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HomeMy WebLinkAboutMinutes 05/12/1975 I I . 4H5 CITY COUNCIL MEETING Port Angeles, Washington - May 12, 1975 CALL TO ORDER Special meeting was called to order by Mayor Basom at 6:50 P.M. II ROLL CALL Members Present: Councilmen Haguewood, Hordyk, Lukey, Olson, Ross, Wray Members Absent: None Staff Present: Manager Whorton, Attorney Taylor, Clerk Parrish Guests Present: J. Del Guzzi , J. Shotwell, and their Attorneys I II PURPOS E Reconsideration of bids submitted April 21, 1975 on Peabody Heights L. 1. D. No. 198 At the April 22, 1975 special meeting of the Port Angeles City Council, the construction bid on L.I.D. No. 198 was awarded to J.D. Shotwell Co., the second lowest bidder at a firm price of $1,553,497.88. This decision was contested in court by Del Guzzi Construction Company, the low bidder at $1,541,019.08 but with a letter of escalation on oil prices. Kitsap County Superior Court Judge Terence Hanley ruled that those bids which did not include a letter of escalation were not responsive to the City's bid call and therefore the City could not enter into a contract with any contractors who did not submit a letter of escalation. As DelGuzzi was the only bidder to submit a letter of escalation, he was the only responsive bidder. After briefly relating these facts, Mayor Basom read a short letter from J. D. Shotwell wherein he urged the City Council to award the bid to Del Guzzi Construction as Del Guzzi had agreed to award the asphalt items in the project to J.D. Shotwell Company and in turn, Shotwell would refrain from bringing suit against the City. After a brief discussion, the City Council requested Mr. Del Guzzi and Mr. Shotwell to add and sign an amendment to the original letter, "J .D. Shotwell Co. and Del Guzzi Construction, Inc. guarantees there will be no escalation in the price of oil and accordingly the DelGuzzi Construction, Inc. bid is a firm bid." It was moved by Councilman Haguewood and seconded by Councilman Lukey to award the bid for L.I. D. No. 198 to the low bidder, DelGuzzi Construction Inc. at a firm bid price of $1,541,019.08. Councilman Haguewood then commented that by accepting the low bid, four to six weeks would be saved in getting the project started and if it were rebid there is no way of assuring that the bids will not be higher. Councilman Lukey explained to the audience that the City Council was considering the OelGuzzi bid because it was now a firm bid and it is approximately 8% below the engineer's estimate. Councilman Hordyk stated he favored the motion because the time element is of utmost importance and the bid is within 10% of the engineer's estimate. Upon the call for. the question, the amended motion to award the bid for L.r.D. No. 198 to the low firm bidder, the Del Guzzi Construction Co. at a bid price of $1,541,019.08 with the J.D. Shotwell Company as subcontractor for the asphalt portion of the project was unanimously passed by the City Council. IV ADJOURNMENT The meeting adjourned at 7:10 P.M. OJ ' ;;;Z -tf)~ (:;, ..-~ City Clerk ~7J~~~ -Mayor 530758 NOTICE OF CALL FOR BIOS Notice is hereby given that sealed bids will be received by the City Manager of the City of Port Angeles at 140 West Front. Street of said City until 2 P.M. June 12, 1975 for furnishing the fol rowing equipment and-or materials: Poles of the following quantity I size and class as listed. 80 - 40.foot Class 3 butt- treated Western Red Cedar poles, conform ing to latest ASA specifications. . To consist of two loads of approximately 40-40 foot poles each. Deliver of second road shaH be from 50 to.70 days after date of bid opening. Awa rd of bid wi t I be based on total bid pr ice, F .0. B. Port Angeles City Light Pole Yard, 18th & Truck Route. All bids will be opened and tabulated for the City Council with a recommendation attached for consideration by said Council in session June 161 1975. A certified check or bid bond for 5 per cent of the amount bid shall accompany each bid. All bids to :include delivery F.O.B. Port Angeles, Washington. . Where applicable, the unit price shalt prevail and the Cltv reserves the. right to correct . any extension or improper sales taxes. The City Council reserves the right to consider deliverv time and to waive any minor irregularitIes and informa litles. The City Council reserves the right to accept Of" relect any or all bids or any part thereof. -- Kenneth S. Whorton City Manager Pub.: May 30, June 6, 1975. ~ .- -.-.. ,-