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HomeMy WebLinkAboutMinutes 04/05/19942715 CITY COUNCIL MEETING Port Angeles, Washington April $, 1994 CALL TO ORDER - Mayor Sargent called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 5:33 p.m. ROLL CALL: Members Present: Mayor Sargent, Councilmembers Braun, Doyle, McKeown [arrived 5:50 p.m.], Ostrowski, and Schueler. Members Absent: Councilman Hulett. Staff Present: Manager Pomeranz, Asst. Attorney Dickson, Clerk Upton, B. Collins, K. Godbey, S. Ilk, J. Pittis, B. Titus, K. Ridout, and B. Coons. Public Present: E. Tuttle, R. Berry, G. Durham, K. Nichols, and D. Milligan. ADJOURN TO The meeting adjourned to Executive Session at 5:33 p.m. to discuss labor EXECUTIVE SESSION: negotiations and one item of litigation for approximately one and one-half hours. RETURN TO OPEN The meeting returned to open session at 6:52 p.m. SESSION: CALL TO ORDER - Mayor Sargent called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:02 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by a Camp Fire Group, P. Boroughs ALLEGIANCE: and Debbi Young-Long, Leaders. Participants included: D. Boroughs, K. Young, A. Long, A. Boyd, E. Kane, and D. Linde. APPROVAL OF Councilman Ostrowski moved to approve the minutes of the regular meeting of MINUTES: March 15, 1994. Councilman Braun seconded the motion, which carried unanimously. Councilman Braun moved to approve the minutes of the special meeting of March 22, 1994. Councilman Doyle seconded the motion. Councilmember McKeown stated that the McKeown present in the audience that night was T. not L. A vote was taken on the motion, which carried unanimously. Councilman Schueler moved to approve the minutes of the special meeting of March 29, 1994. Councilman McKeown seconded the motion. Councilman Braun referenced Page Two, noting that he requested a letter be sent to the Secretary of Commerce, not Interior. A vote was taken on the motion, which carried unanimously. Councilman Schueler moved to approve the minutes of the special meeting of March 30, 1994. Councilmember McKeown seconded the motion, which carried by a majority vote, with Councilman Braun abstaining due to not being in attendance. CEREMONIAL 1. Proclamation recognizing April 9, 1994, as American Ex-Prisoner of War MATTERS/ Day. PROCLAMATIONS: Mayor Sargent read a proclamation recognizing April 9, 1994, as American Ex- Ex-Prisoner of War Day Prisoner of War Day. The proclamation was accepted by veterans present. Child Abuse Prevention 2. Proclamation recognizing April as Child Abuse Prevention Month. Month Mayor Sargent read a proclamation recognizing April as Child Abuse Prevention -1- 2716 April 5, 1994 Child Abuse Prevention Month. Ray Graver accepted the proclamation and thanked the Council. He then Month (Cont'd) introduced Glen Goldberg, the new Executive Director of North Olympic Combined Services. Mr. Grnver distributed blue ribbons to the Council and staff, which are symbolic of child abuse prevention. CITY COUNCIL Councilman Schueler attended a Health Advisory Committee meeting today. The COMMITTEE State of Washington is developing a Public Health Improvement Plan to reorganize REPORTS: the function of the Public Health Department. Councilman Braun attended a Clallam Transit Operations and Maintenance Committee meeting, the Golf Course seminar, and a Clallam County Transit Board meeting. Councilman Doyle attended the Criminal Justice Committee meeting as the alternate to Councilman Braun. He has applied for a position on the Washington State Building Code Council. Councilmember McKeown attended the Golf Course seminar, as well as a meeting at the Peninsula Lodging Association, where members stated how pleased they were with the Parks Department and Scott Brodhun for prompt and courteous response to questions regarding the Vern Burton Center. Councilmember McKeown thanked Director Brodhun for the assistance he gave her in preparing a presentation on the Waterfront Trail which she gave to several groups in Port Townsend. Councilman Ostrowski cited the recent meeting with Congressman Norm Dicks and stressed the importance of meeting with our legislators; he would like to see a continuation of meetings such as this. Councilman Schueler agreed that more dialogue of this type should take place. Mayor Sargent reported that three members of the Council met with two members of Senator Gorton's staff. She offered the information discussed to the Council members for review. Mayor Sargent attended the Coast Guard Safety Fair, and the Regional Planning Commission meeting, which is preparing the County Comprehensive Plan. Some of the policies discussed were a tree-lined parkway from the Old Olympic Highway to the Track Route, improvement to the K-12 program due to its connection with economic development, city sewer vs. septic system before annexation, and increasing residential development within the commercial zoning district. FINANCE: I. Final acceptance and payment for Marine Drive Reconstruction Project. Marine Drive Mayor Sargent reviewed the information provided by the Public Works Department. Reconstruction Project Councilman Ostrowski moved to accept the project, authorize final payment of $6,074.53 to Lakeside Industries and $319.71 to retainage, and authorize the release of the total retainage upon completion of minor corrections and receipt of clearances from the Deparlments of Revenue and Labor & Industries. Councilman Doyle seconded the motion. After a brief discussion, a vote was taken on the motion, which carried unanimously. Agreement with Alpha 2. Consideration of agreement with Alpha Engineers to design Airport Road Engineers Project. Mayor Sargent reviewed the information provided by the Public Works Department, and Public Works Director Pittis gave a fuller description of the project and its funding. Discussion ensued, and Councilman Ostrowski asked if a map of the area was available. Director Pittis departed the meeting to get a map in order to display the specific location of the realignment. In the interim, the Council addressed the Consent Agenda. CONSENT AGENDA: Councilman Ostrowski moved to accept the Consent Agenda, including: (1) Filling of vacant position in Street Division; (2) Authorization for travel exceeding $750 for George Johnston (City Light) to attend NWPPA Engineering and Operations Conference; (3) Payroll of March 13, 1994 for $344,158.60 and March 27, 1994 of $335,779.69; (4) Voucher list of April 1, 1994 of $987,519.09. Councilman Braun seconded the motion. Discussion followed, particularly with regard to filling the vacant position in the Street Division. Director Pittis, referring to the memo contained in the packet, stated that not filling this position would seriously impact the City's ability to maintain street and sidewalk standards. Manager Pomeranz felt that filling this position was reasonable; however, he emphasized this should not be considered a precedent for other vacancies which may occur. It was further noted that this position has been vacant for sixty days thus far. The season is approaching where the additional person is extremely important to the level of service required. -2- 2717 CITY COUNCIL MEETING April 5, 1994 CONSENT AGENDA: In addition, the Council previously established the goal of street maintenance, and (Cont'd) Director Pittis emphasized the importance of having sufficient staff to address sidewalk maintenance in light of liability exposure. Manager Pomeranz indicated the need to address filling positions on a case-by-case basis, as the future may result in staff reductions. It was agreed that vacant positions should be left unfilled as long as possible. After lengthy discussion and consideration given to various options, a vote was taken on the motion, which carried unanimously. The Council then returned to the matter of the agreement with Alpha Engineers and the Airport Road project. Agreement with Alpha 2. Airport Road Project (Continued) Engineers (Cont'd) Public Works Director Pittis showed a drawing which was used for contract deliberations to demonstrate to the Council the location of the realignment area. The project is a combined effort of the City, County and Port and will improve airport access. At this stage, emphasis is placed on the design of the project. In response to an inquiry, Director Pittis indicated that any cost ovemms are to be equally shared by all three parties, pursuant to the interlocal agreement. After further discussion, Councilman Ostrowski moved to authorize the Mayor to sign an agreement for engineering services with the firm of Alpha Engineering Group, Inc., for alternate alignment analysis, preliminary engineering, and final design of the Lauridsen Boulevard/Edgewood Drive realignment project for an amount not to exceed $168,550.00, upon final review and acceptance of the agreement by the Public Works Deparisnent and the City Attorney. Councilman Braun seconded the motion, which carried unanimously. ITEMS FROM THE Planning Director Collins informed the Council that, at a Council meeting held AUDIENCE/COUNCIL/ earlier this year, a public hearing on a zoning code amendment dealing with the PRD STAFF TO BE ordinance was continued to this evening. The applicant reqUested that it be CONSIDERED OR continued, as he was unable to attend tonight's meeting. The Council has the option PLACED ON A of either continuing the public hearing or rescheduling the public hearing and FUTURE AGENDA: proceeding with a new public notice process. Director Collins felt the hearing should be continued or rescheduled to May 3, 1994. Councilman Braun moved to continue the public hearing to May 3, 1994. Councilmember McKeown seconded the motion, which carried unanimously. Linda deBord, 1309 E. 7th Street, asked to address Item E. 10., regarding the "old Senior Center. Mayor Sargent offered to move this item on the agenda to become Item E.1. Councilman Braun called the Council's attention to a letter from Mr. Tuttle regarding unfunded mandates. In that Mr. Tuttle was in the audience this evening, Councilman Braun asked that the matter be added to the agenda as Item E. 11. This was agreed to by the Mayor. Break Mayor Sargent recessed the meeting for a break at 8:25 p.m. The meeting reconvened at 8:45 p.m Councilman Braun requested that unfunded mandates be moved'to Item E.2., rather than Item E. 11. LEGISLATION: A. Public Hearings None Zoning Map Revisions - B. Ordinances Not Requiring a Public Hearing Ordinance No. 2801 1. Adopting revised official City zoning map Mayor Sargent reviewed the information provided by the Public Works Department and read the Ordinance by title, entitled ORDINANCE NO. 2801 AN ORDINANCE of the City of Port Angeles, Washington, revising the Official Zoning Map and amending Ordinance No. 1709 as amended. Councilman Braun moved to adopt the Ordinance as read by title. -3- 2718 CFFY COUNCIL April 5, 1994 Councilmember McKeown seconded the motion, which carried unanimously. LEGISLATION: 2. Authorizing refreshments in City Hall lobby (Cont'd) Mayor Sargent reviewed the information provided by the City Attorney. Refreshments in City Hall Lobby - Manager Pomeranz felt that refreshments in the lobby would be a goodwill gesture Ordinance No. 2802 to the citizens who sometimes have to wait due to the permit process. The City has done many nice things for its employees, and he felt it was time to do something nice for the citizens. Mayor Sargent read the Ordinance by rifle, entitled ORDINANCE NO. 2802 AN ORDINANCE of the City of Port Angeles, Washington, expanding the policy for payment of refreshments at City facilities and amending Ordinance No. 2480, as amended, and Chapter 2.06 of the Port Angeles Municipal Code. Councilman Schueler moved to adopt the Ordinance as read by title. Councilman Doyle seconded the motion, which carried unanimously. Stopping Crime and C. Resolutions Not Requiring Public Hearings Violence in Cities and Towns - 1. Urging Congressional legislation to assist in stopping crime and violence in Resolution No. 1-94 our nations cities and towns. Mayor Sargent reviewed the information provided by the AWC and read the Resolution by title, entitled RESOLUTION NO. 1-94 A RESOLUTION of the City Council of the City of Port Angeles, Washington, urging congressional legislation to assist in stopping crime and violence in our nation's cities and towns. Councilman Doyle moved to pass the Resolution as read by rifle. Councilman Braun seconded the morion. After limited discussion, a vote was taken on the motion, which carried unanimously. Street Vacation - 2. Setting a hearing for consideration of a petition requesting vacation of a Albertson's - portion of San Juan between laurel and Lincoln Streets - STV 94(04)01 - ResolUtion No. 2-94 ALBERTSON'S. With regard to a prior action of the Council this evening whereby a public hearing on a proposed PRD amendment had been continued to May 3, Mayor Sargent, based on input from Director Collins, indicated the heating had in actuality been continued to April 19 instead of April 5. Therefore, the public hearing would be continued from April 19 to May 3. Mayor Sargent then reviewed the information provided by the Planning Department concerning the need to set a public hearing for a street vacation. Mayor Sargent read the Resolution by title, entitled RESOLUTION NO. 2-94 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate a portion of San Juan Avenue, Port Angeles, Washington. Councilman Braun moved to pass the Resolution as read by title. Councilman Doyle seconded the motion, which carried unanimously. Planning Commission D. Planning Commission Minutes/Action Items Minutes/Action Items 1. Planning Commission Minutes of February 24, 1994 Councilmember McKeown moved to accept the Planning Commission minutes of February 24, 1994. Councilman Ostrowski seconded the motion. Planning ' Director Collins explained that these are draft minutes, and there is the possibility that there will be corrections made to them by the Planning Commission. Mayor 2719 CITY COUNCIL. MEETING April 5, 1994 Sargent asked why the minutes are not held until after they are accepted by the LEGISLATION: Planning Commission, and Director Collins responded it is due to the need in some (Cont'd) instances for immediate action on the part of the Council. Counciimember McKeown amended the motion to accept the Planning Commission minutes of Planning Commission February 24, 1994, subject to any changes and/or corrections which might be Minutes/Action Items made by the Planning Commission. Councilman Ostrowski agreed to the (Cont'd) amendment as the seconder. A vote was taken on the motion, which carried unanimously. Use of "Old~ Senior E. Other Considerations Center 1. Discuss use of the "old" Senior Center Mayor Sargent felt that the best and safest use of the old Senior Center must be decided, as a number of different agencies have requested use of the building. She recommended that this matter be referred to the Real Estate Committee. Linda DeBord was present to answer any questions of the Council with respect to the Food Bank's request for use of the building. Councilman Ostrowski moved that the matter of the "old" Senior Center be referred to the Real Estate Committee for review with a recommendation brought back to the Council. Councilman Braun seconded the motion. Councilman Ostrowski requested that suggestions for the use of the old Senior Center be forwarded to the Real Estate Committee during the next two weeks. Discussion followed regarding the relocation of the Food Bank, and Ms. DeBord indicated it would be helpful if she coUld obtain pertinent information in order to determine ff the Food Bank could help in bring the building up the code. A vote was taken on the motion, which carried unanimously. A Real Estate Committee meeting was set for Thursday, April 21, 1994, at 4:00 p.m. at City Hall. Unfunded Mandates 2. Tuttle letter Regarding Unfumted Mandates Councilman Braun reviewed the letter from Mr. Turtle regarding the illegal taxation of the people of Clallam County in the form of unfunded mandates. Enclosed with the letter was a copy of the RCW supporting Mr. Tuttle's opimon. After brief discussion with Mr. Tuttle, Councilman Braun felt the Council should discuss the matter and possibly form a committee to further study the issue. Councilman Braun requested that Mr. Tuttle offer input at this time. Mr. Tuttle introduced Rebecca Berry, a representative and team leader for "United We Stand~, who has been working with him on this matter. The Cited RCW has been law since 1980, and Mr. Tuttle would like the City and County to work together in a class action suit against the State for unfunded mandates. Most people are not aware of this law, and Mr. Tuttle's group is sending out letters to other cities and counties informing them of this. According to Mr. Tuttle, in 1993, the City of Tacoma sued the State and won on this issue. Councilman Braun asked that the City look into the matter. Manager Pomeranz stated that staff would look into the matter, compile a list of projects and costs associated with unfunded mandates, and meet with Mr. Tuttle on the issue. It will come back to the Council on a future agenda. Senior Center Advisory 3. Appointment to Senior Center Advisory Board Board Mayor Sargent reviewed the information provided by the Parks and Recreation Department, . Councilman Schueler moved to accept with regret the resignation of Roberta Oaks and accept the recommendation of the Senior Center Board of Directors by appOinting Marjorie McDonald to fill the unexpired term which ends in 1995. Councilmember McKeown seconded the motion, which carried unanimously. Bicycle Helmet Program 4. Bicycle Helmet Program Police Chief Ilk explained that four area merchants agreed to give a 20 % discount on bicycle helmets to those people presenting a coupon from the City. PenPrint donated the cost of printing the coupons. Coupons will be given to those individuals found riding without a helmet as well as through the schools. The Police Department also has $1,000, a gift from U.S. Bank, which will be used to purchase additional helmets. ApproximatelY 400 bicycle helmets have already been distributed through the Trauma Council's program. -5- 2720 April 5, 1994 LEGISLATION: Councilman Schueler discussed a requested ordinance revision relating to exempting (Cont'd) those individuals with certain medical conditions. He contacted the neurosurgeon who requested the exemption on behalf of the gentleman who previously addressed Bicycle Helmet Program the Council om,this is~,' 'me neurosurgeon indicated that he did not believe the (Cont'd) ordinance should'be changed, as it would "water down" the ordinance and make it difficult to enforce. Councilman Schueler suggested that a letter from one's physician stating they cannot wear a helmet for medical reasons could be brought to court, and the court could decide whether it was acceptable. He also reminded the Council that the State is in the process of trying to pass a helmet law which would include a section on medical exemption. If. this law passes, it could take precedent over local law. Councilman Schueler requested that the ordinance be left unchanged. By consensus of the Council, it was agreed that the bicycle helmet ordinance stand as written. . Revised Budgeting Process 5. Revised budgeting process involving separate Capital and Operating and Maintenance Budgets Mayor Sargent reviewed the information provided by the City Light Director. Mayor Sargent urged the Council members to consider their other commitments before accepting an assignment to this committee. Councilman Braun offered to continue serving on the committee. Councilmember McKeown moved to authorize staff to move forward with plans to implement a Capital Budget for 1994-95. Councilman Braun seconded the motion. City Manager Pomeranz stated that this proposal should be supported. Additionally, he suggested that the Committee be expanded, and he recommended that Mr. Jerry Honnold be invited to join the committee, as he has an interest in utility issues and attends City meetings on a regular basis. Staff will present a list of possible candidates to the Council at the next meeting for consideration. A vote was taken on the motion, which carried unanimously. A discussion followed regarding Council representation on the review committee. This issue will be decided at the next Council meeting. City Light Operations 6. Status of Sale of City Light Operations BuiMing Building Mayor Sargent reviewed the information and recommendation submitted by the Public Works Department. Councilman Doyle moved that the City not pursue the sale of the City Light Building at this time and further, direct the Property Manager to officially notify the PADA and real estate community that the building has been removed from the real estate market until further notice. Councilman Ostrowski seconded the motion, which carried unanimously. Salmon Club Lease Z Salmon Club Lease on Ediz Hook Mayor Sargent reviewed the information provided the by Public Works Department. Councilman Ostrowski moved to accept the letter for non-renewal of the lease from the Salmon Club and extend the lease with Mr. Ron Shepherd for the year, 1994, under the same terms and conditions as previously subleased to him by the Salmon Club and further, that the Property Manager be directed to prepare a Request for Proposals prior to January, 1995, to allow the City to receive competitive proposals from all interested parties. Councilman Braun seconded the motion. Asst. Attorney Dickson suggested the language of the motion to be changed to enter into a lease for one year, rather than extend the lease. Councilman Ostrowski agreed to the amendment to the motion. Councilman Doyle questioned a one-year lease which would not expire until May 1, 1995. If someone responds to the RFP and wants tenancy as of March 1, the City could possibly lose the tenant. Deputy Director Ridout agreed that the lease should expire at the end of the year. City Manager Pomeranz stated that he has received several calls from others interested in the land and also suggested a short-term lease. The motion was amended to accept the letter for non-renewal of the lease from the Salmon Club and enter into a lease with Mr. Ron Shepherd for the year ending December 31, 1994, and that the Property Manager be directed to prepare a Request for Proposals prior to January, 1995, to allow the City to receive competitive proposals from all interested parties. This was agreed to by the maker and seconder of the motion. A vote was taken on the motion, which carried unanimously. Purchase of Property 8. Purchase of Property at Hill Street and Marine Drive For the record, Councilmerfiber McKeown stated that the owner of this property has -6- 2721 CITY COUNCIL MEETING April 5, 1994 LEGISLATION: been her client for several years; however, she has not discussed this issue with the (Cont'd) owners and did not feel there was any conflict of interest. Purchase of Property Mayor Sargent reviewed the information provided by the Public Works Department. (Cont'd) Councilman Ostrowski moved to purchase the property with funds from the Wastewater Division as recommended. Councilman Doyle seconded the motion. The price of the land is not negotiable; the owner has another interested party who will pay $20,000. After further limited discussion, a vote was taken on the motion, which carried unanimously. Reinventing Government 9. Reinventing Government Mayor Sargent stated that she found the list of cost saving ideas to be very interesting, and she noted that many of them have already by implemented. Manager Pomeranz reported on how he became familiar with the book, Reinventing Government. He reviewed the City's process of reinventing government. Employees were asked for input, and there were in excess of 200 employee suggestions made. Manager Pomeranz then gave a brief history of the forming of the Reinventing Government Committee and the work entailed in implementing the suggestions. Mayor Sargent, on behalf of the Council, thanked Manager Pomeranz and all those who participated in this process. She asked Manager Pomeranz to draft a letter of appreciation for the Council's signature to be sent to all those who were involved. Superior Performance I0. Superior Performance Program Program Human Resources Manager Coons reviewed the information he had provided in the Council's packets. After limited discussion, Councilman Braun moved to authorize staff to prepare a resolution for the Superior Performance Program for Council consideration. Councilman Doyle seconded the motion. After further limited discussion, a vote was taken on the motion, which carried unanimously. Meeting Extended Past Councilman Braun moved to extend the meeting past 10:00 p.m. Councilman 10:00 p.m. Schueler seconded the motion, which carried unanimously. Termination of WPPSS 11. WPPSS Plants 1 and 3 Termination Plants 1 and 3 Mayor Sargent reviewed the information provided by the City Light Department. Director Titus explained that one of the plants is located at Hanford and one is located at Satsop. Bonneville has asked utilities to take a position on this matter so that when the Board of Directors of the WPPSS meets this Friday, they will have a feeling for what the region wants them to do. Councilman Doyle moved that the City go on record as supporting the BPA's recommendation for the termination of WPPSS plants 1 and 3 by authorizing the Mayor to sign the proposed letter, copies of which would be sent to the WPPSS Board of Directors, the Participants Review Board and BPA. Councilwoman McKeown seconded the motion. After a brief discussion, a vote was taken on the motion, which carried unanimously. Manager Pomeranz referenced the third item in the Information Agenda, which contained a letter from Jim Hargrove dealing with Criminal Justice funding. Mayor Sargent complimented the format of the report from Parks & Recreation. ADJOURNMENT: The meeting was adjoUrned at 10:15 p.m. -7-