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HomeMy WebLinkAboutMinutes 05/05/2009 e CALL TO ORDER - SPECIAL MEETING: ROLL CALL: WORK SESSION: 2009 - 2015 Capital Facilities Plan; Transportation Improvement Program ADJOURN SPECIAL MEETING: CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF . ALLEGIANCE: e PUBLIC CEREMONIES; PRESENTATIONS: Older Americans Month // ,./ 6442 CITY COUNCIL MEETING Port Angeles, Washington May 5, 2009 Mayor Braun called the special meeting of the Port Angeles City Council to order at 4:00 p.m. in the Jack Pittis Conference Room. Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers, and Williams. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, T. Pierce, R. Bonine, L. Dunbar, and S. Sperr. Public Present: T. Callis and R. McCoy. 2009 ~ 2015 Capital Facilities Plan / Transportation Improvement Program: Manager Myers and Public Works & Utilities Director Cutler facilitated discussion on the Preliminary 2009 - 2015 Capital Facilities Plan; Transportation Improvement Program. No action was taken. The special meeting was adjourned at 5:26 p.m. Mayor Braun called the regular meeting ofthe Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers, and Williams. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Upton, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, T. Pierce, D Bellamente,R. Bonine, S. Sperr, B. Horton, and C. Hagar. Public Present: L. Danks, D. Shargel, E. King. B. Hawes, M. Harbaugh, T. Schilling, S. Dorazio, E. Chester, P. Lamoureux, and R. McCoy. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilme~ber Rogers. 1. Older Americans Month Proclamation: Mayor Braun read and presented a proclamation to Senior Center Supervisor Bellamente and fi1embers of the Senior Center, declaring the month of May, 2009, as Older - 1 - 6443 CITY COUNCIL MEETING May 5,2009 Older Americans Month (Cont'd) National Public Works Week Municipal Clerks Week PUBLIC COMMENT: WORK SESSION: Representative City Government Americans Month. Invitations were extended to the Senior Center's 50th Anniversary Bash. 2. National Public Works Week Proclamation: e Mayor Braun read and presented a proclamation to Public Works & Utilities Director Cutler and City Engineer Sperr, declaring May 17, 2009 - May 23, 2009, as National Public Works Week. 3. Municipal Clerks Week Proclamation: Manager Myers read and presented a proclamation to Clerk Upton and Deputy Clerk Hagar, declaring the week of May 3, 2009 - May 9, 2009, as Municipal Clerks Week. Lois Danks, 1621 S. F Street, Coordinator of "Stop the Checkpoints" Committee, distributed a letter to the Council and discussed the Committee's commitment to stop the increase in Border Patrol personnel and activity on the Olympic Peninsula. Ms. Danks submitted petitions to the City Council and asked the Council to send a letter to the President and the congressional delegation in opposition to the construction of a Homeland Security station with detention cells in Port Angeles. Norma Turner, 3928 Mt. Angeles Road, congratulated the Clerks for the recognition, expressed appreciation for the City Council retreat minutes, and commented on a means by which the City can accomplish additional outreach to the public. She suggested the incorporation of questionnaires into the utility bill mailings. Ms. Turner inquired as to the status of the State Auditor's draft report on the Public Development Authority, and she congratulated the City for its efforts in being open and transparent. Ms. Turner provided the City Clerk with a copy of comments she made to the Public Development Authority Board of Directors. Edna Petersen, 217 N. Laurel Street, thanked the City stafffor their efforts and assistance with the downtown painting project. Thirty-two buildings are involved in the effort, with over 200 volunteers. Ms. Petersen extended a special note of appreciation to the Public Works Department and the City Council for their ongoing support. Director Cutler announced the permit has been issued to the Chamber of Commerce for this project. Deputy Mayor Wharton asked for staff input on the Border Patrol issue, and Chief Gallagher informed the Council that the Police Department's position is not to question people about their citizenship. The Police Department will, when asked, provide support to the Border Patrol. He felt it important that the officers remain outside the political issues, and he stated he was uncertain as to the status of the detention facility. 1. Representative City Government: Manager Myers opened discussion on representative City government, indicating the City officials represent about 20,000 local citizens who are considered to be the owners. He indicated that, often times in local government, it seems like the loudest, most vocal critics assume a disproportionate role in decision-making. Manager Myers suggested that the discussion focus on how the needs of the entire City will be represented in making major decisions, and further, that consideration be given to defining representative local government. He queried how the City can insure that all of the citizens have full opportunity to voice their input during the decision-making process. Lengthy discussion ensued, and the Councilmembers offered a wide array of thoughts and suggestions for consideration, such as: e Schedule meetings throughout the community, such as in local schools, perhaps on a quarterly basis or on the 5th Tuesday of the month, when it occurs; - 2- WORK SESSION: (Cont'd) e Representative City Government (Cont'd) City Manager's Goals & Objectives Break LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Business Hours Ordinance e CITY COUNCIL MEETING May 5, 2009 6444 Schedule monthly meetings in the City Council Chambers for public interaction; Do away with subcommittee structure so that more discussions can be held in the public session and all Councilmembers can hear the same information; Conduct meetings with the public where subjects and issues have been identified in advance; Submit questionnaires to the public with utility bills; A void duplication of Community Conversations; Schedule Open House with the public at 5:00 p.m. on Council meeting nights; Attend events and activities to engage the public; Continue to encourage the public to talk to the Council; Focus on making decisions for the broader community; Consider streaming video of Council meetings on the web site; Take a broader view either for or against an issue and don't betray trust by listening to one narrow position or opinion. Based on this input, Manager Myers indicated he would prepare a recommendation for the Council's future consideration. 2. City Manager's Goals & Objectives: Manager Myers indicated he met with individual Councilmembers" and based on discussions held, he formulated a list of City Manager's short-term and long-term goals for consideration. Following discussion at this meeting, the list can be finalized for action at the next Council meeting. In the ensuing discussion, some of the Councilmembers felt the time frame for the short-term goals was somewhat ambitious. Additionally, the Council felt it would be beneficial to intrQduce certain measurements on whether or not a goal had been reached. It was pointed out that this format could be applied to an evaluation as well. A comment was submitted pertinent to a Street Utility not being allowed by State law, and another relative to the need for full deliberation before any annexation plans proceed. Manager Myers will refine the list for presentation at the next. meeting. Mayor Braun recessed the meeting for a break at 7: 15 p.m. The meeting reconvened at 7:27 p.m. Deputy Mayor Wharton departed from the meeting at this time. Manager Myers added Refund of Right- of- Way Use Permit Fees as Finance Agenda Item 1.4., and Foreclosure of Haller Property as Finance Agenda Item 1.5. I. Business Hours Ordinance: Finance Director Ziomkowski reviewed discussion held during the 2009 budget process, at which time consideration was given to reducing the front counter hours as a cost- savings measure. She outlined the proposal to change Customer Service and City Clerk hours to Monday through Thursday, 8:30 a.m. - 4:00 p.m., and Friday, 8:30 a.m. - 12:30 p.m. The proposed Ordinance also formalizes the Police Department hours at Monday through Friday, 9:00 a.m. - 4:00 p.m. She stressed the importance of continued focus on customer service, and she identified how the City will market the other options that are available for customer utility bilI payments. Discussion followed, and Director Ziomkowski answered questions raised b~ the Council. Mayor Braun conducted a first reading of the Ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters 2.44 and 3.70 of the Port Angeles Municipal Code relating to Business Hours. - 3 - 6445 CITY COUNCIL MEETING May 5, 2009 RESOLUTIONS: National Park Service (NPS) Easements Resolution No. 8-09 OTHER CONSIDERATIONS: PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS - OTHER: FINANCE: Reallocation of Budgets for 2009 Street Projects Peabody Street Consultant Agreement 1. National Park Service (NPS) Easements: Director Cutler advised the Council that the National Park Service has asked the City to pass a Resolution in support of easements previously approved by the City to address construction of a new pipeline and levee adjacent to the City's existing Industrial Waterline. The construction is part of the Elwha Dam Removal Project. Mayor Braun read the Resolution by title, entitled e RESOLUTION NO. 8-09 A RESOLUTION of the City Council of the City of Port Angeles, Washington, (City), authorizing the Mayor to convey temporary and permanent easements to the United States of America (U.S.), acting by and through the National Park Service (NPS), whose interest may be assigned only to the Lower Elwha Klallam Tribe (Tribe), for construction, operations, and maintenance of a fish hatchery water pipeline and for construction of a levee west of the City's industrial pipeline near the Elwha River. Councilmember Di Guilio moved to pass the Resolution as read by title. Councilmember Rogers seconded the motion, and following brief discussion, a vote was taken on the motion, which carried 5 - 0, with Councilmember Williams abstaining. None. None. None. 1. Reallocation of Budgets for 2009 Street Projects: Director Cutler informed the Council that the City is the recipient of grant funds from the American Recovery and Reinvestment Act (ARRA). City Engineer Sperr, with the use of Power Point slides, provided a detailed review ofthe proposed funding for 2009 Street projects and the allocation of Surface Transportation Program (STP) funds. In the ensuing discussion, staff was asked to provide further information as to whether 5th Street, Liberty to Ennis, could be repaved to include the entire right-of-way in view of the fact 5th Street is being used as an alternate route. Director Cutler indicated that portion of 5th Street was not planned for a major road improvement at this time, just improvement to the driving surface. Discussion also focused on school sidewalk routes, and Director Cutler advised the Council that the School District has committed funds in the amount of $50,000 to the sidewalk project on 16th Street in the vicinity of Stephens Middle School. Because of funding cuts, the School District may not be able to participate in the future, so grant funds may not be forthcoming. Councilmember Rogers moved to approve the reallocation of funds for the 2009 Street Projects as presented. Councilmember Perry seconded the motion, which carried unanimously. 2. Peabody Street Consultant Agreement: e Director Cutler presented information relative to negotiations completed with Exeltech Consulting, Inc., of Lacey, Washington, for construction management for the Peabody - 4 - Peabody Street Consultant Agreement (Cont'd) e YMCA Boathouse Lease Refund of Right-of-Way Permit Fees Ordinance No. 3363 - - ,~ . I" . I , Haller Property e CITY COUNCIL MEETING May 5, 2009 6446 Street Reconstruction Project. The project involves reconstruCtion of Peabody Street from 5th Street to 8th Street and 5th Street from Liberty Street to Ennis Street; a portion of the funding is from the American Recovery and Reinvestment Act (ARRA). Councilmember Perry moved to approve and authorize the Mayor to sign an agreement with Exeltech Consulting, Inc., of Lacey, Washington, to provide engineering and related services for the total not-to-exceed amount of $50,650.49. The motion was seconded by Councilmember Di Guilio and carried unanimously. 3. YMCA Boathouse Lease: Deputy Director of Recreation Services Bonine provided background information on a group of individuals who formed a Rowing Association and needed a place to hold classes and store equipment. The group is now a permanent part of the YMCA's umbrella of programs, and the City has been asked to lease the boathouse on Ediz Hook to the group. Deputy Director Bonine provided information relative to the lease and answered questions posed by the Council. Councilmember Rogers moved to approve and authorize the City Manager to sign a lease agreement between the City of Port Angeles and Clallam County Family YMCA. The motion was seconded by Councilmember Kidd. Councilmember Di Guilio indicated the Real Estate Committee had discussed the issue and forwarded a favorable recommendation, but he expressed concern with parking issues that may occur during events. Deputy Director Bonine indicated the situation would be monitored, and Community & Economic Development Director West indicated that issue had been conditioned as part of their permit process. A vote_ was taken on the motion, which carried unanimously. 4. Refund of Right-of Way Permit Fees: Manager Myers referenced the Downtown Painting Project and the City's effort to issue but one permit for the project. Agreement was reached on the insurance coverage yesterday, so the City was able to issue the Right-of-Way Use Permit today. Over the last week, four companies paid individual permit fees, and since the City issued one permit, refunds totaling $300 should be issued. Manager Myers presented an Ordinance for consideration, and Attorney Bloor read the amending language, clarifying that the Ordinance is intended to revise the section relating to Right-of-Way Use Permit fees, as it would allow the City to refund these permit fees for anyone else similarly situated. Councilmember Williams moved to waive the second reading of the Ordinance. Councilmember Perry seconded the motion, which carried unanimously. Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 3363 AN ORDINANCE of the City of Port Angeles, Washington, creating an Additional provision relating to right-of-way use permit fees. '. ;'-; .;, --;:.. \,- . Councilmember Williams moved to adopt the Ordinance as read by title. Councilmember Rogers seconded the motion, which carried unanimously. 5. Haller Property: Manager Myers informed the Council of a parcel on Lauridsen Boulevard adjacent to Lincoln park that is currently in foreclosure. The property, known as the Haller property, is relative because of the flight zone, and the City has apparently considered acquisition of the property in the past. Attorney Bloor indicated this item may qualify for discussion in Executive Session, and after further consideration, the Council agreed by consensus to defer the matter to Executive Session. - 5 - 6447 CITY COUNCIL MEETING May 5, 2009 CONSENT AGENDA: CITY COUNCIL COMMITTEE REPORTS: INFORMA TION: EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: Council member Rogers moved to accept the Consent Agenda, to include: 1.) City Council Special Meeting Minutes of April 18, 2009 and Regular City Council Meeting Minutes of April 21, 2009; 2.) Expenditure Approval List from 4/11/2009 to 4/24/2009 for $2,591,561.09; and 3.) Maintenance Contract with Qwest Communications for PenCom Telephone System. The motion was seconded by Councilmember Perry and carried unanimously. e None. Manager Myers referenced the budget reduction by the School District with the elimination of several positions, something that will have a major financial impact on the community. He noted he had presented an award this past week to Ernie Klimek, Water Superintendent, and just recently, Manager Myers received an e-mail from Paula Barnes, North Olympic Library System, praising Mr. Klimek for coordinating repairs during a water break at the Library and ensuring that the building had service while the repairs were being made. Manager Myers recognized Mr. Klimek for his excellent customer service. Manager Myers noted the distribution of a list for follow-up from the Council retreat, indicating implementation has already begun on some of the items. Regarding the Gateway Project, Manager Myers indicated Director Cutler has been working with Primo Construction, but the engineer is out of the country, and the City won't have design plans until next week. It will be a challenge to complete the project by the Memorial Day weekend. Brief discussion followed, with Director Cutler providing further detail. Manager Myers directed attention to the reports in the Information Agenda. Based on input from Attorney Bloor, Mayor Braun announced the need for an Executive Session for approximately 15 minutes under the authority of RCW 42.30.110(1 )(b), to consider selection of a site or acquisition of real estate by lease or purchase, with possible action to follow. The Executive Session convened at 8:44 p.m., and at 8:59 p.m., the Executive Session was extended for an additional 10 minutes by announcement of the Mayor. The Council was joined by Manager Myers, Attorney Bloor, Community & Economic Development Director West, and Public Works & Utilities Director Cutler. The Executive Session concluded at 9:09 p.m., and the Council convened in regular open session. No action was taken. The meeting was adjourned at 9:09 p.m. ~. Gary B ayor ~ ~-z...- e - 6 -