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HomeMy WebLinkAboutMinutes 04/05/1988984 I CALL TO ORDER Mayor McPhee called the meeting to order at 7:03 P.M. II PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag was led by Port Angeles Assembly #33, Order of Rainbow, with Mother Advisor Florence Swanson and Krissey Erwick, Jessica Smith, Melinda Erwick, and Amber Blakesley. III ROLL CALL Members Present: Mayor McPhee, Councilmen Gabriel, Hallett, Hesla, Lemon, Sargent, Stamon. Members Absent: Staff Present: Public Present: None. CITY COUNCIL MEETING Port Angeles, Washington April 5, 1988 Acting Manager Pittis, Attorney Knutson, Clerk Maike, P. Carr, M. Cleland, S. McLain, S. Brodhun, L. Glenn, D. Wolfe, L. Danks, T. Smith, K. Ridout, B. Coons, M. Campbell, R. French, L. Cochrun. E. Colompos, P. Nikodym, Mr. Mrs. C. Alexander, H. Berglund, T. Phillips, T. Marvin, E. Hansen, E. Robinson, S. Redgrave, P. Downie, D. P. Brewer, K. L. Rose, L. Lee, L. Ross, L. Sunny, E. R. Dorr, R. Taylor. ,IV APPROVAL OF MINUTES of Regular Meeting of March 15, 1988, and Special Meetings of March 22 and March 25, 1988 Councilman Stamon moved to accept and place on file the minutes of the March 15, 1988, City Council meeting. Councilman Lemon seconded. Councilman Stamon offered corrections to Register Page 973, second para- graph (Bed and Breakfast Ordinance), stating that the Mayor was not recorded as voting and asked the City Clerk to check the record for clarification. (Mayor McPhee voted "Yes Also, Register Page 976, Item 10, asking that the votes of the Council be recorded. For the record, Councilmen Gabriel, Hallett, Hesla, Lemon, Stamon and Mayor McPhee voted for John Spiess, and Councilman Sargent voted for Al Roblan. Councilman Hallett stated that on Register Page 972, the correct spelling of "Glenda Witherow" should be Glendia Witherow. On call for the question, the motion carried. Councilman Sargent moved to accept and place on file the minutes of the special meeting of March 22, 1988. Councilman Hallett seconded. Councilman Stamon added a correction to Register Page 981, state: but to further discuss the fender pile maintenance." Mayor McPhee clarified his last comment on Page 2, Section 2, stating that his intent was to state that it was inappropriate for Council to limit a Councilman's discussion of a subject. On call for the question, the motion carried. Councilman Gabriel moved to accept and place on file the minutes of the March 25, 1988, Special Session. Councilman Sargent seconded. The motion carried, with Councilman Hesla abstaining, as he was not present at the meeting. item "E" to and rip -rap Pub.: March 7. 14. 1988. NOTICE OF CALL FOR BIDS NOTICE IS HEREBY GIVEN that sealed bids will be received by the City Clerk of the City of Port Angeles at 321 East Fifth Street of said City until 2:30 P.M., Tuesday, March 8, 1988, for furnishing the following equipment and/ or materials: Bid NA -88.10 ONE (1) MINI PICKUP Bid4A -88.20 ONE (1) HEAVY -DUTY PICKUP Bid NA -88:30 ONE (1) 10,000 GVW CAB CHASSIS Bid MA -88.40 ONE (1) 26,500 GVW CAB CHASSIS Bid MA -88.35 ONE (1) SERVICE TRUCK BODY Bid MA -88.45 ONE (1) 8 -TON TRUCK -MOUNT CRANE t Bid sheets, specifications and instructions are available 1 from the City Clerk's Office, P.O. Box 1150, Port Angeles, WA 98362. Phone (206) 457-0411, extension 118. Sealed bids shall be opened at 2:30 P.M. Tuesday, Mar 8, 1988, at 321.East Fifth Street, Port Angeles City Bail. A certified check or bid bond' for 5% of the amount bid shall accompany each bid. M bids to include delivery F.O.B. Port Angeles, Washington. The City Council reserves the right to consider delivery t time and to accept or reject any or all bids or any part t thereof. David T. Flodstrom City Manager p Pub.: Feb. 24. 29. 1988. NOTICE OF CALL FOR BIDS NOTICE IS HEREBY GIVEN that sealed bids will be received by the City Clerk of the City of Port Angeles at 321 East Fifth Street of said City until 2:30 P.M., Tuesday, March 22, 1988, for furnishing the following equipment and /or mat- erials: Bid NB -88.50 ONE (1) 24,500 GVW CAB CHASSIS Bid RB -88.60 ONE (1) 28,500 GVW CAB CHASSIS Bid IIB -88.70 ONE (1) 52,000 GVW CAB CHASSIS Bid kB -88.55 ONE (1) 3-4 YARD DUMP TRUCK VOX Bid MB -88.65 ONE (1) 5-6 YARD DUMP TRUCK BOX Bid NB -88.75 ONE (1) 10 -YARD DUMP TRUCK BOX Bid sheets, specifications and instructions are available from the City Clerk's office, P.O. Box 1150, PorL,Angeles, WA 98362. Phone (206)457-0411, extension 118. Sealed bids shall be opened at 2 :30 P.M. Tuesday, March 22, 1988, at 321 East Fifth Street, Port Angeles City Hall. A certified check or bid bond for 5% of the amount bid shall accompany each bid. All bids to include delivery F.O.B. Port Angeles, Washington. The City Council reserves the right to consider delivery time and to accept or reject any or all bids or any part thereof. David T. Flodstrom City Manager NOTICE OF CALL FORBIDS PUBLIC PRINTING NOTICE IS HEREBY GIVEN that sealed bids will be rec- eived by the Port Angeles City Clerk, City Hall, 321 E. 5th Street, Port Ar�Ies, Washington, until 2:30 P.M., Tuesday, March 15, 19138, or the official printing for the 1988. Publications p ule lished in regular issues of the newspaper ingarderi said contract. Bids to 'be submit- ted on a "charge per column inch" basis. The City reserves the righf to reject any or all bids. Michelle Maike Pub.: March 2. 9. 1988 Clerk NOTICE OF CALL FOR BIDS NOTICE IS HEREBY GIVEN that sealed bids will be received by the City Clerk of the City of Port Angeles at 321 East Fifth Street of said City until 2:30 P.M., Tuesday, March 22, 1988, for furnishing the following equipment and /or mat- erials: Bid MB -88.50 ONE (1) 24,500 GVW CAB CHASSIS Bid MB -88.60 ONE (1) 28,500 GVW CAB CHASSIS Bid #B-88.70 ONE (1) 52,000 GVW CAB CHASSIS Bid #B-88.55 ONE (1) 3-4 YARD DUMP TRUCK,DOX Bid #B-88.65 ONE (1) 5-6 YARD DUMP TRUCK BOX Bid #B-88.75 ONE (I) 10 -YARD DUMP TRUCK BOX Bid sheets, specifications and instructions are available from the City Clerk's office, P.O. Box 1150, Port; Angeles, WA 98362. Phone (206) 457-0411, extension 118. Sealed bids shall be opened at 2 :30 P.M. Tuesday, March 22, 1988, at 321 East Fifth Street, Port Angeles City Hall. A certified check or bid bond for 5% of the amount bid shall accompany each bid. All bids to include delivery F.O.B. Port Angeles, Washington. The City Council reserves the right to consider delivery time and to accept or reject any or all bids or any part thereof. David T. Flodstrom City Manager Pub.: March 7. 14. 1988. .9 1� M d t 1 I r SED NOTICE OF CALL FOR BIDS NOTICE IS HEREBY GIVEN that sealed bids will be received by the City Clerk of the City of Port Angeles at 321 East Fifth Street of said City until 2:30 P.M., Tuesday, March 22, 1988, for furnishing the following equipment and/ or materials: Bid MB -88.50 ONE (1) 24,500 GVW CAB CHASSIS. Bid MB -88.60 ONE (1) 28,500 GVW CAB CHASSIS. Bid #B-88.70 ONE (1) 52,000 GVW CAB CHASSIS. Bid #8.88.55 ONE (1) 3-4 YARD DUMP TRUCK BOX. Bid 0B -88.65 ONE (1) 5-6 YARD DUMP TRUCK BOX. Bid MB -88.75 ONE (1) 10-YARD DUMP TRUCK BOX. Bid #B-88.100 ONE (1) LANDSCAPE TRACTOR. Bid sheets, specifications and instructions are available- from the City Clerk's office, P.O. Box 1150, Port Angeles, WA 98362. Phone (206) 457-0411, extension 118. Sealed bids shall be opened at 2:30 P.M. Tuesday, March 1 22, 1988, at 321 East Fifth Street, Port Angeles City Hall. A certified check or bid bond for 5% of the amount bid shall accompany each bid. All bids to include delivery F.O.B. Port Angeles, Washington. The City Council reserves the right to consider delivery time and to accept or reject any or all bids or ,any part thereof. David T. Flodstrom City Manager Pub.: March 7. 14, 1988. NOTICE OF CALL FOR BIDS PUBLIC PRINTING NOTICE IS HEREBY GIVEN that sealed bids wilt be rec- eived by the Port Angeles City Clerk, City Hall, 321 E. 5th Street, Port Angales, Washington, NW 2:30 .M., Tuesday; Mar" 15, 198, for the official printing fbi Ne 1988. Publicatiols to be pub- lished in regular: issues of the rlevrePaPer aaardgd sold contract. Bids tole submit- ted on a "charge per column inch basis. The City reserves the right to reject any or all bids. Michelle Maike City Clerk Pu March 2. 9. 1988. V FINANCE 985 CITY COUNCIL MEETING April 5, 1988 1. Consideration of Bid Award for Legal Advertising for 1988 and Contract for Display Advertising (Public Information Program) Councilman Stamon moved to concur with the recommendation and accept the bid for legal publication and award the bid to the Peninsula Daily News under the terms stated, and authorize the Mayor to sign the contract for display ads. Councilman Hesla seconded. Councilman Gabriel asked for verification of the figures given on the memorandum of $4.85 per column inch, which was not a 5% increase, but a 10% increase. Clerk Maike stated that there was a typographical error in the memo and that it should read $4.58 per column inch instead of $4.85, which would correctly reflect the 5% increase. Councilman Lemon questioned the 1987 contract for display ads, asking if the $5.88 in 1987 and $5.96 in 1988 were an average figure. Administrative Services Director Wolfe stated that there is a flat rate charge for display advertising on an insertion basis. On call for the question, the motion carried. 2. Consideration of Acceptance of Mechanical and Electric Work of Morse Hydroelectric Project by Burke Electric and Final Payment (Excluding Retainage) of $497.57 Councilman Sargent moved to concur with the recommendation of the Light Department to approve and accept the work performed, authorize the final payment in the amount of $461.57 plus Washington State sales tax of $36, for a total of $497.57, to Burke Electric. Councilman Gabriel seconded and the motion carried. 3. Consideration of Bid Award for 1988 Equipment Replacement Councilman Lemon, for discussion, moved to award the bids to the lowest responsible bidders meeting all bid specifications as follows: Bid #A- 88.20, Ruddell /Port Angeles, $10,871.86 plus tax; Bid #A- 88.30, Ruddell/ Port Angeles, $11,998.00 plus tax; Bid #A- 88.35, Sound Truck /Seattle, $5,994.80 plus tax; Bid #A- 88.40, SeaTac Ford /Seattle, $22,853.00 plus tax; Bid #A- 88.45, Columbia Body /Portland, $31,410.66 plus tax; Bid #B- 88.50, SeaTac Ford /Seattle, $21,429.00 plus tax; Bid #B- 88.55, Sound Truck/ Seattle, $4,795.00 plus tax; Bid #B- 88.70, Arne Dahl Ford /Sumner, $42,473.96 plus tax; Bid #B- 88.75, Frank Amadon Co., /Longview, $13,691.00 plus tax; Bid #8- 88.100, Sunset Wire Rope /Port Angeles, $17,243.00 plus tax; and to reject bids per Audit Committee review, as follows: Bid #A- 88.10, Bid #B- 88.60, and Bid #B- 88.65. Councilman Gabriel seconded. Councilman Hallett asked for explanation of the decisions made by the Audit Committee, especially in terms of why defer the buying of equipment that would have to be bought eventually. Mayor McPhee stated that there is an extra year's use in the vehicles and that would give one more year of savings, less the maintenance cost; also that staff.agreed the savings was worth pursuing. Councilman Hallett stated he understood one item which was scheduled for deferral was awarded the bid because it was a local bidder. He asked if that was correct. Mayor McPhee said he did not recall, but he doubted that to be the only reason, although it is a good reason. Councilman Hesla stated it was discussed by the Audit Committee and the four items were earmarked for deferral; however, Item #133 was replaced because it was the feeling of the Audit Committee to go with a local bidder and that was one of the factors in their decision. Councilman Stamon asked for the costs of deferring the replacement, regard- ing upkeep and maintenance, as well as cost of replacement and trade -in value. Acting Manager Pittis stated he did not have the exact figures, other than a projection of costs in the future based upon those costs in the past, they did, however, choose to defer the best candidates. Councilman Hallett voiced his concern regarding the setting up of a re- placement schedule and then deferring expenses, which puts the schedule off -2- 986 CITY COUNCIL MEETING April 5, 1988 track, only postponing the inevitable expense. He stated he was in favor of proceeding with the replacement as scheduled. Mayor McPhee restated that the decision was supported by staff. Council discussed this matter further. On call for the question, the motion carried, with Councilmen Hallett and Stamon voting "No 4. Consideration of Bid Awards for Petroleum Products for 1988 Councilman Gabriel moved to accept and award bids to the lowest responsible bidder in each category, as follows: Regular leaded, Peninsula Fuel; Super unleaded, Peninsula Fuel; Regular unleaded, Peninsula Fuel; Diesel motor fuel, Peninsula Fuel; Diesel heating fuel, Peninsula Fuel; Propane, Ferrell Gas; Solvent, Insulating Oil, Motor Oil (purchaser tank), Automatic Trans- mission Fluid, Hydraulic Fluid, Oil Heat; Gear Oil, Heavy -Duty Gear Oil, Bauman Olympic. Councilman Stamon seconded. Following discussion, the motion carried unanimously. VI CONSENT AGENDA Councilman Stamon moved for approval of the items listed on the Consent Agenda, including: (1) Correspondence from Washington State Liquor Control Board; and (2) Vouchers of $1,702,050.07 and Payroll of 3 -20 -88 of $231,378.94. Councilman Hesla seconded. Councilman Gabriel questioned the travel expenses to Alderbrook, stating that it was his understanding that the approval was for the reimbursement of meals. Administrative Services Director Wolfe stated the actual travel cost and lodging were paid by the staff. The cost reflected in the figures included meals and the conference room facility, which is divided between the nine members who attended. Mayor McPhee asked if staff only had approval for meals, as the minutes recorded only approval of meals. Councilman Lemon stated that he understood it to be $35 per day for meals. Mayor McPhee stated that this was an unauthorized expenditure. Councilman Stamon asked what the cost was for the conference room per Department. Administrative Services Director Wolfe stated it was $7.88 per person. Mayor McPhee voiced his disapproval. Councilman Hallett offered to pay for the cost personally, and stated he was opposed to the staff having to take personal time for this retreat. Councilman Lemon stated that because of the unapproved expenditure, there was a cost overrun of $140.80. Mayor McPhee summed up the issue, stating that the elected Council auth- orized certain expenditures. Staff took it upon themselves to make addi- tional expenditures. He stated that this was a dangerous precedent, if allowed to go by unquestioned. Councilman Hallett took exception to the Mayor's statement. Councilman Stamon replied she did not feel this was a deliberate over- expenditure. Councilman Hesla agreed with Councilman Stamon. Mayor McPhee asked if it was illegal for public employees to spend money beyond what was authorized by the elected representatives. Attorney Knutson stated that it would be if eventually that expenditure was not approved. However, Council has the opportunity to approve the expenditure. Councilman Gabriel commended staff for taking their own vacation time and for paying their own expenses, but stated he was in opposition, because he felt the timing to be inappropriate. Mayor McPhee voiced his opposition to the payment to Heaton's Sports Awards, stating they are not local. -3- 9961 It '9 *PAN :And MOM* AMO 0.1011sP014 PIAKI ped Aue o spel we Ao Aue petal JO 00 01 14111 etw Semesat punt* 1413 etu. 'Act %pee faidine3* net PR Wow 911:1 P 101. OM pq P PP MO! Atio wow pod %mu vin irs 9861 piev liepsituu. 10 MAO ect IftfkAer 10114 Int uolleiaVis IIVOL9ar would •g96 liNC 1.1041 9tt eog '01,1410 fotIgno Avo 010 J1 tQ ilega e.1e sualPri4sul Putt suolig31030e saw! P19 •110 1 P Voct Put %AAA J plit 40 MOW 44P4 4 Pi 9061 Jaw siCe load %wow* ftert 996I 't' IPSO waP_ 4 "AM CC.Z. IOW RIP Ws 1 100,14 11W4 10e3 *me settauv vioa Si 041 P 1 1 16 40 4 10 01 11 AC1 POMP 401 01 MIA P 4 11 NIA AWN SI 30111.1 9319 toa 40 3oueN On call for the question, the motion carried, with Councilmen Stamon, Sargent, Hesla and Hallett voting "Aye" and Mayor McPhee, Councilmen Lemon and Gabriel voting "No VII ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA Hattie Berglund, 1834 West Seventh Street, asked if she could address Council about the raw sewage being dumped into Port Angeles Harbor, and also to give members of the Council on the Permit Review Committee a hand -out. Council agreed to discuss these items and placed the issue on the agenda. Erl Hansen, Port Angeles Chamber of Commerce, presented Council with promotional gifts from the Chamber. Pearl Nikodym, representing the Olympic Saddle Club, questioned Council on the reason for annexing 451 acres to the east side of the Lower Elwha Road and south of the Airport, but not annexing the Glenn Priest property. Mr. Carr offered to give Council more information at a later date. The issue was to be placed on the April 19th,A y enda., 1 V! Y /Y 1�, 4; Y1 Y -6 Rosemary Cockrill, 1162 Marsden Road, asked that Council provide more clear direction to County residents about recycling and dumping at the Landfill. Patrick Downie, 331 East llth Street, asked that the public be able to speak during the budget revision. He especially wanted to address Council on the Downtown beautification funding. Councilman Hallett moved to place Item #7 of the Agenda to between Items #1 and #2. Councilman Stamon seconded and the motion carried, with Councilmen Hallett, Hesla, Stamon and Sargent voting "Aye and Mayor McPhee and Councilmen Gabriel and Lemon voting "No Ray Taylor, President of the Western Federation of Retirees, 1025 West Sixth Street, spoke about the problem of policing the handicapped parking zones in the City. He was concerned for the senior citizens and handi- capped people who need to use the spaces but are unable to because of illegally parked cars. He asked that Council address the problem of enforcement. Chief Cleland stated that he spoke to Mr. Taylor at length about the problem and together with local businesses, the City is working on proper signage of the spaces, as well as enforcement. Councilman Stamon asked what a citizen should do if they see someone parking in a handicapped space without the proper permit. Chief Cleland replied that person should call 911 and an officer would come out and ticket the car in violation. The fine is $50. VIII LEGISLATION 1. Proclamation Rainbow Week 987 CITY COUNCIL MEETING April 5, 1988 Mayor McPhee proclaimed the week of April 4 10, 1988, as Rainbow Week. 2. Review and Finalize Amendments to the 1988 Budget Patrick Downie addressed Council regarding the funding of Downtown beautification. He urged Council to approve the additional funding. Briefly he stated some reasons he felt it was necessary: (1) First impressions are important, not only for tourism but also for local citizens; (2) For too long, the City has deferred its own image; and (3) We owe it to ourselves. This would enhance the environment as well as boost civic pride. He asked Council not to be short sighted. On June 24th, L.D.S. Church will be bringing 150 to 200 youths to Port Angeles to work on Downtown beautification. Carol Boardman, Chairman of the Downtown Beautification Commission, expressed that the beautification was not only for the Downtown but for Port Angeles totally. She stated that we are marketing Port Angeles and encouraged Council to approve the funding. Carl Alexander, 1712 West Fifth Street, commented on the tires in the Landfill Ravine, stating that they are gravitating seaward. He also talked about the Public Information Program and recommended that they go to a -4- 988 CITY COUNCIL MEETING April 5, 1988 quarterly newsletter and use the additional funds for a public involvement program in which people are asked to do things in conjunction with the government to the betterment of the community. Councilman Stamon suggested that Council go over each item on the proposed budget revision and reach a consensus. A. $693,000 Reduction Postpone or Eliminate Construction of Corporation Yard Facilities for City Light Field Crews G. $45,000 Reduction The Development of Comprehensive Storm Drain Plan Will Probably Occur in Late 1988 and 1989. Therefore, One -half of the Cost Can be Moved from the 1988 Budget Councilman Hallett asked for clarification on the $693,000 funds for the Corporation Yard as not being revenue which can go back to the General Fund, but rather reserves from the Light Department. Administrative Services Director Wolfe said that was true. Councilman Hallett stated these are Utility funds, not General Fund sources, and therefore cannot be transferred into another Fund. Administrative Services Director Wolfe stated these are limited use funds, on a contractual basis with BPA, and that it is rate -payer money. Councilman Hallett replied that it was important to clarify the issue. He then stated he was in opposition to deferring these two items. B. $100,000 Deferring Replacement or Repairing of Equipment This item had been discussed earlier under Finance, Section 2. Administra- tive Services Director Wolfe stated Council needed to address the $25,000 deferral of Wire Reel Trailer, which the Audit Committee decided to defer. Scott McLain, Acting Light Director, stated the reason for budgeting the item was for the efficiency of installing new lines, which would be a time saving device also. Councilman Lemon moved to defer the purchase of the Wire Reel Trailer on the basis of the recommendation of the Audit Committee and staff. Council- man Gabriel seconded. Councilman Hallett spoke in opposition. On call for the question, Councilmen Gabriel and Lemon and Mayor McPhee voted "Aye Councilmen Hallett, Hesla, Sargent and Stamon voted "No The motion was denied and the Wire Reel Trailer was approved for replacement. C. $25,000 Reduction of Budget Authorization for Travel, Training, Schooling, Dues and Subscriptions Councilman Lemon stated his intent in directing staff to reduce the budget by $25,000 did not include cutting City Light's budget, as they showed a reduction in the 1988 budget. Councilman Hallett stated it was appropriate for Council to give direction to staff. He stated he was against the budget cuts. Councilman Lemon responded that Council has offered flexibility to staff and was concerned with the areas that were offered by staff for reductions. Mayor McPhee stated that he, too, was under the understanding that the $25,000 reduction was to come from Departments other than City Light. Attorney Knutson stated that it was the Manager's understanding to make the cuts in areas as least painful as possible, and that is what is reflected in the $25,000 computation. Councilman Sargent agreed that the budget needs trimming in certain areas, and that the message to cut unnecessary expenditures has been given. She then moved that Council approve the $25,340 reduction on Item C. Council- man Gabriel seconded and the motion carried, with Councilmen Lemon, Sargent, Gabriel and Mayor McPhee voting "Aye and Councilmen Hallett, Hesla and Stamon voting "No 989 CITY COUNCIL MEETING April 5, 1988 D. $4,000 Go To a Quarterly Newsletter Rather than a Bi- Monthly Newsletter Councilman Stamon moved that Council not go to a quarterly newsletter, but to stay with the present format on the Public Information Program. Coun- cilman Hesla seconded. Councilman Stamon praised the newsletter and the Public Information program. Councilman Sargent stated that the PIP budget could be reduced by cutting down the hours spent in meetings. She also stated she was impressed with the update of the "We're All Ears Cards Councilman Hesla pointed out that the 1988 budget reflected a $5,000 reduction over the 1987 budget. Councilman Gabriel asked if the information could be handled by the news- paper. Lisa Cochrun, Public Information Officer, replied that she did not believe it to be "newsy" enough. Councilman Gabriel stated that he was sold on the newsletter. Mayor McPhee felt the newsletter to be a luxury and he believed that the newspapers could provide the necessary information to the public. On call for the question, the motion carried, with Mayor McPhee and Councilman Lemon voting "No E. $12,700 Postpone Completion of the Exterior Irrigation System at Civic Field and Fender Pile and Rip Rap Maintenance at the City Pier Councilman Stamon moved to concur with the recommendation of the Parks Department to go ahead with the fender pile and rip rap maintenance at the Pier. Councilman Hesla seconded and the motion carried. F. $30,000 Defer Resolution of the Tire -fill Problem at the Cemetery Councilman Sargent moved that Council defer the resolution of the tire fill problem at the Cemetery until the recycling committee can give recommenda- tions to the Council. Councilman Gabriel seconded. After some discussion of the matter, the question was called and the motion carried, with Councilman Hallett voting "No H. Amend the Water /Sewer Budget to Reflect the Recommended Changes to the Alarm /Communication Systems Councilman Stamon moved that Council not make a change in the budget, on Item 4210, Water /Sewer, in 1988 because the savings will not actually occur until 1989. Councilman Hallett seconded and the motion carried. K. Addition of Funding to the Parks Recreation Budget to Support Additional Beautification Projects, Particularly in the Central Business District Councilman Stamon moved that Council make an addition to the budget within the Parks and Recreation Department for beautification in the amount of $25,461. Councilman Sargent seconded. Councilman Stamon spoke in support of her motion, stating that she agreed with the public's feeling of the need to improve the appearance of the City. Councilman Lemon commented that he was behind this, 100 Councilman Hallett was in favor of the issue, but stated it was ironic that by approving the issue, Council would be increasing the budget by $25,000 plus change, which Council has been working to reduce since the beginning of the year. Further, he stated that by approving this, Council would have to "buy off" on the fact that there probably will be a need to increase the staffing, which is the most significant cost in the budget. Councilman Sargent stated that it was time to spend money that would benefit the whole community, and spoke in support of the motion. She 990 CITY COUNCIL MEETING April 5, 1988 offered a friendly amendment to the motion, urging Council to considering using youths in schools and organizations to work in cooperation with the City in the beautification program. Councilman Stamon concurred. Councilman Stamon pointed out to Council that the salvage company that had been removing the railroad ties along the railroad right -of -way has generously donated 250 to 300 ties which will be used in the construction of one of the planter boxes along Railroad Avenue, which allowed staff to make a significant reduction in the amount of money requested for the project; and she felt it was important for Council to acknowledge the donation. She then directed staff to draft a letter of thanks. Mayor McPhee spoke in opposition, stating that Councilman Hallett had brought up a legitimate point; that the new Council was elected because they were in favor of controlling the budget. Councilman Gabriel commented that Council had agreed to make this a top priority goal, and that sometimes the need arises to accept change. Councilman Sargent pointed out that during her campaign, she promised to pursue the beautification of the City. On call for the question, the amended motion carried, with Mayor McPhee voting "No Councilman Stamon moved that Council direct staff to prepare an ordinance for Council's consideration at the April 19, 1988, Council Meeting outlin- ing the changes in the budget; specifically, $693,000 reduction for the Corporation Yard facility for City Light field crews; $45,000 reduction of storm drain plan; $100,000 approximately in deferral of replacement of equipment which does not include the wire reel trailer; approximately $25,000 reduction of travel, training, schooling, dues and subscriptions; $30,000 reduction of deferral of resolution of the tire fill problem at the Cemetery; and the addition of approximately $25,000 for beautification. Councilman Lemon seconded and the motion carried, with Councilman Hallett voting "No 3. Planning Commission Minutes of March 23, 1988 Councilman Stamon moved to accept and place on file the Planning Commission minutes of the March 23, 1988, meeting. Councilman Gabriel seconded and the motion carried. 4. Resolution Setting Public Hearing Date for Street Vacation Request, STV- 88(5)3 Montgomery, Second Street east of Cherry Street Mayor McPhee read the Resolution by title, entitled RESOLUTION NO. 5 -88 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate a portion of Second Street. Councilman Stamon moved to pass the Resolution as read by title, and to refer the issue to the Planning Commission. Councilman Lemon seconded and the motion carried. 5. Consideration of Amended Real Estate Contract Cissel Property, Fourth and Valley Streets Councilman Gabriel moved to authorize the Mayor to sign the amended real estate contract. Councilman Hallett seconded. Mayor McPhee asked how long the contract was delinquent. Administrative Services Director Wolfe stated he did not have the information with him. Councilman Sargent stated that the issue was discussed by the Real Estate Committee and that they were in support of the agreement. Councilman Lemon requested if the problem should recur, that staff advise the Real Estate Committee at that time. On call for the question, the motion carried. -7- 6. Presentation of of 1988 This item was waived Councilman Hallett Sargent seconded and BREAK The meeting was recessed for break from 9:50 P.M. until 10:05 P.M. 7. Hattie Berglund Addresses Council 991 CITY COUNCIL MEETING April 5, 1988 Year End 1987 Financial Information and First Quarter and placed on the April 19, 1988, City Council Agenda. moved for continuation of the agenda. Councilman the motion carried. Mrs. Berglund addressed the Council about concerns she had with the dumping of raw sewage into the Harbor by the Port of Port Angeles. She asked Council why and how this illegal activity could knowingly be allowed. Acting Manager Pittis stated that the why and how were not clear; however, in the future, the City will be working in conjunction with the County Health Department to see that City ordinances and State laws are adhered to, which would mean the connection of these services to the City sewer system. Councilman Stamon asked if operations had been suspended and asked for verification of the fact. Acting Manager Pittis said he believed opera- tions were suspended and he would verify the fact. Mrs. Berglund also was concerned with the dispute between the Port and Zarana Fisheries. She asked about the Economic Development Council and its role in keeping businesses in Port Angeles, stating her concerns as to whether or not the EDC would be working to keep this business in Port Angeles, now or in the future. She asked that the Council request the EDC to pursue the keeping of Zarana Fisheries within the City. Mayor McPhee said that he would discuss the matter with the EDC on Friday, April 8th. Mrs. Berglund then distributed some information to the members of Council on the Permit Review Committee, stating that she believed one of the major permit problems relating to the well -being and concerns of the public is monitoring and enforcement of permit conditions. She asked members to provide the Planning Department with the ways and means to monitor and enforce all permit conditions on a regular and on -going basis. 8. Consideration of Resolution for Abatement of Overgrown Lots Mayor McPhee read the Resolution by title, entitled RESOLUTION NO. 6 -88 A RESOLUTION of the City Council of the City of Port Angeles, Washington, declaring the existence of a public,nuisance and requiring the abatement of such condition. Councilman Hallett moved to pass the Resolution as read by title. Councilman Stamon seconded and the motion carried. Council asked staff to provide the reason for abatement in the future. 9. Consideration of Amendment to Power Sales Contract Adding Metering Point for Morse Creek Councilman Stamon moved to authorize the Mayor to execute the attached revision to the BPA power sales contract, No. DE- MS79- 81BP90450, with the City. Councilman Sargent seconded and the motion carried. Councilman Stamon also gave a brief update on the Centennial Committee, and stated there were funds available for groups who wish to do projects in conjunction with the Centennial Celebration. Councilman Lemon commented on the removal of trees at Lincoln Park, asking what the plan involved. Parks Recreation Director Brodhun replied that the City is working with the Port on a plan of compatability which would allow the two to work together without severely changing the integrity of Lincoln Park. Councilman Sargent informed staff that on Attachment "A Call for Bids, Janitorial Services, that the Senior Center has five bathrooms and not two, as stated in the information. Also she told Council of the upcoming Clallam Art League Miniature Art Show and 40th Anniversary Celebration, which would be held from 5 to 7 P.M. on April 19th in the City Hall Atrium. She also gave an update on the Business Incubator. Mayor McPhee commented that he had a copy of the Clallam Transit System Comprehensive Plan available for those who wished to see it. XI ADJOURN TO EXECUTIVE SESSION Council adjourned to executive session to discuss litigation, real estate, and union negotiations at 10:45 P.M. XII RETURN TO OPEN SESSION The meeting returned to open session at 11:47 P.M. XIII ADJOURNMENT The meeting adjourned at 11:48 P.M. CLERK MAYOR 993 CITY COUNCIL MEETING April 5, 1988