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HomeMy WebLinkAboutMinutes 06/14/1976 132 CITY COUNCIL MEETING Port Angeles, Washington June 14,.1976 CALL TO ORDER The meeting was called to order by Mayor Olson at 7:30 P.M. I II ROLL CALL Members Present: Councilmen Anderson, Buck, Haguewood, Hordyk, Ross, Wray. Members Absent: None. Staff Present: Manager Whorton, Attorney Taylor, Clerk Parrish. D. Flodstrom, R. Orton, D. Frizzell, T. Honnold, R. Parrish, J. Anderson, M. Klinge. Guests Present: C. Thomas, R. Hanson, C. Cantrell, Mrs. W. Rose, M. McCormack, Mr. and Mrs. B. Monroe, M. Lyon, M. Gazeley, L. Barnett, Mrs. E. Bond, D. Hursh, M. Gonzales, D. Thomas, J. Pickett, K. Benham, G. Leonard, Betsy Robins, V. Bannon, G. Bannon, G. McWilliams, M. Mattila. At this time, Mayor Olson introduced Mrs. Dorothy Waters of Regina, Saskatchewan, Canada. Mrs. Waters addressed the Council and stated that this week the Canadian Government will be presenting President Gerald Ford with a "Book" commemora"" ting America's Bicentennial entitled "Between Friends." Indicating that the Waters plan to be residents of Port Angeles in the near future, Mrs. Waters I then presented a first-edition copy of the original book to Mayor Olson and the Council for the people of Port Angeles. Mayor Olson accepted the "Book" and thanked Mrs. Waters for her gracious gift to the citizens of our City. "Between Friends" depicts a pictorial history of the Canadian and United States border areas and will be presented to the Library for all the people of Port Angeles to view. III MINUTES Councilman Hordyk moved the minutes of the June 1, 1976 meeting be accepted and placed on file as received. The motion was seconded by Councilman Wray and passed by the Council. IV FINArKE 1. Bid Call Authorization. a. Councilman Anderson moved the Council authorize the Light Department to call for bids on approximately 40-40 foot cedar distribution poles. The motion was seconded by Councilman Hordyk and carried. b. Councilman Buck moved the Council authorize the call for bids on I a Loader-Backhoe unit as requested by Finance Director Orton in his comprehensive report concerning the need to replace equip- ment No. 47 which Manager Whorton recommends be replaced. The motion was seconded by Councilman Anderson and passed by the Council. a 1976 Budget Item. 2. Bid Consideration. Manager Whorton reported that no bids were received on the City's Call for Bids on Glenbrook Circle LID No. 199 as apparently the street improve- ment was too small a project for Contractors to bid on. He recommended the Council either authorize the Staff to negotiate with J. D. Shotwell to do the project in conjunction with the alleys on LID No. 198 or hold the project in abeyance pending another project. ~ ~ I 133 CITY COUNCIL MEETING June 14, 1976 N . 6:f~~ OF MEET~tG' CHANGE The second regular meeting of the Port Angeles City Council tor the month of June will be held on Monday, June 14. 1976 at 7 :30 P.M. in the Council Chambers at 134 W. Front Street. IV FINANCE Marian C. Parrish City Clerk Pub.: June 4, 11, 1976. 2. cont. I Councilman Wray moved the Counctl authorize Manager Whorton and City staff to negotiate with J. Shotwell to do the work on Glenbrook Circle LID No. 199. The motion was seconded by Councilman Ross and carried. 3. Sewerage Factility Plan Project. Councilman Haguewood moved the Council approve payment of $20,812.00 to CH2M/HILL for engineering services for 25 March, 1976 to 24 May, 1976 in connection with the Sewerage Facilities Plan. Councilman Hordyk seconded the motion. A discussion followed with Manager Whorton concerning CH2M/HILL's lump sum billing procedures wherein the Engineering firm does not provide a breakdown of the components of the billing. Public Works Director Flodstrom reported that CH2M/HILL negotiated for lump sum billing on this project and the City's Agreement with CH2M/HILL contains the provision that the City shall pay the Engineer lump sum amounts based on a fixed price per activity or activities as described in the Agreement's Scope of Work section. On called vote, the motion was passed by the Council. The Public Works Department's Progress and Financial Report on this project was also re- viewed by the Council. 4. Vouchers Payable, LIDs and Payroll. Councilman Hordyk moved the Council approve $260,703.69 Vouchers Payable, $63.24 LIDs, and $105,798.76 Payroll. The motion was seconded by Council- man Wray and carried. I V ITEMS FROM THE AUDIENCE NOT ON THE AGENDA. Lloyd Ba rnett approached the Council concerni ng improvements to "N" Street. Mayor Olson recommended Mr. Barnett contact Manager Whorton and Public Works Director Flodstrom for discussions on this matter. VI LEGISLATION 1. Councilman Anderson moved the request of Mike Gonzales for a conditional use permit to allow construction and operation of a wholesale/retail floor covering business be taken from the table. Councilman Buck seconded the motion and it carried. Manager Whorton reported that Mr. Gonzales has indicated to City Management that he is still interested in a conditional use permit to pursue this business venture. At this point, Diann Hursh of Gold Crown Realty addressed the Council and briefly summarized the Plannin~ Commission proceedings which resulted in their recommendation that Mr. Gonzale'srequest be denied because of the business' lack of conformity to the basic intent of the uses in the CSD-Cl zone. She also presented supportive information concerning the "wholesale" aspect of the proposed business. I Councilman Anderson moved the Council approve the request of Mike Gonzales for a conditional use permit to allow him to construct and operate a wholesale/retail floor covering business in the CSD-Cl zone on the southeast corner of 14th and "C" Streets. Councilman Buck seconded the motion. On the Mayor's call for discussion on the motion, Councilman Hordyk commented on the "wholesal e" aspect of this request stating that wholesal e sales are not clarified in the zoning regulations for conditional uses in this zone, and his objection to granting a conditional use permit for this business is based on the wholesale aspect only. On call for the question, the motion carried with Councilman Hordyk voting "NO." Councilman W~ay moved to refer to the Planning Commission the request re- ceived from E. and H. Rayment. for annexation to the City of Port Angeles of the area which lies to the east of the Plaza Shopping Center and which is bounded on the north by Highway 101, on the south by Block "G" and the Peninsula Golf Club property, and on the east by Harding Street. The motion was seconded by Councilman Haguewood and carried. 2. 134 CITY COUNCIL MEETING June 14, 1976 VI LEGISLATION 3. Manager Whorton reported on the proposed Subdivision Utility Regulations Ordinance before the Council at this time for their consideration. The proposed Ordinance pertains to the development of residential subdivisions by establishing a standard pipe size for utilities and providing a cost recovery mechanism for developers when required by the City to exceed the standard pipe size regulations, wherein the developer will be reimbursed I for that portion that exceeds the standard pipe size from adjoining owners, abutting property owners or developers who derive the benefit from the extra improvement. Manager Whorton recommended the prop"Osed' Ordinance be adopted by the Council. Ordinance No. 1881 was then read by title. ORDINANCE NO. 1881 AN ORDINANCE amending Ordinance 1631 adopting Subdivision regulations for the City of Port Angeles by adding thereto provisions providing for a standard pipe size for water, sanitary and storm sewer pipe and providing for the reimburse- ment of a developer who is required by the City to install larger than standard size pipe. Councilman Buck moved the Council adopt the foregoing Ordinance as read by title. The motion was seconded by Councilman Ross. On the Mayor's call for discussion on the motion, the Subdivision Utility regulations, procedures, methods of assessment, and the cost recovery system were discussed with Public Works Director Flodstrom. During the discussions, Seamount Estates Subdivision Developer, G. I McWilliams expressed the opinion that the 5 year limitation period before the City will pay the developer an amount equal to his unrecovered costs associated with the extra improvements only, create a hardship on developers. The Council assured Mr. McWilliams that the five year period is a vast improvement over existing "agreements" where the time period is 10 or more years. On call for the question, the motion to adopt Ordinance No. 1881 as read by title was unanimously passed by the Council. 4. Councilman Haguewood moved the proposed Ordinance amending Ordinance No. 1835 which adopts the Uniform Building Code by establishing thermal insulation standards be taken from the table. The motion died for lack of a second and this Agenda Item remained on the table. 5. The next order of business was consideration of a request for an exclusive Franchise Ordinance for ambulances within Port Angeles by Leo's Ambulance which was referred to Attorney Taylor at the June 1, 1976 meeting. After Manager Whorton's brief review of the request, Attorney Taylor advised the Council that the City has the power to grant a franchise for the control of rates and other requirements but State law prohibits granting an exclusive franchise. At this point, Charles Thomas addressed the Council and stated that nego- tiations are currently in progress for the Thomas' to purchase Angeles Ambulance from owners L. and M. Lyon who have ceased operations of their ambulance service since the end of May, 1976. I John Pickett, owner of Leo's Ambulance, then explained that his request of May 28, 1976 was based on the inoperative status of Angeles Ambulance at that time. Additional equipment would be required by his business to provide adequate emergency ambulance service to the community and an exclusive franchise would be required to assure enough business to make the equipment purchase feasible, Mr. Pickett stated. I I 135 CITY COUNCIL MEETING June 14, 1976 VI LEGISLATION 5. Manager Whorton reported that the State is in the process of drafting very extensive guidelines on ambulance services which are expected to be adopted around January 1977, and, based on Attorney Taylor's opinion re- garding exclusive franchises, Manager Whorton then recommended the matter be terminated. Councilman Buck moved the request of Leo's Ambulance for an exclusive ambulance franchise be denied. The motion was seconded by Councilman Ross. On call for the question, the motion was passed by the Council. 6. Mayor Olson introduced and read the title of Ordinance No. 1882 entitled, ORDINANCE NO. 1882 AN ORDINANCE of the City Council of the City of Port Angeles establishing policies to govern the investment of City funds and providing for a Finance Committee to oversee the finan- cial operation of the City and further provi- ding for the filing of an annual report covering the depositing of public funds in financial institutions. Manager Whorton reported the purpose of the Ordinance is to comply with State Statute Titles RCW 36.29.020 (1973 Session Laws), and Attorney General Opinion 1974 No. 20, relating to the legislative body of a municipal corporation being required by law to establish standards governing the investment of its funds, and RCW 42.17 (1976 Session Laws) relating to municipal corporation's being required to report the name and address of all financial institutions holding public funds each year. Councilman Wray moved the Council adopt Ordinance No. 1882 as read by title by Mayor Olson. The motion was seconded by Councilman Buck and unanimously passed by the Council. Section 2. of Ordinance 1882 establishes a Finance Committee to be composed of two (2) City Councilmen, City Manager, Finance Director and City Treasurer. Councilman Wray and Councilman Buck were appointed by Mayor Olson to serve on the Finance Committee. 7. Mayor Olson introduced and read by title an Ordinance amending Ordinance No. 1864 by providing a limitation on the number of cremated remains that may be interred in a single grave at Ocean View Cemetery. Councilman Hordyk moved the Council adopt the Ordinance as proposed and read by title. Councilman Haguewood seconded the motion. During the discussion on the motion, it was determined that consideration should be given to the designation of a specific area at the cemetery for the interment of cremains, the cremain lot size, and the number of cremains per plot prior to adoption of an Ordinance relating to interment of cremains at Ocean View Cemetery. I Councilman Ross moved the proposed Ordinance be tabled. The motion was seconded by Councilman Wray and carried. 8. Mayor Olson introduced and read by title Resolution No. 9-76 entitled, RESOLUTION NO. 9-76 A RESOLUTION of the City Council of the City of Port Angeles authorizing the Mayor to sign two Agreements between the United States of America and the City of Port Angeles dealing with the Ediz Hook Beach Erosion Control Project. Councilman Hordyk moved the Council adopt the foregoing Resolution as read. by title. Councilman Wray seconded the motion. 136 CITY COUNCIL MEETING June 14, 1976 --1 VI LEGISLATION 8. cont. Manager Whorton then reported that to expedite the appropriation of preliminary phase monies and construction monies at the same time, the Corps of Engineers plan to submit to the Office of the Chief Engineer the Local Cooperation Agreement and a request for construction monies concurrently with the Design Memorandum seeking project approval. I On called vote, the motion was passed by the Council. 9. The next matter before the Council was a proposed Resolution establishing residency requirements for City emergency service personnel. Manager Whorton reported there are serious legal questions regarding whether the City is authorized to take'this legislative action and recommended the Resolution be withdrawn from consideration. The matter was then discussed with Manager Whorton and Attorney Taylor. Councilman Buck moved the proposed Resolution be withdrawn from considera- tion. Councilman I Ross seconded the motion and it carried. 10. Mayor Olson introduced the next agenda item relating to authorization to expend funds for construction of a bell tower to house the replica of the Liberty Bell which will be located in the Senior Citizens Center Park. Manager Whorton reported on the events that have occurred since Leo White's report on the Liberty Bell project at the May 4, 1976 Council meeting. According to all reports, the bell will be air shipped from London and is scheduled to arrive in Port Angeles in time to ring on July 4. I 1976 joining in the national bell ringing celebration of the nations 200th birthday. The City has agreed to provide funds for construction of a bell housing and the 1976 budget contains $3,000 - $4,000 for this project. Owen Brothers have estimated construction of a log bell tower will cost approximately $3,750, however. because of prior commitments, the firm will be unable to do the construction work. There are four preliminary bell housing designs under consideration with associated estimated costs ranging from $2,000 for a pedestal type housing to $5.100 for a full tower housing. Public Works Director Flodstrom pro- vided the cost estimates and the construction time schedule on each of the four designs. After relating these facts- Manager Whorton recommended the Council set an upper limit on City funds to be expended on construction of a bell housing, authorize the Public Works Department to construct the bell housing, and refer the design selection of the housing back to committeemen Leo White, Bill Smith, Don Frizzell, Councilman Hordyk and a Park Board member. Councilman Buck moved the Council authorize the Public Works Department to construct a bell housing for the replica of the Liberty Bell and authorize the expenditure of $3.300 as the City contribution toward this construction project. The motion was seconded by Councilman Wray. I' During the' discussion period during which the above motion was formu- lated, the Council discussed the design and the selection of the design of the structure with Manager Whorton, Public Works Director Flodstrom and Parks Director Frizzell. On called vote. the motion was passed by the Council. 137 CITY COUNCIL MEETING June 14, 1976 VI LEGISLATION 11. On Manager Whorton's recommendation, Council consideration of the Clallam County Courthouse Site Agreement was tabled to the June 22, 1976 Council meeting, with ratification by the County Commissioners expected at their June 24, 1976 meeting. I 12. Mayor Olson read a letter received from four property owners in the 600 block of Park Avenue concerning the maintenance of a roadway just off Park Avenue which the property owners contended was a City responsibility. The property owners are requesting correction of a drainage problem, repair and maintenance of the road, and the initiation of procedures to include resurfacing of the road. Manager Whorton reported on this matter and referred to a map illustrating the area in questions. The drawing 'showed that the roadway which these property owners are requesting be improved is a part of the old Park Avenue roadway and serves as a private driveway for these property owners and their immediate neighbors. Mana'ger Whorton explained that the improvement would be handled like an LID with the property owners assuming the costs of the initial improve- ment of the roadway and drainage, estimated to cost $1,700, and, the City providing certain engineering services; the City would also maintain the roadway to the extent that the Public Works Director determines is necessary to provide proper protection of Park Avenue. I Property owners Mrs. W. Rose, M. McCormack and Mr. and Mrs. B. Monroe were in attendance and discussed the improvement with the Council, Manager Whorton and Public Works Director Flodstrom, Items discussed included the history of ' maintenance responsibilities, the existing condi- tion of the roadway, areas of responsibility for the work to be done, and private contract versus legal LID procedures and costs to accomplish the improvement. The discussions concluded with the matter being referred to Manager Whorton and Public Works Director Flodstrom to work out the details with the property owners on filing a petition for the establishment of a Local Improvement District. 13. Councilman Wray moved the Council accept and place on file Agenda Items Nos. 13, "Light Superintendent Honnold's memo re: WPPSS Supplemental Environmental Impact Study", No. 14,"Civil Service Commission Minutes ./ of June 2, 1976," and No. 15, "Clallam County Humane Society May 1976 Report." The motion was seconded by Co unci lman Haguewood and carried. 16. Manager Whorton reported that the items that will be considered at the June 22, 1976 Council meeting will include the Comprehensive Plan, the Courthouse Agreement, and the lawsuit filed by the Washington State Department of Social and Health Services concerning the quality of the City's water supply~ VII STAFF REPORTS 1. Councilman Hordyk moved the Council accept and place on file the April Financial Reports, Revenues and Expenditures, and the Treasurers Report, the May Reports for Fire, Municipal Judge, Police and Utilities. Council- man Buck seconded the motion and it carried. I 2. Councilman Hordyk: Commented on "Chroncle" article re "Striping of Arterial Streets" as it concerns the Contractor's responsi- bility for the damage that resulted to the streets; recommended that during the Downtown Traffic Lights Project construction period, serious consideration be given to constructing ramps to accomodate our elderly and partially immobile citizens. Reported that the City of Tacoma has finally extended credit to Hanford, WPPSS ,/ No.s 4 and sets up No.5 nuclear plants, v in return for power. 3. Councilman Wray: 138 CITY COUNCIL MEETING June 14, 1976 VII STAFF REPORTS 4. Manager Whorton Reported that during his absence June 15 through 18, 1976 to attend AWC con- ference, Light Superintendent Honnold will be acting City Manager. Advised that the Court has denied a motion for a new trial in the Burrowes and Fox Logging Company case. 5. Attorney Taylor: VIII ADJOURNMENT The meeting was adjourned to Executive session regarding the lawsuit filed by the Department of Social and Health Services concerning the City's water quality, with the regular June 14, 1976 Council meeting being adjourned and continued to June 22, 1976 at 7:30 P.M. in the Council Chambers. trA~~c?~~ i ty C1 erk Mayor 523760 .J ~ / NOTICE TO CONTRACTORS ~ / -:o.-;'//.L Call for Bids GlenbrO<lk Circle LI 0 No. 199 NOTICE IS HEREBY GIVEN that sealed bids will be received at the office of the City Engineer at the City Hall, 140 West Front Streeh Port Angeles, Washington untii 2:00 o'clock P.M., June 14, 1976, and not later, and will be opened publicly at that time in tlie City Councii Chambers for the following approximate quantities of ~:c~er~d materials for the street improvement of Gienbrook 300 Cu. .Yds. Unclassified Excavation '300 Tons Asphalt Treated Base 150 Tons Asphalt Concrete Class "F" - Streets 600 Lln: Ft. Cern. Cone. Curb and Gutter Detailed plans and specifications may be obtained from the 'offiCI> of the City Engineer upon a deposit of fitty dollars ($50.001. Said <:I"poslt will be refunded fo all prospective bidders upon return of th,' plans and speciffcations. Qualifications of bidders is required and the City reserves tho" right .to refuse fO qualify any bidder. TM City reserves the right fo reject any or all proposals. A five percent 15 percent) ottotal bid deposit check or bid bond af eqUal amount must accompany each proposal. Official acceptance, rejection or continuation by the City Council will.be made In the City Council Chambers at7:30 P.M., June 14, 1976. Pub.: ~aY~o, 1976: John B. Warder City Engineer City of Port Angele!l I I I