HomeMy WebLinkAboutMinutes 06/03/2008
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CALL TO ORDER -
SPECIAL MEETING:
EXECUTIVE
SESSION:
RETURN TO OPEN
SESSION:
ADJOURN SPECIAL
MEETING:
CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC COMMENT:
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PUBLIC CEREMONIES/
PRESENTATIONS:
PlRA Presentation on Trip
to Mutsu City, Japan
6240
CITY COUNCIL MEETING
Port Angeles, Washington
June 3, 2008
Mayor Braun called the special meeting of the Port Angeles City Council to order at 5:32
p.m.
Based on input from Attorney Bloor, Mayor Braun announced the need for an Executive
Session for approximately 30 minutes under the authority of RCW 42.30.110(1)(b),
acquisition of real estate, and RCW 42.30.110(1)(i), to discuss with legal counsel
representing the agency matters relating to potential litigation, with no action to follow.
The Executive Session convened at 5:32 p.m.
The Executive Session concluded at 6:03 p.m., and the Council convened in regular open
session. No action was taken.
The special meeting was adjourned at 6:03 p.m.
Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:05
p.m.
Members Present:
Mayor Braun, Deputy Mayor Wharton, and Councilmembers
Di Guilio, Kidd, Perry, Rogers and Williams.
Members Absent:
None.
Staff Present:
Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, T.
Gallagher, D. McKeen, Y. Ziomkowski, M. Puntenney, S.
Sperr, D Bellamente, R. Bonine, T. Pierce, J. Lafferty, J.
Seniuk, and P. Breitbach.
Public Present:
P. Lamoureux, R. McCoy, J. Smith, 1. Olsen, T. Deeney, H.
Levine, and B. Forsberg. All others present in the audience
failed to sign the roster.
The Pledge of Allegiance to the Flag was led by Councilmember Williams.
Joseph Neves, 1702 Melody Circle #316, spoke about a proposed restoration ofthe old
Fire Hall; however, he was urged to defer further comment until the public hearing on the
Capital Facilities Plan.
Paul Lamoureux, 602 Whidby, appreciated the change made in the Order of Business for
the Council agenda; he suggested that further Work Sessions be tied to the Executive
Sessions.
1. PlRA Presentation on Recent Trip to Mutsu City, Japan:
Public Works & Utilities Director Cutler, the City's liaison to the Peninsula International
Relations Association (PlRA), informed the Council that students from Stevens Middle
School and the High School recently visited Mutsu City, Japan. He introduced Tad Price,
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62J41
CITY COUNCIL MEETING
June 3, 2008
PUBLIC CEREMONIESI
PRESENTATIONS:
(Cont'd)
PlRA Presentation on Trip
to Mutsu City, Japan
(Cont'd)
Presentation on Arrival
of Girders for Valley Street
Bridge
WORK SESSION:
Public Works - Issues
Surrounding Parks &
Recreation
Break
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS:
OTHER
CONSIDERATIONS:
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
2008 TIP & CFP Public
Hearing & Presentation
PlRA President, who expressed appreCiatIOn to the Council for its support. He
distributed copies of the Mutsu International Relations Association 2007 International
Exchange Report.
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Stacey Sanders, Teacher at Stevens Middle School, and Donna Moreau, Teacher at Port
Angeles High School, introduced students who traveled with the group to Japan. Some
of the students, with a montage of photos as a backdrop, shared their personal experiences
and benefits gained from the trip. Twenty-nine students went on this lO-day adventure
and had a wonderful time. The Council expressed appreciation for the report and the
exemplary ambassadors who represented Port Angeles.
2. Presentation on Arrival of Girders for Valley Street Bridge:
Executive Communications Coordinator Pierce showed a promotional piece, Return of
the Gird-I, to announce the arrival schedule of the girders for the Valley Street Bridge
during the month of June.
1.
Public Works - Issues Surrounding Parks & Recreation:
Deputy Director of Recreation Bonine used PowerPoint slides to discuss issues
surrounding Parks & Recreation, reviewing oversight of sports tournaments, special
events, sports programs for local residents, youth and family programs, the William Shore
Memorial Pool, the Senior Services & Community Center, the Fine Arts Center, Ocean
View Cemetery, and the Vern Burton Memorial Community Center. He provided various
facts about Recreation in terms of the number of open space areas and parks, to include
the Waterfront Trail and the Skateboard Park. Also included in Parks' oversight are the
Ediz Hook Boat Launch, City Pier moorage, and the Oak Street parking lot. Deputy
Director Bonine listed all of the "Friends of Recreation", reviewing the Department's
strengths and challenges, noting that aging facilities and increased maintenance costs are
of concern. He then introduced staff members present.
At this time, Mayor Braun welcomed two members of Scout Troop 1192 who were
present to work on a merit badge.
Mayor Braun recessed the meeting for a break at 7:08 p.m. The meeting reconvened at
7:21 p.m.
This item was addressed later in the meeting.
None.
None.
None.
None.
1. 2008 TIP & CFP Public Hearing and Presentation:
Public Works & Utilities Director Cutler presented the 2008 - 2014 CFP/TIP, reviewing
completed projects, ongoing projects, and CFP/TIP projects that were prioritized, as well
as those recommended for funding. He noted that only three projects proposed to be
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PUBLIC HEARINGS -
QTHER:
(Cont'd)
2008 TIP & CFP Public
Hearing & Presentation
(Cont'd)
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Break
CITY COUNCIL MEETING
June 3, 2008
6242
funded by General Funds were forwarded with a positive recommendation for funding
consideration: the Elks Field Pickle Ball Court, the William Shore Memorial Pool facility
assessment, and the Civic Field Upgrades facility assessment. Following discussion,
Councilmember Perry moved to fund the Elks Field Pickle Ball Court in 2008.
Councilmember Kidd seconded the motion. Discussion ensued, and Deputy Mayor
Wharton stated opposition to the motion. A vote was taken on the motion, which
carried 6 - 1, with Deputy Mayor Wharton voting in opposition.
Mayor Braun opened the public hearing at 8:28 p.m.
Joseph Neves, 1702 Melody Circle #316, distributed a document to the City Council with
a recommendation that the City retain ownership of the old Fire Hall at 215 South Lincoln
Street and renovate the building for incorporation into a Port Angeles Civic Historic
District for ultimate inclusion on the National Register of Historic Places.
Randall McCoy, 112 E. 11th Street, spoke as a representative of the Alternate
Transportation Group, focusing on transportation elements in the CFP. He asked for
paving of other portions ofthe Olympic Discovery Trail, urging attention to safety in the
design due to hazardous areas of the trail. He requested a straight-through trail on the
Rayonier property, restoration to Ennis Creek, and additional spans for the pedestrian
bridges. He welcomed improvements to Peabody Street, asking for added bike lanes and
removal of all parking on Peabody. He supported bike racks and striping, the Dry Creek
pedestrian bridge, the Waterfront Promenade, connecting the Waterfront Trail with the
Olympic Discovery Trail, and the lOth Street sidewalk. He offered to donate road striping
paint to help the City defray costs.
Loran Olsen, 1132 E. Highland Avenue, read a letter referencing previous letters sent to
the Council on damage done to the south side of Highland Avenue by a developer over
the last decade. He stated his desire for the City to remedy the situation by paving the
south side of Highland Avenue.
Tom Deeney, 1138 Highland Avenue, distributed letters and pictures to the Council on
the Highland Avenue matter, providing the history of Highland Avenue and the condition
of the street. He urged the Council to budget for repairs and new pavement.
Fowler Stratton, 519 E. Park Avenue, discussed the installation of a pickle ball court,
noting pickle ball is the fastest growing sport in the nation, is being taught to school
students, and is played by many seniors.
Julie Smith, 1107 E. Park Avenue, read from the dictionary about "community", stating
the Council needs to listen to the people. Park Avenue is an arterial that is greatly
patched and in need of repair as are other streets, and Ms. Smith felt the City should stop
developing and take care of the residents.
Paul Lamoureux, 602 Whidby, spoke of grant funding and the needed repair of alternate
routes being used during project construction. Addressing various streets needing
attention, he reminded the Council that LIDs can be used to pay for street and alley
pavement.
Jim Wesley, 4446 Eden Valley Road, spoke of the cost of gas and increased biking. He
supported the Discovery Trail and the Dry Creek Bridge, indicating the Olympic National
Park may have surplus Bailey Bridges that could be used for the Trail.
Mayor Braun continued the public hearing at 9:02 p.m.
Mayor Braun recessed the meeting for a break at 9:02 p.m. The meeting reconvened at
9: 13 p.m
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6i43
CITY COUNCIL MEETING
June 3, 2008
CONSENT AGENDA:
FINANCE:
Gateway Construction
Support Services
J\greement, J\rnendrnent
No.1
8th Street Bridges
Replacement Construction
ManagementJ\greement
J\rnendment No.5 and
Construction Contract
Change Orders
LATE ITEMS:
CITY COUNCIL
COMMITTEE
REPORTS:
Deputy Mayor Wharton moved to accept the Consent Agenda, to include: (1) City
Council Minutes dated May 20, 2008; (2) Expenditure J\pproval List from 5/10/08 to
5/23/08 for $2,983,008.76; and (3) J\cceptance of 2007 - 2009 Washington State a
i\rchives Local Records Grant. Councilmember Di Guilio seconded the motion, which .
carried unanimously.
1.
Gateway Construction Support Services Agreement, Amendment No.1:
Director Cutler summarized the provision of support services by Exeltech for the 8th
Street Bridges Project. He delineated certain unforeseen issues that arose, such as the
need for a certified i\rchaeologist, support documentation for unforeseen hazardous
material, development and monitoring of a Storm Water Pollution Prevention Plan,
additional inspection and material testing for the west garage, and design of storm
drainage improvements in the Railroad,J\venue/Front Street alley. Deputy Mayor
Wharton moved to approve and auth~rize the expenditure of $50,000 for directed
services; to approve and authorize the Mayor to sign Amendment No.1 to the
Gateway Construction Support Services Agreement with Exeltech, Project 97-20,
in the not-to-exceed amount of $55,000, increasing the total not-to-exceed amount
of the consultant agreement with Exeltech by $105,000, from $511,226.98 to
$616,226.98; and to approve the use of$15,000 from the Stormwater Utility for the
work associated with the Front/Railroad alley. Councilmember Williams seconded
the motion. Councilmember Kidd spoke in opposition to the motion, after which a vote
was taken on the motion, which carried 6 - 1, with Councilmember Kidd voting in
opposition.
2. & 3. 8th Street Bridges Replacement Construction Management Agreement
Amendment No.5 and 8th Street Bridges Replacement Construction Contract
Change Orders:
Director Cutler reviewed the proposed amendment to the Construction Management
J\greement with Exeltech, having to do with unforeseen hazardous material; development
and monitoring of a Storm Water Pollution Prevention Plan; design, inspection and
documentation of the Tumwater Pier 1 modified footing; design, inspection, and
documentation of re-routing the 8" water line on the west end of Tumwater; and the
design, inspection, and documentation ofthe SR 117 drainage revision. He also reviewed
proposed change orders.
Councilmember Williams moved to approve and authorize the Mayor to sign
Amendment No.5 to the 8th Street Bridges Replacement Construction Management
Agreement with Exeltech, Project 02-15, in the not-to-exceed amount of $70,000.
Councilmember Perry seconded the motion, which carried unanimously.
Councilmember Williams moved to approve completed change orders 1-6 and 8-13,
and authorize the completion of pending change orders A, E, G, and H, for a total
net decrease to the contract of ($5,893.20), decreasing the total contract amount to
$18,410,173.80. Councilmember Perry seconded the motion, which carried
unanimously.
Councilmember Rogers asked that the Council conduct a public meeting during which
time public input, pro and con, would be sought on the proposed Olympic Medical Center
levy. The Council could then consider passage of a Resolution in support of the levy.
By consensus, the Council agreed to include this as an agenda item for the next meeting.
None.
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INFORMATION:
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
CITY COUNCIL MEETING
June 3, 2008
6244
Manager Madsen referenced the schedule conflict for several Councilmembers who will
be attending the A WC Conference the week ofthe next Council meeting. Consideration
was given to an alternate meeting date. Councilmember Perry moved to change the
City Council meeting from June 17, 2008, to Tuesday, June 24, 2008, and to cancel
the regular City Council meeting of July 1,2008. Councilmember Kidd seconded
the motion, which carried unanimously.
Mayor Braun announced the need to resume the Executive Session that was conducted
earlier in the evening to continue discussion of the same items, acquisition of real estate
and potential litigation, for approximately 15 minutes with no action to follow. The
Executive Session resumed at 9:45 p.m.
The Executive Session concluded at 10:00 p.m., and the Council convened in regular
open session. No action was taken.
The meeting was adjourned at 10:00 p.m.
~~
.' 1- ,...
Gary Braun, M or .-
8p.~1~
Becky 1. Upt Ci lerk
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