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HomeMy WebLinkAboutMinutes 05/19/1987I CALL TO ORDER Mayor Whidden called the meeting to order at 7:00 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Hallett, Hesla, McPhee, Quast, Schermer, Stamon. Members Absent: Staff Present: Public Present: III MINUTES None. CITY COUNCIL MEETING Port Angeles, Washington May 19, 1987 Manager Flodstrom, Attorney Knutson, Clerk Anderson, P. Carr, M. Cleland, R. Orton, S. Brodhun, L. Glenn, J. Pittis, D. Wolfe, K. Ridout, A. Rose. J. Lunt, D. Wright, M. J. Merrick, J. Roswall- Gillespie, Mr. Mrs. C. Alexander, Mr. Mrs. S. Twedt, Mr. Mrs. L. Hahn, H. Berglund, R. Cockrill, F. Podesta. 739 Councilman Quast moved to accept and place on file the minutes of May 5, 1987. Councilman Stamon seconded. Councilman Hesla corrected Register Page 733, paragraph 2, to Gary Holmquist, rather than Jerry Holmquist. He further corrected wording on Register Page 737, paragraph 2, fourth line from the bottom, to "did state Councilman McPhee corrected Register Page 735, Item No. 11 -B, paragraph 2, second line, adding wording to read feeling the intersection, because of its unusual traffic pattern, did not need He corrected Register Page 736, Item No. VIII, Late Items, paragraph 1, changing the word "rack" to "ramp" in two sentences. He then referred to Register Page 737, paragraph 2, changing the word "change orders" to "changes He also stated that the last sentence of that paragraph should read "that Councilman McPhee requested copies of the unseen change orders to date." Other Councilmembers did not feel that was what Councilman McPhee had said. Councilman Stamon added, as a point of clarification, that the correct term was "DCVRs which stands for "Design Clarification /Verification Requests" rather than the word changes. On call for the question, the motion carried. IV FINANCE 1. Payment to Riddell, Williams Authorized Councilman Quast moved to authorize payment of the May 4, 1987, Riddell, Williams bill in the amount of $10,050.68. Councilman Stamon seconded and the motion carried. K 2. Final Acceptance and Payment Authorized to Central Industries, Inc., for Asbestos Removal at Sewer Treatment Plant and Fire Hall Councilman Hallett moved to approve and accept the work performed and authorize first and final payment to Central Industries, Inc., in the amount of $10,160.95. Councilman Hesla seconded. Councilman McPhee questioned staff on the matter. During discussion, Office Engineer Ridout explained that the re- wrapping portion of the project was not that expensive; and Attorney Knutson explained that he had no problem with flexibility in bid specifications for this type of project because the contractor did not know ahead of time what they would be faced with. On call for the question, the motion carried. 3. Revised Bid Award Street Division Materials Councilman Schermer moved to award the bid to the new low bidder of 3M Company with a bid of $3,931.29, and reject the bid previously awarded to Traffic Safety Supply Co. Councilman Hallett asked what the error had been. Public Works Director Pittis explained that the firm names had been transposed. Council discussed this with staff briefly. Councilman Hallett seconded the motion, which carried. 740 CITY COUNCIL MEETING May 19, 1987 V CONSENT AGENDA Councilman Schermer moved to accept the items listed under the Consent Agenda, including (1) Request permission to advertise for bids on City Hall telephone relocate and Engineering Services for HVAC balancing; (2) Request permission to advertise for bids on survey equipment; (3) Request for pay- ment to Lakeside Industries for Fine Art Center, $13,771.16; (4) Request progress payment #3 to Burke Electric for work on Morse Creek Hydroelectric Project of $16,038.48; (5) Request for progress payment #5 to Cedar Ridge Construction for work on Morse Creek Hydroelectric Project of $37,403.41; (6) Request permission to call for bids to repair slide on Morse Creek waterline; (7) Correspondence from Washington State Liquor Control Board; and (8) Vouchers of $825,908.87 and payroll of 5 -3 -87 of $218,491.14. Councilman Quast seconded. Councilman Hallett discussed with staff the relocate of the telephone system to the new City Hall and the status of the SCADA system. Councilman Hallett also inquired about payments for the repair of a slide on the Morse Creek waterline. He was specifically interested in the original presumption that FEMA would reimburse the City for this expense and subsequent information that they would not. Staff explained that this slide had not yet occurred when FEMA initially in- spected damage resulting from a storm and made their determination for reimbursement. Councilman McPhee continued inquiry on this topic. Staff explained that it could not be proven that the slide which resulted sub- sequent to the storm in question was directly related to the storm. Councilman McPhee discussed with staff the relocation of the Dimension telephone system. He also discussed payment for a track coach who con- ducted a track clinic through the Recreation Division and payment for vehicle repairs, where Administrative Services Director Wolfe explained that some repairs that staff was not equipped to do in -house do go outside. On call for the question, the motion carried. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA Marvin Merrick invited everyone present to attend the May 25, 1987, Veteran's Memorial Day ceremonies. Carl Alexander inquired about budget problems with the new City Hall. The Council and Mr. Alexander concurred that this would be placed on the agenda of the next City Council meeting. During discussion, Councilman Stamon noted that if any member of the public has a question about anything to do with City government, they simply need to pick up the phone and call City Hall and they will be directed to the appropriate staff person to answer those questions. VII LEGISLATION 1. Presentation of Certificates of Completion of Solid Waste /Landfill Correspondence Course Don Mason, Dale Miller, Steve Evans, and Bob Jones Mayor Whidden presented certificates of completion to Mr. Mason, Mr. Evans and Mr. Miller. Mr. Jones was not present, but also received a certifi- cate. All of these individuals received a score hAgher than 90 Mayor Whidden applauded those individuals who go the extra mile for the better- ment of City operations. He stated it was most commendable. Councilman Stamon noted that because of the new Minimal Functional Standards that have been imposed by the State, operating a Landfill is no longer a simple matter of dumping garbage and covering it up. She stated there was a great deal of technical expertise that now came into play and commended these employees for their efforts to improve their expertise in this area. 2. Public Hearings A. Declaration of Surplus Property Delayed Seventh Street Lot Between "C" and "D" Streets Mayor Whidden opened the public hearing and asked for comments from the audience. Al Reeves, 1019 West Seventh Street, expressed his feeling about the little park directly across the street from his residence, stating that it receives a great deal of usage. He stated residents of the area felt comfortable sending small children to the park. He urged the Council to retain this as a City park, stating that once it was gone, it was not replaceable. He felt it should be saved as a resource for the children in the neighborhood. He presented a petition with 50 signatures of residents 741 CITY COUNCIL MEETING May 19, 1987 of the area. Councilman Quast suggested the possibility of including this park in the "Adopt A Park" program. George Smith, 1023 West Seventh Street, directly across from the park, also felt that it would be an injustice if the City were to close the park. He felt this was a safe park for children to play in, as opposed to Shane Park, where it would not be so easy to spot an individual loitering. Cary Perkins, 1001 West Seventh Street, wanted to see the park maintained. He stated it was used quite frequently and was a good thing for the neigh- borhood. Mayor Whidden asked for further comments. There were none. He therefore closed the public hearing. Upon inquiry by Councilman Schermer, Parks Recreation Director Brodhun explained that the Parks Department is required to maintain so much prop- erty that they are not able to do the kind of job they would like to do in that park. Councilman Schermer stated he would like to have the oppor- tunity to consider this a little more, particularly the concept of the neighbors sharing with the maintenance of the park. He then moved to delay action on this in order that the Council could consider it more and pos- sibly have an opportunity to talk to the immediate neighborhood and see if they can help with the beautification of the park. Councilman Quast seconded. Councilman Hallett inquired as to the Public Works Department's intent to trade this property, should it be surplused, to extend the existing greenbelt along the Tumwater Truck Route. Staff discussed the matter further with Council. Manager Flodstrom provided background information on the policies estab- lished by a committee several years ago. Councilman Hallett felt this information would have been helpful, had it been provided to the Council prior to tonight. He stated he, as a new Councilmember, had not seen this study. He stated before any action was taken on this matter, he would like to review the entire policy. Councilman McPhee criticized staff for not going through the neighborhood and taking a survey prior to consideration of surplusing the property. He stated the park was a used park and did not understand why we were consid- ering dumping it. He hoped in the future if the Council received a recom- mendation from staff to surplus property, that the neighborhood had been surveyed first. Councilmen Stamon and Hallett felt this was the reason for a public hearing to provide the opportunity for members of the neighbor- hood to address the issue. Councilman McPhee stated that staff had already made a recommendation to surplus this property. Councilman Quast pointed out that this was really not the recommendation of staff and staff should not be blamed. He stated this was the recommendation of a combined citi- zen /Council committee of four years ago and two things had not occurred. First, new Councilmembers had not received copies of the study, which was a guideline for the Parks Department. He concurred with Councilman Hallett and requested that all new Councilmembers receive a copy of that study and the recommendation. He stated secondly, at that time, it was also recom- mended and published in the paper and volunteers from neighborhoods were solicited to take over mini parks. Parks and Recreation Director Brodhun explained that a group had adopted James Park with another group having adopted the Longhouse at Lincoln Park. He also explained that a committee had just been established whose task is to go after this type of park maintenance. Following further discussion, on call for the question, the motion carried. The Council discussed referring the issue to the Real Estate Committee and the Park Board. It was the recommendation of the City Attorney that the matter be referred to the Park Board to consider the question of the future of this park, but that the property trade issue to acquire the greenbelt area be referred to the Real Estate Committee to be looking to see if there are other properties available for the trade. Councilman Hallett instructed staff to gather up all information having to do with the policy in general, to be provided to the Council, perhaps in the Information Agenda. B. Street Vacation Request SV- 87(4)3 Kriesel Tabled Mayor Whidden opened the public hearing, stating the purpose of the public hearing was to consider vacating a portion of Peabody Street north of Ahlvers Road and south of Viewcrest Avenue. He asked for comments from the public. Jack Kriesel, 3318 South Peabody, applicant for the vacation, 742 CITY COUNCIL MEETING May 19, 1987 stated he was making himself available to answer questions. Mayor Whidden asked for further comments. There were none. He therefore closed the public hearing and read the Ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles vacating a portion of Peabody Street abutting Lot 11 of H. Maguire's Addition. In appearance of fairness, Councilman Schermer removed himself from discus- sion of this issue. Councilman Hallett asked if the Real Estate Committee was ready to recommend an amount for compensation. Councilman Quast ex- plained that staff had provided information from the Assessor's Office on the appraised value of property in that area, which was $1.24 per square foot. He stated the Real Estate Committee felt that generally in that area, property was assessed for $3 per square foot. He stated half the assessed value at $1.24 per square foot would be $3,348. He stated this was considered by the Real Estate Committee as a give -away. He stated he would leave it to the Council if they wanted to accept this low valuation. He stated that the Real Estate Committee actually felt the information provided by the Assessor's Office should be checked for accuracy. Manager Flodstrom stated during discussion that the Council could have the property appraised to determine the fair value. Councilman McPhee pointed out that the area requested for vacation is on an uphill side of a steep side slope and there are no utilities within the area, referring to an April 23, 1987, memorandum from the Public Works Department. Councilman Quast concurred that this particular piece of property was only of significant value to Mr. Kriesel because of the situation. Mr. Kriesel then addressed the Council, stating that the property was not of any value to him. He stated the reason he sought the vacation was in order to construct a new garage where the old garage previously existed, and if there was going to be any fee charged, he did not want the property vacated. He stated he could apply for a variance to construct the garage. When asked by Councilman Quast, Mr. Kriesel answered that he did want the entire piece of property vacated for a fee of $1. Councilman Stamon disagreed that there would be no value to the applicant in vacating the property, and stated that it had always been the policy to vacate for the fair market value. Councilman Hallett confirmed with staff that the alternative of applying for a variance did exist for Mr. Kriesel. Councilman Quast then moved to table. Councilman Hesla seconded and requested that the Planning Department provide some details of the other vacations in the area which might be useful. Councilman McPhee asked of the City Attorney if we were required to charge a certain price. Attorney Knutson answered no. He stated you were allowed to charge up to half of fair market value. Attorney Knutson stated further that there may be a case where certain property had no fair market value. On call for the question; the motion carried, with Councilman Schermer abstaining. 3. Planning Commission Minutes of May 13, 1987 A. Temporary Use Permit Extended Edward Warren The Council reviewed the request for extension of a Temporary Use Permit to allow the use of a mobile home for an elderly parent located in the RS -7 Single Family Residential District, specifically the northwest corner of 18th and Reyes Street. Councilman Stamon moved to concur with the recom- mendations of the Planning Commission to approve the extension of the Temporary Use Permit for a three -year period, subject to the original conditions. Councilman Hallett seconded. The motion carried. B. Shoreline Management Permit Approved Red Lion Inn The Council reviewed the request for a Shoreline Substantial Development Permit to allow expansion of the present facility located in the Central Business District at 221 North Lincoln Street. Councilman Hallett moved to concur with the Planning Commission recommendation and approve the Shore- line Substantial Development Permit for the expansion, subject to the following conditions: (1) The Trail shall be constructed from the east end of the Red Lion property along Railroad Avenue to a connection at the City Pier, be 5 8 feet wide, of paved asphaltic concrete on appropriate sub- base, all to specifications approved by the City Planning Department; (2) Said trail to be completed prior to utilization of the expanded facilities, unless the City receives an Aquatic Land Enhancement Act grant from the Inter Agency Committee on Outdoor Recreation for construction of Section II of the Waterfront Trail and the City elects to consolidate its construction with the construction of the Red Lion section; (3) The Trail may include one Waterfront Trail sign noting that this portion of the Waterfront Trail was provided by the Red Lion Corporation, if the applicant so desires; and citing the following findings: (A) The proposal will be an expansion of existing commercial facilities with the addition of a public access Trail in an existing Downtown commercial area that is already intensively de- veloped, and thus complies with General Regulations C.1 AND C.4 and Land Use Activity F.1.b; (B) The restaurant expansion, addition of conference and meeting rooms, and construction of the Trail will provide visual and physical public access to the water and to the shoreline and extend a portion of the City's Waterfront Trail; thus the proposal can comply with General Regulations C.2 and C.3 and Land Use Element D.2; (C) The proposed expansion occurs south of an existing City right -of -way and railroad line, on existing landscaped Red Lion property that is not a natural beach or shoreline but is adjacent to one; thus, the proposal does not detrimentally alter natural conditions of the shoreline nor create costly impairments to the environment and can comply with General Regulations C.5 and C.6; (D) Expansion is not a new commercial development and it occurs in areas where current commercial development exists; thus it can comply with Land Use Element D.1.b; (E) A 20 -foot northward expansion of an existing facility and the construction of the Trail will not encroach upon City Pier and Park and Hollywood Beach because of the existing Railroad Street right -of -way and railroad; thus the proposal can comply with Natural Systems Regulation E.1.b; (F) Given the elevation of the existing uses to the south of the proposal and the height of the existing structures on the Red Lion prop- erty, the proposal should not significantly block views in the area and thus can comply with Use Activity F.1.c; (G) As shown on the proposed site plan, any parking facilities will be inland away from the shoreline and from recreational beaches; thus the proposal can comply with Use Activity F.1.d. Councilman Schermer seconded. Councilman Stamon said "Hooray for the Red Lion and the project that we have waited for a long time The motion carried. Councilman Stamon explained that one of the conditions is that they improve a portion of the Waterfront Trail in front of that operation. C. Conditional Use Permit Approved Sheri Twedt 743 CITY COUNCIL MEETING May 19, 1987 The Council reviewed the request for a Conditional Use Permit to allow a mini daycare center to be located in the RS -7 Single Family Residential District located at 404 East Tenth Street. Councilman Stamon moved to concur with the recommendations of the Planning Commission and approve the Conditional Use Permit, subject to the following conditions: (1) The proposed mini daycare center shall conform with the development standards as set forth in the Home Occupations Chapter of the Zoning Ordinance (Sec- tion 17.86.040); (2) This Conditional Use Permit allows the applicant to operate a mini daycare center with a maximum of 12 children between the hours of 6 AM and 6 PM. All indoor and outdoor play areas shall meet all State Department of Health requirements for a mini- cycare center, includ- ing limiting indoor day care to the first floor only of the primary struc- ture; (3) State and local Fire Codes shall be complied with, including smoke alarm, fire extinguishers, and approved exit from the recreation room other than the sliding glass door; (4) If, in the future, the City or other appropriate regulatory agency, finds that the mini daycare center as approved at this site, requires greater on -site parking facilities, the applicant shall provide such on -site parking, subject to City's Planning and Public Works approval; (5) If substantive complaints regarding noise are received, the authorized hours of operation may be reduced and /or other noise control measures required by the Planning Commission; (6) The Plan- ning Commission may revoke the Permit in the future if the Commission finds that the use to which the Permit is put is detrimental the health, safety, morals, comfort, and general welfare of the public, or constitutes a nuisance. The permittee shall permit the City of Port Angeles or repre- sentatives or designees to make periodic inspections at any reasonable time deemed necessary in order to ensure that the activity being performed under the authority of this Permit is in accordance with the terms and conditions prescribed herein; (7) This Permit shall be null and void if not used within a one -year period of time; or if the use is abandoned for a period of one year; and citing the following findings: (A) This location is physically suited for a mini daycare center; (B) The proposed use will not 744 CITY COUNCIL MEETING May 19, 1987 result in any significant impacts to the environment; (C) The proposed use is consistent with the City of Port Angeles Residential Policies of the Comprehensive Plan; (D) A mini daycare center on this property will not adversely affect the surrounding properties; (E) That the granting of this Conditional Use Permit is in the general public interest and that environ- mental and performance parameters conditioning the proposed activity, as specified in this Use Permit, will allow the proposed activity with ade- quate safeguards to the welfare of the people of Port Angeles at large and to the people residing in the vicinity of said activity. Councilman Hesla seconded the motion, which carried. D. Conditional Use Permit Extended for Two Years Judith Hahn The Council reviewed the request for an extension of a Conditional Use Per- mit to allow a beauty shop as a Home Occupation located in the RS -7 Single Family Residential District at 538 West Sixth Street. Councilman Schermer moved to concur with the recommendations of the Planning Commission to extend the Conditional Use Permit for two years, subject to the original conditions. Councilman Quast seconded and the motion carried. E. Conditional Use Permit Extended G. W. Matthews The Council reviewed the request for an extension of a Conditional Use Per- mit to allow the sale of bait and tackle as a Home Occupation located in the RS -7 Single Family Residential District located at 323 East 13th Street. Councilman Hallett moved to concur with the recommendations of the Planning Commission to extend the Conditional Use Permit for three years, subject to the original conditions. Councilman Quast noted that one of the conditions was that no signs be installed and stated that the applicant had complied with this condition. However, he noticed when Mr. Matthews was on vacation recently, a big sign was put up stating that he was on vacation. Councilman Hesla seconded and the motion carried. F. Annexation Petition Authorized Budd Myren The Council reviewed the request to circulate an annexation petition for approximately 12.7 acres directly east of the east City limits, east of the First /Front Street intersection, north of Highway 101. Following discus- sion, Councilman Hallett moved to concur with the recommendation of the Planning Commission that the requestor be allowed to circulate an annexa- tion petition; that the property be zoned Arterial Commercial District and assume the bonded indebtedness of the City, further recommending that if a valid petition were returned, the area would be annexed. Councilman Hesla seconded. Following discussion, on call for the question, the motion carried. G. Conditional Use Permit Denied Wilson The Council reviewed a request for a Conditional Use Permit to allow a small cumber production and processing operation to locate in the Light Industrial District located on the Lower Elwha Road. Councilman Stamon moved to concur with the recommendations of the Planning Commission to deny the Conditional Use Permit to complete the file„,on this application. Councilman Hallett seconded and the motion carried. H. Minutes Accepted and Placed on File Councilman Quast moved to accept and place on file the Planning Commission minutes of May 13, 1987. Councilman Stamon seconded and the motion carried. 4. Brown Caldwell Selected as Consultant for Secondary Treatment Design Councilman Quast announced that three Councilmembers, four staff members and one citizen representative from the Chamber of Commerce had completed extensive study of three consultant applications and calling consultants back for a second interview, due to the fact that this was the largest public works contract ever undertaken by the City of Port Angeles, esti- mated at between $9 and $13 million, and after the second four -hour ses- sion, the Committee had reached a consensus and recommended awarding the design of the secondary treatment plant to Brown Caldwell. Councilman Hallett moved to concur with the recommendation of the UAC and award the consultant contract to the firm of Brown Caldwell. Councilman 745 CITY COUNCIL MEETING May 19, 1987 Schermer seconded. Councilman Quast pointed out that this was an enlarged Utility Advisory Committee. Councilman McPhee asked about the cost of the design project. Councilman Hallett stated that it would be between $1 and $1.5 million, which was why it took at least ten hours of face -to -face meetings as well as an additional ten hours of research of all bids on UAC's part, as well as the time staff had devoted to researching the proposals. Councilman McPhee expressed discomfort with giving a $1 million contract and knowing nothing at all about it. Councilman Hesla inquired as to why no information had been included in the Council's packets. Councilman Quast stated that the eight Committee members had studied the consultant proposals intensively and the reason for establishing an enlarged committee was to relieve the entire Council, which is a quorum, from having the entire process in open meetings and making it much more involved. He stated four staff members and one citizen had been added to balance the Committee, the final outcome was not placed on the agenda as it had been agreed that none of the information would be released to applicants prior to tonight's meeting. Councilman McPhee stated that this was a $1 million issue that he was being asked to vote on and that nothing had been provided in the Council packet regarding the issue. He felt the rest of the Council should have been brought into it because it was the largest public works contract the City had ever undertaken. Councilman Hallett voiced resentment at the implication that a cavalier attitude had been taken in the selection. Councilman Hesla voiced concern that a list of criteria had not been provided. Councilman Stamon voiced dismay that these concerns had not been expressed to the Utility Advisory Committee at the previous Council meeting. She stated that although the dollar figure was higher in this situation, this was the same process that had always been undertaken for this type of project. She stated that was the whole point in having committees of the Council and was the same process used for selecting the architect for the new City Hall. She stated if Councilmembers were very concerned, the information, including the proposals from the consultants, had been available for a month or more for review by Councilmembers. During discussion at length, Public Works Director Pittis pointed out that during the negotiation process, the possibility existed that it might not work out that this firm was awarded the final contract. Councilman Quast pointed out that the second firm also was highly recommended by the Committee. Councilman Hesla noted the usual practice was a memo and wondered why the usual practice had not been followed. Councilman Quast offered an apology. He stated he had expected a memo at least tonight on the table but he, as the Chairman, would take the blame for not following up with the Public Works Director. Councilman McPhee made reference to the WPPSS issue, where individuals just accepted some information. He stated he could not vote to approve this. He stated he might well approve it if he were able to read what happened, but that he could not vote to approve $1 million when he was not aware of what had happened. Councilman Schermer felt the committee form of making recommendations for the consultant, not for the final bid, was appropriate. He stated that the significant part was that the Council was still going to have the oppor- tunity to play a vital role in this; that this was just a preliminary decision. He felt confident in the abilities of those who had spent long hours researching the proposals. He requested information from the Director of Public Works after the vote as to why this recommendation had been made, but felt comfortable with the motion. On call for the question, the motion carried, with Councilman McPhee voting "No BREAK The meeting was adjourned for a break from 8:40 PM to 8:55 PM. 5. Permission Granted to Call for Bids for "E" Street Reservoir Cover Assistant Public Works Director Rose presented a visual example of the proposed reservoir cover and provided background information on this request. During his presentation, he confirmed that this was a project being urged by the State, particularly the Department of Ecology, because of concerns with water quality, and that the project had been funded in the 746 CITY COUNCIL MEETING May 19, 1987 1987 budget as part of the Water Comprehensive Plan. He stated that Referendum 38 grant funding would be of assistance. He stated the land- scaping cost estimate was about $5,500. Public Works Director Pittis stated that covering the reservoir protected the water quality and would reduce operating costs. It was concurred that earth -tones would be used. Councilman Stamon indicated a preference for grays and blues to alleviate the possibility of fading. Assistant Public Works Director Rose stated that the material could be purchased pre- faded. Following discussion, Councilman Quast moved to approve the request to call for bids for the "E" Street Reservoir cover. Councilman Stamon seconded and the motion carried. 6. Public Hearing Set for Flood Plain Ordinance Amendment Councilman Hallett moved that the City Council call for a public hearing on June 2, 1987, to consider the amendments to Ordinance 2091 as required by the Federal Emergency Management Agency. Councilman Stamon seconded and the motion carried. 7. Park Board Minutes of April 16, 1987 Councilman Stamon referred to Item 7, Late Items, from the Park Board, discussion of damage to the tennis courts by tree roots, and inquired of the status. Parks Recreation Director Brodhun answered that he believed they had the problem resolved. Councilman Hallett inquired as to Item 7 -F, regarding a problem locating the Fine Art Center. Parks Recreation Director Brodhun answered that problem had been resolved by eliminating the access off Jones Street. Councilman Stamon noted that she had attended recent function at the Fine Art Center with some people from out of town hac difficulty locating it from the parking lot. She suggested another sign be installed at the north end of the parking lot, directing the way to the Fine Art Center. Councilman McPhee referred to page 4, Item 8, final paragraph. He agreed with most people in not liking the neon lights at the Conrad Dyer Fountain. Parks Recreation Director Brodhun stated that replacement of the broken bulbs had stopped and a new design was under consideration. Manager Flodstrom indicated that the matter was going to be taken to the Downtown Association for their consideration. Councilman Quast referred to Item 7 -C. He inquired as to the proposed Volks -Walk. Councilman Hesla stated he did not have final details on this event; that the Chamber was the sponsoring agency and that it was scheduled for the weekend of June 13th and 14th, probably on a Saturday. Councilman Stamon moved to accept and place on file the minutes of the Park, Recreation and Beautification Commission of April 16, 1987. Council- man Quast seconded and the motion carried. 8. Report from City /County Human Services Committee S�tttt' 4 --L jrri�t�1_ Councilman r eported that Councilman �#e nad been at the h ospital enjoying his new babies on the afternoon of this meeting and proceeded to report on the meeting. She stated that she, Mayor Whidden and Manager Flodstrom had gone to Sequim to meet with the various members of the Com- mittee to discuss a number of issues regarding Human Services. She out- lined a breakdown of the allocation of Human Services costs, listed in a memo dated May 13, 1987, from Manager Flodstrom and Councilman Hesla as Chairman of the Committee. She felt they were getting rather close to arriving at some equitable way of deriving costs in a manner that can be leveled out so that the Human Service agencies do not have to go through so much turmoil each year to determine where funding would come from. She reported that Clallam County, Port Angeles and Sequim were all in agreement and that Forks had not participated yet. She recommended that at budget time this year, the City look at decreasing the amount the City contributes and when funding is stipulated for the City of Port Angeles, we require that the service level for Port Angeles not decrease. She stated that would ensure that if cuts are made, they are not cuts in service to citi- zens of Port Angeles. Councilman McPhee agreed, stating he saw no reason at all why a Port Angeles taxpayer should pay more than what they are receiving. Manager Flodstrom reviewed the challenges faced by the Com- mittee and indicated that the Committee could reach a "best fit" formula. 747 CITY COUNCIL MEETING May 19, 1987 Manager Flodstrom quickly informed Councilmembers that the Health Services Committee was awaiting a meeting with the new health district physician once she had an opportunity to assess the current condition of the district and give everyone the benefit of her experience, having been associated with other districts as to what is the appropriate direction for Clallam County and the cities within Clallam County to take with regard to health services. With regard to Human Services, he stated that the City's share of cost is going down without a reduction in service. 9. Proclamation Take Pride in America Awareness Week Mayor Whidden proclaimed the week of May 17 -May 23, 1987, as Take Pride in America Awareness Week and called upon the people of Port Angeles to recog- nize and participate in this public awareness, public stewardship effort to promote wise use and to reduce abuse of our natural and cultural resources. 10. Agreement Authorized with Coca -Cola Bottling for Lincoln Park Scoreboard Councilman McPhee moved to authorize the Mayor to sign the agreement with Pacific Coca -Cola Bottling Company. Councilman Stamon seconded explaining that this would provide electronic scoreboards at some of our little league fields to further enable us to attract little league tournaments. Follow- ing discussion, on call for the question, the motion carried. VIII CITY COUNCIL COMMITTEE REPORTS AND LATE ITEMS Councilman McPhee asked about handicapped access to the new City Hall. He was under the impression that the new building was going to include auto- matic doors and indicated surprise that automatic doors were not going to be included. Manager Flodstrom explained that the cost for installing an automatic door in the front of the new City Hall was $12,000. He stated that the facility was accessible to the majority of handicapped and with some assistance, with people available to provide that assistance would be available to the remainder of the handicapped public. He stated that they had not precluded the addition of an automatic door if enough funding was available after the project. Manager Flodstrom felt that it mi ht be expensive to have automatic doors installed later. ('cone. Ivn v )1, f 14 S/16 bc'. ct_ /2 7/ /i7Of'/ L4 (-c'— Councilman McPhee discussed the matter further with staff who assured him that overhead protection was provided as well as a buzzer at the Police Department entrance so handicapped individuals would not be left out in the rain awaiting access to the facility. Councilman Schermer voiced concern over the current procedure regarding street vacations and the Real Estate Committee. He suggested a meeting with Public Works Director Pittis to discuss that procedure. He felt the Real Estate Committee should become more vitally involved sooner. City Planner Carr responded that the current procedure allows for a much quicker process than in many communities. Councilman Schermer recommended getting together with staff and discussing the process. Councilman Quast recom- mended inviting City Planner Carr and Public Works Director Pittis to the next meeting of the Real Estate Committee to discuss4this topic. Councilman Schermer also asked if there wasn't some way of controlling the volume of proclamations submitted to the Mayor for reading. Councilman Quast noted concern over a decrease in the amount of pride taken in Downtown planters. He recommended the Council request the Downtown Association further encourage beautification of the Downtown planters. Councilman Stamon pointed out that any business is currently eligible for the "Yard of the Month" award. She recommended that Councilman Quast contact George Cortez, who is the chairman of the Downtown Beautification Committee. Parks and Recreation Director Brodhun explained that Mr. Cortez had met with John Hicks, Parks Superintendent. He explained that part of the Downtown Beautification Plan was to encourage Downtown businesses to beautify the planters. Councilman Quast noted that the tourist season was almost upon us and these activities would have to be undertaken now to have the most impact on the City this summer. Councilman Quast felt it would be nice to award those businesses some type of award they could keep in their window. 748 CITY COUNCIL MEETING May 19, 1987 Councilman Quast also suggested the City Manager research the possibility of obtaining property for a walk- through from the current Police Station to First Street. Councilman Quast then brought up a quote from a recent newspaper article on the "Succeed in Port Angeles" campaign. He stated that the article gave the impression that we need the Pacific Institute to bounce back and he hoped that was not the intent as the City of Port Angeles had bounced back years ago. Manager Flodstrom explained that Pacific Institute recognizes something in Port Angeles that they are not seeing in a lot of other communities and he felt they want to be a part of it. He stated they feel the atmosphere and attitude of a lot of people in Port Angeles is right for this community to enhance itself, and is right for this community to grow and to recover from the recession of the late 1970's and early 1980's. He thought that Pacific Institute had seen some things as a result of their Investment In Excellence program that was utilized by the City of Port Angeles and that there was a real reception to the efforts of the program and for whatever reasons, this community, because of the attitude, the atmosphere, and the spirit, had been able to take that program and along with its own initia- tive, accomplish some remarkable things that are not happening in other cities. He agreed that there were more people in the community and more things happening that you could attribute that turnaround to than solely the Pacific Institute. Councilman Quast concurred. He wanted to make sure that whatever was happening in Port Angeles was due to its own people; that they want to invest and pull themselves up and have succeeded in doing so. Manager Flodstrom added that because of that, the attitude is right for a tool such as Pacific Institute to go beyond. Councilman Stamon stated that for those who were able to attend the recep- tion on May 15, 1987, featuring Lou Tice, founder of Pacific Institute, what Mr. Tice was saying, (she felt that quote was a little twisted and out of context) was that the City of Port Angeles is a prime example of the kinds of things that happen when you have people with positive attitudes and some of the qualities that they teach in the program. She stated he was referring to the City of Port Angeles as a shining example of what can be accomplished with positive attitudes and was in no way taking credit for anything that was happening here. Councilman Quast stated that credit should be given to local people. Coun- cilman Stamon stat that was exactly what Mr. Tice was doing. City Clerk Anderson responded that with the City of Port Angeles program we would like to use one of the concepts taught by the Investment in Excel- lence education which is "adding to the party She stated that a lot has been accomplished in this community through the tenacity and forward think- ing of community leaders. She stated it has taken a lot of time and com- mitment to get us where we are today. She felt we could "add to the party" with this program and with many other programs. She„,tated the "Succeed in Port Angeles" theme can be comprised of a number of components, the Invest- ment In Excellence program only being one of those components because it is the vehicle that we have available to us. She stated other vehicles could be used, but the Investment in Excellence program happens to be the one we have. Councilman Quast stated, "So, in other words, it is to continue the forward movement and to enhance." City Clerk Anderson answered yes. Councilman Quast felt that was okay. Councilman Stamon, as a result of inquiries she had received asked the Fire Chief to again explain why it is that the fire truck responds with the aid car. Fire Chief Glenn explained that most departments have fire trucks with four people on them; however, the City of Port Angeles has four people in the fire station who provide not only fire service but Medic I. He stated our firefighters are cross trained; they are not just paramedics or just firefighters; they are both and can provide both services. He stated that we are able by taking both pieces of equipment to respond to either a fire call or an aid call with both pieces of equipment and these cross trained people rather than putting the four people that you should put on a fire truck, you can put two people in each unit and cover both alarms with that one group of people. He stated that Port Angeles is fortunate in that 749 CITY COUNCIL MEETING May 19, 1987 you don't find many fire departments that have entirely trained EMT people both on their paid and volunteer crews. Councilman Stamon thanked Gary Leaf and Light Director Orton for a memo regarding BPA's response on surplus power promotion programs and the troubles that were being encountered. She also mentioned Item 19 from the Information Agenda which was some copies of demographic information that EDC had developed. She encouraged Councilmembers to review it and members of the public to obtain a copy. She stated it was interesting to look at in terms of where our income comes from in this County, particularly, how much is retirement income. She stated this was the largest payroll in the County. Councilman Hallett noticed that the City's water use appears to be down for residential usage, not only in the dollar amount but the volume of water used. He asked Public Works Director Pittis if there was any particular reason for that. Public Works Director Pittis explained that rainfall was a factor, with a variety of factors combined. He stated it was predictable that we could use less water. Councilman Hallett also inquired about an amendment to the ambulance ordi- nance which had been included in the Information Agenda. He asked if that was just for information or if action was needed. Manager Flodstrom explained that this was just for information at this point and that discus- sion had gone on before the Medic I Advisory Board and had also taken place with the ambulance company. He stated it was a status report on what was going on in these discussions and that further revision may occur. He stated that there was a need for controls, policies, and procedures, especially since the private ambulance company was now offering in addition to basic life support, advanced life support. Fire Chief Glenn explained further. Councilman Hallett asked about a recent decision by the Board of Adjustment on the Haley /Montgomery issue where the Board of Adjustment voted in reversal of staff's recommendation on the issue. He discussed the matter briefly with staff. During discussion, he noted there seemed to be a trend here that he was not comfortable with. Attorney Knutson suggested Council- man Hallett read copies of the staff report on the issue. Councilman Quast stated that it was possible that proper training was not provided for new members on Boards and Commissions. He also felt that a hearings examiner might serve this purpose well. Councilman Hallett commented on an upcoming State gymnastics meet to be hosted by Port Angeles. He also commended the Port Angeles Volunteer Fire Department for helping toward the Chamber of Commerce Fourth of July fire- works display by conducting a garage sale. Manager Flodstrom stated that Volunteer Firefighters would gladly accept any items donated by the Council for their garage sale. Councilman Stamon noted that Lyle Sumek was going to be at the Association of Washington Cities convention, conducting a session on effective Council manship, and effective Council meetings. She commented that immediately after she came on the Council there had been discu4sion about having Mr. Sumek come to Port Angeles and conduct such a seminar for the former Coun- cil and somehow that did not take place. Councilman McPhee asked what it would cost. Council Stamon responded that we would have to find that out. She then moved that the City Manager be directed to contact Mr. Sumek to arrange for a Council retreat to be held sometime this summer for the purpose of going through some of these items. Attorney Knutson explained that under the new Council Rules of Procedure, a motion to place this item on the table was required. Councilman Schermer stated that he and former Councilman Gerberding had attended a one day workshop offered by Lyle and he was a fantastic leadership person. Councilman Stamon then moved to put this item on the agenda for consideration. Councilman Quast seconded. Councilman McPhee requested more information. On call for the question, the motion carried. For purposes of discussion, Councilman Stamon moved to direct the City Manager to make contact with Lyle Sumek to investigate the possibility of having him come to this location for a seminar for the Council. Councilman Schermer seconded. Councilman Schermer explained further, stating he had no agenda in front of him to give a lot of information and requested Manager Flodstrom explain. Manager Flodstrom stated that Mr. Sumek had been a management consultant and a motivational consultant for a number of years 750 CITY COUNCIL MEETING May 19, 1987 with experience in both the private sector and the public. He stated he works with groups of administrators or elected officials and assists them in procedures that will help them be more effective as a group and as individuals within the group. He stated he does a lot of things on goal setting, and on participation in group dynamics. On call for the question, the motion carried. Manager Flodstrom stated he would bring back information on Mr. Sumek and on a retreat as well as an estimate on his cost and the scope of the material with possible dates for the Council to consider. Manager Flodstrom referred to a letter from the Department of Energy in the Council's Information Agenda. He stated that Rob Orton, City Light Direc- tor, would be attending that meeting and asked if any members of the Utility Advisory Commission would be interested in attending on May 26, 1987. Manager Flodstrom then confirmed with Councilmembers attendance at the Association of Washington Cities convention June 17, 18, 19. Mayor Whidden, Councilmen Stamon and Schermer were confirmed. Manager Flodstrom then requested the Council place on tonight's agenda, consideration of an agreement with the Downtown Association and Budget Rent -A -Car for administration of downtown parking. Councilman Schermer explained that the Committee had been working with Budget Rent -A -Car for a number of weeks and because of the timeliness of the tourist season arriving soon, he stated time was of the essence. He moved that this item be placed on the agenda. Councilman Stamon seconded and the motion carried. Manager Flodstrom apologized for not bringing this to the Council on the regular agenda. He stated this was a result of some mis- communication on whether this was ready for Council consideration. He stated it was ready tonight for Council action. He stated the city had had some ongoing dis- cussions with Budget Rent -A -Car with regard to compliance with the City's electrical code and sign ordinance. He felt those differences could be worked out and were not significant differences. He asked that it be approved conditionally with the understanding that the conditions be in compliance with the City's sign ordinance and electrical code before the agreement would go into effect. Manager Flodstrom then outlined the terms of the agreement. Councilman Quast moved to authorize the Mayor to sign the agreement for operation of the Downtown parking lots which is facilitating the arrange- ment between the 'Port Angeles Downtown Association Inc., and Budget Rent A -Car at a time when the stated objections and violations have been taken care of. Councilman Stamon seconded with the clarification that those were violations regarding electrical problems and sign ordinance non compliance issues. Councilman Quast made specific reference to a problem quoted by the electrical inspector as having potentially catastrophic consequences. Councilman Schermer added that Budget Rent -A -Car has agreed for a 50 fee to pick people up and drop them off at the beauty shops for three hour parking. John Wear, manager /operator of Budget Rent, -A -Car, then addressed the Council, providing information on the status of correction of the code non compliances. Following further discussion, on call for the question, the motion carried. IX ADJOURN TO EXECUTIVE SESSION None. X RETURN TO OPEN SESSION XI ADJOURNMENT The meeting was adjourned was 10:20 P.M. Clerk Mayor