Loading...
HomeMy WebLinkAboutMinutes 06/08/20045322 CITY COUNCIL MEETING Port Angeles, Washington June 8, 2004 (Continued from June 1, 2004) CALL TO ORDER - CONTINUED MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS: WORK SESSION: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: FINANCE: RFP/Q for Solid Waste Mayor Headrick continued the City Council meeting of June 1, 2004, at 6:00 p.m. Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Pittis, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Bloor, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, L. Dunbar, G. Kenworthy, S. Johns, and B. Coons. Public Present: E. Tuttle, P. Ripley, P. Lamoureux, T. Ahlgren, B. Booher, P. Walker, J. Nutter, D. Tschimperle, and S. Chamo. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Attorney Bloor, followed by a moment of silence in honor of former President Reagan. None. None. Councilmember Braun asked that a letter of congratulations be sent to the Port Townsend Boys 2A Baseball State Champions. Paul Lamoureux, 602 Whidby, appreciated the contact made by Parks Director Connelly in response to Mr. Lamoureux' request for information at the last meeting. Mr. Lamoureux clarified his position on citizen representation at Council meetings. RFP~Q for Solid Waste: Public Works & Utilities Director Cutler introduced the matter of the RFP/Q to design, build, and operate a solid waste facility as a replacement for functions at the Landfill, which will be closing as of December, 2006. He noted that one of the key components to the RFP is the Interlocal Agreement between the City, County, and the City of Sequim. The City and County have reached agreement; however, the City of Sequim has identified some areas of concern that will be addressed. Director Cutler felt it important to have the three-party agreement finalized and incorporated into the RFP/Q in order to provide certainty for those responding and to assure the best possible price. Using PowerPoint shdes, Power Resource Manager Dunbar summarized the different elements of the RFP, reviewing the service components in detail. He noted that the -1- 5323 CITY COUNCIL MEETING June 8, 2004 (Continued from June FINANCE: (Cont'd) RFP/Q for Solid Waste (Cont' d) Break CONSENT AGENDA: CITY COUNCIL COMMITTEE REPORTS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS: 2004) transfer station would be contractor designed, and the major cost component of the RFP would be for disposal at a landfill outside Clallam County. In addition, the Blue Mountain drop box operations wouldbe contractor operated, and current service would be continued for City curbside residential recycling and yard debris, curbside commercial cardboard, as well as recycling City facilities. It is anticipated that the operation of the co-composting facility, the production of Class A Compost, and customer loading would be outsourced. Mr. Dunbar also discussed Landfill post- closure maintenance, which will commence as of 2007. In the technical and cost proposal portion of the RFP, the contractors are being asked to submit proposals beyond what the City is requesting, as it is hoped they will incorporate creativity in their submissions. City staff will be working on a competitive proposal as well for many of the operations, with the exception of transportation and disposal outside the County. Mr. Dunbar reviewed for the Council the RFP draft schedule, as well as the service agreement draft schedule, in order to meet the closure deadline for the Landfill. Economic & Engineering Services is still working on a cost of service analysis, and it is anticipated that staff will come to the Council in July to discuss rates for 2005 and 2006. It is anticipated that rates for 2007 will be unbundled, something that was further described in detail. As introduced by Councilmember Braun, discussion ensued concerning the number of residents currently recycling on a regular basis. In addition, Councilmember Pit-tis generated discussion as to the possibility for the City to "cherry pick" those portions of the operation it wished to retain. Director Cutler emphasized the need to maintain a certain level of flexibility to allow the selection of more than one contractor if so desired, and he expressed the hope that contractors would incorporate the use of sub- contractors in order to provide the level of services being sought. Councilmember Munro urged the City to enable local truckers to enter into the mix, and he questioned the concept of a design and build operation. Director Cutler explained other governmental entities have experienced fewer problems by following that methodology, and lower costs have been incurred as well. Following further discussion, Councilmember Rogers moved to authorize staff to proceed with the RFP. The motion was seconded by Councilmember Braun and carried unanimously. Mayor Headrick recessed the meeting for a break at 6:45 p.m. The meeting reconvened at 7:00 p.m. None. None. None. None. -2- OTHER CONSIDERATIONS: PUBLIC HEARINGS - QUASI-JUDICIAL: Olympic Medical Center Rezone - Race Street and Caroline Street CITY COUNCIL MEETING June 8, 2004 (Continued from June 1, 2004) Olympic Medical Center Rezone (RS- 7, Residential Single Family to CO, Commercial Office) - Race Street and Caroline Street (Continued from June 1, 2004): Community Development Director Collins summarized details pertinent to the rezone request submittedby Olympic Medical Center to change zoning from RS-7, Residential Single Family, to CO, Commercial Office, for a lot on the comer of Caroline and Race Streets. Using maps on the overhead projector, Director Collins showed the area in question, to include the current zoning of surrounding properties and the location of the neighbor on Victoria Street who had earlier expressed concern that access to the lot would occur from the alley if used for a parking lot. Director Collins felt that access would likely occur from Caroline Street; however, access could occur from the alley as well. Director Collins pointed out that, although the City understood it was the Hospital's intention to use the lot for parking, the focus of the rezone was not related to the specific use at this time. Members of the Council quizzed Director Collins on access to the Hospital by emergency vehicles, requirements relative to off-site parking, the fact that a Conditional Use Permit would be required if the Hospital were to use the lot for parking, and the fact that a Conditional Use Permit would not be required if the lot were to be used for an office. Director Collins, responding to Councilmember Williams, informed the Council that the area is identified on the Comp Plan Land Use Map as an imprecise margin that allows for minor expansion of the adjacent zones. Further, the Planning Commission felt the rezone would be in the public interest because o fparking problems in the area of the Hospital and because of the need to develop additional medical services for the community. Discussion ensued with Councilmember Munro seeking clarification as to surrounding single-family homes, and Councilmember Pittis expressing concern that this rezone would continue to erode the residential area. He felt it important for the City to seek a long-range plan from the Hospital in order to be aware of expansion plans and associated parking needs. Mayor Headrick then continued the public hearing from the June 1st Council meeting, and Carl Haarstad, 316 N. Race Street, approached the podium and, using a map on the overhead projector, described the area where he resides. He felt it artificial for the Council to not consider the specific use of the property in direct relation to the rezone request. Mr. Haarstad referenced the age and historic value of the homes in the area, feeling the rezone would be detrimental to the neighborhood. He felt the Hospital should create a master plan as opposed to acquiring property as it becomes available, plus he opined that the City should work withthe Hospital to facilitate alternatives to a sprawling campus. John Nutter, Finance Director for Olympic Medical Center, summarized for the Council how the Hospital has outgrown the building because of growth over the past fifty years. He provided patient statistics showing the significant growth factor, as well as increased demand for physician office space. Mr. Nutter referenced the fact that there has been much speculation over the use of the lot in question for parking; however, he indicated that other Hospital needs exist as well and, if not approved for parking, those other needs could be met. He reviewed deed restrictions agreed upon with the present owner of the property in that a natural barrier must shield the lot from the residential area. He urged the Council to approve the rezone request. Upon questioning by Councilmember Williams, Mr. Nutter indicated that the purchase of the property would not proceed should the rezone be denied. Carl Haarstad returned to the podium, expressing the opinion that commuting has been decreasing based on increased gas prices. He felt that public institutions should be responsible for arranging car pooling and ride sharing on the part of its employees. 5324 -3- 5325 CITY COUNCIL MEETING June 8, 2004 (Continued from June PUBLIC HEARINGS - QUASI-JUDICIAL: (Cont'd) Olympic Medical Center Rezone - Race Street and Caroline Street (Cont'd) 1, 2004) Larry Leonard, 1030 Olympus, referenced his term on the Planning Commission approximately ten years ago, recalling a project at that time whereby the Hospital had assured the City they would stop parking on Caroline Street. Mr. Leonard notedthat the situation has not changed since that time, and he had been informed by the Administrator that employee unions could not be issued a mandate on parking. Mr. Leonard understood Mr. Haarstad's frustrations, but he felt it better to get people to park in a lot as opposed to the street. Therefore, he supported the rezone as requested. Jim Hoare, 811 Caroline Street, advised the Council he was a resident to the west of the subject property. He expressed concern as to trees to the west of the property that presently buffer the Hospital, feeling that the neighborhood would be opened up to noise and light should those trees be removed. Mr. Hoare indicated there is a parking lot on the other end of Caroline that is never full, likely due to the fact that people don't want to walk the distance to the Hospital. He expressed opposition to the rezone. Patricia Walker, 1815 E. 3ra Street, noted this is a rather small lot to be used for any kind of parking, and she indicated her desire to not see the residential neighborhoods encroached with CO zoning. Ms. Walker felt that Race Street provided a logical stop for any kind of incursion, and she expressed her opposition to the rezone. Director Collins added commentaries in that it had been pointed out by Councilmember Braun that emergency vehicles currently use Race Street foraccess to the Hospital. In addition, he noted the impact of the rezone on future OMC development which would require off-street parking. Discussion and debate followed on the merits of the rezone request, with Mayor Headrick reminding those present that this is not the last opportunity to provide public input should the lot be used for parking. Councilmember Rogers felt this is an opportunity for the Hospital to work with other physicians in the area in the interest of shared parking, as there are increased patient demands that must be met in view of the City's growth. Mayor Headrick closed the public hearing at 7:35 p.m., and Councilmember Pittis further expressed his concern with the encroachment into the residential neighborhood. Councilmember Munro questioned how many spaces the lot could accommodate, and Deputy Director of Engineering Services Kenworthy projected the number at less than 20 spaces. Mr. Nutter returned to the podium, explaining that the engineered plan projected the number of spaces at 22. He urged the Council to not focus on the parking issues at the detriment of the rezone request. Councilmember Erickson pointed out the alignment of the rezone with the Comp Plan, and Director Collins agreed the Comp Plan anticipates this type of decision as to where the line should be drawn. Councilmember Rogers noted that previous testimony from a neighbor to the north did not oppose the rezone, just the access to the lot. Councilmember Braun, citing projected growth patterns for the area, felt it important to consider the future needs of the Hospital. Councilmember Williams agreed with Councilmember Pittis as to the need for a long- range plan, acknowledging the dilemma due to needs of the Hospital as well as the microcosm of sprawl. Mayor Headrick noted the Hospital may be forced to enter into condemnation proceedings if it is unable to acquire property to accommodate future growth. Following further discussion, Councilmember Rogers moved to concur with the Planning Commission to approve the rezone and adopt the Ordinance, the title of which is set forth below, citing Findings 1 - 9 and Conclusions A - D, as set forth in Exhibit "A", which is attached to and becomes a part of these minutes. ORDINANCE NO. 3162 AN ORDINANCE of the City of Port Angeles rezoning Lot 17, Block 32, Norman R. Smith Subdivision from RS-7 to CO and amending the Official Zoning Map, Ordinance 2801, as amended. -4- Olympic Medical Center Rezone - Race Street and Caroline Street (Cont'd) PUBLIC HEARINGS - OTHER: Comprehensive Plan Amendment - Proposed Map and Policy Changes Break 2004 - 2010 Transportation Improvement Program (TIP) & Capital Facility Plan (CFP) CITY COUNCIL MEETING June 8, 2004 (Continued from June 1, 2004) The motion was seconded by Councilmember Erickson and carried 4 - 3, with Mayor Headrick and Councilmembers Rogers, Erickson, and Braun voting in favor of the motion, and Councilmembers Munro, Pittis, and Williams voting in opposition. Comprehensive Plan Amendment- CPA 04-02:68 Proposed Map and Policy Changes (Continued from June 1, 2004): Director Collins informed the Council that staffwould be making a presentation on the Comprehensive Plan amendments at the June 14 Council meeting, and it is recommended that the public hearing be continued to that date. Mayor Headrick continued the public hearing from the June l~tCouncil meeting at 7:50 p.m. Ed Tuttle, 3909 Old Time Place, owner of property in the Eastern UGA and President of the Bay Loop Neighborhood Association, distributed copies of a "No to Annexation" letter, as well as a petition with 520 signatures opposing annexation of the eastern UGA. Mr. Tuttle also submitted a petition from Dry Creek community residents opposing expansion of the Western UGA boundary. Mr. Tuttle proceeded to read to the Council portions of his letter, expressing opposition to annexation. He also addressed current ongoing discussions concerning sewer and water service in the eastern UGA. Larry Leonard, 1030 Olympus, inquired of the City Attorney as to whether this is a quasi-judicial hearing and whether he could speak to Councilmembers off the record. Attorney Bloor responded this is a legislative hearing, and Mr. Leonard could have discussions with the Council off the record. Councilmember Williams, in the interest of appearance of fairness, recused himself from voting on the matter. Mayor Headrick then continued the public hearing to June 14, 2004. Mayor Headrick recessed the meeting for a break at 8:00 p.m. The meeting reconvened at 8:15 p.m. 2004- 2010 Transportation Improvement Program (TIP) & Capital Facility Plan (CFP) (Continued from June 1, 2004): Public Works & Utilities Director Cutler, with the use of PowerPoint slides, reviewed in detail the proposed Capital Facilities Plan / Transportation Improvement Plan for 2004 - 2010, noting the Transportation Improvement Plan must be approved and submitted to the State on an annual basis. He reviewed the details of projects completed this year, valued at $6 million, as well as projects that are ongoing and are valued at $100 million. Director Cutler then summarized the various projects and costs included in the Capital Facility Plan, recommending that the public hearing be continued to June 14, 2004. Director Cutler also reviewed projects that could be considered for funding should others be removed or reprioritized. Lengthy discussion was held on the matter of Initiative 864, the potential loss of funding to the City, and how the City should plan for the loss. Manager Quinn noted that some investment in capital may result in decreased operating costs in certain areas, and it has been the City's policy to not fund operations through reserves. Finance Director Ziomkowski added that infrastructure improvements would result in bringing money back to the community. She noted that the Finance Committee would be discussing many of these issues at its June meeting. Further discussion ensued on Initiative 864, funding for purchases such as a ladder truck for the Fire Department, future bond issues and associated priorities, as well as the amount that must be retained in reserves at all times. Mayor Headrick continued 5326 -5- 5327 CITY COUNCIL MEETING June 8, 2004 (Continued from June 2004 - 2010 Transportation Improvement Program (TIP) & Capital Facility Plan (CFP) (Cont'd) INFORMATION: EXECUTIVE SESSION: l, 2004) the public hearing from the June lstCouncil meeting at 9:20 p.m. Vera Phillips, 1703 Milwaukee Drive, addressed the Council on the need for improvements at Shane Park, specifically citing the ball fields and restroom facilities. She felt there are many safety issues that must be addressed, and noted that many community members have offered to provide volunteer assistance. She urged the Council to provide the funding necessary for the improvements. Steve Nichols, 1029 W. 13th Street, also voiced support for Shane Park improvements. He understood the Council's difficulty in determining priorities, but he urged the Council to spend the funds necessary for these improvements. He indicated he was representing other ball teams, all of whom were supportive of the improvements. Sheryl Nelson, 1736 W. 15th Street, felt the Council should view the parks as a way of bringing revenue into the City in the form of baseball tournaments. She noted that participants in tournaments spend a great of money in town, and much of the revenue received from the use of the fields could be reallocated to maintain the fields. Ms. Nelson mentioned the stench at Shane Park, which generated discussion between Councilmember Pittis and Parks Director Connelly on the possible cause. Director Counelly noted that Shane Park was built on a former swamp, thus explaining the need for improved drainage. Paul Lamoureux, 602 Whidby, asked for an explanation of the placeholders in the Capital Facilities Plan; he agreed to meet with staffprivately to receive answers to his questions. Mayor Headrick then continued the public hearing to June 14, 2004, after which Manager Quinn informed the Council of a recommendation from staffto use a portion of the $45,000 set aside for communityprojects. The Council had been presented with a memorandum relative to the needed installation of event (power) boxes at City Pier in order to support community-wide special events. The cost for the power boxes wouldbe $11,500. Councilmember Williams moved to proceed with the purchase and installation of the power boxes as presented. The motion was seconded by Councilmember Erickson and carried unanimously. Brief discussion followed on the matter of further review of the Capital Facilities Plan by the Community & Economic Development Committee at its meeting scheduled for this coming Friday. Manager Quinn advised the Council that the Port of Port Angeles had asked the City to appoint an elected official to the interview panel for the Port's Executive Director position. Councilmember Munro had been suggested as a likely representative, and he indicated his willingness to participate in the interview panel. Based on input from Attorney Bloor, Mayor Headrick announced there was need for an Executive Session with two items subject to Subparagraph (i), RCW 42.30.110, to discuss with legal counsel representing the agency matters relating to potential litigation to which the agency is likely to become a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. A third item on contract negotiations was subject to Subparagraph (d), RCW 42.30.110, to review negotiations on the performance of publicly bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. The anticipated time of conclusion was 10:20 p.m., and Mayor Headrick indicated that action may or may not be taken. The meeting adjourned to Executive Session at 9:40 p.m. and, at 10:20 p.m., the meeting was extended to 11:10 p.m. by announcement of the Mayor. -6- RETURN TO OPEN SESSION: ADJOURNMENT: CITY COUNCIL MEETING June 8, 2004 (Continued from June 1, 2004) The Executive Session concluded at 11:10 p.m., no action was taken, and the Council reconvened in regular open session. 5328 -~e meeting was adjourned at 11:10 p.m. ~Richard A. ~~~ c ,~May~~r ~ .... ~ ~ a~'~o d d/~~ ~ ~" ? "~ B~ccky J. UptqCity~l~erk -- /'- - -7- FINDINGS AND CONCLUSIONS IN SUPPORT OF REZONE PROPOSAL - REZ 04-01 - OLYMPIC MEDICAL CENTER, Northwest comer of Race/Caroline Street: Based on the information provided in the public record including the application, staff report, comments made received during the public comment period, the Planning Commission's deliberation at a public hearing, and information presented at the City Council's public heating, the City of Port Angeles City Council makes the following findings and conclusions in support of Rezone REZ 04- 01: The Olympic Medical Center requested rezone of an approximately 7,000 square foot property located at the northwest comer of the Race Street/Georgiana Street intersection identified as being Lot 18, Block 32, Norman R. Smith Subdivision to Port Angeles from RS-7 Residential Single Family to CO Commercial Office on March 1, 2004. The Comprehensive Plan designates the site as Commercial. A narrow band of Low Density Residential property is located directly west of the subject site that is developed with a narrow band of existing marine bluff residential uses consisting of mainly older homes. Comprehensive Plan policies that have been identified as being most relevant to the proposal include Land Use Plan Goal A and Policy A.2; Commercial Goals and Policies Goal D, and Policy D.2; and Capital Facilities Element Goals A and D. Properties to the east are developed as the Olympic Medical Center and a variety of medical office uses. Properties south of the site and north of the Caroline/Georgiana alley are developed with a mix of commercial office uses clustered around the Race Street corridor extending mainly east but also west in this area to Francis Street. All properties along and particularly east of Race Street are zoned Commercial Office north of Georgiana Street in the area with properties west and southwest of the site being zoned RS-7, Residential Single Family. The subject site is flat and is vacant with two smaller, older single-family residences north of the site along the Marine bluff, west of the north end of Race Street in this location. o Race Street is designated as an arterial street and serves as the main traffic corridor to the Olympic Medical Center. Race Street dead ends at the location with the site being located on the opposite comer of the street directly across from the entrance to the Medical Center's emergency room, ambulance parking area, and main administration office. o The SEPA Responsible Official issued a Determination of Nonsignificance for the proposal on May 7, 2004, which satisfies the City's responsibility under the State Environmental Policy Act (SEPA). Public notification was provided by mailing to neighboring property owners on March 30, 2004, posting of the property on April 2, 2004, and publication of the proposal in the Peninsula Daily News on April 4, 2004. Two letters in opposition to the proposal were received from Carl Haarstad and Michelle Surette who objected to the continued expansion of commercial zoning in the area. Findings and Conclusions - REZ 04-01 Page 2 5330 o The Planning Commission conducted a public hearing in consideration of the rezone proposal on May 12, 2004, and forwarded a recommendation of approval to the City Council. The City Council conducted a public hearing in consideration of the rezone proposal on June 1, 2004. Conclusions: mo The rezone is consistent with the Comprehensive Plan Land Use Map and policies, specifically Land Use Plan Goal A and Policy A.2; Commercial Goals and Policies Goal D, and Policy D.2; and Capital Facilities Element Policy D. The rezone would allow a low intensive commercial activity to be located on the subject site that would provide a buffer between existing residential uses and the main Race Street arterial corridor and access to the Olympic Medical Center. Co Expansion of the Olympic Medical Center and its services to the community have caused the need for expansion of the Center's facilities. Do The rezone is in the public use and interest and is compatible with the surrounding zoning and land uses. 6-A'd~ed by the Port ~geles IZity Council at its meeting of June 8, 2004. Richard Headrick, Mayor T:\FORiM S~F&Colymed.wpd