HomeMy WebLinkAboutMinutes 05/17/2005 5643
CITY COUNCIL MEETING
Port Angeles, Washington
May 17, 2005
CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order
REGULAR MEETING: at 6:05 p.m.
ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Munro, Pittis,
Rogers, and Williams.
Members Absent: Councilmember Erickson.
Staff Present: Acting Manager / Attorney Bloor, Clerk Upton, M.
Madsen, D. McKeen, T. Riepe, Y. Ziomkowski, D. Ireland,
G. Kenworthy, M. Puntenney, N. Riggins, and S. Johns.
Public Present: P. Lamoureux, J. Zbaraschuk, T. Irwin, M. Glenn, T.
Hockett, C. Newman, S. Golightly, J. Harmon, C. Kidd, T.
Locke, and M. O'Neil-Garrett. All others present in the
audience failed to sign the roster.
PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Rogers.
ALLEGIANCE:
PUBLIC CEREMONIES, 1. Proclamation Recognizing National Maritime Day - May 22, 2005:
PRESENTATIONS AND
PROCLAMATIONS: Mayor Headrick read and presented a proclamation to Harold Schmidt, declaring May
22, 2005, as National Maritime Day. The Mayor also presented a copy of a
Proclamation Recognizing proclamatinn signed by Governor Cl~istine Gregoire. Mr. SchmJdt provided a
National Maritime Day historical, as well as personal perspective of the Mariners contyibutions as £ar back as
the Revolutionary War, noting they have served as silent parmers to the military.
Retirement Proclamation 2. Retirement Proclamation for Dave Ireland:
for Dave Ireland
Mayor Headrick and Deputy Director of Operations Punteuneypresented Dave Ireland
with a proclamation and plaque in honor of his retirement from City employment after
five years of service.
Chamber of Commerce 3. Chamber of Commerce Quarterly Report by Russ Veenema, Executive
Quarterly Report Director:
Russ Veenema, Executive Director of the Chamber of Commerce, was present to
submit a quarterly report on marketing activities. He distributed information to the
Council, and then reviewed a statistical report indicating room taxes had increased by
27% year to date over the prior year. Occupancies had increased, and sales tax
increased by 31%. Visits to the Chamber's website increased by 55%, but Mr.
Veenema noted the door count was down. He reviewed upcoming media ads, showing
the Council a television 30-second spot ad being shown on KONG and KIRO. He also
reviewed a Seattlelnsider.com promotion, as well as an insert prepared for the King
County Journal. Mr. Veenema discussed the list of events to be fimded as approved
by the Chamber Board, expressing appreciation to the City Council and the Lodging
5644 CITY COUNCIL MEETING
May 17, 2005
Chamber of Commerce Tax Advisory Committee for its support. Mr. Veenema advised the Council that the
Quarterly Report (Cont'd) 4th of July activities are being sponsored by Wave Broadband, and the fireworks
display will be cited at the Rayonier property.
Mr. Veenema then informed the Council that Jack Harmon had raised the issue of the
area needing to get more involved in transportation matters and, to that end, a group
has been formulated to conduct a"think tank'. One of the issues being considered is
the need to improve the area's signage, especially that related to directions to the
ferries. Councilmember Williams indicated the PABA had discussed the issue and
agreed there is a need for improved signage. Apparently many tourists are getting lost
while trying to find the ferries.
Mr. Veenema indicated that, on the matter of the swimrmng pool, many business
owners are interested in providing input to the City Council. The Chamber heard a
presentation from the YMCA on siting a pool at that location. The Chamber anticipates
it will submit a recommendation to the Council for consideration. On another matter,
Mr. Veenema discussed the proposed construction of a covered arena at the Clallam
County Fairgrounds. Engineering has been delayed, but drawings will be submitted to
the County tomorrow. A presentation will be made to the Parks Board in June.
Discussion then centered around the increase in sales tax, and Finance Director
Zinmkowski clarified that a large part of the increase was due to construction of the
graving dock. She felt that any discussions on 2005 sales taxes should exclude the
amount generated by that project. Councilmember Rogers pointed out that sales tax,
overall, had increased throughout the County.
WORK SESSION: None.
LATE ITEMS TO BE Attorney Bloor informed the Council there was need for an Executive Session
PLACED ON THIS OR regarding the acquisition of real property and an item of potential litigation.
FUTURE AGENDAS &
PUBLIC COMMENT: Peter IUtpley followed up on input he recently provided on the need for wheelchair
ramps on 6th and 7t~ Streets in the vicinity of his residence. He met with Deputy
Director of Engineering Services Kenworthy to discuss a plan of action, and the need
for eight ramps was identified. He noted that two of the ramps can be completed
during the chip seal project, and he asking that sufficiem funding be set aside for the
remainder of the ramps.
Paul Lamoureux, 602 Whidby, expressed disappointment that the Council had not
proceeded to encourage an increase in the level of lodging taxes. He encouraged the
Council to take a proactive position on the matter. Regarding an agenda item on a
funding request from OlyCAP, Mr. Lamoureux referenced the lack of support from the
Finance Committee and the City Attorney, and he urgedthe Council to take all funds
to be used for fluoridation, as well as for future maintenance and operations, and assign
those funds to support the proposed dental clinic. Attorney Bloor clarified he was not
opposed to the dental clinic, and he offered clarification that funding for fluoridation
was coming from a different source than the dental organization providing financial
assistance to the dental clinic. The reassignment of funding would not necessarily be
possible.
Jack Harmon advised the Council that he had worked with the Fire Department on
modifying the Ordinance having to do with fees associated with marine fueling
operations, and he expressed appreciation to the staff for their efforts. Mr. Harmon
then turned attention to the ad hoc committee thatwill discuss the need for improved
signage and the need to address transportation is sues, and he commended Mr. Veenema
for his efforts on behalf of Port Angeles businesses and tourism in the community~
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CITY COUNCIL MEETING 5645
May 17, 2005
FINANCE: 1. Solicit Bids for a l O0',4erial Platform:
Solicit Bids for 100' Fire Chief McKeen presented information pertinent to the need for a new aerial
Aerial Platform platform ladder track. Having met and discussed the acquisition with the Finance
Committee, as well as the Health & Safety Committee, Chief McKeen indicated the
current vehicle is 38 years old and is obsolete in terms of safety, reliability, efficiency,
and effectiveness. He informed the Council that the Washington Survey & Rating
Bureau requires that communities with buildings greater than 35' in height or requiting
a fire flow of more than 3500 gallons per minute have a ladder track. The City of Port
Angeles has 85 high-value buildings that meet that threshold. Chief McKeen
summarized the technological improvements in the newer equipment in terms of safety
and technical features, as well as effectiveness. He summarized Port Angeles'
contributions to assisting with the recent Sequim fire and further explained the nature
of the aerial platform.
In answering questions posed by the Council, ChiefMcKeen explained the time saved
in setting up to fight a fire, how the aerial platform can be used for rescue purposes, and
the mechanism for fire flow. Following further discussion, Councilmember Braun
moved to authorize the Fire Department to solicit bids for a 10' aerial platform.
The motion was seconded by Councilmember Rogers. Councilmember Pittis
pointed out that $500,000 in funding wouldn't likely be coming from the General Fund
if it hadn't been for revenues generated by the Graving Dock. Councilmember Munro
inquired as to whether staff could solicit bids, but also research the possibility of
acquiring used equipment. Chief McKeen indicated that staff had considered that
option early on, but municipalities generally don't turn over equipment of this size and
expense very quickly. What staff had found during their research was that used
equipment was available but likely problematic, plus many of the rigs had extremely
high miles on them. In addition, Washington State has certain weight limitations, and
many of the rigs don't meet those weight restrictions. A vote was taken on the
motion, which carried unanimously.
Break Mayor Headrick recessed the meeting for a break at 7:09 p.m. The meeting reconvened
at 7:24 p.m.
PlJBLIC ItEARINGS - None.
QUASI-JUDICIAL:
PUBLIC HEARINGS - Proposed 2005 Comprehensive Plan and Land Use Map Amendments:
OTHER:
Economic & CommunityDevelopment Director Madsen advised the Council that the
Proposed 2005 Planning Commission had reviewed six different issues for an annual update to the
Comprehensive Plan and City's Comprehensive Plan and Land Use Map. Associate Planner Johns, aided by
Land Use Map PowerPoint slides, reviewed each of the issues in depth. One of the issues had to do
Amendments with expanding the Western Urban Growth Area, as two property owners had property
both inside and outside the UGA, and they asked to be included in the annexation.
Other parcels are located in an area bounded on the north by US 101, on the east by
Old Joe Road, on the west by the existing Urban Growth Boundary, and on the south
by a line parallel to the Old Joe Road right-of-way extended west to the Urban Growth
Boundary. Councilmember Williams inquired as to whether any of the adjacent
property owners were interested in being included in the Western UGA. Director
Madsen responded there had been no such indication, and Planner Johns added the City
had not made contact with those property owners. Councilmember Williams felt it
would be worthwhile to contact those property owners and provide them with the
pertinent information should they be interested.
Another issue for the Comprehensive Plan amendments had to do with adding a policy
to the Capital Facilities Element stating that the level of service for Highways of
Statewide Significance should be established by the Washington State Department of
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5646 CITY COUNCIL MEETING
May 17, 2005
PUBLIC HEARINGS- Transportation. Planner Johns noted that this addition is required to bring the
OTHER: Comprehensive Plan into consistency with the Regional Transportation Plan.
(Cont'd) Councilmember Piltis indicated this would give the State the opportunity to veto
development in the City because of impacts to State highways, and Director Madsen
Proposed 2005 added that the State has that option now whether or not it is included in the Comp Plan.
Comprehensive Plan and However, he felt it would be unlikely. Another issue under consideration is the effort
Land Use Map to make the Comprehensive Plan Land Use Map consistent with the Zoning Map and,
Amendments (Cont'd) to that end, it is recommended thnt a portion of property south of Milwaukee Drive be
returned to Medium Density Residential.
The final recommendationpresented by Planner Johns was related to the inclusion of
the Comprehensive Parks Plan as a new element to the Comprehensive Plan. He noted,
however, that the Parks Plan was not presented in the same format, and it was
significantly larger than the Comprehensive Plan itself. The Parks Plan was just
released recently, and Planner Johns added that it is just a suggestion that it be included
in the Comp Plan; it is not required. As an alternative, the Comprehensive Plan could
reference the document and not include it as an element. Planner Johns concluded his
presentation by stating that staff recommends a continuation of the public hearing to
June 7~h.
Mayor Headrick opened the public hearing at 7:45 p.m.
Jack Harmon, a member of the Parks, Recreation & Beautification Commission,
indicated it was his understanding that the Parks Plan has been finalized and is now
ready for Council action. He spoke in support of the Plan, noting it had ret~med to the
Parks Board on many occasions before being finalized. He recommended that the Plan
be adopted as presented.
In the ensuing discussion, some of the Councilmembersindicated they had just received
the Plan, and other indicated they had not yet been provided a copy. Acting Manager
Bloor responded that each Councilmember wunld be provided with a copy in the next
day or two, and Councilmember Williams felt the Plan was deserving of a Council
work session to thoroughly discuss the contents. Director Madsen felt the Parks Plan
could be considered in conjunction with the Comprehensive Plan changes. Planner
Johns suggested an alternative in that the Parks Plan could be dropped from the
Comprehensive Plan at this time, the Council could consider it in depth, and thenthe
Plan could be incorporated at a future date. He further indicated the Parks Plan had
been placed on the agenda prior to the time it was completed.
The Council considered the possibility of a work session on the Parks Plan, and agreed
to conduct a special meeting prior to the June 7~h regular Council meeting. It was
agreed to schedule the work session for 4:00 p.m. As an added note, the Council
agreed that the regular Council meeting of June 21st should be moved to June 14% as
some of the Councilrnembers willbe attending the AWC Conference that conflicts with
the June 21 date.
Mayor Headrick continued the public hearing to June 7, 2005.
OTHER 1. Funding Request from Olympic Community Action Programs (OlyCAP) for
CONSIDERATIONS: $120, O00 for a Low-lncome Dental Service Program:
Funding Request from Director Madsen summarized a request submitted by the Olympic Community Action
Olympic Community Programs for funding in the amount of $120,000 to be used toward a building remodel
Action Programs for a low-income dental service program. He indicated the proposal serves as a unique
partnership between OlyCAP, Pierce College, and Peninsula College, creating an
educational component in the proposal. Staff requested consideration of the Finance
Committee, as well as the Community & Economic Development committee, and
questions were raised due to the nature of the lease, which is for a term of five years
CITY COUNCIL MEETING 5647
May 17, 2005
OTHER with a renewal option for another five-year period.
CONSIDERATIONS:
(Cont'd) Attorney Bloor informed the Council that questions on the lease came aboutbecause
the money being requested came to the City through a grant process with both Federal
Funding Request from and State requirements. The five-year lease was troubling because Washington State
Olympic Community has a policy that public funds cannot be spent on private property; therefore, if the City
Action Programs (Cont'd) were to spend money on leasehold property, the lease must allow for the amortization
over the life of the lease. A ten-year lease would be the minimum standard in this
instance, and a long-termlease would be even better. Attorney Bloor indicated he was
in receipt of a letter from OlyCAP stating the dental clinic would exercise its lease for
ten years, which was acceptable to the landlord. With that change, Attorney Bloor felt
that both Federal and State law would be satisfied. Director Madsen then discussed the
CDBG grant funds currently held by the City in that one fund represents $148,000, and
the other fund represents $315,000. It is staff's recommendation that the Council
consider the request and cVtrect staff on how to proceed. He added that the Council
must conduct a public hearing before the funds can be allocated for the intended
purposes. Director Madsen introduced Tim Hockett, Deputy Director of OlyCAP, and
his guests, Mike Glenn and Dr. Todd Irwin.
Tim Hockett, Deputy Director of OlyCAP, 1214 W. 12th Street, presented the Council
with information relative to the proposed dental clinic. He felt the Council was in a
position to make their vision become reality, and he reviewed in detail other funding
sources that have been made available in partnership with OlyCAP to help alleviate the
effects of poverty and to deal with issues of access to health care. He discussed past
practice in providing dental care to those in need, as portable equipment had been set
up to provide traveling dental services. Mr. Hockett informed the Council of the
partnership created with Pierce College and Peninsula College whereby dental students
would be used to provide the services in the clinic. Additional funding has been
committed through the office of Congressman Norm Dicks, but Mr. Hockett indicated
he didn't include that amount in his fundingsummary as it would not be marnediately
forthcoming. He added that almost all of the money needed for equipment and remodel
costs has been raised and, as stated earlier, the lease has been extended to ten years.
When asked by Councilmember Pittis as to whether they can pay for operational costs,
Mr. Hockett indicated the dental clinic will not be free but, rather, fees will be
established on a sliding scale. Councilmember Williams inquired as to whether a lien
process could be incorporated on the clinic should it fall on hard times at some future
date. Attorney Bloor felt that could be possible with the consent of the landlord.
Councilmember Rogers clarified that, following a listing submitted by Manager Quiun
of miscellaneous funds, these funds have been sitting idle since 1986. Mr. Hockett
informed the Council that a letter of support was also provided by Serenity House.
Following further brief discussion, Councilmember Williams moved to give staff
direction to work with OIyCAP in committing City Community Development
Block Grant (CDBG) funds to the dental clinic project. The motion was seconded
by Councilmember Braun, and following further discussion, a vote was taken on the
motion, which carried unanimously. Peter Ripley, a member of the audience, spoke
in support of the project.
FINANCE: 2. Electric Rebuild Valley Substation, Project 04-15:
(Cont'd)
Deputy Director of Engineering Services Kenworthy summarized the bids for the
Electric Rebuild Valley Electric Rebuild Valley Substation, after which Councilmember Pittis moved to
Substation, Project 04-15 award the bid and authorize the Mayor to sign the contract with Olympic Electric
Company, Inc., of Port Angeles, Washington, in the amount of $104,314.56.
Couneilmember Braun seconded the motion, which carried unanimously.
Water Utility Materials 3. Water Utility Materials Purchase:
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5648 CITY COUNCIL MEETING
May 17, 2005
Purchase
Deputy Director Kenworthy distributed a memorandum to the Council with regard to
bids received for the annual purchase of water materials, which also included Schedule
C for materials needed to extend services to the Western UGA. Following brief
discussion, Councilmember Braun moved to authorize the Mayor to sign the
contract for Schedule A items from Hersey Meters in the amount of $15,454.41;
Schedule B and Schedule C items from H.D. Fowler in the amounts of $42,745.09
and $248,824.43 respectively. The motion was seconded by Councilmember
Williams and carried unanimously.
Interlocal Cooperative 4. Interlocal Cooperative Purchasing ~lgreement for 9-1-1 Center Consoles:
Purchasing Agreement for
9-1-1 Center Consoles Communications Manager Riggins presented information pertinent to the proposed
purchase of four consoles for PenCom. Three consoles are being replaced, and one
additional console is proposed for purchase. Having learned that Kitsap County just
completed an RFP process, it is recommended that the City enter into an Interlocal
Agreement with Kitsap Countyto benefit by their purchase. Funding for the consoles
is generated by the recent increase in sales tax. Councilmember Pittis inquired as to the
amount budgeted, which Ms. Riggins stated was $230,000. Kitsap County purchased
three consoles for $120,000, so it can be expected that Port Angeles will realize a
savings. Following further brief discussion, Councilmember Williams moved to
authorize the Mayor to sign the Interlocal Cooperative Purchasing Agreement
with Kitsap County. The motion was seconded by Councilmember Rogers and
carried unanimously.
CONSENT AGENDA: Councilmember Braun moved to accept the Consent Agenda, to include: !.)
Minutes of May 3, 2005 Regular City Council meeting; 2.) Expenditure Report - May
6, 2005 - $909,564.21; 3.) Electronic Payments - May 6, 2005 - $1,623,604.00; 4.)
Upgrade Leachate Pump Station #1, Project 04-10; and 5 ~) Conservation Agreement
Amendments. Councilmember Munro seconded the motion, which carried
unanimously.
CITY COUNCIL None.
COMMITTEE
REPORTS:
RESOLUTIONS: l. Labeling of City Vehicles:
Labeling of City Vehicles Deputy Director Kenworthy explained to the Council that the Resolution was being
Resolution No. 7-05 presented in order to keep the City in compliance with the law in terms of markings on
City-owned vehicles, with the most immediate related to the new hybrid recycling
vehicle. Mayor Headrick read the Resolution by title, entitled
RESOLUTION NO. 7-05
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, adopting regulations for marking City-owned
passenger motor vehicles as prescribed in RCW 46.08.065.
Councilmember Williams pointed out that Councilmember Erickson had earlier
expressed concern in that passage of the Resolution would potentially open the door
for smaller logos to be used on all City vehicles, and there is a need to assure that City
vehicles aren't used for other than City-related business. Following further discussion,
the Council was in agreement that language in the Resolution should be specific to the
recycling vehicle only. Therefore, Councilmember Williams moved to pass the
Resolution as read by title and as amended. The motion was seconded by
Councilmember Rogers and carried unanimously.
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CITY COUNCIL MEETING 5649
May 17, 2005
ORDINANCES NOT 1. Marine Refueling Permit Revision:
REQUIRING PUBLIC
HEARINGS: Chief McKeen reviewed the inefficiencies created by requiting permit inspections
every time there is a need to have marine fueling operations conducted. It has been
Marine Refueling Permit proposed that an adcY~tional annual permit be implemented with a fee of $100 in order
Revision to create a smoother permitting process for the applicant, easier fuel delivery
Ordinance No. 3199 coordination, and a reduction in staff time needed for repeat inspections and permit
issuance. This change would be supportive of the business community while, at the
same time, it would provide a degree of necessary safety.
Mayor Headrick read the Ordinance by title, entitled
ORDINANCE NO. 3199
AN ORDINANCE of the City of Port Angeles, Washington, revising
certain Fire Department inspection fees, and amending Chapter
3.70 of the Port Angeles Municipal Code.
Attorney Bloor felt that, because the Ordinance is more of a housekeeping nature, it
would be acceptable for the Council to proceed to adoption. Therefore,
Councilmember Williams moved to suspend the normal rule regarding the
adoption of Ordinances. Councilmember Pittis seconded the motion, which
carried unanimously.
Councilmember Williams moved to adopt the Ordinance as read by title. The
motion was seconded by Councilmember Rogers and carried unanimously.
Fire Sprinkler System 2. Fire Sprinkler System Rebate Procedure:
Rebate Procedure
Ordinance No. 3200 Chief McKeen explained that the City authorizes rebates in certain situations where
residential fire sprinkler systems are installed. However, no formal methodology has
been established for issuing those rebates, and they are often delayed in being issued,
thus impacting customer service. This Ordinance would create a separate type of
builcYmg pemfit whereby the fee would be reduced by the amount of the rebate.
Mayor Headrick read the Ordinance by title, entitled
ORDINANCE NO. 3200
AN ORDINANCE of the City of Port Angeles, Washington, amending
building permit fees to allow credits for Fire sprinkler systems, and
amending Chapter 3.70 of the Port Angeles Municipal Code.
Because this Ordinance is also of a housekeeping nature, Councilmember Pittis
moved to suspend the normal rule regarding the adoption of Ordinances.
Councilmember Munro seconded the motion, which carried unanimously.
Councilmember Williams understood the need to streamline the process; however, he
inquired as to what would happen if a builder receives the rebate up front but fails to
install an approved sprinkler system because of cost overruns. Community &
Economic Development Director Madsen responded that the builder would not be
given a Certificate of Occupancy, and .Fire Chief McKeen added that the Fire
Department wouldn't sign off on the project. Discussion ensued with Director Madsen
and Chief McKeen providing further clarification, after which Councilmember Pittis
moved to adopt the Ordinance as read by title. The motion was seconded by
Councilmember Rogers, which carried unanimously.
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5650 CITY COUNCIL MEETING
May 17, 2005
OTHER 1. Capital Facilities Plan:
CONSIDERATIONS:
(Cont'd) Deputy Director Kenworthy informed the Council that the Capital Facilities Plan will
be presented to the Council at its meeting of June 7th, and it is anticipated that a work
Capital Facilities Plan session will be conducted in that regard. It was agreed that the work session could be
Resolution No. 8-05 conducted during the special meeting scheduled for 4:00 p.m. on June 7, 2005. Mayor
Heackick read the Resolution by title, entitled
RESOLUTION NO. 8-05
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, setting a public hearing date of June 7, 2005 for
review of the Six-year Transportation Improvement Program
(TIP) and the Capital Facilities Plan (CFP) for the years
2005-2011.
Couneilmember Williams moved to pass the Resolution as read by title. The
motion, which was seconded by Councilmember Munro, carried unanimously.
INFORMATION: Acting Manager Bloor provided follow-up information from the last Council meeting,
informing the Council that the question as to whether the City could establish a
program for installment payments for utility connection fees had been further
researched. It was concluded that such a program could, in fact, be established, so staff
will be formulating a recommendation to submit to the Council at a future meeting.
The Aggressive Begging Ordinance went into effect, and following a question as to
whether it has been necessary to engage in enforcement, Chief Riepe indicated he
would check with the officers and report back to the Council.
Acting Manager Bloor indicated that staff is working on a comprehensive revision to
the Nuisance Ordinance, and consideration must be given to the enforcement aspect.
Staff will be making a presentation at a furore meeting.
The Ambulance legislation was recently passed and signed by the Governor. Acting
Manager Bloor offered kudos to ChiefMcKeen for his efforts on the legislation, which
will prove to be beneficial to the City of Port Angeles.
EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Headrick announced the need for an
Executive Session for approximately 20 minutes under the authority of RCW
42.30.110(i), to discuss with Legal Counsel an item of litigation or the legal risks of a
proposed action, and RCW 42.30.110(b), to consider the acquisition of real property.
No action was anticipated. The Executive Session convened at 9:05 p.m. and, at 9:25
p.m., the meeting was extended to 10:00 p.m. by announcement of the Mayor.
RETURN TO OPEN The Executive Session concluded at 10:00 p.m., no action was taken, and the Council
SESSION: reconvened in regular open session.
ADJOURNMENT: t"q'he meeting was a~liourned at 10:00 p.m.
Richard A'~ Headrick, Mayor Becky J. (Jpt~ity~21erk - ]--
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