Loading...
HomeMy WebLinkAboutMinutes 06/02/2003 4952 CITY COUNCIL MEETING Port Angeles, Washington June 2, 2003 CALL TO ORDER - Mayor Wiggins called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Erickson, Headrick, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, J. Cole, and G. Kenworthy. Public Present: T. Price, A. Holzschuh, P. Lamoureux, R. Graver, R. B. & J. Bitner, M. Wiggins, and S. Methner. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilman Williams. ALLEGIANCE: PUBLIC CEREMONIES, 1. National Foster Parents Month - May, 2003: PRESENTATIONS AND PROCLAMATIONS: Mayor Wiggins welcomed Esther Alward, licensor of foster homes, and Marsa Hastings, recruiter of foster parents, who were invited to join the Mayor for the reading National Foster Parents of the Proclamation declaring May, 2003, as National Foster Parents Month. They Month were joined by foster parents Cindy Romberg, Tom Hostetler, and Rose and Dennis Wilson, who shared personal commentaries as to the rewards gained by serving in the field of foster care. Ms. Romberg announced the formation one year ago of the Believe in the Dream Foundation, which was established to raise funds for local use in benefitting foster children. Government Finance 2. Government Finance Officers Association (GFOA) Distinguished Budget Officers Association Award: (GFOA) Distinguished Budget Award Mayor Wiggins, joined by the other Councilmembers, expressed pleasure at receiving the GFOA Distinguished Budget Award for the thirteenth year. Congratulations were extended to Manager Quinn and Finance Director Ziomkowski, who indicated this award is especially meaningful in that the Budget was determined to be an outstanding communicationdevice. Director Ziomkowski noted the Budget was a product of team effort throughout the entire staff and Council. Olympic Discovery 3. Olympic Discovery Marathon: Marathon Larry Little, 1234 E. 2"d Street, submitted a progress report to the Council on the first Olympic Discovery Marathon, scheduled for June 15, 2003, from Sequim to Port Angeles. Mr. Little distributed informational flyers on the marathon and showed the Council the different theme shirts, vests, and hats that will be provided to volunteers, as well as to those f'mishing the race. Over $35,000 has been raised for the event, and participants are coming from all over the country for a total registration, thus far, of -1- 4953 CITY COUNCIL MEETING June 2, 2003 Olympic Discovery over 500 individuals. Because of the number of participants, it is expected that 1000 - Marathon (Cont'd) 1500 people will come to the community; Mr. Little encouraged the Council to join the event, perhaps as volunteers. Further, he urged the Council to impress upon the communitythe importance of making the townlook good for these visitors. Discussion followed, and Mr. Little announced that the course for the event had received certification from U.S. Track and Field, which is a great fete. WORK SESSION: Capital Facilities Plan (CFP) and Transportation Improvement Plan (TIP) Workshop and Public Hearing: Capital Facilities Plan (CFP) and Transportation Public Works & Utilities Director Cutler, aided by PowerPoint slides, reviewed and Improvement Plan (TIP) - discussed 2002 and 2003 CFP/TIP project status, noting that it represents $7.6 million Work Shop & Public in work and effort. Director Cutler provided further details on the composting Hearing facilities, Fire Station roof repair costs and anticipated reimbursement, and a septage receiving station that is being discussed with the County. He reviewed in detail the Governmental Fund project allocations, which encompass $2.7 million in projects numbered 1 - 20, plus the top 3 projects which equate to $1 million for 2003. In response to inquiries from the Council, Director Cutler explained that the Chip Seal Program was delayed this year in order to leverage grant funding for the 5th & Race signal. Repair work is also being planned for Peabody Street. In reviewing the General Projects, Director Cutler indicated some of the priorities needed to be changed, such as Rip Rap and Laurel Street Stair Repair needing to be lowered in priority, and Homeland Security and Commumty Projects needing to be raised in priority. The welcome sign at Deer Park could be lowered in priority due to lack of funding, and certain Police and Fire projects needed could be reversed in priority. The top 20 Street projects only were representative of the TIP, and Director Cutler informed the Council that, as long as the projects were on the TIP, the City could then seek grant or loan funds for the project. Mayor Wiggins directed attention to the tree planting project, indicating it was his impression that the Council wanted this program to continue on an annual basis. He urged Council to stay the course in this regard. Director Cutler explained how funds had been used as leverage in obtaimng grant funds for the improvements on the east side of town. The tree planting program did not need to stop, even if the City were unsuccessful in obtaining additional funding. Councilman Williams reported this matter had been discussed earlier in the day at a meeting of the Port Angeles Forward Executive Committee, and the group had urged the Council to also extend efforts in maintaining these improvements. He supported additional funding for ongoing maintenance, whether through privatization or community service workers, acknowledging it may be necessary to hire someone to supervise the workers in order to accomplish the maintenance on a regular basis. Councilman Heaclrick indicated it had been suggested that the Parks & Recreation Department oversee the community service workers, and Recreation Manager Cole responded that the Parks Department is currently organizing the program under its auspices. Director Cutler then reviewed the various departmental projects, and Councilmember Rogers urged a thorough review of the present parks system, noting that certain parks may no longer be serving a significant part of the residents in view of surrounding commercial businesses. She felt it may be advisable to sell some of the under-used parks in order to stimulate development. Manager Quinn responded that he had asked Director Counelly to include this option in the Parks Plan, which will be brought before the Council for policy direction. He agreed that, ifapark is located in a commercial area, then the property could likely be used for another purpose. In addition, Manager Quinn referenced the issue of maintenance, noting that the Francis Street Park had intentionally been landscaped with plants that required less maintenance. -2- CITY COUNCIL MEETING 4954 June 2, 2003 PUBLIC HEARINGS - Director Cutler proceeded to a review of the projects in the various utility departments, OTHER: after which Mayor Wiggins opened the public hearing at 7:00 p.m., and Director Cutler recommended that the public hearing be continued to the next Council meeting. Capital Facilities Plan (CFP) and Transportation Paul Lamoureux, 602 Whidby, questioned the project for residential infrastructure Improvement Plan (TIP) - development, and Director Cutler responded that it is the City's effort to extend utilities Work Shop & Public in order to stimulate residential development. The funding set aside will likely only Hearing extend utilities to an equivalent of a City block. Mr. Lamoureux inquired as to why the City would have any financial responsibilities in the Fire Station roof repair. Director Cutler indicated the City has identified its financial responsibility of approximately $50,000; the remainder should be forthcoming via insurance reimbursement. Mr. Lamoureux suggested litigation, but Director Cutler informed him that the contractor is no longer in business. Mr. Lamoureux then addressed Street projects, reiterating past commentaries supporting a White's Creek crossing in order to accommodate traffic in and out of Port Angeles. He was concerned that an emergency situation in the Morse Creek area might negate any possibility of evacuation. After further discussion of this issue with the Council, Mr. Lamoureux felt that a White's Creek Crossing could be the first phase of an ongoing project to bypass Morse Creek. Mr. Lamoureux sought clarification concerning the water treatment facility, which Director Cutler acknowledged was related to the removal of the Elwha Dams. There being no further public testimony, Councilman Braun moved to continue the public hearing to the City Council meeting of June 16, 2003. The motion was seconded by Councilmember Erickson and carried unanimously. Attention was again directed to the Work Session on the CFP/TIP, with Director Cutler reviewing the General Fund project allocations. He reviewed in detail the memorandum in the Information Agenda concerning the recent selection of an engineering consultant for the 8~ Street Bridges, who is committed to assisting the City in gaining a 20% match. Director Cutler explained where funds are being set aside toward the required match, after which he summarizedthe unprioritized projects which were listed in view of previous interest expressed in the projects. Lengthy discussion was held concerning the Peabody Street reconstruction, and Deputy Director of Engineering Services Kenworthy answered an inquiry from Councilman Williams agreeing that some of the Street funds would be used for the project in order to gain more from the investment. Councilman Williams expressed interest in seeing other options presented for funding of such catastrophic failures in order to avoid the use of what should be ongoing street maintenance funds. Manager Quinn explained the difficulty in budgeting for these types of projects, noting there could be a street levy if approved by the voters. Councilman Campbell submitted that, if such a request were taken to the public for a vote, it would need to be very project specific. Councilmember Rogers indicated this will be considered by the Community & Economic Development Committee, and Councilman Williams mentioned the possibility of some of these funds being used to also address the stormwater intrusion. Break Mayor Wiggins introduced his sister and brother-in-law, after which he recessed the meeting for a break at 7:45 p.m. The meeting reconvened at 8:00 p.m. Councilman Campbell, in order to provide additional direction to the staff and in order to correct an omission by the Finance Committee to recognize the need to continue the annual tree planting on the eastern side of the City, moved to direct the staff to find $25,000 in the 2003 Budget to use as a match for a grant for additional landscaping and tree planting or, in the absence of a match or a grant, to spend the $25,000 on the landscaping and tree planting in the eastern part of the City as a continuation of the program. The motion was seconded by Councilmember Eriekson. Councilman Williams asked that $5,000 be added to that figure in order to accommodate maintenance; however, Councilman Campbell indicated that would not be a capital expense but, rather, would be an operating expense. Manager Quinn -3- 4955 CITY COUNCIL MEETING June 2, 2003 indicated it would become part of the City's operating budget. Avote was taken on the motion, which carried unanimously. PUBLIC HEARINGS - Proposed 2003 Comprehensive Plan Amendments: OTHER: Community Development Director Collins advised the Council that the primary area 2003 Comprehensive Plan of concern in the proposed 2003 Comprehensive Plan Amendments had to do with a Amendments request from the Elwha Tribe to extend the boundary of the western UGA. Both the State and the County have expressed concern with the proposal, feeling that more time should be given to the consideration before a recommendation moves forward. Director Collins distributed copies of a letter received from the County Planning Director in that regard. Director Collins recommended that the public hearing be opened and continued to the June 16 City Council meeting, after which he explained that Ordinance "A" in the packet was representative of the Comprehensive Plan amendment without the issue of the westem UGA, and Ordinance "B" was inclusive of that recommendation. Director Collins also reported there was controversy with the State concerning the RS- 12 zoning designation at 3.62 units per acre, most of which would occur in the UGA. Councilman Williams asked for further clarification, which Director Collins indicated he would make available at the next meeting. Mayor Wiggins opened the public hearing at 8:10 p.m. Councilmember Rogers indicated that the Community & Economic Development Committee had not reviewed these proposed changes, and she asked that the Comprehensive Plan amendments be discussed at the group's next meeting. There being no public testimony, Councilman Campbell moved to continue the public hearing to June 16, 2003. The motion was seconded by Councilman Williams and carried unanimously. LATE ITEMS TO BE Manager Quinn asked that Water Utility Materials be added as Agenda Item D.4. PLACED ON THIS OR FUTURE AGENDAS: Councilmember Rogers asked the Mayor to deviate from the Agenda by moving to Other Considerations following the presentation of the Carnegie Library Restoration. Paul Lamoureux, 602 Whidby, revisited the matter of fluoridation, suggesting the use of a pilot programin a specific area of those wanting fluoridated water. He asked that a vote be conducted, and the individuals participating in the pilot program could conduct a test of the fluoride before the City moves to fluoridating the entire water supply. On the matter of water conservation, he suggested that the City consider a rebate program, similar to the current conservation program, for those individuals using a re-circulated water system. FINANCE: 1. Summertime Downtown Parking Enforcement / Community Service Officer Program Proposal: Summertime Downtown Parking Enforcement / Police Chief Riepe presented the proposal to implement a Summertime Downtown Community Service Officer Parking Enforcement/Community Service Officer Program, a program that has been Program Proposal presented to and endorsed by the Port Angeles Downtown Association. He explained that it is an effort to further the Council's goal to enhance the downtown area by securing pedestrian safety through the issuance of warning citations to skateboarders and bicyclists on downtown sidewalks, by reporting graffiti, vandalism, and other crimes, and by furthering enforcement of abandoned or junk vehicles. Chief Riepe referenced the award of the Port Angeles Main Street Parmer Award to Sandra Stafford, the City's parking enforcement officer, who will be assigned the additional duties from June through September, 2003. Arla Holzschuh, 105 IA East 1st and Executive Director of the Port Angeles Downtown -4- CITY COUNCIL MEETING 4956 June 2, 2003 FINANCE: Association, thanked Chief Riepe for this cooperative effort for the downtown area. (Cont'd) She noted how the downtown has become more pedestrian oriented, with 12% more businesses, more residents, more new businesses, and the Farmer's Market. Ms. Summertime Downtown Holzschuh felt there is a need to educate the community to encourage more Parking Enforcement / participation and visitation in the downtown area, but there must also be the realization Community Service Officer that people walking about cannot be impeded. Ms. Holzschuh provided supportive Program Proposal (Cont'd) commentaries on the addition of this service during the summer months, feeling confident it will be helpful to have this individual available to improve the environment of the downtown area. She urged the Council to give positive consideration to the proposal. Following discussion, Councilman Braun moved to authorize the Police Department to implement the "Summertime Downtown Parking Enforcement/Community Service Officer Program Proposal", which will allow for the current part time Parking Enforcement Officer to be assigned as afulltime Community Service Officer in the downtown area from June 3, 2003 through September 30, 2003. The motion, which was seconded by Councilman Williams, carried unanimously. Change Order ~ Carnegie 2. Change Order No. 7, Carnegie Library Revitalization, Project 97~08: Library Revitalization Director Cutler reported that the Carnegie Library project is going well; structural modifications are underway, and the project is on budget. At the time the contract was awarded, only the base bid was pursued pending additional funding sources. In that funding has been acquired, it is now possible to proceed with the seven alternates that were held in abeyance. Director Cutler advised the Council that $298,000 from Save America's Treasures has been secured, a grant from the State in the amount of $112,000 is pending, and the Walkling Trust has committed to $50,000 for the project. Director Cutler noted that the $112,000 from the State is pending the Governor's signature on the funding legislation, which will hopefully occur before June 30. The recommendation before the Council is to authorize the City Manager to sign the appropriate Change Order to accommodate the seven alternates, so that authorization can occur before July 1 but after the Governor signs the legislation. Director Cutler indicated the July 1 authorization is critical, as the contractor's price will be held firm only until that date. Discussion followed, with Director Cutler providing clarification concerning the State funds that are pending. In addition, Councilmember Rogers reminded the Council that General Fund monies had been set aside for this project and, if unused, she would like to see the funds returned. Manager Quinn explained that he had been negotiating with the Historical Society for a lease of the Carnegie Library; the lease is still under review and needs to be forwarded to the City Attorney's office as well. Lengthy discussion followed concerning the expenditure of the additional funds for the Carnegie Library, and Councilmember Erickson moved to approve and authorize the City Manager to sign Contract Change Order No. 7 in the amount of $148,607.29, upon receiving grant money from Washington State which is contingent upon the passage of legislation to be signed by the Governor in the amount of $112,000. The motion was seconded by Councilman Williams and carried unanimously. Award Contract, Fifth & 3. Award Contract, Fifth & Race Street Signal, Project 01-I0: Race Street Signal Director Cutler reviewed the recommended award of the Fifth & Race Street Signal project to Olympic Electric, and Councilman Williams inquired as to the impacts from Ennis & Liberty to Cherry Street. Deputy Director of Engineering Services Kenworthy explained that part of what is driving this project is an increase in traffic on Fifth Street, and one of the changes to be incorporated will be a stop at Chambers so that Fifth Street traffic moves through. There will be signal phasing changes made in order to assure that the traffic isn't backed up. Discussion followed, after which Councilman -5- 4957 CITY COUNCIL MEETING June 2, 2003 FINANCE: Williams moved to award the contract for the Fifth & Race Signal, Project No. (Cont'd) 01-10, to Olympic Electric Co. Inc., of Port Angeles and authorize the Mayor to sign the contract in the amount of $246,623.00. Councilman Braun seconded the Award Contract, Fifth & motion, which carried unanimously. Race Street Signal (Cont'd) Water Utility Materials 4. Water Utility Materials: Director Cutler presented for consideration the award of two bids for Water Utility Materials. Councilman Campbell moved to authorize Public Works & Utilities personnel to purchase Schedule A items from H.D. Fowler and Schedule B items from Familian N.W. The motion was seconded by Councilmember Erickson. Discussion ensued, and Director Cutler informed the Council that the City would be conducting research into the possibility of purchasing more from Familian N.W. in view of the fact they are on State contract. A vote was taken onthe motion, which carried unanimously. Returning to the Fifth & Race signal, Councilman Williams inquired as to whether there would be any Bonneville rebates for the signal, and Deputy Director Kenworthy responded he was uncertain as to that specific rebate, but the City is taking advantage of all possible funding opportunities. OTHER 1. Erickson Park Dream Playground: CONSIDERATIONS: Recreation Manager Cole advised the Council that the Dream Playground has far Erickson Park Dream exceeded expectations in spite of the fact it isn't quite complete. There is a need to Playground make the park ADA accessible and to establish a means by which the many volunteers can be honored. The Entry Gateway being proposed this evening was presented to the Parks, Recreation and Beautification Commission and received unanimous approval. Messrs. Steve Methner and Hank Gibson were present to submit the proposal for Council consideration. Aided by PowerPoint slides, the two gentlemen showed depictions of the entry with a plaque honoring volunteers, a 16' totem pole, a display of hand tiles made by the children, pavers for route movement, picnic tables and benches, as well as added landscaping. They indicated they are building funds in order to have sufficient means to rebuild the park when it becomes necessary. Questions followed, and Messrs. Methner and Gibson provided clarification in that the budget for this portion of the project is $20,000; in addition, maintenance will also be provided by the foundation that was formulated for this specific park project. Councilman Campbell moved to approve the plan for construction of an "Entry Gateway" to the Dream Playground at Erickson Park. Councilmember Rogers seconded the motion, which carried unanimously. Harbor Sail Cruises from 2. Harbor Sail Cruises from City Pier Moorage Floats: City Pier Moorage Floats Recreation Manager Cole presented background information on the proposal for Seventh Wave Yacht Charters to utilize City Pier moorage in order to conduct harbor cruises. He introduced Mr. Michael Swirski, 206 Rainview Lane, Sequirn, who related to the Council his proposal, personal background, and details pertinent to the cruises to be conducted daily at 10:00, 1:00, 4:00, and 7:00. The Pier would be used only for loading and unloading passengers, and a kiosk will be stationed at the Red Lion for ticket sales. At this time, Mr. Swirski is planning to use the Pier during the summer season, but he noted the harbor cruises could be a year-round activity. It was noted that State approval must be granted in view of grant funds used for the construction of the City Pier, but Manager Quinn indicated a precedent has been set with regard to City Pier usage, especially as relates to public use of the Pier. Recreation Manager Cole indicated the State has been cooperative in the past, and he was certain there would be -6- CITY COUNCIL MEETING 4958 June 2, 2003 OTHER no problem in gaining approval, as the Pier has always remained open for the general CONSIDERATIONS: public. (Cont'd) Conncilmember Rogers moved to approve the proposal to utilize the City Pier Harbor Sail Cruises from Moorage Floats on a pilot basis for the 2003 season (approximately June - City Pier Moorage Floats October) subject to the following conditions: 1) That the City Pier Moorage (Cont'd) Floats be used to load and unload passengers only with no overnight moorage; 2) That the approval be subject to a condition that a report be prepared jointly by staff and the charter company describing the outcome of the first season of operation for review by the Parks, Recreation and Beautification Commission in October, 2003; 3) That the approval be contingent upon authorization by the Washington State Interagency Committee for Outdoor Recreation for temporary commercial use of the transient moorage floats; and 4) That approval of the use be contingent upon the successful negotiation of a use agreement including compensation for use of public property and proper insurance between the Seventh Wave Yacht Charters, Inc., and the City of Port Angeles Department of Parks & Recreation. Councilman Williams seconded the motion, which carried unanimously. CONSENT AGENDA: Councilman Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes - May 20, 2003; 2.) Expenditure Report - May 23, 2003 - $578,865.39; 3.) Electronic Payments - May 23, 2003 - $137,329.00; and 4.) Francis Street Park, Project 01-07, Final Acceptance & Release of Retainage. The motion was seconded by Councilmember Erickson and carried unanimously. CITY COUNCIL Councilman Headrick expressed appreciation for being invited to participate in the COMMITTEE selection of the engineering consultant for the 8~ Street Bridges. He attended, along REPORTS & with Manager Quinn, the Clallam-Jefferson Community Action banquet honoring CALENDAR: volunteers: Councilman Campbell reported on the recent meeting of the Lodging Tax Advisory Committee, at which time a proposal was considered to reallocate some of the conference center funds for advertising in the interest of increasing tourism. Some Lodging Tax Committee members challenged the composition of the committee, as well as voting privileges of the Council representatives. At this time, the funding plan for the conference center will remain in place. Councilmember Rogers referenced comments submitted at that meeting by John Platt of the Best Western Olympic Lodge on the matter of a program he would share with the others on retaining customers. She learned there is no formal program in that regard, and she expects that a recommendation will be brought forward on using conference center funds for advertising. Manager Quinn referenced the City Council calendar, noting Governor Locke's visit scheduled for June 12. The next City Council meeting will be held on Monday, June 16, to be followed by the AWC Conference June 18 - 20. The Finance Committee will meet at 3:00 p.m. on June 24. ORDINANCES NOT Ordinance Correction to Ordinance #2358: REQUIRING PUBLIC HEARINGS: Director Collins explained the necessity of this Ordinance to correct the legal description on previously rezoned property. Mayor Wiggins read the Ordinance by Correction to Ordinance title, entitled No. 2358 ORDINANCE NO. 3141 Ordinance No. 3141 AN ORDINANCE of the City of Port Angeles, Washington, correcting an error in the legal description of property located in Block 38 of Norman R. Smith Subdivision, Townsite of Port Angeles, which was rezoned in Ordinance 3058. -7- 4959 CITY COUNCIL MEETING June 2, 2003 Correction toOrdinance Councilman Braun moved to adopt the Ordinance as read by title. No. 2358 Councilmember Erickson seconded the motion, which carried unanimously. Ordinance No. 3141 (Cont'd) RESOLUTIONS: None. PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: Manager Quinn referenced the memorandum in the Information Agenda on the matter of the Olympic Peninsula Narcotics Enforcement Team (OPNET). He explained the City has committed a police position to the team, providedthe City is reimbursed for one-half of that position. This impact will be included in the budget. Discussion followed, and Manager Quinn explained that, if the City was not a participant, the grant funds to operate OPNET could not be received, and the value of that police enforcement effort would have been lost. Mayor Wiggins inquired as to whether any Homeland Security funds could be obtained, to which Chief Riepe responded in the affirmative. In addition, ChiefRiepe addressed the attributes of this partnership, which has been reviewed and approved by the Public Safety Committee. Discussion followed. EXECUTIVE SESSION: None. ADJOURNMENT: The meeting was adjourned at 9:55 p.m. ~--.----~Glenn Wiggins, Mayor ~e-cky J. Upq, Ci-~Cle~k~ ]'~ - -8-