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HomeMy WebLinkAboutMinutes 06/16/1998 374'1 CITY COUNCIL MEETING Port Angeles, Washington June 16, 1998 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 5:35 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown, and Williams. Members Absent: Councilman Wiggins. Staff Present: Interim Manager Pittis, Attorney Knutson, Clerk Upton, B. Becker, S. Brodhun, B. Collins, K. Godbey, S. Ilk, G. Kenworthy, T. Smith, and B. Titus. Public Present: No one signed in. PLEDGE OF The Pledge of Allegiance to the Flag was led by two Jr. ROTC cadets. ALLEGIANCE: CEREMONIAL Memorial Wall Dedication MA~FERS/ PROCLAMATIONS There was a ceremony placing the names of Karl Olaf (K. 0.) Erickson and Werner C. Quast on the Community Memorial Wall located in the City Hall Atrim. Memorial Wall Dedication - K.O. Erickson and Wemer Quast WORK SESSION: None. APPROVAL OF Councilmember McKeown moved to approve the minutes of the special meetings of MINUTES: May 28, May 29, and May 30,1998, the June 2, 1998 regular meeting, and the June 9, 1998, special meeting. Councilman Doyle seconded the motion, which carried unanimously. LATE ITEMS TO BE Councilman Doyle asked to place the search for a City Manager and the City Manager PLACED ON THIS OR contract on the agenda. This was added under Other Considerations, Item E, and moved FUTURE AGENDAS: up on the agenda as the next item of business. Interim Manager Pittis asked to have a report from Councilman Campbell regarding Port Angeles Works! placed on the agenda. This was added under Committee Reports. Attorney Knutson stated that, upon completion of an Executive Session, the Council will need to return to Open Session to consider an item of real estate. This was added as Item F under Other Considerations. City Manager Search Cio~ Manager Search and Contract Approval Mayor Braun announced that the Council had agreed on the hiring of the next City - I - 3742 CITY COUNCIL MEETING June 16, 1998 City Manager Search Manager, Mr. Patrick M. Ibarra. Mr. Ibarra is currently employed by the City of Mason, (Cont'd) Ohio, as Assistant City Manager. The Council was greatly impressed with Mr. Ibarra and looks forward to having him join the City organization. Councilman Doyle reviewed the process of the City Manager search and stated he felt Mr. Ibarra would serve the City of Port Angeles in an outstanding capacity. Councilman Doyle felt Mr. Ibarra would bring energy and new ideas to the City and will be-a real asset. Councilman Campbell echoed Councilman Doyle's remarks and noted he was looking forward to working with Mr. Ibarra. Mayor Braun stated Waldron and Associates did a great job, and choosing one candidate out of the five interviewed was a difficult decision. Couneilmember McKeown stated that Mr. Ibarra had been the number one choice of all the interview groups. Councilman Doyle moved to accept the employment agreement with Mr. Patrick Ibarra. Councilman Campbell seconded the motion, which carried unanimously. Mayor Braun asked Deputy Mayor Doyle to call Mr. Ibarra and advise him of the Council's decision. Deputy Mayor Doyle departed the meeting. FINANCE: A. Final Acceptance of Mill Creek Water Pump Station Modifications. Mill Creek Water Pump Mayor Braun reviewed the information provided by the Public Works Department and Station Modifications asked City Engineer Kenworthy for further input. Mr. Kenworthy advised the Council that this project was completed by Aldergrove Construction, a local contractor. Mr. Kenworthy stated the project went fairly smoothly, and he described what was accomplished. Councilman Campbell moved to accept the project and release the retainage bond upon receipt of clearances from the Department of Revenue and Labor & Industries. Councilmember McKeown seconded the motion, which carried unanimously. Valley Substation B. Contract/or Valley Substation Transformer Pad Repair Mayor Braun reviewed the information provided by the Public Works Department and asked Deputy Director Titus for further input. Mr. Titus explained why the transformer pad started sinking and responded to questions posed by the Council. Councilman Hulett moved to authorize a contract with Pacific Piling and Underpinning to level and raise the transformer pad at the Valley Substation at a cost of $24,200 plus tax. Councilman Williams seconded the motion, which carried unanimously. Deputy Mayor Doyle rejoined the meeting and reported that Mr. Ibarra was Very pleased to be hired as City Manager. He sent his expression of appreciation to the Council, indicating he was looking forward to the future in Port Angeles. CONSENT AGENDA: Attorney Knutson pointed out that the Pole Contact agreement memo asks for authorization for the City Manager's signature; however, the agreement was prepared for signature by the Mayor. He also noted that several typographical errors had been corrected in the original the Mayor will sign. Councilman Hulett moved to accept the Consent Agenda as corrected, including; A. Small User Pole Contact Agreement for Virginia Mason; B. Household Hazardous Waste Amnesty Day Agreement with the County; C. Grant Contract for DNR for property acquisition on Trail; D. Payroll - May 31, 1998 - $354,132.91; and E. Check list - June 12, 1998 - $1,276,838.08. Councilmember McKeown seconded the motion, which carried unanimously. -2- 3743 June 16, 1998 COMMITTEE Councilman Campbell reminded the Council that an ordinance had been drafted authorizing REPORTS: the appointment of the Port Angeles Works! Advisory Committee to the Council. He, along with Councilmembers Hulett and Williams, a representative of the Port, and the Port Angeles Works Interim City Manager, developed a list of potential candidates for the members at large. The list has been narrowed down to Randy Johnson of Green Crow, Casey McKinney of Admiral Marine, Mac Ruddell of Ruddell Auto Mall, Karen Rogers of C Tech, and Karen Grandbouche of First Federal Savings and Loan. Councilman Campbell moved to confirm the five at-large members to the Port Angeles Works.* Advisory Committee. Councilman Williams seconded the motion, which carried unanimously. Rayonier Site Cleanup Councilman Campbell reported that next week is Rayonier Week in Port Angeles. A public meeting is scheduled in the Council Chambers on Tuesday, June 23, 1998, at 6:00 p.m., at which time the status of the site clean-up will be discussed. Reports will be provided by the Environmental Protection Agency, Department of Ecology, City staff, and others. On June 25, 1998, the City will have an informal meeting with Rayonier to discuss the future use of the Mill site from Rayonier's perspective. Councilman Campbell stated the Economic Response Task Force, sponsor of the June 23 meeting, will meet on Monday, June 22, 1998. The Task Force expects complete clean up of the Rayonier site to the appropriate standards in accordance with all roles and regulations established by the regulatory authorities and in a timely fashion. Councilman Hulett asked if having more than three Council members attend the meeting would create a problem. Attorney Knutson responded that a public meeting notice could be sent out in order to allow the presence of a quorum of the Council. Human Services Councilmember McKeown stated she had spoken to Patty Hannah and several members Allocations of the disthbution committee regm'ding the City's Human Services allocations. Everyone felt it was more beneficial to give large sums to three or four groups rather than small sums to many groups. Councilmember McKeown stated she would start her program visits in two weeks on the project. Marine Lab Councilmember McKeown informed the Council that walls are being tom down in the Arthur Feiro Marine Lab in preparation for its remodel. The architect has started the signage, which will be in place in the near future. The Downtown Forward Committee has created a subcommittee to begin fact finding with regard to possible expansion of the Marine Lab. Clallam Transit Councilman Williams attended a Transit Authority meeting at which time Sequim Mayor Pro Tem Bob Smith and County Commissioner Carole Boardman were appointed to a Committee to work with the Downtown Association on the Transit portion of the Gateway project. Mayor Braun stated he received a letter l~om the State Fire Marshall announcing the appointment of Fire Chief Brace Becker to the Governor's Fire Protection Task Force. Councilman Williams stated County Commissioner Kitchel had announced Jennifer Belcher will be visiting Port Angeles next week. Mayor Braun displayed a banner presented by the children of Franklin School, thanking the Council and City staff for the new sidewalks installed around their school. Councilmember McKeown reminded everyone that the Viet Nam Memorial Wall will be here through Sunday, June 21, 1998. -3- 3744 CITY COUNCIL MEETING June 16, 1998 COMMITTEE Councilman Campbell cOngratulated Dale Miller on his recognition from the Department REPORTS: (Cont'd) of Ecology. Ordinances Not Requiring Public Hearings None. Adoption of City Council Resolutions Not Requiring Public Hearings Goals and Objectives Resolution No. 11-98 Adoption of City Council Goals and Objectives Mayor Braun reviewed the information provided by the Finance Director and read the Resolution by title, entitled RESOLUTION NO. 11-98 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the 1998 - 1999 goals and objectives. Councilmember McKeown moved to pass the Resolution as read by title. Councilman Campbell seconded the motion. Councilman Campbell praised the efforts of Interim Manager Pittis and Finance Director Godbey for the work they did on this project. A vote was taken on the motion, which carried unanimously. planning Commission Minutes/Action Items: None. Other Considerations City Manager A. Ordinance Suggested to Revise City Manager Contract Authority Contract Authority Mayor Braun reviewed the information provided by the Interim City Manager. Councilman Hulett indicated the contract authority for the City Manager had been increased in order to streamline Council meetings and because of the confidence level in the City Manager. He, therefore, felt this may be an appropriate time to review the level of authority. Councilman Campbell agreed it is timely to review the matter, but he pointed out that not much can be-accomplished with $5,000 at this point in time. Further, he noted that expenditures between $7,500 and $15,000 require that the City Manager notify the Council of the expenditure. Councilmember McKeown was comfortable with the present level of contract authority, especially since the expenditures are typically included in the budget which has already received Council approval. Discussion ensued, and it was the general consensus of the Council to leave the contract authority for the City Manager as presently stated. BPA "NT" Transmission B. BPA "ALT" (Network Transmission) Transmission Agreement Mayor Braun reviewed the information provided by the Public Works Department. Deputy Director Titus provided a brief summary of the Transmission Agreement. Councilman Doyle moved to authorize the Mayor to sign the NT Transmission Agreement with BPA. Councilman Williams seconded the motion, which carried unanimously. Annexation Update C. Annexation Update Mayor Braun reviewed the information provided and requested further input from Interim Manager Pittis. Interim Manager Pittis stated staff felt a Council committee should meet with the County Commissioners to discuss annexation isSues to enable clear discussions -4- 3745 June 16, 1998 Annexation Update of the issues by County and City staff. A relationship regarding annexations needs to be (Cont'd) established at the policy level before staff discussions can occur. Discussion followed. Council felt this meeting should be delayed until August so that the new City Manager can participate. It was the general consensus of the Council to delay choosing Council representation until a meeting date has been set and the new City Manager is on board. Interim Manager Pittis will request the County Commissioners add this item to its August agenda and inform the Council of that date. Contract with Chamber D. Contract with Chamber of Commerce and North Olympic Visitor and of Commerce and VCB Convention Bureau Mayor Braun reviewed the information provided by the Public Works Department and asked Tim Smith, Contracts and Projects Administrator, for further input. Mr. Smith gave a Imefhistory of the issue and responded to questions posed by the Council. Councilman Campbell lauded the efforts of the Chamber of Commerce and Visitors & Convention Bureau in achieving this proposal and felt sure it would be greatly successful. Mayor Braun praised all the efforts of Mr. Smith and thanked him for all the hard work he has put into this project. Rick Her[ 3909 Nygren Place, Executive Director of the Visitor and Convention Bureau, thanked Mr. Smith also. He stated Mr. Smith and the Committee have been a pleasure to work with. Mr. Hert gave a review of the built in time lines for this project and stnnmmzed what discussions have been held to date on the issue. He thanked the Council for its confidence and hoped to remm with great numbers. Councilman Campbell moved to authorize the Mayor to sign the proposed contract. Councilman Hulett second the motion. Attorney Knutson stated that there needed to be some flexibility allowed relative to the contract, and Mr. Smith has a few areas that need to be strengthened regarding accountability. Councilman Campbell withdrew his motion and moved to authorize the Mayor to sign the proposed contract in substantially the same form as attached to the memo. Councilman Hulett seconded the motion, which carried unanimously. Interim Manager Pittis stated that Mr. Smith's energy and enthusiasm was almost matchless, and he appreciated all of his hard work. Mayor Braun thanked Interim Manager Pittis, Finance Director Godbey, Attorney Knutson, and Director Brodhun for their help and efforts in the hiring of the new City Manager. ADJOURN TO The meeting adjourned to Executive Session at 7:40 p.m. to discuss a matter of Real Estate EXECUTIVE SESSION: for approximately fifteen minutes. RETURN TO OPEN The meeting returned to open session at 8:00 p.m. SESSION: Councilman Doyle moved to authorize staff to proceed with the acquisition of the Francis Street property, as outlined and conditioned in the June 11, 1998, letter to Paul Cronauer. The motion was seconded by Councilmember McKeown and carried unanimously. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. ~"'~gq~XlX~R~:~g, Cit~ Clert~.~/ - Gary B~aun, Ma~)r -- Carol A. Hagar, Deputy =5= 3746 This Page Intentionally Left Blank