose of providing
municipal services.
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CITY COUNCIL MEETING
April 4, 2007
6055
Adamich Annexation
Mayor Rogers continued the public hearing at 7: 13 p.m. There was no public testimony,
and the hearing was continued to April 17, 2007.
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PUBLIC HEARINGS -
OTHER:
(Cont'd)
2. First Christian Church Street Vacation:
First Christian Church
Street Vacation
Planning Manager Roberds reported on the proposed vacation of rights-of-way that
constitute a portion of alley and unopened Bye Street located at the northwest comer of
the intersection of Race Street and Park Avenue. She indicated a portion of the First
Christian Church exists in the Bye Street right-of-way. The vacation was recommended
for approval by the Planning Commission. Ms. Roberds explained the rights-of-way may
have been vacated in accordance with the County Road Laws of 1890; however, in order
to formally acknowledge the previous action to abandon the rights-of-way, the City's
street vacation process must be followed. The Real Estate Committee had recommended
there be no compensation in conjunction with this vacation.
Mayor Rogers conducted a first reading of the Ordinance by title, entitled
ORDINANCE NO.
. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion
of Bye Avenue and the alley lying within Block 8, Dann's Park Addition,
in Port Angeles, Clallam County, Washington.
Mayor Rogers opened the public hearing at 7: 15 p.m.
Phil Edin, 1624 Lower Elwha Road, a County resident, was present as representative of
the First Christian Church. He indicated the Church had used the property for many
years, and he was in total support of the recommendation to vacate the property.
Discussion followed, and Deputy Mayor Williams and Manager Madsen provided
background information on abandoned rights-of-way and the need to clear title to the
property. There being no further testimony, at 7:21 p.m., the public hearing was
continued to April 17, 2007.
Park Meadows Final
Subdivision
Ordinance No. 3275
3. Park Meadows Final Subdivision:
Planning Manager Roberds provided background information on the Park Meadows
Subdivision (formerly known as the Church Street Subdivision), an 8-unit subdivision in
the RS-9 Residential Single Family zone. She indicated the property owner submitted a
bond in an amount equal to 150% of the cost of improvements to ensure that conditions
of approval are met prior to occupancy of any structure within the subdivision. She
recommended that the Council waive the second reading of the Ordinance and proceed
to adoption because oftime restraints. Following discussion and clarification ofthe time
restraints, Deputy Mayor Williams suggested the City's policies on subdivisions be
changed to coincide with State statutes, Deputy Mayor Williams moved to waive the
second reading of the Ordinance. Councilmember Petersen seconded the motion,
which carried unanimously. Mayor Rogers read the Ordinance by title, entitled
ORDINANCE NO. 3275
AN ORDINANCE of the City of Port Angeles, Washington, approving the
the Church Street Subdivision.
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Mayor Rogers opened the public hearing at 7:29 p.m. There being no public testimony,
the public hearing was closed at 7:29 p.m. Councilmember Braun moved to adopt the
Ordinance as read by title, citing Conditions 1 - 9, Findings 1 - 19, and Conclusions
A-D. The motion was seconded by Deputy Mayor Williams and carried
unanimously.
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6056
CITY COUNCIL MEETING
April 4, 2007
Cathleen Estates Final
Subdivision
Ordinance No. 3276
PUBLIC HEARINGS -
QUASI-JUDICIAL:
FINANCE:
8th Street Bridge
Replacements
Exeltech Construction
Management Agreement
Amendment No.4 for 8th
Street Bridge
Replacements
4. Cathleen Estates Final Subdivision:
Planning Manager Roberds advised the Council this is a 12-unit subdivision in the RS-9
Residential Single Family zone. She asked the Council to waive the second reading. This
particular subdivision was brought to the Council this past fall, but it was not ready for
action as a final subdivision. Since that time, the applicant has completed more work; the
remaining work has been appropriately Qonded. Deputy Mayor Williams moved to
waive the second reading of the Ordinance. Councilmember Petersen seconded the
motion, which carried unanimously.
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Mayor Rogers opened the public hearing at 7:31 p.m. There being no public testimony,
the public hearing was closed at 7 :31 p.m. Mayor Rogers read the Ordinance by title,
entitled
ORDINANCE NO. 3276
AN ORDINANCE of the City ofPort Angeles, Washington, approving the
the Cathleen Estates Subdivision.
Councilmember Headrick moved to adopt the Ordinance as read by title, citing
Condition 1, Findings 1 - 15, and Conclusions A - B. The motion was seconded by
Councilmember Munro and carried unanimously.
None.
1.
8th Street Bridge Replacements, Project 02-15:
Public Works & Utilities Director Cutler presented information on bids submitted for the
8th Street Bridge Replacements Project, and introduced Greg Bennett from Parsons RCI
and Santosh Kuruvilla from Exeltech. Director Cutler explained two alternatives to the
bid in terms of architectural lighting and architectural lighting / railing. He summarized
the anticipated total costs for the project, to include construction, construction
management, contingencies, traffic signals, and accommodations for Transit and
Paratransit. Director Cutler reviewed in detail the base bid amounts, the amounts bid for
the alternatives, and the fact that any expenses above the grant funding is a dollar-for-
dollar responsibility of the City. For the bid amount that exceeds grant funding, he
indicated the City Council could use reserves or issue an L TGO bond. In either case, the
City would first utilize grant funding and then address additional funds needed the latter
part of the project in 2008. He showed slides depicting the alternatives for lights and
railings, discussing the differences between standard State lighting and Options 1 and 2.
Lengthy discussion ensued, with Director Cutler and Deputy Director of Engineering
Services Kenworthy answering questions posed by the Council. Councilmember Munro
cautioned that the project cannot come in over budget, as there is no room for error.
Councilmember Munro moved to award and authorize the Mayor to sign the
contract for the 8th Street Bridge Replacements, Project 02-15, with Parsons RCI,
Inc., for the base bid in the amount of$18,416,067.20 and, further, to direct staffto
return to Council at the appropriate time with a funding plan for the estimated
additional funds of $1,400,000 for the project. Councilmember Petersen seconded
the motion and, following discussion as to the potential for change order, a vote was
taken on the motion, which carried unanimously.
2. Exeltech Construction Management Agreement Amendment No.4 for 8th Street
Bridge Replacements, Project 02-15:
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Director Cutler discussed Construction Management Agreement Amendment No.4 with
Exeltech Construction, indicating an adjustment needed to be made in view of work
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Exeltech Construction
Management Agreement
Amendment No.4 for 8th
Street Bridge
Replacements (Cont'd)
Gateway Construction
Support Services
Agreement
Replacement of Mail
Machine and Postage
Meter
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Ordinance to Establish
Compost Sale Prices
Ordinance No. 3277
Break
RESOLUTIONS:
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CITY COUNCIL MEETING
April 4, 2007
6057
performed by Exeltech. He advised the Council that Exeltech has been selected for
construction management for the Gateway Project. Both projects are approximately of
the same duration, and there is a certain synergy by working both projects. He felt the
City's two projects will benefit by having one firm do the construction management.
Brief discussion followed, with Director Cutler and Deputy Director Kenworthy
providing clarification for the Council. Councilmember Munro emphasized the
opportunity the City has to bring this in under budget. Councilmember Munro moved
to approve and authorize the Mayor to sign Amendment No.4 to the agreement
with Exeltech for the 8th Street Bridge Replacement, Project 02-15, in the not to
exceed amount of $315,086. Councilmember Braun seconded the motion, which
carried unanimously.
3. Gateway Construction Support Services Agreement, Project 97-20:
Director Cutler presented an agreement with Exeltech for Gateway Construction Support
Services. Exeltech will work closely with Krei Architects, and Director Cutler
summarized Exeltech' s past experience in construction management, staffing levels, and
expertise. Councilmember Headrick moved to approve and authorize the Mayor to
sign an agreement with Exeltech, Inc., for construction support services for the
Gateway Project, 97-20, in the not to exceed amount of$561,226.98 which includes
$50,000 for directed services that can only be used with prior approval of the
Council. The motion was seconded by Councilmember Munro and carried
unanimously.
4. Replacement of Mail Machine and Postage Meter:
Finance Director Ziomkowski and Administrative Assistant Hagar presented information
relative to the proposed acquisition of a mail machine/postage meter. The current
contract expires at the end of April, and the current machine will not comply with new
regulations and will not be serviced after January, 2008. Brief discussion followed.
Deputy Mayor Williams moved to approve and authorize the City Manager to sign
a five-year contract with Pitney Bowes in the amount of $432 per month, plus tax
and supplies. The motion was seconded by Councilmember Braun and carried
unanimously.
1. Ordinance to Establish Compost Sale Prices:
Mayor Rogers conducted the second reading of the Ordinance by title, entitled
ORDINANCE NO. 3277
AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter
13.57 of the Port Angeles Municipal Code to establish a sales price for
Class A Compost.
Councilmember Wharton moved to adopt the Ordinance as read by title. The
motion was seconded by Deputy Mayor Williams and carried unanimously.
Mayor Rogers recessed the meeting for a break at 8:20 p.rn. The meeting reconvened at
8:28 p.m.
None.
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6058
CITY COUNCIL MEETING
April 4, 2007
OTHER
CONSIDERATIONS:
Port Angeles Water
Treatment Plant
Easement for ElwhaDam
Removal Project
Interlocal Agreement
with Department of
Ecology
CONSENT AGENDA:
INFORMATION:
EXECUTIVE
SESSION:
1.
Port Angeles Water Treatment Plant Easement for the Elwha Dam Removal
Project:
Director Cutler informed the Council that, in November, 2006, it had approved the
easement and related documents with the National Park Service for the Elwha Dam
Removal Project. Since that time, the Federal Government reviewed the easement
document and requested that it be modified to clarify when the Water Treatment Plant
would be completed and placed into operation. Both agencies agreed it would be in the
best interest of all involved to remove the questionable language. Councilmember
Petersen moved to authorize the City Manager to sign, on behalf of the City, the
modified P A WTP easement and related documents. Councilmember Wharton
seconded the motion, which carried unanimously.
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2. Inter/ocal Agreement with Department of Ecology:
Manager Madsen presented information on the City's opportunity to collaborate with the
State Department of Ecology in a proactive effort to develop a strategy for integrated
redevelopment and cleanup plans for the Rayonier Mill Site on the Port Angeles
waterfront. The first phase of the effort would involve bringing together the parties of
interest in the community to begin the process on the languishing clean-up of the
Rayonier property. The Interagency Agreement will provide funding in the amount of
$50,000. Following brief discussion, Councilmember Petersen moved to approve an
Interagency Agreement between the State of Washington and the City of Port
Angeles and authorize the City Manager to sign an Agreement and related
documents necessary to execute the scope of work. The motion was seconded by
Deputy Mayor Williams and carried unanimously.
Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City
Council Minutes dated March 20; 2.) Department of Ecology Grant for Shoreline Master
Program Update; and 3.) Expenditure Approval List: 3/10 - 3/23 - $2,432,745.78. The
motion was seconded by Councilmember Headrick and carried unanimously.
Councilmember Wharton opened discussion about what a locale can do in response to
climate change; she referenced a letter about "Step It Up 2007", an effort to encourage
individuals to consider how to respond to global warming. Councilmember Wharton felt
there are many opportunities for participation, and she urged the Council to consider with
staff what Port Angeles, as a city, can do. Lengthy discussion ensued, and individual
Councilmembers expressed opinions on what can be accomplished at a local level as
opposed to national efforts that might be formulated. It was agreed the matter was worthy
of discussion, and it was also pointed out that the City has many worthwhile efforts
already underway. Also, it was noted the Council would need to direct staff as to its
priorities in view of the many projects being worked on at this time.
Manager Madsen reported on a discussion with Terry Weed, Clallam Transit, who
indicated that Transit is considering the surplus ofthe replica trolley, something that was
partially paid for by the City. The trolley has been offered to the City, and Manager.
Madsen will follow-up with Transit on the possible acquisition.
Manager Madsen attended a conference of city managers this past week, and he shared
information on discussions held and concerns expressed by his colleagues having to do
with sustainable revenue models for cities and counties, construction bidding climate, and
personnel recruitment.
Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive
Session under the authority ofRCW 42.30.110(1 )(b), real estate; RCW 42.30.110(1 )(g),
review employee performance; RCW 42.30.110(1 )(i), potential litigation; and RCW
42.30.110(1)( d), contract performance management. The Executive Session convened
at 9:24 p.m. for 10 minutes for the first segment.
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RETURN TO OPEN
SESSION:
RETURN TO
EXECUTIVE
SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
CITY COUNCIL MEETING
April 4, 2007
6059
The City Council convened in regular open session at 9:34 p.m. Attorney Bloor indicated
the City Manager's contract had expired, and it was recommended that the City Council
renew the contract with the City Manager. A proposed contract was submitted for
consideration. Councilmember Munro moved to approve the contract with City
Manager Mark Madsen as presented. The motion was seconded by Councilmember
Petersen and carried unanimously.
The Council adjourned to Executive Session at 9:40 p.m. to continue discussion as set
forth above.
The Executive Session concluded at 10:35 p.m., and the Council convened in regular
open session. No further action was taken.
The meeting was adjourned at 10:35 p.m.
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Becky J. Up Ci lerk