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HomeMy WebLinkAboutMinutes 04/14/2003 4921 CITY COUNCIL MEETING Port Angeles, Washington April 14, 2003 CALL TO ORDER - Mayor Wiggins called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.n~ ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Erickson, Headrick, Rogers, and Williams. Members Absent: Councilman Campbell. Staff Present: Acting Manager/Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, and G. Kenworthy. Public Present: H. Schmidt, A. Carman, J. Schroder, K. Moffett, T. Price, S. Nelson, P. Tietz, P. Lamoureux, G. Munro, and J. Podlesny. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilman Headrick. ALLEGIANCE: PUBLIC CEREMONIES, USMCSgt. Brendon Reiss: Mayor Wiggins asked for a moment of silence in honor of PRESENTATIONS AND Sgt. Brendon Reiss, United States Marine Corps, who was killed in the Iraqi war on PROCLAMATIONS: March 23. USMC Sgt. Brendon Reiss WMTAPresidentYvonne WMTA President Yvonne Ziomkowski: Mayor Wiggins offered the Council's Ziomkowski congratulations to Finance Director Ziomkowski, who was recently elected President of the Washington Municipal Treasurer's Association. AWC Wellness Award A WC Wellness Award: Mayor Wiggins noted the City's receipt of a Wellness Award from the Association of Washington Cities; he congratulated the program's coordinator, Susanne Connelly from the Human Resources Department. National Maritime Day National Maritime Day - May 22, 2003: After reading a proclamation declaring May 22, 2003, National Maritime Day, Mayor Wiggins presented the proclamation to Harold "Bud" Schmidt, who referenced documents he had distributed to the Council providing a historical perspective of the Merchant Marines. Mr. Schmidt thanked the Council for the placement of a plaque in Veterans Park honoring the Merchant Marines. Individual Council members offered Mr. Schmidt their expressions of appreciation for the contributions of the Merchant Marines. WORK SESSION: None. LATE ITEMS TO BE Councilman Braun referenced the death of USMC Sgt. Brendon Reiss and asked that PLACED ON THIS OR a letter of condolence be sent to Sgt. Reiss' father. The Councilmembers concurred. FUTURE AGENDAS: Keith Moffett, 408 S. Jones Street and Coordinator of the "Support Our Troops" 4922 CITY COUNCIL MEETING April 14, 2003 LATE ITEMS TO BE organization, advised the Council that a temporary memorial for Sgt. Reiss has been PLACED ON THIS OR placed at Veterans Park. He extended an invitation to the public to place cards and FUTURE AGENDAS: flowers at the memorial. (Cont'd) Mayor Wiggins asked that a discussion on the proposed expansion of gambling in Washington State be added as Agenda Item 1.3. Acting Manager Knutson announced that a second public hearing should have been placed on the agenda, that being on the matter of Low Impact Development Standards. He asked that it be added as Agenda Item K.2., but that the public hearing be continued to April 29, 2003. Vera Phillips, 1929 Westview Drive, addressed the Council on behalf of softball players in Port Angeles by voicing ongoing concerns related to the use of playing fields. Practices have been scheduled with Parks & Recreation, but the fields and restroom facilities have not been available. Ms. Phillips added that the fields are not being maintainedpropedy. She indicated this has been a problem for years and, after sending an e-mail to Parks Director Connelly, she received what she termed to be a politically correct response with no proposed resolution to the problems. Discussion ensued, with Councilmembers Rogers indicating she was recently made aware of the concerns. Acknowledging there are issues related to the budget, she was certain that the Parks Department could get the matter resolved. Ms. Phillips advised the Council that the softball players have offered to volunteer, with a player's fee to be instituted to help defray the cost of dugouts at Shane Park; she felt other offers for volunteer labor had been ignored. Ms. Phillips left copies of recent correspondence for the Council's review, after which Councilman Williams stated that he, too, had been informed of the problems. Keith Moffett, 408 S. Jones Street, distributed copies of a prepared statement that he then read to the Council. With a family history of military service to the United States and with a son currently serving in the Persian Gulf, Mr. Moffett took exception to offensive statements being made as part of anti-war protests being staged at the City's Veterans Park. He felt these statements to be potentially seditious in nature, and he urged the City to revoke the permit to use Veterans Park, particularly because such a permit lends the connotation of support by the City. Mr. Moffett urged the Council to make a declaration of support for the Country and that a "Day of Reflection" be set aside to encourage citizens to reflect on the blessings that come with being a citizen of the Country. He suggested that an appropriate banner be placed at Veterans Park to commemorate this special day. Councilman Headrick indicated that the apparent problem has to do with the fact that groups can reserve the park on an unrestricted basis and, in this case, the anti-war demonstrators have restricted about four months of time at Veterans Park to the exclusion of everyone else. Councilman Headrick also expressed the right of all individuals to voice their opinion. Parks Director Connelly explained that current regulations allow folks to reserve blocks of time over extended periods on a first come, first serve basis. However, City staff monitors the reservations to be certain no group is precluded from facility use. In this particular case, the reservation, including set-up and take down, was for 18 dates, from 11:30 - 3:00, leaving the remainder of each date available to others. Discussion followed, and Mr. Moffett returned to the podium to seek clarification, to further his argument opposing the group' s denigrating comments, and to reiterate his request for a revocation of the permit. Mayor Wiggins asked about a review of the governing Ordinance in this instance, and Acting Manager Knutson advised the Council that the Ordinance is fairly general in terms of delegating to the Parks Department how to administer its provisions, but the Council can be provided with a copy of the regulations. Councilmember Erickson cautioned the Council that it should be careful to not review ordinances in light of people's right to free speech, as everyone does have the right to be offensive. -2- CITY COUNCIL MEETING 4923 April 14, 2003 LATE ITEMS TO BE Jody Schroeder, 330 Gold Finch, served 23 years in the Marine Corps to give people PLACED ON THIS OR the right to free speech. His concern, however, was the location being used by the FUTURE AGENDAS: protesters. He suggested they receive a permit for another location, as veterans do not (Cont'd) want Veterans Park used in this fashion. Mayor Wiggins assured Mr. Schroeder that the matter would be reviewed. He indicated the Council would have no problem with a Day of Reflection or a declaration of support, as that is something the Council can do. Don Clayton, 1738 W. 15t~, representing the Marine Corps League, served in the Marine Corps for 42 years. He inquired whetherVeterans Park was intended to give veterans priority use of the park; he indicated that veterans would like use of the park at least one-half of the time. Mayor Wiggins indicated that this would be researched. Paul Lamoureux, 602 Whidby, supported commentaries made on the matter of Veterans Park, and he urged a review of the Park's purpose. Mr. Lamoureux publicly acknowledged the Public Works Department for the sidewalks on East Lauridsen, as well as the recognition given to safety observations made. Also, he referenced an item on the Finance Agenda which he associated with a January Council discussion pertinent to the roof drain disconnect project. Having spoken with Director Cutler earlier, he recalled some questions raised as to the cost of the contract at that time. Seeing requested approval this evening for another contract in the amount of $160,000 on the same matter, he urged the Council to further question the issue in view of the cost. Shirl Nelson, 1736 W. 15% addressed the usage of Veterans Park. Her family has been in this area since 1600, fighting for the rights of this country, and she was chilled by the degradation of Veterans Park by allowing the offensive comments as part of the protests. She felt veterans should be shown proper respect by not allowing these types of demonstrations at the park, and she suggested they be moved to the front of the Courthouse. Ms. Nelson then discussed the matter of the softball fields. She has been playing softball for 50 years, 23 of which were in Port Angeles. Almost every year, she has protested in some fashion about the conditions of the fields. Because of the various fees they pay just for the right to play on the fields and because of being required to sign hold harmless agreements, the fields should be in a safe playing condition. Ms. Nelson discussed areas at Shane field that compromise the safety of the players. She also indicated that the City used to host softball tournaments, but interest in such tournaments has diminished because of the poor maintenance. Parks Director Connelly assured the players it is of paramount importance to have balance in the Parks system such that all fields have equal playability. He indicated there are poor soils and poor drainage at Shane Field, and the 2004 CIP included a proposed renovation to Shane Field. On the matter of restroom availability, he has directed staff to be certain the facilities are available at all times the fields are being used. Issues of safety will be addressed by the Parks staff for resolution on an immediate basis. Mayor Wiggins inquired as to whether these individuals could have a forum before the Parks Board, and Director Connelly urged anyone interested to contact him personally about these issues. Ms. Nelson again approached the podium. expressing appreciation that some problems might be resolved, yet she queried as to why it has taken 24 years to obtain resolution. Harold Schmidt, Sequim, addressed the Council on the use of Veterans Park for purposes of war protests. Mr. Schmidt, reflecting on his experiences in the Merchant Marines, as well as the proclaiming of Port Angeles as the 2nd National City, defied any continued use of the park for protests. FINANCE: 1. Brown & Caldwell Contract: Brown & Caldwell Public Works & Utilities Director Cutler reviewed the proposed contract with Brown Contract & Caldwell, to include professional engineering services for the Roof Drain Disconnection Pilot Project; a Condition Assessment of the Sewer Collection System; -3- 4924 CITY COUNCIL MEETING April 14, 2003 FINANCE: a CSO Comprehensive Reduction Plan Update, Phase 1, which is an NPDES (Cont'd) requirement; and various services related to Wastewater. Councilmember Rogers explained the review of this contract that was conducted and recommended for Brown & Caldwell approval by the Utility Advisory Committee. She noted that a final report will be Contract (Cont'd) submitted by staff on the Roof Drain Disconnection Pilot Project. After further discussion, Councilmember Rogers moved to authorize the Mayor to sign an Agreement for Professional Services with Brown & Caldwell for an amount not to exceed $159,920. The motion was seconded by Councilman Williams and carried unanimously. Downtown Watermain / 2. Downtown Watermain /Sidewalk Phase lll, Project 00-19, Loan Application: Sidewalk Phase III Loan Application Director Cutler reviewed the request for approval of two loans for the Downtown Watermain/Sidewalk Phase III, one for the Public Works Trust Fund and the other for the Drinking Water State Revolving Fund. He explained these are low interest loans, requiring a small match from the City. The City previously sought a PWTF loan that was unsuccessful, and the application going forward has been improved upon with the hope it will proceed successfully. Director Cutler included in the packet a map locating the waterlines, pavers, and the section to be discussed at a future date, upon approval of the loans and before design is completed, having to do with options for the underground area on Laurel Street. If the PWTF loan is granted, it is proposed that the pavers be done on the west side of Laurel, as the DWSRF would only permit the City to do sidewalks and waterline replacement. If the PWTF loan is not approved, then the City cannot do any work on Laurel. Director Cutler advised the Council that the deadline for both applications is May 12. Mayor Wiggins noted that the underground issue has been addressed many times in the past, and he expressed the hope that the Council would resolve the issue so that loan applications aren't submitted containing questionable details. He suggested a field trip be taken to view the underground areas with the intent of proceeding to a firm decision as to what willbe done. Councilmember Erickson referenced the Council retreat where it was agreed the matter would be looked into one more time specifically related to the parking facility on the north side of Front Street. She was under the impression that this was the only segment on which a decision had not been made. There was, however, disagreement as to what, if anything, the Council had decided to do with the underground. Councilman Williams indicated that the Council was to consider the area from Lincoln to Oak Street. The Mayor was certain that a final decision had not been made relative to the underground on Laurel Street. $100,000 wouldbe required for a structural sidewalk in front of the former Hutchinson's Jewelers, and Councilmember Rogers recalled that the Council had previously acknowledged the critical historical importance of the west side of Laurel Street to the Downtown Association and the Chamber of Commerce. She indicated the Council had agreed to leave that area alone, but the Utility Advisory Committee felt that the City could proceed with the loan applications and make a determination later as to the disposition of the underground on Laurel Street. Discussion and debate followed as to the preferred process to be followed in terms of submitting the applications and deciding later as to the underground or vice versa. As requested, Director Cutler offered clarification pertinent to the two loans, as well as the costs that could be borne by the Public Works Trust Fund as compared to the Drinking Water State Revolving Fund. Acting Manager Knutson sought clarification as to the due dates for the applications, and Director Cutler indicated both are due May 12th. Councilman Williams moved to authorize the Mayor to sign both the Public Works Trust Fund (PWTF) and the Drinking Water State Revolving Fund (DWSRF) loan application certifications, in an amount not to exceed $2,600,000, for Phase III of the Downtown Watermain Sidewalk Replacement Project and, -4- CITY COUNCIL MEETING 4925 April 14, 2003 Downtown Watermain/ after the applications are submitted, to determine what, if any, of the Sidewalk Phase III Loan underground is to be considered. The motion was seconded by Councilmember Application (Cont'd) Rogers. Discussion ensued, and Councilman Headrick asked if the applications cover both projects as part of Phase III or just the major portion of Front. Deputy Director of Engineering Services Kenworthy responded that the $2.6 million covers the full project, including Laurel Street. If the Drinking Water loan, which does not cover Laurel Street, is received, then the project would need to be scaled back as the City would not receive any more than is spent on the project. Councilman Williams felt this discussion would be held yet again in terms of deciding what will and will not be touched in the underground. It was his understanding that Council had been supportive of saving the entire underground area on the west side of Laurel between First and Front; however, there was disagreement on the part of Mayor Wiggins. Further, Councilman Williams indicated that the Council retreat discussion resulted in a decision of looking at the north side of Front between Laurel and Oak, as negotiated with the Downtown Association to garner their support to complete Phase II. He was not certain what is underground on First between Oak and Cherry. On the north side of Front, between Zak's and Washington Mutual, Councilman Williams felt there was enough elevation to have a walkwayifthere are covered garages at some point. Mayor Wiggins was certain the Council had not made a decision on the west side of Laurel or the north side of Front Street. He further supported the notion of a tour of the areas under discussion so that a decision could be made on the facts. A vote was taken on the motion, which carried unanimously. The Council then agreed to meet on Monday, April 28, 2003, at 4:00 p.m., for a tour of the underground areas. Director Cutler agreed to coordinate the tour. When it was suggested that representatives of the Downtown Association and the Chamber of Commerce join the Council, the Mayor stated his preference that this tour involve only the Councilmembers. Break Mayor Wiggins recessed the meeting for a break at 7:10 p.m. The meeting reconvened at 7:25 p.m. PUBLIC HEARINGS - Serenity House CDBG Grant Close-Out: Acting Manager Knutson advised the Council OTHER: that a public hearing is required to complete a CDBG grant. This was a planning-only grant. Serenity House CDBG Grant Close-Out Jim Podlesny, Coordinator and Grant Developer for Serenity House, indicated this block grant was instrumental in getting the single adult shelter project offthe ground; he thanked the Council for sponsoring the grant as it worked as a funding source for feasibility studies that helped the project move forward. The new shelter is now under construction. Mayor Wiggins opened the public hearing at 7:28 p.m. There being no testimony, the public hearing was closed at 7:28 p.m. No further action was required. Low Impact Development Low Impact Development Standards: Acting Manager Knutson indicated the Planning Standards Commission has considered the proposed standards, but the recommendations are not quite ready for presentation to the Council. It is recommended that the public hearing be continued to April 29. Councilman Williams moved to continue the public hearing to April 29, 2003. Councilmember Rogers seconded the motion, which carried unanimously. CONSENT AGENDA: Councilman Braun moved to accept the Consent Agenda, to include: 1.) City Council minutes of April 1, 2003, and special City Council meeting of April 9, 2003; 2.) Expenditure Approval List - April 4,2003 - $691,491.06; 3.) Electronic Payments - April 4, 2003 - $1,286,622.00; 4.) Cingular Wireless Lease at Shane Park - Exemption from State Leasehold Tax; and 5.) Appoint Parks & Beautification Commission Board Members. The motion was seconded by Councilman Headrick -5- 4926 CITY COUNCIL MEETING April 14, 2003 CONSENT AGENDA: and carried 5-0, with Councilmember Erickson abstaining from the vote on the (Cont'd) April 1, 2003, minutes due to absence from the meeting. CITY COUNCIL Councilman Braun reported on his attendance at the Multi-AgencyResponse Drill held COMMITTEE at Greywolf Elementary in Sequim. He summarized the innovative wireless video REPORTS & network systemused by emergencyresponders. The resulting video allows emergency CALENDAR: personnel to view what is taking place inside the facility. This security system is likely one of the first in the nation, and it is being touted as a unique system that will have many similar applications elsewhere. Councilman Braun felt the hope is to use this system in the Port Angeles schools as well. He also attendedthe groundbreaking for the Westport Shipyards, which will prove to be a real asset to Port Angeles. Councilman Headrick attended the Chamber of Commerce meeting at which time he learned that Chamber memberships have increased while revenues have decreased. The Chamber plans to continue its support ora conference center in Port Angeles, and it plans to develop a website for public use in determining hotel rooms available in the area. The Chamber has taken a position opposing proposed legislation concerning the graving yard and has written a letter of support for Platypus' interest in acquiring Port property. Councilman Williams attended a meeting on the Hood Canal Bridge mitigation, as well as a meeting of the PRTPO. The latter meeting involved an in-depth report on the Hood Canal project funds, and Councilman Williams shared a document delineating the current status of those funds. He discussed the various coraponents of the proposed bridge expenditures, the costs associated with n'fitigation, and the projected transportation scenarios for moving traffic to and from the Peninsula. Councilmember Rogers has been working on various legislative issues and feels progress is being made at the federal level. She has also concentrated on telecommunication issues and felt the Council would be pleased with the private investment being made in this area. The Community & Economic Development Committee has been working on the lowimpact development standards, and it is felt everyone will be pleased with the outcome. Councilmember Rogers has participated in other economic development meetings and attended the Westport groundbreaking as well. Mayor Wiggins offered kudos to Councilmember Rogers for her legislative efforts. Councilman Williams added that he had been forewarned to keep a close eye on the graving dock issue, as efforts to tie action to the State budget may be forthcoming. Mayor Wiggins referenced the Council's attendance at the AWC Conference in June, noting that budgetary restraints may limit the attendance. He queried as to which Councilmembers may wish to attend and asked that they contact him in this regard. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: None. OTHER I. Preliminary Subdivision - Madrona Woods, Between 16th and 18'h Streets CONSIDERATIONS: West of "O" Street: Proposal to Develop a 19-unit Single-family Subdivision in the RS-9, Residential Single Family Zone: Preliminary Subdivision - Madrona Woods To avoid a potential conflict of interest on this particular issue, Councilman Williams departed the Council Chambers at 7:50 p.m. Community Development Director Collins reviewed the preliminary subdivision, noting the site plan was modified for £mal plat approval. The issues addressed by the Planning Commission are being -6- CITY COUNCIL MEETING 4927 April 14, 2003 OTHER resolved by the applicant, such as the retention of 19 lots and the retention of a separate CONSIDERATIONS: tract for a drainage area roughly in the northeast comer of the subdivision. The (Cont'd) improvement to 16th Street was a matter of discussion, and the City is requiring a no- protest LID agreement. Director Collins felt the City and the applicant have been Preliminary Subdivision - working well together, and he felt the issues being addressed would not preclude final Madrona Woods (Cont'd) plat approval. Minor changes will ultimately be made before final approval, but the number of lots will essentially remain the same. Director Collins indicated that the sewer line will be relocated to "O" Street, as opposed to the back side of the lots fronting on "O" Street. Brief discussion followed, and Councilmember Rogers inquired as to whether the low impact development standards would have a positive impact on this particular subdivision. Director Collins felt the standards would affect the improvements to 16th Street and possibly "O" Street. It was his expectation that the new standards would be in effect before the final plat. Councilman Iteadrick moved to concur with the Planning Commission recommendation to approve the preliminary subdivision, citing Conditions 1 - 8, Findings 1 - 21, and Conclusions A - F, as set forth in Exhibit "A" which is attached to and becomes a part of these minutes. The motion was seconded by Councilman Braun and carried unanimously. Alan Carman, 1249 Campbell, who is associated with the Housing Authority, indicated the Planning Commission's recommendations have been incorporated into the preliminary subdivision documents. Mr. Carman showed a drawing of the proposed subdivision, discussing various aspects of the proposal. Councilman Williams returned to the Council Chambers at 8:00 p.m. 2002 Year End Financial 2. 2002 Year End Financial Report: Report Finance Director Ziomkowski thanked the Council for its support this past year and expressed appreciation to the Department Heads for monitoring their budgets so closely as almost all came in under budget. Total expenditures for the City in 2002 were $59 million, 25% or $15 million of which was for personnel and 29% or $17.7 million was for supplies. She noted that $15.8 million in supplies was dedicated to power purchases. In reviewing the General Fund Summary, Director Ziomkowski advised the Council that revenues decreased by 1.7% from 2001, but came in at 2% more than budget. Sales tax, which is sensitive to economic conditions, has been unstable for the past six years due to reduced construction, businesses moving out of the City, and increased Intemet sales. Director Ziomkowski reviewed sales tax comparisons from 2000 forward, the levels and components of sales tax from 1995 forward, as well as property taxes for 2002. Property taxes have been limited because there is no room to grow, and Initiative 747 has had a direct impact on those revenues. Utility taxes came in at 2.2% more than 2001, due in a large part to water and wastewater rate increases. In addition, Daishowa did not do its usual maintenance closure, resulting in continued utilization of City services. Director Ziomkowski reviewed other sources of revenues, such as the telephone taxes, leasehold taxes, intergovernmental revenues, fmcs and forfeitures. She then turned her attention to General Fund expenditures, reviewing those components in detail. In reviewing some of the transfers made, Director Ziomkowski mentioned the $20,000 transfer for the Carnegie Library. Councilmember Rogers, referencing the funding received for that particular project, felt the City should reimburse itself the $20,000, as that funding is now available from other sources. Director Ziomkowski was pleased that jail costs decreased by 19% as compared to 2001. Director Ziornkowski summarized the Six-Year Financial Forecast, which reflected an increase in expenses, static revenues, and a decrease in reserves. She also reviewed the various other funds, noting that the street paving and chip sealing program was in the -7- 4928 CITY COUNCIL MEETING April 14, 2003 2002 Year End Financial fourth year with an investment of over $1 million. She then discussedGovemmental Report (Cont'd) Capital Projects, Enterprise Funds, Water & Wastewater Funds, and Solid Waste Funds. Director Ziomkowski indicated there have been no Solid Waste rate increases since 1994, and there is over $4.8 million in reserve for the landfill closure and post closure expenses. The conclusion of her report centered around an Investment Review as of March 31, 2003, and the market overview reflected a slow economy based on the current warin Iraq and no change in the Federal or discount rates. With interest rates at their lowest level in many years, the average return was just over 2.5%. Ongoing objectives are safety, liquidity, and yield. A question and answer period followed, and Councilman Williams expressed an interest in seeing the detail of supplies purchased by the City, as he would like to study the City's purchasing practices. Councilmember Rogers commented on the City's past experience in terms of sales tax revenues, noting that particular source of income has been stagnant. She urged a creative and proactive approach to redeveloping properties in the City. After further discussion, Director Ziomkowski was thanked for the professional and thorough report. Expansion of Gambling 3. Proposed Expansion of Gambling in Washington State: Mayor Wiggins introduced the subject of the proposed expansion of gambling in Washington State, indicating the Legislature is looking into the possibility at this time as a source of revenue. He asked if the Council had a position it wished to take in support of or opposition to the proposal. Discussion followed, with the individual Councilmembers expressing opinions on the matter. Councilman Headrick noted that ignoring gambling as a source of revenue will not change the fact that it exists. Mayor Wiggins clarified that, if approved, the expanded gambling would go into those establishments currently sponsoring any type of gambling, so it could turn Washington into another Nevada. Councilmember Rogers felt this would be a huge political fight due to the potential expansion of gambling beyond the lottery and Indian gaming, and she noted the State's past experiences in instituting sin taxes. Councilmember Erickson was not in favor of the proposal in terms of using gambling to support State government, and Councilman Braun was of the opinion that Washington would not see gambling to the level of Las Vegas. After further discussion, Mayor Wiggins moved that the City Council not support expanded gambling beyond its present venue. The motion was seconded by Councilmember Erickson. A vote was taken on the motion, with Mayor Wiggins and Councilmember Erickson voting in favor, and Couneilmembers Headrick, Braun, Williams, and Rogers voting in opposition. The motion, therefore, failed. PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: Acting Manager Knutson informed the Council that the Water Quality Report, contained in the Information Agenda, would be mailed to all customers with the May utility bills. EXECUTIVE SESSION: None. ADJOURNMENT: The meeting was adjourned at 9:15 p.m. .~~lenn Wiggins, Mayor B~'~ky J. Uptc~ City'Ii/lc, - ~-- -8- Exhibit "A" 4929 CONDITIONS, FINDINGS AND CONCLUSIONS IN SUPPORT OF MADRONA WOODS SUBDIVISION - "O" Street between 16th and 18th Streets: Conditions: 1. All necessary easements for access, drainage, and utilities shall be shown on the final plat. 2. The applicant shall participate in future improvements to 16th Street by signing a no protest agreement to the formation of and participation in a Local Improvement District (LID) for the improvement of 16th Street. 3. The storm water drainage improvements shall be installed per the City's Urban Services Standards and Guidelines. Storm drainage facilities shall be installed prior to or concurrently with other infrastructure development. 4. Both 18th Street and "O" Street adjacent to this subdivision shall be improved to the center line plus 10 feet to meet City standards. 5. The fire sprinkler system as required by the Fire Department shall be a condition of any new residential building permit. 6. Electrical, telecommunications, and street lighting shall be installed or bonded per the Light Division standards. All power lines serving this subdivision shall be installed underground per City Light design and easement requirements. 7. Address numbers shall be identified and placed on the final plat as provided by the City. 8. Drainage facilities located on Lot 19 (piping and infiltration basin) shall be located on a separate tract and a utility easement a minimum of 20 feet in width centered on property lines shall be created. The infiltration basin shall be enclosed by a security fence if the drainage facility poses a threat to public safety. Findings: 1. Chapter 16.08 of the Port Angeles Municipal Code (PAC) sets forth local requirements for the approval of subdivisions. 2. The Revised Code of Washington R.W. 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 3. Section 16.08.050(B)(1) PAC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 4930 Findings and Conclusions - Madrona Woods April 14, 2003 Page 2 4. The preliminary plat subdivides the 5.23 acres of land into 19 residential lots. The 19 residential building lots range in size from 9,000 to 9,612 square feet. A tract for storm water facilities will also be created. 5. The preliminary plat application includes a drawing received and dated February 21, 2003, prepared for the Housing Authority of Clallam County by The Cedarwood Group, provided in Attachment B to the staff report which was used as the basis for the preliminary plat review. The final plat will be entitled Madrona Woods Subdivision. 6. The proposed Madrona Woods Subdivision site is located along "O" Street at its intersection with 18th Street and is legally described as a portion of Block 101, Suburban Lot of Port Angeles, WA in a portion of Section 6, Township 30 North, Range 6 West, W.M.. 7. Surrounding properties are developed with low density single family residential uses to the north and west, and light industrial use to the south. Property adjacent to the east contains a single family residence and property to the east is also is being developed as an adult family shelter with three multi-family developments continuing to the east. The area south of 18th Street is partially developed as the Fairchild Airport Industrial Park. Several other parcels in the vicinity are undeveloped. 8. The site is currently served by 18th Street and "O" Street, neither of which is fully developed to City street standards for collector arterial streets. The interior 12 lots will gain access from Arbutus Lane, a cul de sac interior to the subdivision. Transit service is available along both "O" Street and 18th Street with a bus stop at property directly east of the site. 9. The proposed preliminary plat was reviewed by the City's Fire, Public Works, Parks and Recreation, and Community Development Departments. 10. Public notice of the subdivision application was published on March 9, 2003, in the Peninsula Daily News and posted on the site and mailed to property owners within 300 feet of the proposed subdivision on March 5, 2003. 11. The proposal has been reviewed with respect to the Comprehensive Plan. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan Land Use Map. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policies B. 1-B.4, Goal I, Policies I. 1-1.4, Objective I. 1; Transportation Element Goal A, Policies A.3 and A.6; Utilities and Public Services Element Policy 2.C and D. 1; Housing Element Goal A; Capital Facilities Element Goal A, Policies A.2, A.9-A. 11, Goal B, Policies B.6-B.7, Goal C, Policies C.3- C.4. 12. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service, and electrical service (Capital Facilities Element Policy A.9). 13. The Comprehensive Plan recommends concurrency for solid waste collection, storm water management, telecommunications service, and emergency services (police, fire and emergency medical response) (Capital Facilities Element Policy A. 10). 14. The City's Comprehensive Plan (Land Use Element Goal B) states the intention to have a community where residential development and use of the land are done in a manner that is compatible with the environment, the characteristics of the use and the users, and the desired urban design of the City. 15. The subject property is identified by the Port Angeles Zoning Map as Single Family Residential (RS-9), which allows a density of up to 6.22 units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in size and that the average size of the lots is 9,333 square feet. 4931 Findings and Conclusions - Madrona Woods April 14, 2003 Page 3 16. All required utility improvements including potable water, sanitary waste, electrical, and refuse collection have been provided to the subdivision or are available in the area. 17. The Port Angeles School District No. 121 serves the area, and school capacity is currently not an issue with the present trend in declining enrollments. 18. The site is currently served by the City's Police, Fire, and Public Works Departments. 19. Building permits are required for all structures on any approved building lots. All local Building and Fire Codes apply to any new construction on the subject property. 20. Clearing and grading permits are not required for any initial site development on sites less than one acre in size and not designated as an environmentally sensitive area by the City. 21. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance (DNS # 1023) on March 21,2003, satisfying the City' s SEPA responsibility. Conclusions: A. The conditions of the Madrona Woods Subdivision are required by the Subdivision Ordinance and necessary to implement the Comprehensive Plan goals and policies. B. The site is zoned RS-9, which allows less than 5 units per acre and is intended to be for the development of single family homes. The configuration of the proposed subdivision lots and street layout conform to the desired urban design of the City for the RS-9 Zone. The subject site is located in an area with a grid street system and should be developed with low density housing units to achieve the desired urban design of the City. C. As conditioned, the preliminary plat is consistent with the Comprehensive Plan and Zoning Code. D. As conditioned, the preliminary plat is in conformance with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAC, and the Washington State Subdivision Act, Chapter 58.17 R.W. E. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. F. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the Growth Management Act and beneficial to the City's tax base. Adopted by the Port Angeles City Council at its meeting of April 14, 2003. ~lenn Wiggins, Mayor Becky J.'U~n,~ity Cler~ -