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HomeMy WebLinkAboutMinutes 05/20/1986534 I CALL TO ORDER Mayor Whidden called the meeting to order at approximately 7:03 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Hallett, Hesla, McPhee, Quast, Schermer, Stamon. Members Absent: None. Staff Present: III MINUTES CITY COUNCIL MEETING Port Angeles, Washington May 20, 1986 Manager Flodstrom, Attorney Knutson, Acting Clerk Anderson, P. Carr, M. Cleland, G. Booth, S. Brodhun, L. Glenn, J. Pittis, R. Orton, D. Wolfe, G. Sugiyama. Public Present: L. Sunny, E. Lee, G. Pressley, J. Faires, J. Young, S. Hauff, K. Gabriel, J. N. Johnston, M. Merrick, P. Downie, D. Quast, J. Wear, S. Indelicato, C. Sorenson, D. Schulz. Attorney Knutson included additional wording on Register Page 529, Item 4, at the bottom of the page, so that Finding (B) would read as follows: "Provided that the City and the Port intend to negotiate a public access easement in the vicinity in the future, so that the public health and safety is not endangered, Port operations will not be interfered with, and the proposed Shoreline Permit and design of the pier can be consistent with General Regulations C.2, C.3, Land Use Element D.2 and Use Activity F.8.b." Upon Councilman McPhee's request that the May 6th minutes indicate the number of public present, Councilman Schermer suggested an addition on Register Page 524, under IV VI Delayed to read: "Mayor Whidden announced that because of the large number of public present Councilman Stamon moved to accept and place on file the minutes of the May 6, 1986, regular meeting as presented with amendments as suggested by Councilman McPhee and Attorney Knutson. Councilman Hallett seconded. Councilman McPhee requested wording be Register Page 526, seventh paragraph, paragraph, he revised the last sentence of Port Angeles would pay for a new City Hall would be here long after this Counc On call for the question, the motion carried. IV FINANCE 1. Consideration of Bids for Overgrown Lot Clearing 2. Consideration of Bids for Concrete Sidewalk Work changed from "low" to "lower" on seventh line. Also, in the same to: "He stated that the citizens Hall and the citizens and the City it is gone." Councilman Schermer moved to accept the recommendation of the Public Works Department and award the bids to Primo Enterprises, Inc., for Project #86 -7(A) Concrete Work City -Wide; and to "The Original" Gary's Tractor for Project #86 -7(B) Clearing of Overgrown Lots City -Wide. Councilman Stamon seconded. Following some discussion, on call for the question, the motion carried. 3. Request for Payment to Riddell, Williams of $10,487.62 for Legal Representation on WPPSS Issues Councilman Stamon moved to authorize payment for the May 1, 1986, bill to Riddell, Williams for WPPSS litigation representation in the sum of $10,487.62. Councilman Schermer seconded. Councilman Stamon thanked Attorney Knutson for providing Councilmembers with a summary of the various cases and reminded ratepayers of the substantial liability being dealt with. On call for the question, the motion carried. CITY COUNCIL MEETING May 20, 1986 4. Consideration of Bids for Janitorial Contract for City Facilities Councilman Hallett moved to award the janitorial services bid to New Broom Janitorial, Inc., with a cost proposal of $24,543 for one year. Councilman Stamon seconded. Councilman Hallett amended his motion to authorize the City Manager to sign the contract. Councilman Stamon concurred. Attorney Knutson amended wording in Section 5. Duration, of the contract to read .with option to renew for up to one additional year Councilmen Hallett and Stamon concurred. Following some discussion, on call for the question, the motion carried. 5. Consideration of: A. Decision on Acquisition of Senior Center Van B. Rejection of Sewer Jet Bids 535 Councilman Quast moved to approve the option of the City pursuing its own lease acquisition for the Senior Center van and award a low bid of $16,628.01 (excluding sales tax) to Cal Worthington Ford for a 1986 Ford E350 Clubwagon. Councilman Stamon seconded. Councilman Quast noted previous discussion had indicated that this wagon, when not used by the Senior Center, would be available for other uses by the City at large. Councilman Stamon noted the acquisition of this particular piece of equipment was discussed during the budget hearings in 1985, although a specific dollar amount was not attached to the van or included in the budget, making it the clear intent of the Council to continue the acquisi- tion process of the van. In discussion, Councilman McPhee asked who would provide insurance if other groups used the van. Manager Flodstrom explained that other City employees and Councilmembers who might use the van would be covered under the City's other insurance for self- insurance coverage. Discussion followed. Councilman McPhee expressed his concerns of the City's liability if someone were to drive the van without a chauffeur's license. Councilman Stamon explained that it would be policed by Senior Center staff. Additional discussion followed. On call for the question, the motion carried, with Councilman McPhee voting "No Councilman Quast moved to reject all bids for the sewer jet machine and truck cab and chassis. Councilman Stamon seconded and the motion carried. C. Approval of Lease Financing Terms for Certain Equipment Following brief discussion, Councilman Hallett moved to authorize staff to conclude negotiations for a final leasing contract with CM Financial Cor- poration of Illinois for a total amount not to exceed $478,255. Councilman Schermer seconded. Following some discussion, on call for the question, the motion carried. V CONSENT AGENDA Councilman Schermer moved to approve the items under the Consent Agenda, including: (1) Request permission to call for bids for Cemetery niches; (2) Request permission to call for bids for playground structure, 5th and Oak playground equipment, (3) Request permission to call for bids for Pier restroom renovation; (4) Request permission to call for bids for floating moorage facilities at the Pier; (5) Correspondence from Washington State Liquor Control Board; and (6) vouchers of $614,798.14 and Payroll of 5 -4 -86 in the amount of $209.006.81. Councilman Stamon seconded. Following some discussion, on call for the question, the motion carried. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA None. ITEMS FROM THE CITY COUNCIL TO BE PLACED ON THE AGENDA Finance Director Orton introduced the City's new Risk Manager, Glenn Sugiyama. Councilman Stamon stated that City Light Director Ron Saville would be leaving the City of Port Angeles for the lead position in Tillamook, Oregon, and publicly thanked him "for his dedicated service to the citizens of Port Angeles" and added: "He came on board at a difficult time for electrical utilities and has contributed invaluable knowledge on the WPPSS 536 CITY COUNCIL MEETING May 20, 1986 litigation issue, preference issues, hydroelectric generating development, and many, many other areas for City Light. Ron's expertise and dedication to excellence for himself and his staff will be difficult to replace." She extended the Council's appreciation and best wishes to him. Councilman Hallett spoke on behalf of Richard Gallagher who was unable to attend the meeting, regarding the Torch Run to benefit the Special Olympics on May 29th, stating there would be a number of City, County, Makah Indian Reservation, and Coast Guard personnel donating time and accepting pledges for the run. He urged Councilmembers to individually express their support. VII LEGISLATION 1. Public Hearings A. Zoning Code Amendments: (1) Signs in Light Industrial District Mayor Whidden read the Ordinance by title, entitled Ordinance No. 2389 AN ORDINANCE of the City of Port Angeles amending Chapter 17.32 of Ordinance No. 1709, the City Zoning Code, and Section 17.32.070 of Ordinance No. 2329 to allow certain signs in the Light Industrial District. Mayor Whidden opened the public hearing. Glen Smithson, 212 West Second Street, asked what was allowed for location of a sign and size. Planner Carr gave specific figures and allocations. Discussion followed. Mayor Whidden asked for further comments; there were none. Mayor Whidden then closed the public hearing. Following brief discussion, Councilman Schermer moved to adopt the Ordinance as read by title. Councilman Stamon seconded. On call for the question, the motion carried. (2) Display of Merchandise Mayor Whidden opened the public hearing and asked for comments. There were none. Mayor Whidden closed the public hearing and read the Ordinance by title, entitled ORDINANCE NO. 2390 A AN ORDINANCE of the City of Port Angeles amending Article IX, Section 16, of Ordinance No. 1709, dealing with storage of merchandise in yards. Councilman Hallett moved to adopt the Ordinance as read by title. Council- man Stamon seconded. Following some discussion, on call for the question, the motion carried. B. Fire Chief Signature on Short Plats Ordinance Adopted Mayor Whidden opened the public hearing and asked for comments. There were none. Mayor Whidden closed the public hearing and read the Ordinance by title, entitled ORDINANCE NO. 2391 AN ORDINANCE of the City of Port Angeles amending Sections 16 and 17, Ordinance No. 2222, and Amending Chapter 16.04 of the Port Angeles Municipal Code relating to short plats. CITY COUNCIL MEETING May 20, 1986 Councilman Quast felt that staff, Caldwell, as a spokesperson for everyone would get a chance to negative. He instructed staff to post a notice in the neighborhood B. Conditional Use Hearing ORDINANCE NO. 2392 AN ORDINANCE of the City of Port Angeles vacating all of that portion of Chase Street lying between Fourth Street and Fifth Street and all of the 4/5 alley lying within Block 170, Townsite of Port Angeles. 2. Planning Commission Minutes of May 14, 1986 A. Conditional Use Hearing David Johnston, M.D. Delayed Newqent Extended C. Conditional Use Hearing Pressley Extended 537 Councilman Schermer moved to adopt the Ordinance as read by title. Coun- cilman Hallett seconded. Following some discussion, on call for the question, the motion carried. C. Chase Street and 4/5 Alley Vacation (Continued from May 6, 1986) Mayor Whidden opened the public hearing and asked for comments. There were none. Mayor Whidden closed the public hearing and read the Ordinance by title, entitled Councilman Stamon moved to adopt the Ordinance as read by title. Council- man Schermer seconded. Following some discussion, on call for the question, the motion carried. Councilman Quast then moved to instruct the Planning Director and the Planning Commission to consider a change of zoning in Block 170, TPA, to PBP. Councilman Stamon seconded for the sake of discussion. Mayor Whidden asked for comments and concerns; there were none. On call for the ques- tion, the motion carried. David Johnston, M.D., has requested a Conditional Use Permit to operate a psychiatrist's office as a Home Occupation in the RS -7 Single Family Residential District located at 1320 South Cherry Street. Manager Flodstrom announced receipt of a petition from Mr. Caldwell signed by property owners in the immediate area of 1320 South Cherry Street. He noted that Mr. Caldwell requested residents who signed the petition be given an opportunity to express their concerns to the Council. Councilman Hallett felt there was no need for additional public comment. Some discussion followed. Councilman Stamon concurred with Councilman Hallett's concerns. She suggested a public round -table meeting to include staff, Dr. Johnston, and those residents opposed, in lieu of a public hearing. Additional discussion followed. Councilman Schermer moved to delay action until the next regular meeting, June 3, 1986, and instruct staff to schedule a neighborhood meeting. Councilman Stamon seconded. Additional discussion followed at great length. On call for the question, the motion carried with Councilman Hallett voting "No in conjunction with Dr. Johnston and Mr. the neighborhood, should get together so voice their opinion, either positive or coordinate a short notice in the paper or Additional discussion followed. Councilman Quast moved to concur with the recommendation of the Planning Commission and extend the Conditional Use Permit allowing a self- service auto laundry to be located in the CSD -C1 Community Shopping District, located at 15th and "C" Streets, for an additional year, subject to the original conditions and findings. Councilman Schermer seconded. Following brief discussion, on call for the question, the motion carried. Councilman Schermer moved to concur with the Planning Commission's recom- mendation and grant a two -year extension of a Conditional Use Permit allowing an adult foster home to be operated as a Home Occupation in the 538 D. Acceptance of Minutes of May 14, 1986 CITY COUNCIL MEETING May 20, 1986 RS -9 Single Family Residential District, located at 909 South "N" Street, subject to the original conditions. Councilman Stamon seconded and the motion carried. Councilman Hallett moved to accept and place on file the Planning Commis- sion minutes of May 14, 1986. Councilman Stamon seconded. Following some discussion, on call for the question, the motion carried. 3. Ordinance Vacating Streets and Alleys and Establishing Compensation for the Vacations for the Gund Plaza Project Mayor Whidden read the Ordinance by title, entitled ORDINANCE NO. 2393 AN ORDINANCE of the City of Port Angeles vacating the undeveloped street identi- fied as Eighth /Tenth Crossover Drive and the alley in Blocks 253 and 254, TPA. Councilman Quast moved to adopt the Ordinance as read by title. Councilman Schermer seconded. Pat Downie, representing the Gund Plaza project as project manager, concurred with each of the items listed in a memo from the Real Estate Committee dated May 7, 1986. On behalf of Mr. Gund and Douglas B. Lloyd of San Francisco, he expressed appreciation for the enthusiasm, support and "cooperative spirit" shown by the City on this project. On call for the question, the motion carried. 4. Ordinance Vacating Streets and Alleys and Establishing Compensation for the Vacations in the Port Terminal Area Councilman Quast moved to defer this item until after the Executive Ses- sion. Councilman Stamon seconded and the motion carried. Councilman Schermer stated for the record this was for placing a value on compensation for real estate. 5. Request from Fire District 2 to Assist with Implementation of EMS Program Councilman Stamon moved to concur with the recommendation of the Fire Chief and approve the provision of assistance to Fire Protection District No. 2 for EMS calls during a period not to exceed one year. Councilman Hallett seconded. Some discussion followed. Councilman Stamon amended her motion to authorize the Fire Chief to negotiate an agreement with Fire Protection District No. 2 to be returned to the Council for their consideration at a later date. Councilman Hallett'concurred. On call for the question, the amended motion carried. 6. Status Report on Oil Spill and Related Items Mike Doherty Mayor Whidden stated Mr. Doherty would give his report later in the meeting. 7. Consideration of City's Participation in "History of Public Works" Centennial Project (Continued from May 6, 1986) Councilmen Quast and Stamon spoke in support of the City's participation in the "History of Public Works" Centennial Project. Councilman McPhee agreed with Councilman Quast, stating there was a history that should not be lost, that it should be collected and documented; but spoke in opposition to spending public money for the project. He read excerpts from letters to the Public Works Department describing the project. Discussion followed. Councilman Hallett then moved to authorize $550 for a one -half page docu- mentation of the history of the Port Angeles Public Works Department in the APWA Centennial Historical Project. Councilman Stamon seconded and the motion carried, with Councilman McPhee voting "No CITY COUNCIL MEETING May 20, 1986 539 8. Consideration of Request from True Friends of the Blind to Assist with the Development of a Northwest Dog Training Facility (Continued from May 6, 1986) Councilman Quast moved to concur with the recommendation of staff with one caveat that before the particular piece of property on the most westerly end of Ocean View Cemetery was offered, the approval of the immediate neighbors to the south be obtained. Councilman McPhee noted concern with the use being authorized until liability insurance was obtained. Staff and Council explained these issues would be dealt with. Councilman Stamon seconded. Some discussion followed. Leo Sunny addressed the Council on this issue, stating he was one of the people who helped start the organization. He also stated why he was no longer with the organization. Following some discussion, on call for the question, the motion carried. 9. Request Council to Consider Regular Video Tapings of Meetings and Request to Call for Bids (Continued from May 6, 1986) Councilman Stamon moved to grant permission to call for informal bids to video tape the regular Council meetings for at least the balance of 1986. Councilman Hesla seconded. Some discussion followed. Councilman Quast amended the motion to include that each bidder provide Council with one tape of a City Council meeting. Councilmen Stamon and Hesla concurred. Following a brief discussion, on call for the question, the amended motion carried. 10. First Quarter Financial Report and Update Finance Director Orton submitted printed information to Councilmembers. Councilman Quast said he saw "some very encouraging figures" with regard to the City's finances. A brief discussion followed. 11. Consideration of Agreement with Clallam County for Septage Discharge into Port Angeles Sewer System During discussion, Steve Hauff, Assistant Director of Public Works for Clallam County, spoke to Councilmembers on this issue and answered ques- tions. There was extensive discussion. Councilman Quast moved to add an amendment under Section 5 of the proposed Agreement: "This Agreement shall remain in effect for two years from the date of execution. Through this time period, the County shall update the City upon request as to progress in the development of the County's taking time. He further moved to authorize Mayor Whidden, the City Attorney and City Clerk to sign the Agreement as amended. Councilman S yhermer seconded and the motion carried. 12. Consideration of Amended Sewer Use Ordinance Mayor Whidden read the Ordinance by title, entitled ORDINANCE NO. 2394 AN ORDINANCE of the City of Port Angeles, Washington, regulating the use of public sewers and drains, the installation and connection of building sewers, and the discharge of waters and wastes into the public sewer system; providing penalties for violations thereof; and repealing all conflicting ordinances and parts of ordinances. Councilman Hallett moved to adopt the Ordinance as read by title. Council- man Stamon seconded. Following a brief discussion, on call for the ques- tion, the motion carried. Mayor Whidden read the Resolution by title, entitled 540 RESOLUTION NO. 14 -86 A RESOLUTION of the City of Port Angeles establishing fees for sewer and storm drain connection permits, and superceding Resolution No. 7 -84. CITY COUNCIL MEETING May 20, 1986 Councilman Stamon moved to pass the Resolution as read by title. Council- man Quast seconded and the motion carried. 13. Request Authorization to Execute Acceptance of Assignment for Storm Drainage Franchise in De1Hur Eastside Annexation Councilman Quast moved to authorize Mayor Whidden to execute the Acceptance of Agreement for transfer of the franchise. Councilman Stamon seconded and the motion carried. 14. Letter from State of Washington Requesting Funding Assistance for the Establishment of a Washington State Vietnam Veterans' Memorial Councilman McPhee moved to provide the $500 requested for the Vietnam Veterans' Memorial. Councilman Quast seconded. Councilman Stamon read the names of the men from Port Angeles: Dean Messersmith, Ronald Pearson, Paul Raber, Gary Simkins, and Richard White. Councilmembers clarified that there were four others from the County, and Councilman Stamon stated that she assumed the County Commissioners had been approached. David Schulz, 127 West Fourth Street, stated his support for the City's recognition of the significance of the memorial with this action. Councilman Quast pointed out that this memorial was to be erected in Olympia. On call for the question, the motion carried. 15. Request for Approval of Contracts with Executive Answering Service, Economic Development Council, and Clallam County Museum Councilman Schermer moved to authorize Mayor Whidden to sign the Agreement with the Economic Development Council. Councilman Stamon seconded and noted it was a formalization of the City's budget process. On call for the question, the motion carried. Councilman Hallett moved to authorize Mayor Whidden to sign the contract with the Clallam County Museum in the amount of $7,500. Councilman Stamon seconded. Following some discussion, on call for the question, the motion carried. Councilman Stamon moved to authorize the City Manager to execute the contract between the City of Port Angeles and Executive Answering Service. Councilman Schermer seconded and the motion carried. A brief discussion followed. 16. Request for Approval of Falls Creek Hydro Engineering Contract Councilman Stamon moved to authorize Mayor Whidden to execute the contract with Schuchart Associates for design engineering services as specified in the scope of work attached thereto. Councilman Schermer seconded and the motion carried. Councilman Quast expressed the Council's appreciation for the continuous work on the two major hydro projects. Mayor Whidden then indicated that Mike Doherty had arrived at the meeting and Item No. 6 would now be discussed. 6. Status Report on Oil Spill and Related Items Mike Doherty Mike Doherty, Oil Spill Coordinator, reported to Council his current activities and what he has done since being retained by the City of Port Angeles and Clallam County. Discussion followed at great length. Councilman Quast moved to extend Mike Doherty's contract, based on the initial conditions, through June, 1986. Councilman Stamon seconded and the motion carried. CITY COUNCIL MEETING May 20, 1986 YYw. i E t 19. Consideration of Assisting the Port Angeles High School Bank on Their Trip to Victoria (Continued from May 6, 1986) Councilman Quast withdrew this item from the Agenda. Councilman Quast moved to defer action on a late item concerning informa- tion on improvements to Veterans Memorial Park until the June 3, 1986, meeting. Following some discussion, he further moved to schedule a public hearing on this matter for June 3, 1986. Councilman Schermer seconded. Additional discussion followed. On call for the question, the motion carried, with Councilman McPhee voting "No Councilman Hallett moved Council continue beyond the 10:00 P.M. deadline and address Items 20 and 21 on the Agenda. Councilman Hesla seconded and the motion carried. 20. Consideration of Renewal of Contract Between City and Clallam County Emergency Medical Services Council, Inc. Councilman Hallett moved to authorize Mayor Whidden to sign the contract between the City and Clallam County Emergency Medical Services Council, Inc. Councilman Schermer seconded and the motion carried. 21. Resolution Setting Public Hearing on a 6 -Year Transportation Improvement Program (TIP) Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 15 -86 IX ADJOURN TO EXECUTIVE SESSION VII LEGISLATION (Continued) A RESOLUTION of the City of Port Angeles setting a public hearing date for review of its Six Year Comprehensive Street Program. 541 Councilman Schermer moved to pass the Resolution as read by title. Councilman Stamon seconded. Councilman Hallett noted that this would be another opportunity for the public to give their input to assist the City Council in establishing goals and objectives in one of the many aspects of City government. On call for the question, the motion carried. Mayor Whidden noted the public hearing date, as set by the Resolution, on June 17, 1986. VIII CITY COUNCIL COMMITTEE REPORTS /LATE ITEMS Deferred until the next regular meeting, June 3, 1986. Mayor Whidden adjourned the meeting to Executive Session at 10:17 P.M. for the purpose of discussing real estate and personnel matters. X RETURN TO OPEN SESSION The meeting returned to open session at approximately 10:47 P.M. 4. Ordinance Vacating Streets and Alleys and Establishing Compensation for the Vacations in the Port Terminal Area Councilman Schermer moved to enter the compensation amount of $63,812 under Section 2 of the Ordinance. Councilman Quast seconded, adding installments to be paid in three installments of $21,271 as of June 1, 1986, $21.271 as of December 1, 1986, and $21,270 as of June 1, 1987." Attorney Knutson noted on Page 2, under Section 4A, a period should appear at the end of "Marine Drive with the word "the" being capitalized. Councilman Schermer concurred. On call for the qeustion, the motion carried. Mayor Whidden read the Ordinance by title, entitled 542 ORDINANCE NO. 2395 AN ORDINANCE of the City of Port Angeles vacating the one -block length of Tumwater Street lying north of Marine Drive; the one -half block length of Cedar Street lying north of Marine Drive; the one quarter block length of Pine Street lying north of Marine Drive; and the alley lying between First and Second Streets, from the railroad on the west to Marine Drive on the east. CITY COUNCIL MEETING May 20, 1986 Councilman Quast moved to ad6pt the Ordinance as read by title, with the stated amendments. Councilman Hallett seconded and the motion carried. Councilman Hallett moved to authorize staff to appropriate the necessary funds to hire as consultants the firm of Cabot Dow Associates for the Teamsters arbitration. Councilman Stamon seconded and the motion carried. Manager Flodstrom noted the traffic signal at Tumwater Truck Route was back in order and the repair costs were paid by private party insurance. Some discussion followed. A Utility Advisory Committee meeting was set for Tuesday, May 27, 1986, at 4:00 P.M. in the old Council Chambers. XI ADJOURNMENT Mayor Whidden adjourned the meeting at 11:08 P.M. ro ())4 fl. c Legbe1 7_ Acting City Clerk Mayor Prepared by: J\ a. `f /1