HomeMy WebLinkAboutMinutes 04/22/1975
490
PROCEEDINGS OF THE CITY COUNC IL OF THE CITY OF PORT Ai~GELES, WASH.
APRIL 22, 1975
The Council met in special session at 7:30 P.M. Officers present were Mayor
Basom, Councilmen Haguewood, Hordyk, Lukey, Olson, Ross and Wray, Acting f1anager
Warder, Attorney Taylor and Clerk Parrish.
The purpose of this meeting was to accept or reject bids on Peabody Heights
L.I.D. No. 198, consideration of bids for two (2) 30 ton weigh scales, and
consideration of bids on the repair of the hydraulic system and related parts on
the Light Department Line Truck.
Director of Public Works', John B. Warder, Certificate stating the thirty- I
day protest period on Peabody Heights L.I.D. No. 198 has expired, and as of
the opening of business April 22, 1975, there have been received protests amount~
ing to $756,287.10, or 49.6% of the estimated assessment of $1,524,851.34 was
read and noted for the record.
Public Works Director Warder's bid summary on construction of the Peabody Heights
L.I.D. No. 198 was read in full. Mr. Warder's analysis of the bids indi~ates
the low bid of Del Guzzi Construction, Inc., of $1,541,019.08 is irregular in that
the unit bids were not spelled out in words and contained one minor error of
$200 in extension; it is not a firm bid in that it contained an escalation clause,
as allowed for in the specifications, pertaining to the Asphalt Treated Base and
the Asphalt Concrete Pavement Class "F" whereby for every increase of $1.00 in the
price of oil, the unit bid for the ATB would increase $0.04 per ton, and the ~id
for Class "F" would increase $0.06 per ton and, in effect, if the price of oil
increased $4.00 per ton, the apparent low bid would exceed the second low firm
bid of J. D. Shotwell Co., Tacoma, of $1,553,497.88. For the record the price of
oil has risen from approximately $28 per ton the first of 1974 to the current
price of approximately $60 per ton. The low and second low bids are respectively
8.2% and 7.5% under the engineer's estimate. A motion was made by Councilman
Lukey, seconded by Councilman Haguewood and unanimously carried that it is the
consensus of the Council that due to unstable oil prices, to best serve the
interests of the constituents this Legislative body represents, to award the bid
for the construction of Peabody Heights L.I.D. No. 198 to the lowest firm bidder,
J. D. Shotwell Co., Tacoma, at the Contractor's bid price of $1,553,497.38. I
Firm bids were also received from Lige Dickson, Tacoma, bid price of ~1,5ol,669.50;
Gary Merlino, Seattle, bid price of $1,651,517.60; Ben Holt Construction, Edmonds,
bid price of $1,669,781.13; Tri-State Construction, Bellevue, bid price of
$1,828,843.57; and Gall, Landau, & Young, Seattle, bid price of $1,878,737.04.
A motion was made by Councilman Wray, seconded by Councilman Olson and unanimously
carried to take from the table the subject of consideration of bids for weigh
scales.
A letter from Phillips, Scale Company, Inc., dated April 22, 1975 stated their bid
submitted April 14, 1975 was computed with an incorrect sales tax percent of 5.3%
as said firm was under the impression that the point of origin of proposal dictated
the 5.3% figure but have now been advised that since the equipment was quoted
installed at Port Angeles, the 5% figure would apply. (Reference - Rule 145,
Dept, of Revenue, State of WaShington.) Their corrected bid price is a base bid
of $25,244.00 as originally submitted April 14, 1975, plus $1,262.20 sales tax
at 5%, for a total bid of $26,506.20 and a delivery schedule of 2-3 weeks. Toledo
Scales base bid is $25,263.00 plus 5% sales tax of $1,263.15 for a total bid of
$26,526.15 and a delivery schedule of 75 days; Toledo Scales bid total of
$26,400.00 included sales tax computed at 4.5% which is in error. Fairbanks bid
of $30,201.48 included sales tax of $1,203.48 computed at 4.15%; their base bid
of $2~,998.00 plus corrected sales tax of 5% in the amount of $1,449.90, would
make their total bid $30,447.90. In summary the corrected bids including 5%
sales tax are as follows: Fairbanks Company, Vermont, bid $30,447.90; Toledo
Scales Co., Ohio, bid price of $26,526.15; and Phillips Scale Co., Inc., Seattle
Office, bid price of $26,506.20. A motion was made by Councilman Haguewood,
seconded by Councilman Hordyk and unanimously carried to award the bid for two
(2) 30 ton weigh scales for the landfill site to Phillips Scales Co. at a base
bid price of $25,244.00 plus 5% sales tax of $1,262.20 for a total bid price of
$26,506.20 delivered at Port Angeles.
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491
PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASH.
APRIL 22, 1975 CONTINUED
Shop Superintendent Thompson's memorandum informing the Council that only one
bid was received for the repair of the Light Department Line Truck, that of
A. B~ Chance Co., Portland, Oregon, and that the bid was an estimate only as
this unit will have to be completely disassembled and inspected for internal
damage. A motion was made by Councilman Haguewood, seconded by Councilman Olson
and unanimously carried to authorize the repair of the Light Dept. Line Truck
by A. B. Chance Co., Portland, Oregon at an estimated cost of $6,900.00.
Acting Manager Warder stated there would be no major repairs without the approval
of the City.
The meeting adjourned at 7:45 P.M.
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City Clerk
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Mayor
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