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HomeMy WebLinkAboutMinutes 05/02/2000 4180 CITY COUNCIL MEETING Port Angeles, Washington May 2, 2000 CALL TO ORDER - Mayor Doyle called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 6:00 p.m. ROLL CALL: Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett, McKeown, Wiggins, and Williams Members Absent: None. Staff Present: Manager Quiun, Attorney Knutson, Clerk Upton, G. Cutler, D. McKeen, Y. Ziomkowski, G. Kenworthy, B. Collins, S. Ilk, T. Smith, and S. Sperr Public Present: Leland Lee, Jenny Austin, and Morgan Roehl PLEDGE OF The Pledge of Allegiance to the Flag was led by Ralph Anderson. ALLEGIANCE: CEREMONIAL None MATTERS/ PROCLAMATIONS: WORK SESSION: Municipal Water Supply: Mayor Doyle reviewed the information provided by Glenn Cutler, Director of Public Works & Utilities, and then deferred to Mr. Cutler for an Municipal Water Supply informational presentation to update the City Council on the test results of the City's water source adjacent to the Elwha River. The Washington State Department of Health requested that the City conduct testing of it's water supply to determine if the water supply system was groundwater under the influence of surface water. With the aid of the Power Point equipment, Director Cutler explained the details pertinent to the water supply for Port Angeles. In 1986, there was an amendment to the Safe Drinking Water Act, and EPA was directed to establish roles for surface and groundwater under the influence of surface water. The Department of Health was charged with the responsibility of implementing these regulations. Accordingly, in 1998, the Department of Health directed the City to start taking samples. In 1998, the City started its testing protocol to determine if there was a correlation between the water being taken out of the ground with the Ranney Collector and the water that was surface water in the Elwha River. The first group of tests indicated a correlation between the two. An additional set of tests was undertaken to determine the relationship between surface water and groundwater. Testing was completed in April and results forwarded to the Department of Health, after which the City received a letter indicating there was groundwater under the influence of surface water. The water quality has not changed, but the regulations hax(e mandated a higher standard of water treatment. By July 25, the City must make notification to the users of the system that the water has been determined to be G.W.I. An interim treatment of the water system must be implemented by July 25, 2000. A plan must be developed with a schedule to identify what treatment alternatives have been selected for use with the City's system, which includes a number of different options. A consultant will be coming to Council with recommendations. Within 18 months, the City must be in full compliance with the Surface Water Treatment Rule, the details of which will be negotiated. Director Cutler noted another item still being worked on is what water treatment will be needed because of the removal of the Elwha dams. Negotiations are underway with the Federal Government about water treatment options. Director Cutler summarized that the City has had no known public health problems with the water supply in the past and no change in water quality, but there has been a change in standards. The City will be working on this matter in the immediate future to formulate a plan. -1- CITY COUNCIL MEETING May 2, 2000 WORK SESSION: Director Cutler informed the Council that representatives from the Department of (Cont'd) Health were present in the audience and were available to answer questions: Bill Liechty, Section Head SW Drinking Water Operations, and John Ryding, Regional Municipal Water Supply Engineer. Further, Director Cutler indicated a public information announcement has (Cont'd) been prepared and will be made available to the press after this meeting. Mr. Liechty addressed the Council, indicating that Director Cutler's description of the situation had been accurate. In addition, he noted that on the matter of Elwha dam removal, this was a complex and unusual situation. However, the Department of Health would be prepared to work with the City and the Park Service to sort out the details. He felt the City to be fortunate to have John Ryding as the Regional Engineer, as he is an expert on G.W.I. issues. Discussion followed, and Councilman Campbell Orville inquired about the factors in the decision to designate the City as G.W.I. Mr. Liechty indicated there are two basic components for determining G.W.I., the first being a series of tests which showed a hydraulic connection with surface water. The second involves a series of tests which involve filtering a volume of water through a filter and looking at residuals under a microscope, which ultimately led to the G.W.I. determination. Councilman Wiggins inquired about a range of additional costs for the City's water as a result of being designated G.W.I. Director Cutler responded that it is too early to speculate about numbers before consulting with experts. Councilmember Erickson inquired if the Ranney Collector would have to be eliminated and a new collection method pmsued. Director Curler responded that the City might add systems to the collector but would not have to do away with the collection system. Councilman Hulett asked if the water will have to be treated more, and it was explained that the designation of G.W.I. means the City's water system is susceptible to contamination from surface water sources. The types of contamination are pathogens that are not easily treated by chlorine. It is a matter of risk that exists, and measures must be taken to reduce that risk to acceptable levels through trealment. Mayor Doyle noted that the degree of risk sounds quite small, but he felt it important to be kept informed of future developments. LATE ITEMS TO BE A discussion regarding Proclamations was added as Agenda Item 1.2. PLACED ON THIS OR FUTURE AGENDA: FINANCE: 1. 'Preventative Maintenance ~lgreernent for Cardiac Monitor/Defibrillators Preventative Maintenance Mayor Doyle reviewed the information provided by Fire Chief McKeen regarding the Agreement for Cardiac Preventative Maintenance Agreement for Cardiac Monitor/Defibrillators. Chief Monitor/Defibrillators McKeen stated that the purpose of the agreement was to insure that the pieces of equipment work according to the manufacturer's specifications. The second purpose of this agreement was to reduce the City's liability by being certain that reasonable steps have been taken to assure the equipment functions properly. The technician that does the service works locally out of the hospital which makes the service faster. Councilman Hulett moved to accept the agreement as presented. Councilmember McKeown seconded the motion, which carried unanimously. Public Works Trust Fund 2. Public Works Trust Fund Loan ~4greements for Reconstruction of 8th Street Loan Agreements for and the Covering of Three Water Supply Reservoirs Reconstruction of 8t~ Street and Covering of Mayor Doyle reviewed the information provided by Public Works & Utilities Director Three Water Supply Cutler. Mayor Doyle inquired as to when 8th Street will be Complete, and City Reservoirs Engineer Kenworthy indicated the City should have a contract by mid-summer. After further limited discussion, Councilman Campbell moved to authorize the Mayor to execute the loan agreements. Councilman Hulett seconded the motiOn, which carried unanimously. CONSENT AGENDA: Councilman Hulett moved to accept the Consent Agenda, to include: Council minutes of April 18, 2000. Councilmember Erickson seconded the motion. All Council members voted in support of the motion, with the exception of Councilmembers MeKeown and Wiggins, who abstained from voting on the minutes of April 18, 2000 due to their absence from that meeting. Because abstentions are counted as affirmative votes, the motion carried unanimously. -2- CITY COUNCIL MEEI'ING t+ 18 2 May 2, 2000 CITY COUNCIL Councilmember Erickson noted the Elwha/Morse Management Team has adopted COMMITTEE ground roles to work on a plan at the next meeting. The Marine Resources Committee REPORTS: was similar in that there were presentations made by County planners. The County Biologist wanted a commilrnent from both committees that they would work towards similar goals. Councilman Hulett reported on the Chamber of Commerce Board Meeting, at which time Tim Smith gave a rebuttal to the Chamber's letter regarding the second 2% hotel/motel tax. He asked for further comments from Mr. Smith who reported about the Lodging Tax Advisory Committee's recent recommendation on going forward with allocating some lodging tax funds towards a convention center capital project. The letter from the Executive Director of the Chamber indicated that there is some ongoing obligation to channel funds from the additional 2% tax toward the marketing program. Mr. Smith reviewed the minutes that led up to the decision to implement the 2% tax; the record showed the City to be under a contract with the Chamber and VCB for a minimum 3-year time frame to engage in a $150,000 per year contract. That 3-year period ends June, 2001, and there is an opportunity for a 2-year extension based on performance. The established goal was a 5% increase of "heads in beds". There is no commitment to fund the marketing effort forever, and furore decisions will be based on the results of the marketing effort. Discussion ensued, and Councilman Wiggins indicated the City had not committed funding absent an overview, and Councilman Campbell added there is no intent to deny the Chamber/VCB can put heads in beds with a marketing plan. Even if the City moves quickly on an RFP for a convention center, it would be 2 - 3 years before anything could be accomplished, and the Chamber/VCB would have that entire time to prove the successes of the marketing effort: Mayor Doyle commented about a letter received from a local motel to the City Parks Department commenting on a recent basketball tournament held. This particular motel stated the tournament generated 280 beds for them. Good facilities are necessary in order to sponsor functions that do put heads in beds. He reviewed Ordinance 5867, passed on April 1, 1998, and noted the authority for capital improvement spending resides in the Ordinance. Continuing the City Council Committee Reports, Councilmember McKeown reported that she did a grand opening ribbon-cutting for Cafe Europa who has committed to painting the facade. Councilman Wiggins was lobbied by AWC to be a part of the Nominating Committee; he asked the Council for ideas about nominating people for positions with AWC. Mayor Doyle attended the AWC Resolutions Committee meeting at SeaTac on the 21st of April, at which time past and present resolutions were considered. The City sent a resolution to ask that AWC lobby the legislature to change the compensation for vacated streets. WalMart conducted an Earth Night Town Meeting, involving a "green team" made up.of volunteer employees. WalMart is very committed to recycling. There was a downtown fundraiser for the PADA. Ordinances Not Requiring Public Hearings None. Resolutions Not Requiring Public Hearings Clallam County 1. Approval of Clallam County Comprehensive Solid Waste Management Comprehensive Solid Plan Waste Management Plan Resolution No. 3-00 Mayor Doyle reviewed the information provided by Public Works & Utilities. Councilman Campbell endorsed the adoption of the Plan, noting that once the Plan is adopted by all the entities, it then goes to the State Department of Ecology for review and approval. Mayor Doyle read the Resolution by title, entitled RESOLUTION NO. 3-00 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the Clallam County Comprehensive Solid Waste Management Plan. -3- CITY COUNCIL MEETING May 2, 2000 Clallam County Councilman Campbell moved to pass the Resolution as read by title. Comprehensive Solid Councilman Wiggins seconded the motion, which carried unanimously. Waste Management Plan Resolution No. 3-00 2. Allocation of General Government Fund Reserves for Capital Facility (Cont'd) Projects Allocation of General Mayor Doyle reviewed the information provided by the Director of Public Works Government Fund & Utilities. The funds are made available in the years 2000, 2001, and 2002. An Reserves for Capital inquiry was made about the T.I.B./T.E.A. funding being applied for and is the City Facility Plan expecting money. The City Engineer noted that the Lauridsen Boulevard/Airport Resolution No. 4-00 Road Realignment funding has been secured. The Francis Street improvement funds have been secured, and the Lauridsen bridge widening funds have not been secured. Councilman Williams referenced a memo from Planning Director Collins on the matter of the Regional Transportation Planning Organization and the fact there is a change in how the State wants to distribute funds towards mobility issues. The Technical Advisory Committee has been asked to comment and support the State's position. It was noted that the Committee did not support the State's position, because it was viewed as a means of sending more dollars to bigger urban areas. Mayor Doyle read the Resolution by title, entitled RESOLUTION NO. 4-00 A RESOLUTION of the City Council of the City of Port Angeles, Washington, designating a portion of the General Fund balance for certain capital projects. Councilman Hulett moved to pass the Resolution as read by title. Councilmember McKeown seconded the motion, which carried unanimously. Other Considerations Change in City Council 1. Change in City Council Meeting Dates Meeting Dates Mayor Doyle reviewed the information provided by the City Clerk. After limited discussion, Councilman Wiggins moved that the June 20tb City Council meeting be held on Monday, June 19~, 2000, at 6:00 p.m., and the July 4tb City Council meeting be held on Wednesday, July 5, 2000 at 6:00 p.m. The motion was seconded by Councilman Hulett and carried unanimously. Proclamations 2. Proclamations Mayor Doyle introduced the subject of the number of proclamations that come before Council. Manager Quinn viewed proclamations to be a political policy matter of the Council. He noted many requests are from community groups and local organizations because something is important to them or because the proclamations are used in letters of grants and requests for funding. For that reason, the Council may wish to support the proclamations. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - None. OTHER: INFORMATION: I. City Manager's Report - Manager Quinn applauded Council for allocating $1,650,000 for capital facility projects. He reported that on May 3, 2000, he will be making a presentation to the PADA Board of Directors about working together for a downtown comprehensive plan. A public place needs to be created to invite people to the downtown area. The purpose of the plan is to capture the essence of Port Angeles. He stated on this day he released a public service announcement to the press that indicated the City of Port Angeles is working with Unisys Corporation on a community portal project. -4- CITY COUNCIL MEETING /t-184 May 2, 2000 City Council Term Mayor Doyle reviewed ~e information from Clerk Upton regarding the limitation on Limits City Council terms of office to two consecutive four-year terms. A chronological summary had been provided, setting forth the background on term limits as instituted in 1985. Discussion was generated with Councilmembers expressing their opinions as to the merit or lack of merit with term limits. Consideration was also given to efforts on a national and statewide basis to institute term limits After further discussion, Councilman i-Iulett moved to direct staff to draft an ordinance eliminating term limits for discussion at the next Council meeting. Councilman Wiggins seconded the motion, which carried unanimously. Break Mayor Doyle recessed the meeting for a break at 7:40 p.m. The meeting reconvened at 7:55 p.m. ADJOURN TO The meeting was adjourned to Executive Session at 7:55 p.m. to discuss two items of EXECUTIVE Real Estate for approximately 20 minutes. SESSION: RETURN TO OPEN The meeting returned to Open Session at 8:19. SESSION: Recission of Lease Recission of Lease Agreement: The Council considered the terms of rescinding the Agreement lease agreement with the Thunderbird Boathouse after which Councilman Wiggins moved to terminate the lease with the Thunderbird Boathouse per the conditions as outlined by staff. The motion was seconded by Couneiimember MeKeown and carried unanimously. B~ck-yJ.'Ui~n,G~lerl[ /-- - LarryDoy~.~ayor ~ // -5- 4185 THIS PAGE INTENTIONALLY LEFT BLANK