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HomeMy WebLinkAboutMinutes 04/18/1995 3022 CITY coUNcIL MEETING Port Angeles, Washington April 18, 1995 CALL TO ORDER - Mayor Sargent called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:30 p.m. ROLL CALL: Members Present: Mayor Sargent, Councilmembers Braun, Doyle, Hulett, McKeown, Ostrowski, and Schueler. Members Absent: None. Staff Present: Manager Pomemnz, Attorney Knutson, Clerk Upton, B. Becket, S. Brodhun, S. Ilk, J. Pittis, B. Titus, Y. Ziomkowski, D. Sawyer, K. Maike, and K. Ridout. Public Present: L. Jenkins and C. Hassell. ADJOURN TO The meeting adjourned to Executive Session at 6:30 p.m. to discuss litigation for EXECUTIVE SESSION: approximately 20 minutes. RETURN TO OPEN The meeting returned to open session at 6:55 p.m.. SESSION: CALL TO ORDER - Mayor Sargent called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:02 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Camp Fire Group "Bears~, S. ALLEGIANCE: Bruch, leader. Those participating included: A. Bower, A. James, K. Bruch, and A. Waugaman. APPROVAL OF Councilman Schueler moved to approve the minutes of the regular meeting of MINUTES: April 4, 1995. Councilman Braun seconded the motion. Mayor Sargent asked that an addition be made to Page 8, Water Service Outside the City, with the sentence, "Applicants were encouraged to pursue annexation". A vote was taken on the motion, which carried unanimously. CEREMONIAL 1. Proclamation Recognizing the 25th Anniversary of the Port Angeles Senior MATTERS/ Services and Community Center PROCLAMATIONS: Mayor Sargent read a proclamation recognizing Port Angeles Senior Services and 25th Anniversary of the Community Center's 25th Anniversary. Mr. Lee Porterfield accepted the Port Angeles Senior proclamation. Services and Community Center CITY COUNCIL Councilman Doyle attended a meeting of the T61ephone Committee, at which time COMMITTEE the members heard a presentation from AT&T on the replacement of the phone REPORTS: system. Because there are so many options available, Councilman Doyle urged restraint due to the associated costs. He also attended a Public Information meeting, which will be addressed later in the agenda, and an Olympic Air Pollution Control meeting. The OAPCA is working toward the distribution of fines to mtmicipalities which were assessed against Simpson Timber. The funds are to be distributed in the form of grants to be used for education in air pollution. Councilman Schueler attended a meeting regarding the City getting involved in Internet and the Government and Education Channel meeting. He summarized presentations made to the Cable TV Advisory Committee by representatives of agencies hoping to access Channel 21. Councilman Schueler noted the programs offered by the Olympic Natural Resources Center would be particularly beneficial to the Peninsula. -1- 3023 CITY COUNCIL MEETING April 18, 1995 CITY COUNCIL Councilman Braun attended a Utility Advisory Committee meeting where there was COMMITTEE continuing discussion of the solid waste disposal program. Councilman Braun REPORTS: (Cont'd) attended the Service Award Luncheon and the special meeting of April 14. Councilman Hulett had nothing to report. Councilman Ostrowski attended a Clallam Transit Administration and Maintenance meeting, as well as a regular Clallam Transit System Board meeting. The new facilities should be dedicated the latter part of June. Councilmember McKeown had no report. Mayor Sargent announced that the ad placed by the City in the How to Retire magazine netted 180 responses within the first two weeks. She also announced that the City is in receipt of a letter from "Esprit" who will be holding their convention in Port Angeles, as they found it to be such a friendly City. Mayor Sargent participated in a telephone conference call with the Association of Washington Cities regarding Initiative 164. This is the property takings initiative which could be sent to the voters in November. The Board voted that, if a referendum is necessary to get this item on the ballot, AWC will play a limited role in gathering signatures, as the AWC membership had voted earlier to oppose this initiative. Mayor Sargent also attended a meeting of community leaders with Congressman Norm Dicks to discuss issues such as limited fishing, timber, and the Elwha Dam problem. Mayor Sargent reminded the Council that she will not be in attendance for the May Council meetings due to other City business commitments. Councilman Braun will be unable to attend the second meeting in May. FINANCE: 1. Consideration of Bids for Water Utility Materials Water Utility Mayor Sargent reviewed the information provided by the Public Works Department. Materials Bids Councilman Ostrowski moved to award the bids to the lowest responsive bidders for each of the schedules as follows: Schedule A to Pacific Water Works in the amount of $7,540.05; Schedule B to Familian NW in the amount of $36,947.48; and Schedule C to Familian NW in the amount of $8,651.31. Councilman Doyle seconded the motion. After brief discussion, a vote was taken on the motion, which carried unanimously. Landfill Compactor Wheel 2. Consideration of Bids for Landfill Compactor Wheel Replacement Replacement Bids Mayor Sargent reviewed the information provided by the Public Works Department. Councilman Doyle moved to accept the bid for new wheels from Portland Tractorin the amount of $18,882.50. Councilmember McKeown seconded the motion. A discussion followed after which a vote was taken on the motion, which carried unanimously. Senior Services & 3. Changer Orders #9 and #10 Senior Services and Community Center Project Community Center Project Change Order Mayor Sargent reviewed the information provided by the Public Works Department. Councilmember McKeown moved to authorize payment for the items of work contained in Change Order//9 in the amount of $8,514.58 and Change Order #10 in the amount of $23,214.50. Councilman Braun seconded the motion. A discussion followed after which a vote was taken on the motion, which carried unanimously. ' CONSENT AGENDA: Councilman Ostrowski moved to accept the Consent Agenda, including: (1) Request to authorize City Light Director to attend NWPPA annual meeting; (2) Voucher list for April 14, 1995 - $651,583.11; and (3) Payroll of April 9, 1995 - $337,878.10. Councilman Braun seconded the motion. A brief discussion followed after which a vote was taken on the motion, which carried unanimously. ITEMS FROM THE Manager Pomeranz requested an addition to the agenda for consideration of the AUDIENCE/COUNCIL/ Public Works Trust Fund Loan application for the 8th Street reconstruction, which STAFF TO BE was added as Item E.9. CONSIDERED OR PLACED ON A Councilman Braun requested a brief discussion of the City Light Custom Order FUTURE AGENDA: Policy change. This was added to the agenda as Item E. 10. 2 3024 CITY COUNCIL MEETING April 18, 1995 LEGISLATION: A. Public Hearings None. B. Ordinances Not Requiring a Public Hearing None. Resolution Regarding C. Resolutions Not Requiring Public Hearings Non-Profit Mailing in City Utility Bills 1. Resolution Authorizing the City to Charge $500 to Include Non-Profit Mailing in City Utility Bills Mayor Sargent reviewed the information provided by the Public Information Committee. Discussion followed, and Councilman Braun expressed interest in receiving public input as to whether they would like more materials in the utility bills. In addition, Councilman Hulett inquired as to the possibility of this type of activity being limited to organizations fmancially supported by the City. Councilman Doyle stated that he attended the Public Information Committee meeting regarding this issue, and he understood that the $500 fee would be added revenue for the City, as there would be no additional cost to have one enclosure with the utility bills. Councilman Schueler was unable to attend the Public Information Committee meeting and felt this matter was worthy of further discussion. Councilman Schueler expressed concern with this proposal and, therefore, he moved to send this item back to Committee. Councilman Ostrowski seconded the motion. After a brief discussion, a vote was taken on the motion which carried by a majority vote, with Councilman Doyle voting in opposition. Planning Commission D. Planning Commission Minutes/Action Items Minutes/Action Items None. Committee Assignments E. Other Considerations I. Discussion of City Council Committee Assignments Councilman Hulett explained that he wished to discuss the placement of committee reports on the agenda, not committee assignments. Because they can be quite lengthy, Committee Reports should be placed after public hearings. Some people are paying by the hour for attorneys and consultants to be present at the meeting, and they should not have to wait during committee reports. Councilman Hulett moved to have staff prepare a sample agenda for further discussion of the placement of committee reports. Councilmember McKeown seconded the motion. Discussion followed, and a VOte was taken on the motion, which carried by a majority vote with CouncilmemberS Doyle, Hulett, McKeown, and Ostrowski voting for the motion and Mayor Sargent and Councilmembers Braun and Schueler voting in opposition. NOPVCB Presentation 2. Update Presentation for North Olympic Peninsula Visitor & Convention '~ Bureau Mayor Sargent introduced Rick Hert from the NOPVCB, who distributed a handout to the Council. Mr. Heft thanked the Council for the City's financial support and gave a presentation to inform the Council as to how this money has been invested thus far. The majority of the Peninsula tourists come from the Puget Sound area. With this in mind, the NOPVCB put together an advertising campaign which saturated this area in order to generate more interest in visiting Port Angeles. To date, the Bureau has received more requests for information than it did for all of last year, and last year requests were up 275 % over the previous year. Mr. Hert described the different brochures and the seasons they cover, and how they are used to sell the Peninsula. Mr. reviewed the media plan as well. Mr. Heft reminded the Council that a delegation from the World Affairs Council will be visiting Port Angeles on Wednesday, and hopefully this will generate new interest. There may be cruise ships coming into the port in the future, .and possibly 3025 CITY COUNCIL MEETING April 18, 1995 LEGISLATION: a Puget Sound tour that may involve Port Angeles. Mr. Hert thanked the Council (Cont'd) again for its support. NOPVCB Presentation Discussion followed, and the Council directed questions and suggestions to Mr. Hert (Cont'd) regarding the future of tourism on the Peninsula. Break Mayor Sargent recessed the meeting for a break at 8:28 p.m. The meeting reconvened at 8:44,p.m. Agreement Between City 3. Request Authorization for Mayor to Sign Title VI Certification and and Healthy Families of Agreement Between City and Healthy Families of Clallam County for CDBG Clallam County for CDBG Funds for the Rose House Project Funds for Rose House Mayor Sargent reviewed the information provided by the Public Works Department. Counciimember McKeown moved to authorize the Mayor to sign the Title VI Certification. Councilman Braun seconded the motion. Councilman Braun requested a project update from Kathy Hassell, Program Director for the Safe Home Program and Healthy Families. Ms. Hassell stated that the opening date is tentatively set for July 1, 1995, and work is moving along well. After limited discussion, a vote was taken on the motion, which carried unanimously. Extension of Lease for 4. Extension of Lease for British Petroleum British Petroleum Mayor Sargent reviewed the information provided by the Real Estate Committee. Councilman Ostrowski moved to approve the amended lease and authorize the Mayor to sign the Consent to Amendment upon presentation of a signed Amendment to Sublease 1 by Daishowa. Councilman Braun seconded the motion. After a brief discussion, a vote was taken on the motion, which carried unanimously. Letter of Compliance with 5. Consideration of Letter of Compliance with the County's Port Angeles Regional Watershed Plan Regional Watershed Plan (Continued from March 28, 1995) Mayor Sargent reviewed the information provided by the Planning Department. Dave Sawyer, Senior Planner, explained the letter of concurrence, and stated that Leanne Jenkins was present, and they were both prepared to answer any questions regarding individual policy content or staff comments. Leanne Jenkins thanked the Council for their time and attention to this issue, and then updated the Council as to the Plan's status. Regarding funding, Ms. Jenkins stated that two opportunities have arisen that reflect on this Plan: 1) the Washington Conservation Commission is distributing $1.6 million to six counties in the Puget Sound region impacted by salmon losses; and 2) EPA money has become available. Discussion followed regarding the letter and its intent, after which Councilman Doyle moved to accept the recommendations of the Planning Deparlment and authOrize staff to forward a letter of response to Clallam County. Councilman Hulett seconded the motion, which carried unanimously. Shoreline Master Plan 6. Consideration of New Shoreline Master Plan and Department of Ecology's Comments and Proposed Amendments Mayor Sargent stated that it was her understanding that Jack Glaubert requested this item go back to Committee before the Council acts on it. Senior Planner Sawyer indicated there were several people scheduled to answer questions on this issue tonight; however, due to scheduling conflicts, only Mr. Glaubert, a member of the Shoreline Committee, was able to attend. The City has until May 2 for the Council to decide on the shoreline plan without an additional public hearing. An Ordinance will be prepared and brought to the Council at its meeting of May 2, 1995. Mr: Glaubert distributed literature he had compiled as a Committee member and sent to the State, which resulted in the meeting with DOE representative Linda Whitcher. Mr. Glaubert would like to return the Plan to the Committee for further work as indicated by Ms. Whitcher in her letter. This issue was deferred to the meeting of May 2, 1995. -4- 3026 crrY COUNCIL MEETING April 18, 1995 LEGISLATION: 7. Changes to City Light Compact Lamp Rebate (Cont'd) Mayor Sargent reviewed the information provided by the Light Department. City Light Compact Lamp Rebate Ken Maike, Conservation Manager, answered questions directed by the Council regarding the sUccess of this program. Councilman Braun moved to change the compact lamp rebate to include only high quality lamps with electronic ballasts, lower the rebate amount to $5.00 per lamp effective May 1, 1995, and continue the five per home limit and pay the lower of the rebate amount or the cost of the lamp. Councilman Schueler seconded the motion, which carried unanimously. Appointments to Law 8. Appointments to Law Enforcement Advisory Board Enforcement Advisory Board Mayor Sargent reviewed the information provided by the Police Department. Councilman Schueler moved to appoint Lisa Smithson as the School District representative, to seek student representation, and to reappoint David Brewer and Leland Lee for an additional two year term. Councilman Hulett seconded the motion. After a brief discussion regarding terms of appointment, a vote was taken on the motion, which carried unanimously. Public Works Trust Fund 9. Public Works Trust Fund Loan for Eighth Street ReconstrUction Loan for 8th Street Reconstruction Mayor Sargent advised the Council that this issue was with regard to applying for a Public Works Trust Fund loan for the 8th Street reconstruction from Race to 'CM Streets. Public Works Director Pittis stated that this had been amended to Race to Cherry Streets. The estimated cost of the project is $1.7 million, with approximately 90% of the cost eligible for funding. If successful, the loan would be for twenty years. Discussion followed regarding the City's ability to repay the loan and Director Pittis described the scope of the project. After further discussion, Councilman Doyle moved to authorize staff to complete the loan application form, and authorize the Mayor to sign the application certificate for the Public Works Trust Fund Loan for the reconstruction of 8th Street. Councilman Braun seconded the motion, which carried unanimously. City Light Custom 10. City Light Custom Order Policy Order Policy Councilman Braun informed the Council that this had been discussed at the last Utility Advisory Committee meeting, and it was for information only at that meeting. He then asked Light Director Titus to address the issue. Director Titus then reviewed the information contained in the packet under Item I of Information. No action was taken. City Manager Pomeranz requested to add Item E. 11, regarding the Juan deFuca Festival of the Arts putting an insert in the utility bill mailing. Public Information 11. Public Information Committee Authorized to Make Decision re: Juan deFuca Committee to Make Festival Mailing with City Utility Bills - Decision Re: Juan deFuca Festival City Manager Pomeranz requested that the Public Information Committee given the Mailing authority to make the decision on this issue. If the decision is not made until the next Council meeting, the mailing will miss a large segment of the population. Councilman Ostrowski moved that the Public Information Committee he given the authority to make a decision regarding the Juan deFuca Festival of the Arts placing an insert in the utility bill mailing. Conncilmemher McKeown seconded the motion, which carried unanimously. -5- 3027 THIS PAGE INTENTIONALLY LEFT BLANK